HomeMy WebLinkAboutContract 46179QI � ti� �4 EGRETARX
COI�S`�'��ACT NIG. �HP179
(PREGION 1 EDUCATION SERVICE CENTER - REGION 10
EDUCATION SEICE I II Inter -Agency Agreement for Videoconference Services
This Interagency Agreement (" Agreement') is entered into by and between the Region 10 Education Service Center
Videoconference Network ("R10VN") and City of Fort Worth, TX a Texas home -rule municipality ("Fort Worth")
The purpose of this Agreement is to establish Fort Worth as a member of the Region 10 Videoconference Network and to
provide videoconference connectivity to Region 10 school districts, colleges and other entities and, receive videoconference
services from R10VN as outlined below.
WITNESSETH:
WHEREAS, R10VN is authorized by the Texas Interlocal Cooperation Act (Chapter 791, Title 7, Government Code), to enter
into agreements with Fort Worth; and
WHEREAS, Fort Worth desires to join the Region 10 Videoconference Network, be connected to ESC Region 10 schools and
other members and receive videoconference services from the R10VN; and
WHEREAS, R10VN and Fort Worth acknowledge that the videoconference services provide real-time, live audio and video
communications for fire protection, public health and welfare, planning, administrative functions, and other governmental
functions in which both parties are mutually interested; and
WHEREAS, Texas Education Code 8.002 states that Texas Regional Education Service Centers shall enable school districts to
operate more efficiently & economically; and
WHEREAS, Fort Worth offers R10VN compensation for providing videoconference connections and services, which
payments will be made from current revenues available to Fort Worth; and
WHEREAS, R10VN and Fort Worth agree that the amount paid fairly compensates R10Vn for the services performed under
this Agreement; and
WHEREAS, Fort Worth and R10VN have both sought the required authorization form their respective governing bodies to
enter into this Agreement.
THEREFORE, NOW BE IT AGREED that the undersigned R10VN, in return for the payment of the consideration stated below
and Fort Worth, subject to all terms of this Agreemenk do hereby agree to the following terms, conditions, and general
provisions.
TERMS AND CONDITIONS
1. Term of the Agreement.
The term of this Agreement shall be from the date this document is executed by both parties and remain in place for
twelve (12) months or until terminated by either party. Additional endpoints may be registered at any time during this
agreement. Depending on the month in which this agreement is executed, membership and device registration fees may
be prorated through the end of R10VN's fiscal year, August 31, to facilitate a regular billing cycle.
2. Renewal
This agreement will automatically renew twelve (12) months from the date of this agreement or the end of R10VN's
fiscal year, whichever applies, subject to appropriation of sufficient funding for the renewal term, unless terminated by
either party in accordance with this agreement.
3. Termination of the Agreement.
Either party to this agreement may terminate this agreement by providing the other party with written notice 30 working
days prior to the desired termination date.
4. R10VN Agrees to:
Provide Fort Worth with:
a. Bridging between registered videoconference devices and R10VN members and other entities as
reghested.
OFFICIAL RE&OW-based resource management and scheduling services for devices registered to R10VN.
CITY SECRETARY
FT. WORTH, TX
CFW & R10VN Interlocal Agreement ESC 10 Videoconference Network (Execution Copy 10/16/14)
Page i of 01016 1 AON 03AI3338
R I N 1 EDUCATION SERVICE CENTER - REGION 10
EDUCATIONSERVICE
l CENTER inter -Agency Agreement for Videoconference Services
c. Ad hoc videoconference meeting space as requested.
d. Phone, email, web -based and field troubleshooting, support and Help Desk services for devices
registered to R10VN.
e. Provide usage activity and other reports as requested.
S• Fort Worth Agrees To:
a. Become a member of the R10VN.
b. Register those videoconference devices to be served and serviced by R10VN.
c. Provide the organization's primary and alternate points of contact for all videoconference related communications and
activities.
d. Provide the organization's billing contact information.
e. Provide primary and alternate contacts for site and/or technical related communications or activities.
f. Provide R10VN staff facility and network access, as required, to connect to and service the videoconference
equipment registered to R10VN,
g. Take part in training on policies, guidelines and procedures outlined in the R10VN Videoconference Handbook.
h, Provide videoconference content supporting K-12 education a minimum of twice per semester.
6. Compensation
Fort Worth agrees to pay R10VN and annual membership fee of $5,000.00 (which includes registration of one (1)
videoconference appliance endpoint or MCU port) and agrees to pay an annual registration fee for each videoconference
endpoint and gatekeeper registered to and to be supported by R10VN based on current fee schedules. Registration fees
for additional videoconference endpoints registered inside the term of this agreement will be prorated based an the
remaining months of the agreement.
In the event of termination by either party, R10VN agrees to refund registration fees prorated based on the number of
months remaining on this agreement and prepaid by Fort Worth.
Please make two cup" of this agreement, sign both and send them to. ESC Region 10, Attn: Dr. Sandy Maddox,
Division oflns[rmtion, Education Service Center Region 10, 400 E. Spring Valley Road, Richardson, 7X 750815101. A copy
of the original may be faxed to 972-3481018, Upon execution by Dr, Maddox, an original copy will be retumed
Citv of Port Worth
Printed Name: Charles W. Daniel
Education Service Center- Reaion 10
Dr. Sandy Maddox
'title: Assistant City Manager Deputy Director
i "
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1Zi pature -
APPROVED AS TO FORM
AND LEGALITY:
0y:�� .� , , i , OFFICIAL RECORD
lessica'Sangsvang v o CITY SECRETAR%
Assistant City Attorney i�oOR�i` I9
CFW & R10VN Interlocal Agreement ESC 10 Videoconference Network (Execution Copy 10/16/14)
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Ent, ev-AgiencV Agrea-ment for Memo conference Smokes
Contract Authorization:
M&C: e, mo
Date Approved: Ill l ) 1 ) L-/
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By:MaCity
OFFMAL RECORD
cjyy SECRETARY
FT,. moRn � ITIN
CFW & R10VN Interlocal Agreement ESC 10 Vrdeoconference Network (Execution Copy 10116/14)
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M&C Review
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Official site of the City of Fort Worth, Texas
CITY COUNCIL AGENDA FoTi
COUNCIL ACTION: Approved on 11/11/2014
DATE: 11/11/2014NOFERENCE**C-27075 LOG NAME: 36REGION101NTERLOCALAGREEMENT
CODE: C TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT: Authorize Execution of an Interlocal Agreement with Region 10 Education Service Center
for Videoconference Connectivity Services in the Amount of $23,750.00 of Urban Area
Security Initiative Grant Funds for the Fire Department (ALL COUNCIL DISTRICTS)
RECOMMENDATION:
It is recommended that the City Council authorize the execution of an Interlocal Agreement with
Region 10 Education Service Center for videoconference connectivity services in the amount of
$23,750.00 of Urban Area Security Initiative Grant Funds for the Fire Department.
DISCUSSION:
The Fire Department recommends the execution of an Interlocal Agreement with the Region 10
Education Service Center (Region 10) to allow the Fire Department to use videoconference
connectivity services provided by Region 10. Region 10's network services offer videoconference
connectivity for real-time, live audio and video communications that can be used by the Fire
Department internally, locally, state-wide and worldwide for conducting communications related to fire
protection, public health and welfare, planning, administrative functions and other necessary
governmental functions. Region 10 will provide the Fire Department bridging between registered
videoconference devices and other Region 10 Videoconference Network members, web -based
resource management and scheduling services, ad hoc videoconference meeting space and other
support services. The City expects to begin implementation of a mobile video conferencing system in
the Pre -Council and Council Chambers that may be consolidated with or replace this system at a
later date.
Chapter 791 of the Texas Government Code authorizes local government entities to enter into
Interlocal Agreements for the performance of governmental functions as specified in this Interlocal
Agreement.
Under the terms of the Interlocal Agreement, the City will pay Region 10 an annual membership fee
of $5,000.00, which includes registration, of one videoconference appliance endpoint and an annual
registration fee based on current fee schedules for each videoconference endpoint to be supported
by Region 10. The total expenditures for Fiscal Year 2015 for these fees and leases total
$23,750.00.
The Texas Department of Public Safety awarded the City the Fiscal Year 2013 Homeland Security
Grant Program Urban Area Security Initiative grant (M&C C-26516). All fees associated with this
Interlocal Agreement will be paid from current fund balance available to the Fire Department under
this grant.
The term of the Interlocal Agreement is one year beginning when both parties have signed the
Interlocal Agreement and will automatically renew for additional one year periods, provided that the
City Council has appropriated sufficient funding for each additional one year period. Either party may
terminate the Interlocal Agreement upon a 30 day written notice given to the other party.
http://apps.cfwnet.org/council_packet/mc_review.asp?ID=20469&councildate=l l/l l/2014 11/20/2014
M&C Review Page 2 of 2
FISCAL INFORMATION/CERTIFICATION:
The Financial Management Services Director certifies that funds are available, as appropriated, of the
Grant Fund.
TO Fund/Account/Centers
Submitted for Citv Manager's Office by
Oriainatina Department Head:
Additional Information Contact:
ATTACHMENTS
FROM Fund/Account/Centers
GR76 539120 036442678020 $23,750.00
Charles Daniels (6199)
Rudy Jackson (6801)
Scott Hanlan (6803)
http://apps.cfwnet.org/council_packet/mc_review.asp?ID=20469&councildate=l l/l l/2014 11/20/2014