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Home My WebLink AboutContract 45311-A1 CITY SECRXETAW CONTRACT NO.ILIJIAL AMENDMENT No.1 TO CITY SECRETARY CONTRACT No. 45311 WHEREAS, the City of Fort Worth (CITY) and Garver, LLC, (ENGINEER) made and entered into City Secretary Contract No. 45895, (the CONTRACT) which was authorized by M&C C-26541 on the 29th day of October, 2013 in the amount of $12, 600 . 00; and WHEREAS, the CONTRACT involves engineering services for the following project : Texas Way Pavement Improvements at Meacham Airport; and WHEREAS, it has become necessary to execute Amendment No. 1 to the CONTRACT to include an increased scope of work and revised fee. NOW THEREFORE, CITY and ENGINEER, acting herein by and through their duly authorized representatives, enter into the following agreement, which amends the CONTRACT: 1 . Article I of the CONTRACT is amended to include the additional engineering services specified in an email dated October 19, 2014, a copy of which is attached hereto and incorporated herein. The cost to City for the additional design services to be performed by Engineer totals $25, 422. 00. (See Attached Funding Breakdown Sheet, Page -3-) 2 . Article II of the CONTRACT is amended to provide for an increase in m the fee to be paid to Engineer for all work and services performed under M the Contract, as amended, so that the total fee paid by the City for all M work and services shall be an amount of $38 , 022. 00. Pri c� 3 . All other provisions of the Contract, which are not expressly amended herein, shall remain in full force and effect. EXECUTED and EFFECTIVE as of the date last written by a signatory, below. APPROVED: City of Fort Worth Professional Services Agreement Amendment Template PMO Official Release 8/1/2012 Page 1 of 3 City of Fort Worth ENGINEER Garver, LLC Fenando Costa Frank Mclllwain Assistant City Manager Vice President DATE: T�j� DATE: APPROVAL RECOMMENDED: William Welstead Director, Aviation Department APPROVED AS TO FORM AND LEGALITY: M&C: Date: Grant Ja an Assistant City Attorney ATTEST: Mary J. K r City Secretary OF 'ok 0 tOFFIC71AL ECORD City of Fort Worth TARY Professional Services Agreement Amendment Template PMO Official Release 8/1/2012 , TX Page 2 of 3 Bible, Colin M. From: Bible, Colin M. Sent: Sunday, October 19, 2014 9:47 PM To: Johnson, Ruseena (Ruseena.Johnson @fortworthtexas.gov) Cc: Lipscomb, L. Clay Subject: Texas Way - Bidding, Construction Admin. RPR, Materials Testing, and Closeout LOE Attachments: LOE for Texas Way CA-RPR.pdf Ruseena, I just realized that I never sent over a request for additional supplemental services related to the construction of Texas Way. Please take a look at the attached LOE and we will begin putting together the additional documents as needed to get this approved. This fee includes the construction administration, RPR, Materials Testing, and closeout related to this project. I apologize for the delay and please let me know what we can do to get this moving. Thanks and have a great evening! Colin Bible, PE Project Manager Aviation Team Leader Office: 972-377-7480 E-mail: CMBible(cDGarverUSA.com I Task Descriptic Total Expense Task Sub Total Task No. Reproduction Cost 1.0 Project Management 0 $0 $0 $894 1.1 Communications and Reportir 1.1.1 Prepare Baseline Schedule $0 $149 Prepare Monthly Progress f 1.1.2 Schedule $0 $298 1.1.3 Prepare Monthly MBE/SBE $0 $149 1.1.4 Invoicing $0 $298 2.0 Bid Phase 0 $20 $70 $2,454 2.1 Bid Support 2.1.1 Attend Pre-bid Conference )0 $ 0 $944 $ 2.1.2 Address Contractor Questic $0 $596 2.1.3 Tabulate Bids and Recomm $20 $20 $914 3.0 Construction Phase Service70 $100 $2,561 $21,729 3.1 Construction Support 3.1.1 Attend Preconstruction Con>0 $50 $1,059 3.1.21 Monthly Pay Requests $0 $528 3.1.3 Project Site Visits i0 $50 $876 3.1.4 Submittal Review $0 $706 3.1.5 Construction Materials Testi $2,301 $2,301 Resident Construction Obse 3.1.6 time) $0 $13,800 Request for Information/Chi 3.1.7 Review $0 $298 City of Fort Worth, Texas Attachment B - Level of Effort Supplement PMO Official Release Date: 8.09.2012 1 of 2 Task Descriptic Total Expense Task Sub Total Task No. Reproduction Cost 3.1.8 Final Walk Through and PL $0 $1,056 3.2 Record Drawings $50 $50 $995 0 120 $ 2,631 $ 25,077 Project Summary Total Hours 184 Total Labor $22,446 Total Expense $2,631 MBE/SBE Subconsultant $2,301 Non-MBE/SBE Subconsultant $0 15% Sub Markup $345 MBE/SBE Participation 9.1% Total Project Cost $25,422 City of Fort Worth, Texas Attachment B - Level of Effort Supplement PMO Official Release Date: 8.09.2012 2 of 2 M&C Review Page 1 of 2 Official site of the City of Fort Worth,Texas CITY COUNCIL AGENDA FoT 1 COUNCIL ACTION: Approved on 12/9/2014 - Ordinance No. 21568-12-2014 REFERENCE ** 55FTW TEXAS WAY DATE: 12/9/2014 NO.: C-27112 LOG NAME: PAVEMENT IMPROVEMENTS 2 (02188) CODE: C TYPE: CONSENT PUBLIC NO HEARING: SUBJECT: Authorize Execution of Amendment No. 1 to City Secretary Contract No. 45311, an Engineering Services Agreement with Garver, LLC, in the Amount Up to $25,422.00 for Construction Management Services, Authorize Execution of a Construction Agreement with 2L Construction, LLC, in the Amount Up to $120,755.00 for Construction of Texas Way Pavement Improvements at Fort Worth Meacham International Airport and Adopt Appropriation Ordinance (COUNCIL DISTRICT 2) RECOMMENDATION: It is recommended that the City Council: 1. Authorize the use of revenue derived from mineral leases on City-owned airports in an amount up to $88,777.00 for the design and construction of Texas Way pavement improvements at Fort Worth Meacham International Airport for a total project cost of$168,777.00; 2. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the Airports Gas Lease Project Fund in an amount up to $88,777.00; 3. Authorize execution of Amendment No. 1 to the Engineering Services Agreement with Garver, LLC, in the amount of$25,422.00 for additional design phase services for the Texas Way Pavement Improvements project at Fort Worth Meacham International Airport; and 4. Authorize the execution of a Construction Agreement with 2L Construction, LLC, in an amount up to $120,755.00 for the construction of Texas Way Pavement Improvements at Fort Worth Meacham International Airport. DISCUSSION: On October 29, 2013, (M&C C-26541) City Council authorized the execution of an Engineering Agreement with Garver, LLC, in the amount of$22,600.00 for the design of Texas Way Pavement Improvements at Fort Worth Meacham International Airport (Meacham Airport). Texas Way is the primary entrance from North Main Street for numerous businesses located at Meacham Airport. According to the Pavement Condition Index (PCI) reporting scale, the current condition of Texas Way is classified as very poor and is noticeably degrading. An amount up to $80,000.00 was authorized in M&C C-26541 for both design and construction. The major work of this project will consist of the removal and replacement of approximately 695 square yards of pavement at Texas Way. This work will be performed to remove potholes, cracking and other pavement failures that currently exist along Texas Way. This replacement will increase safety by removing hazards along this access road. An Amendment to City Secretary Contract No. 45311 with Garver, LLC, in an amount up to $25,422.00, will add Construction Management Services to the existing Agreement increasing the total contract amount to $48,022.00. Services to be provided will include, but not be limited to, construction inspection, material review and oversight of materials testing. The total cost of this project will be $168,777.00. http://apps.cfwnet.org/council packet/mc review.asp?ID=205 07&councildate=12/9/2014 12/11/2014 M&C Review Page 2 of 2 The construction portion of this project was advertised for bid in the Fort Worth Star-Telegram on September 19, 2014 and September 25, 2014. On October 16, 2014, the following bids were received: Bidder Base Bid 2L Construction, LLC $120,755.00 Obra Ramos Construction, LLC $146,500.00 Pavecon Public Works LP $185,553.24 Time of completion: 45 working days Staff recommends that a contract be awarded to 2L Construction, LLC, for this work. M/WBE Office -2L Construction, LLC, is in compliance with the City's BDE Ordinance by committing to 14 percent MBE participation on this project. The City's MBE goal on this project is 11 percent. Meacham Airport is located in COUNCIL DISTRICT 2, Mapsco 48P. FISCAL INFORMATION/CERTIFICATION: The Financial Management Services Director certifies that upon approval of the above recommendations and adoption of the attached appropriation ordinance, funds will be available in the current capital budget, as appropriated, of the Airports Gas Lease Project Fund. TO Fund/Account/Centers FROM Fund/Account/Centers 2) P240 539120 551929990100 $88,777.00 3) P240 539120 552810218880 $120,755.00 2) P240 446200 551929990100 $88,777.00 2) P240 539120 552810121830 $25,422.00 2) P240 539120 55810218880 $63,355.00 Submitted for City Manager's Office by: Fernando Costa (6122) Originating Department Head: Bill Welstead (5402) Additional Information Contact: Ruseena Johnson (5407) ATTACHMENTS 55FTW TEXAS WAY PAVEMENT IMPROVEMENTS 2 (02188) P240 A015.docx Texas Way Overview-Map(2188).pdf http://apps.cfwnet.org/council packet/mc review.asp?ID=205 07&councildate=12/9/2014 12/11/2014