HomeMy WebLinkAboutContract 46198 CITY SECRETARY
Group ooms Only OM RI U A JSTIN F
Market Segment
700 San Jacinto, Austin Texas 78701 ❑ Association
1-800-THE OMNI Corporate
FAX (512) 397-4885 ❑ Tour
❑ Government
❑Training/Destiny
® Definite (Upon Return) ❑Other
❑ Revision EXTENDED STAY ❑ One Time Only
❑ Cancellation CONTRACT
Company City of Fort Worth
Contact Name Mr.T.J.Patterson Telephone 817-392-6168
Address 1000 Throckmorton St Sales Mgr Brianna Look,Business Travel Sales
Manager
City, ST,Zip Fort Worth,TX 76102 Sales Phone (512)397-4720
Sleeping Room Commitment more days and notify the hotel in
writing of their intention beforehand
January 11 th —March 13d',2015 are exempt. Execution of this
March 22nd—June 30d',2015 agreement serves as proper intention
(1 )One bedroom Luxury Suite- 1624 for tax exemption status.
Rate: One bedroom Luxury Suite-$244.00/per night plus 15%tax
Total Stay= 161 nights x$244.00 per night=$39,284 RESERVATIONS PROCEDURE
(Please Check One)
*Tax Exemption(from Texas Taxes Tax Publication) ❑ Individuals
Guests who occupy a hotel room for 30 or more consecutive days are considered ® Room List
permanent residents and are exempt from hotel tax. There can be no interruption of
payment or occupancy during that period.Taxes will be run for first 30 days and
reimbursed at that time and no longer charged. If guest checks out of hotel prior to
staying 30 days they will be liable for the first 30 days of tax in addition to the
contracted room revenue as stated in the cancellation policy. Guests who stay 30 or
PAYMENT PROCEDURE
Room,tax,incidental,and any valet parking charges will be charged to the individuals' corporate credit cards on file. Total deposit
to be charged to City of Fort Worth corporate card provided upon receipt of signed contractor by company check. Payment schedule
detailed below in Billing Section.
CONFIRMATION
GUEST ROOMS
As our guest check-in time is 3:00 P.M.,we would appreciate guest arrival after this time. Please be assured,however,that every
effort will be made to accommodate guests who arrive at the OMNI AUSTIN HOTEL DOWNTOWN before 3:00 P.M. Check out
time is 12:00 Noon.
EARL YDEPARTURE FEE
In the event the guest departs the hotel prior to the determined check out date(June 30,2015)with no advance notice,they will still be
responsible for the term of the contract.Advance notice of two weeks prior to departure is required for any early check out.
TERMS OF AGREEMENT
The term of this agreement is January I I June 30,2015. Availability prior to January l ld'or June 30th is not guaranteed, If you
wish to extend a reservation,a minimum of two weeks notice must be given to check and confirm or deny availability.
PARKING AND BREAKFAST
Covered self-parking passes with in and out privileges are available complimentary and included in the nightly room rate. Valet
parking is also available for$25.00 per day. Rates are subje
OFFICIAL RECORD
CITY SECRETARY DEC 011014
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In addition, we are happy to offer a 20%Food and Beverage discount in Ancho's Restaurant and lobby bar for the duration of your
stay. Alcohol not included.
HOUSEKEEPING
Guest rooms will be lightly serviced daily(includes bed made, clean towels and waste collected.)Twice a week(specific days to be
determined at a later date)the room will be thoroughly cleaned.
DELIVERIES
All mail and packages must be made out to the Omni Austin Hotel Downtown and marked as follows:
HOLD FOR ARRIVAL COMPLETE RETURN ADDRESS
ATTN: Guest's Name
OMNI AUSTIN HOTEL DOWNTOWN
700 San Jacinto @ 81h Street
Austin,TX 78701
HOLD HARMLESS
To the extent not prohibited by law,you agree to hold harmless Omni Hotels and the OMNI AUSTIN HOTEL DOWNTOWN from any and
all damages or destruction, including theft or mysterious disappearance,to any and all equipment owned by, or leased by you.
CANCELLATION
In the event the room cancels before check-in once the contract has been signed, you will be responsible for 100%of the total
anticipated revenue for the term of the contract.
AMENITY CHANGES
Our suites no longer have kitchens or washer and dryers. By signing this contract as a returning long term stay guest you are
acknowledging that you have been informed of the changes.
A small fridge and microwave will be included in room at no charge.
BILLING
Please note that the Omni Austin Hotel Downtown requires pre-payment for long-term stays. Payment schedule is as follows:
Period Owed—Room & Tax Due Date
First and Last Month's Rent Due upon receipt of contract
February Rent February 1, 2015
March Rent March 1,2015
April Rent April 1,2015
May Rent May 1,2015
Prepat,ment of$244.00 x first and last month's rent(51 days) x 1 suite=$12444 Due upon receipt of contract
INCIDENTAL CHARGES
A breakdown of previous week's incidental charges will be placed under suite door each Sunday night. These weekly charges will be
charged to the corporate credit card on file on the following Wednesday night. It is required that your travelers approach the front desk
with any questions on incidental charges by Wednesday at 5:00pm otherwise the total charges will be posted at that time.
PREPAYMENT
If payment is not provided,the rooms may be released or the agreed upon rate may not be available.
Thank you for selecting the OMNI AUSTIN HOTEL DOWNTOWN. We are dedicated to providing four-diamond service,and pride
ourselves in not only meeting, but also EXCEEDING your travelers' expectations!
Please sign below and return to the Omni Austin Hotel Downtown by Friday September 26, 2014 to confirm this agreement. Upon
receipt of the signed copy of this agreement, Omni Hotels will confirm rates and reservations.
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Sincerely,
CONTRACT APPROVED BY:
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OFFICIAL.RECORD
CITY SECRETARY
FT.WORTHS TX
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