HomeMy WebLinkAboutContract 31252 CITY SECRETARY
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CONTRACT NO.
CITY OF FORT WORTH, TEXAS
STANDARD AGREEMENT FOR ENGINEERING SERVICES
This AGREEMENT is between the City of Fort Worth (the "CITY"), and Stream Water
Group, Inc., (the "ENGINEER"), for a PROJECT generally described as:
2004 CIP Minor Drainage Projects
Contract F: Miscellaneous Culvert Improvements
F1: Glen Garden Drive Wooden Box Culvert
F2: Farnsworth-Helmick Culvert Installation
F3: Truman Storm Drain Extension
F4: Loving Avenue Culvert Replacement
F5: Williams Road Storm Drain Extension
Drainage Project No. 00098
Article I
Scope of Services
A. The Scope of Services is set forth in Attachment A.
Article II
Compensation
A. The ENGINEER's compensation is set forth in Attachment B.
Article III
Terms of Payment
Payments to the ENGINEER will be made as follows:
A. Invoice and Payment
(1) The Engineer shall provide the City sufficient documentation to reasonably
substantiate the invoices.
(2) Monthly invoices will be issued by the ENGINEER for all work performed
under this AGREEMENT. Invoices are due and payable within 30 days of
receipt.
(3) Upon completion of services enumerated in Article I, the final payment of
any balance will be due within 30 days of receipt of the final invoice.
(4) In the event of a disputed or contested billing, only that po�FtieH B
contested will be withheld from payment, and the undisputed portion will be
paid. The CITY will exercise reasonableness in contesting any bill or
portion thereof. No interest will accrue on any contested portion of the
billing until mutually resolved.
ORIGINAL
(5) If the CITY fails to make payment in full to ENGINEER for billings
contested in good faith within 60 days of the amount due, the ENGINEER
may, after giving seven (7) days' written notice to CITY, suspend services
under this AGREEMENT until paid in full, including interest. In the event of
suspension of services, the ENGINEER shall have no liability to CITY for
delays or damages caused the CITY because of such suspension of
services.
Article IV
Obligations of the Engineer
Amendments to Article IV, if any, are included in Attachment C.
A. General
The ENGINEER will serve as the CITY's professional engineering representative
under this Agreement, providing professional engineering consultation and advice
and furnishing customary services incidental thereto.
B. Standard of Care
The standard of care applicable to the ENGINEER's services will be the degree of
skill and diligence normally employed in the State of Texas by professional
engineers or consultants performing the same or similar services at the time such
services are performed.
C. Subsurface Investigations
(1) The ENGINEER shall advise the CITY with regard to the necessity for
subcontract work such as special surveys, tests, test borings, or other
subsurface investigations in connection with design and engineering work
to be performed hereunder. The ENGINEER shall also advise the CITY
concerning the results of same. The CITY shall furnish such surveys,
tests, and investigations, unless otherwise specified in Attachment A.
(2) In soils, foundation, groundwater, and other subsurface investigations, the
actual characteristics may vary significantly between successive test points
and sample intervals and at locations other than where observations,
exploration, and investigations have been made. Because of the inherent
uncertainties in subsurface evaluations, changed or unanticipated
underground conditions may occur that could affect the total PROJECT
cost and/or execution. These conditions and cost/execution effects are not
the responsibility of the ENGINEER.
D. Preparation of Engineering Drawings
ENGINEERING AGREEMENT
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The ENGINEER will provide to the CITY the original drawings of all plans in ink on
reproducible plastic film sheets, or as otherwise approved by CITY, which shall
become the property of the CITY. CITY may use such drawings in any manner it
desires; provided, however, that the ENGINEER shall not be liable for the use of
such drawings for any project other than the PROJECT described herein.
E. Engineer's Personnel at Construction Site
(1) The presence or duties of the ENGINEER's personnel at a construction
site, whether as on-site representatives or otherwise, do not make the
ENGINEER or its personnel in any way responsible for those duties that
belong to the CITY and/or the CITY's construction contractors or other
entities, and do not relieve the construction contractors or any other entity
of their obligations, duties, and responsibilities, including, but not limited to,
all construction methods, means, techniques, sequences, and procedures
necessary for coordinating and completing all portions of the construction
work in accordance with the Contract Documents and any health or safety
precautions required by such construction work. The ENGINEER and its
personnel have no authority to exercise any control over any construction
contractor or other entity or their employees in connection with their work or
any health or safety precautions.
(2) Except to the extent of specific site visits expressly detailed and set forth in
Attachment A, the ENGINEER or its personnel shall have no obligation or
responsibility to visit the construction site to become familiar with the
progress or quality of the completed work on the PROJECT or to
determine, in general, if the work on the PROJECT is being performed in a
manner indicating that the PROJECT, when completed, will be in
accordance with the Contract Documents, nor shall anything in the
Contract Documents or the agreement between CITY and ENGINEER be
construed as requiring ENGINEER to make exhaustive or continuous on-
site inspections to discover latent defects in the work or otherwise check
the quality or quantity of the work on the PROJECT. If, for any reason, the
ENGINEER should make an on-site observation(s), on the basis of such
on-site observations, if any, the ENGINEER shall endeavor to keep the
CITY informed of any deviation from the Contract Documents coming to
the actual notice of ENGINEER regarding the PROJECT.
(3) When professional certification of performance or characteristics of
materials, systems or equipment is reasonably required to perform the
services set forth in the Scope of Services, the ENGINEER shall be entitled
to rely upon such certification to establish materials, systems or equipment
and performance criteria to be required in the Contract Documents.
F. Opinions of Probable Cost, Financial Considerations, and Schedules
(1) The ENGINEER shall provide opinions of probable costs based on the
current available information at the time of preparation, in accordance with
ENGINEERING AGREEMENT
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Attachment A.
(2) In providing opinions of cost, financial analyses, economic feasibility
projections, and schedules for the PROJECT, the ENGINEER has no
control over cost or price of labor and materials; unknown or latent
conditions of existing equipment or structures that may affect operation or
maintenance costs; competitive bidding procedures and market conditions;
time or qualify of performance by third parties; quality, type, management,
or direction of operating personnel; and other economic and operational
factors that may materially affect the ultimate PROJECT cost or schedule.
Therefore, the ENGINEER makes no warranty that the CITY's actual
PROJECT costs, financial aspects, economic feasibility, or schedules will
not vary from the ENGINEER's opinions, analyses, projections, or
estimates.
G. Construction Progress Payments
Recommendations by the ENGINEER to the CITY for periodic construction
progress payments to the construction contractor will be based on the
ENGINEER's knowledge, information, and belief from selective sampling and
observation that the work has progressed to the point indicated. Such
recommendations do not represent that continuous or detailed examinations have
been made by the ENGINEER to ascertain that the construction contractor has
completed the work in exact accordance with the Contract Documents; that the
final work will be acceptable in all respects; that the ENGINEER has made an
examination to ascertain how or for what purpose the construction contractor has
used the moneys paid; that title to any of the work, materials, or equipment has
passed to the CITY free and clear of liens, claims, security interests, or
encumbrances; or that there are not other matters at issue between the CITY and
the construction contractor that affect the amount that should be paid.
H. Record Drawings
Record drawings, if required, will be prepared, in part, on the basis of information
compiled and furnished by others, and may not always represent the exact
location, type of various components, or exact manner in which the PROJECT was
finally constructed. The ENGINEER is not responsible for any errors or omissions
in the information from others that is incorporated into the record drawings.
I. Minority and Woman Business Enterprise (M/WBE) participation
In accord with City of Fort Worth Ordinance No. 11923, as amended by Ordinance
13471, the City has goals for the participation of minority business enterprises and
woman business enterprises in City contracts. Engineer acknowledges the M/WBE
goal established for this contract and its commitment to meet that goal. Any
misrepresentation of facts (other than a negligent misrepresentation) and/or the
commission of fraud by the Engineer may result in the termination of this
agreement and debarment from participating in City contracts for a period of time
ENGINEERING AGREEMENT
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of not less than three (3) years.
J. Right to Audit
(1) ENGINEER agrees that the CITY shall, until the expiration of three (3)
years after final payment under this contract, have access to and the right
to examine and photocopy any directly pertinent books, documents, papers
and records of the ENGINEER involving transactions relating to this
contract. ENGINEER agrees that the CITY shall have access during
normal working hours to all necessary ENGINEER facilities and shall be
provided adequate and appropriate workspace in order to conduct audits in
compliance with the provisions of this section. The CITY shall give
ENGINEER reasonable advance notice of intended audits.
(2) ENGINEER further agrees to include in all its subconsultant agreements
hereunder a provision to the effect that the subconsultant agrees that the
CITY shall, until the expiration of three (3) years after final payment under
the subcontract, have access to and the right to examine and photocopy
any directly pertinent books, documents, papers and records of such
subconsultant, involving transactions to the subcontract, and further, that
the CITY shall have access during normal working hours to all
subconsultant facilities, and shall be provided adequate and appropriate
work space, in order to conduct audits in compliance with the provisions of
this article together with subsection (3)hereof. CITY shall give
subconsultant reasonable advance notice of intended audits.
(3) ENGINEER and subconsultant agree to photo copy such documents as
may be requested by the CITY. The CITY agrees to reimburse
ENGINEER.for the cost of copies at the rate published in the Texas
Administrative Code in effect as of the time copying is performed.
K. ENGINEER's Insurance
(1) Insurance coverage and limits:
ENGINEER shall provide to the City certificate(s) of insurance documenting
policies of the following coverage at minimum limits that are to be in effect prior to
commencement of work on the PROJECT:
Commercial General Liability
$1,000,000 each occurrence
$1,000,000 aggregate
Automobile Liability
$1,000,000 each accident (or reasonably equivalent limits of coverage if written on
a split limits basis). Coverage shall be on any vehicle used in the course of the
PROJECT.
ENGINEERING AGREEMENT
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Workers Compensation
Coverage A: statutory limits
Coverage B: $100,000 each accident
$500,000 disease - policy limit
$100,000 disease - each employee
Professional Liability
$1,000,000 each claim
$2,000,000 aggregate
The retroactive date shall be coincident with or prior to the date of the contractual
agreement and the certificate of insurance shall state that the coverage is claims-
made and the retroactive date. The insurance coverage shall be maintained for the
duration of the contractual agreement and five (5) years following completion of the
service provided under the contractual agreement. An annual certificate of
insurance submitted to the City shall evidence such insurance coverage.
(2) Certificates of insurance evidencing that the ENGINEER has obtained all
required insurance shall be delivered to the CITY prior to ENGINEER
proceeding with the PROJECT.
(a) Applicable policies shall be endorsed to name the CITY an
Additional Insured thereon, as its interests may appear. The term
CITY shall include its employees, officers, officials, agents, and
volunteers as respects the contracted services.
(b) Certificate(s) of insurance shall document that insurance coverages
specified according to items section K.(1) and K.(2) of this
agreement are provided under applicable policies documented
thereon.
(c) Any failure on part of the CITY to request required insurance
documentation shall not constitute a waiver of the insurance
requirements.
(d) A minimum of thirty (30) days notice of cancellation, non-renewal or
material change in coverage shall be provided to the CITY. A ten
(10) days notice shall be acceptable in the event of non-payment of
premium. Such terms shall be endorsed onto ENGINEER's
insurance policies. Notice shall be sent to the respective
Department Director (by name), City of Fort Worth, 1000
Throckmorton, Fort Worth, Texas 76102.
(e) The insurers for all policies must be licensed/approved to do
business in the State of Texas. Except for workers compensation,
all insurers must have a minimum rating of A: VII in the current A.M.
Best Key Rating Guide or have reasonably equivalent financial
strength and solvency to the satisfaction of Risk Management.
ENGINEERING AGREEMENT
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(f) Deductible limits, or self-insured retentions, affecting insurance
required herein may be acceptable to the CITY at its sole discretion;
and, in lieu of traditional insurance, any altemative coverage
maintained through insurance pools or risk retention groups must
be also approved. Dedicated financial resources or letters of credit
may also be acceptable to the City.
(g) Applicable policies shall each be endorsed with a waiver of
subrogation in favor of the CITY as respects the PROJECT.
(h) The City shall be entitled, upon its request and without incurring
expense, to review the ENGINEER's insurance policies including
endorsements thereto and, at the CITY's discretion, the ENGINEER
may be required to provide proof of insurance premium payments.
(1) The Commercial General Liability insurance policy shall have no
exclusions by endorsements unless such are approved by the
CITY.
Q) The Professional Liability insurance policy, if written on a claims
made basis shall be maintained by the ENGINEER for a minimum
five (5) year period subsequent to the term of the respective
PROJECT contract with the CITY unless such coverage is provided
the ENGINEER on an occurrence basis.
(k) The CITY shall not be responsible for the direct payment of any
insurance premiums required by this agreement. It is understood
that insurance cost is an allowable component of ENGINEER's
overhead.
(1) All insurance required in section K., except for the Professional
Liability insurance policy, shall be written on an occurrence basis in
order to be approved by the CITY.
(m) Subconsultants to the ENGINEER shall be required by the
ENGINEER to maintain the same or reasonably equivalent
insurance coverage as required for the ENGINEER. When
subconsultants maintain insurance coverage, ENGINEER shall
provide CITY with documentation thereof on a certificate of
insurance. Notwithstanding anything to the contrary contained
herein, in the event a subconsultant's insurance coverage is
canceled or terminated, such cancellation or termination shall not
constitute a breach by ENGINEER of the Agreement.
ENGINEERING AGREEMENT
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L. Independent Consultant
The ENGINEER agrees to perform all services as an independent consultant and
not as a subcontractor, agent, or employee of the CITY.
M. Disclosure
The ENGINEER acknowledges to the CITY that it has made full disclosure in
writing of any existing conflicts of interest or potential conflicts of interest, including
personal financial interest, direct or indirect, in property abutting the proposed
PROJECT and business relationships with abutting property cities. The
ENGINEER further acknowledges that it will make disclosure in writing of any
conflicts of interest which develop subsequent to the signing of this contract and
prior to final payment under the contract.
N. Asbestos or Hazardous Substances
(1) If asbestos or hazardous substances in any form are encountered or
suspected, the ENGINEER will stop its own work in the affected portions of
the PROJECT to permit testing and evaluation.
(2) If asbestos or other hazardous substances are suspected, the ENGINEER
will, if requested, assist the CITY in obtaining the services of a qualified
subcontractor to manage the remediation activities of the PROJECT.
O. Permitting Authorities -Design Changes
If permitting authorities require design changes so as to comply with published
design criteria and/or current engineering practice standards which the ENGINEER
should have been aware of at the time this Agreement was executed, the
ENGINEER shall revise plans and specifications, as required, at its own cost and
expense. However, if design changes are required due to the changes in the
permitting authorities' published design criteria and/or practice standards criteria
which are published after the date of this Agreement which the ENGINEER could
not have been reasonably aware of, the ENGINEER shall notify the CITY of such
changes and an adjustment in compensation will be made through an amendment
to this AGREEMENT.
Article V
Obligations of the City
Amendments to Article V, if any, are included in Attachment C.
A. City-Furnished Data
The CITY will make available to the ENGINEER all technical data in the CITY's
possession relating to the ENGINEER's services on the PROJECT. The
ENGINEERING AGREEMENT
Page 8 of 15
ENGINEER may rely upon the accuracy, timeliness, and completeness of the
information provided by the CITY.
B. Access to Facilities and Property
The CITY will make its facilities accessible to the ENGINEER as required for the
ENGINEER's performance of its services and will provide labor and safety
equipment as required by the ENGINEER for such access. The CITY will perform,
at no cost to the ENGINEER, such tests of equipment, machinery, pipelines, and
other components of the CITY's facilities as may be required in connection with the
ENGINEER's services. The CITY will be responsible for all acts of the CITY's
personnel.
C. Advertisements, Permits, and Access
Unless otherwise agreed to in the Scope of Services, the CITY will obtain, arrange,
and pay for all advertisements for bids; permits and licenses required by local,
state, or federal authorities; and land, easements, fights-of-way, and access
necessary for the ENGINEER's services or PROJECT construction.
D. Timely Review
The CITY will examine the ENGINEER's studies, reports, sketches, drawings,
specifications, proposals, and other documents; obtain advice of an attorney,
insurance counselor, accountant, auditor, bond and financial advisors, and other
consultants as the CITY deems appropriate; and render in writing decisions
required by the CITY in a timely manner in accordance with the project schedule in
Attachment D.
E. Prompt Notice
The CITY will give prompt written notice to the ENGINEER whenever CITY
observes or becomes aware of any development that affects the scope or timing of
the ENGINEER's services or of any defect in the work of the ENGINEER or
construction contractors.
F. Asbestos or Hazardous Substances and Indemnification
(1) To the maximum extent permitted by law, the CITY will indemnify and
release ENGINEER and its officers, employees, and subcontractors from
all claims, damages, losses, and costs, including, but not limited to,
attorney's fees and litigation expenses arising out of or relating to the
presence, discharge, release, or escape of hazardous substances,
contaminants, or asbestos on or from the PROJECT. Nothing contained
herein shall be construed to require the CITY to levy, assess or collect any
tax to fund this indemnification.
ENGINEERING AGREEMENT
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(2) The indemnification and release required above shall not apply in the event
the discharge, release or escape of hazardous substances, contaminants,
or asbestos is a result of ENGINEER'S negligence or if such hazardous
substance, contaminant or asbestos is brought onto the PROJECT by
ENGINEER.
G. Contractor Indemnification and Claims
The CITY agrees to include in all construction contracts the provisions of Article
IV.E. regarding the ENGINEER's Personnel at Construction Site, and provisions
providing contractor indemnification of the CITY and the ENGINEER for
contractor's negligence.
H. Contractor Claims and Third-Party Beneficiaries
(1) The CITY agrees to include the following clause in all contracts with
construction contractors and equipment or materials suppliers:
"Contractors, subcontractors and equipment and materials
suppliers on the PROJECT, or their sureties, shall maintain no
direct action against the ENGINEER, its officers, employees, and
subcontractors, for any claim arising out of, in connection with, or
resulting from the engineering services performed. Only the CITY
will be the beneficiary of any undertaking by the ENGINEER."
(2) This AGREEMENT gives no rights or benefits to anyone other than the
CITY and the ENGINEER and there are no third-party beneficiaries.
(3) The CITY will include in each agreement it enters into with any other entity
or person regarding the PROJECT a provision that such entity or person
shall have no third-party beneficiary rights under this Agreement.
(4) Nothing contained in this section V.H. shall be construed as a waiver of any
right the CITY has to bring a claim against ENGINEER.
I. CITY's Insurance
(1) The CITY may maintain property insurance on certain pre-existing
structures associated with the PROJECT.
(2) The CITY will ensure that Builders Risk/Installation insurance is maintained
at the replacement cost value of the PROJECT. The CITY may provide
ENGINEER a copy of the policy or documentation of such on a certificate
of insurance.
(3) The CITY will specify that the Builders Risk/installation insurance shall be
comprehensive in coverage appropriate to the PROJECT risks.
ENGINEERING AGREEMENT
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J. Litigation Assistance
The Scope of Services does not include costs of the ENGINEER for required or
requested assistance to support, prepare, document, bring, defend, or assist in
litigation undertaken or defended by the CITY. In the event CITY requests such
services of the ENGINEER, this AGREEMENT shall be amended or a separate
agreement will be negotiated between the parties.
K. Changes
The CITY may make or approve changes within the general Scope of Services in
this AGREEMENT. If such changes affect the ENGINEER's cost of or time
required for performance of the services, an equitable adjustment will be made
through an amendment to this AGREEMENT with appropriate CITY approval.
Article VI
General Legal Provisions
Amendments to Article VI, if any, are included in Attachment C.
A. Authorization to Proceed
ENGINEER shall be authorized to proceed with this AGREEMENT upon receipt of
a written Notice to Proceed from the CITY.
B. Reuse of Project Documents
All designs, drawings, specifications, documents, and other work products of the
ENGINEER, whether in hard copy or in electronic form, are instruments of service
for this PROJECT, whether the PROJECT is completed or not. Reuse, change, or
alteration by the CITY or by others acting through or on behalf of the CITY of any
such instruments of service without the written permission of the ENGINEER will
be at the CITY's sole risk. The final designs, drawings, specifications and
documents shall be owned by the CITY.
C. Force Majeure
The ENGINEER is not responsible for damages or delay in performance caused
by acts of God, strikes, lockouts, accidents, or other events beyond the control of
the ENGINEER.
D. Termination
(1) This AGREEMENT may be terminated only by the City for convenience on
30 days' written notice_ This AGREEMENT may be terminated by either the
CITY or the ENGINEER for cause if either party fails substantially to
perform through no fault of the other and does not commence correction of
ENGINEERING AGREEMENT
Page 11 of 15
such nonperformance with five (5) days of written notice and diligently
complete the correction thereafter.
(2) If this AGREEMENT is terminated for the convenience of the City, the
ENGINEER will be paid for termination expenses as follows.-
a)
ollows:a) Cost of reproduction of partial or complete studies, plans,
specifications or other forms of ENGINEER'S work product;
b) Out-of-pocket expenses for purchasing storage containers,
microfilm, electronic data files, and other data storage supplies or
services;
C) The time requirements for the ENGINEER'S personnel to document
the work underway at the time the CITY'S termination for
convenience so that the work effort is suitable for long time storage.
(3) Prior to proceeding with termination services, the ENGINEER will submit to
the CITY an itemized statement of all termination expenses. The CITY'S
approval will be obtained in writing prior to proceeding with termination
services.
E. Suspension, Delay, or Interruption to Work
The CITY may suspend, delay, or interrupt the services of the ENGINEER for the
convenience of the CITY. In the event of such suspension, delay, or interruption,
an equitable adjustment in the PROJECTs schedule, commitment and cost of the
ENGINEER's personnel and subcontractors, and ENGINEER's compensation will
be made.
F. Indemnification
(1) The ENGINEER agrees to indemnify and defend the CITY from any loss,
cost, or expense claimed by third parties for property damage and bodily
injury, including death, caused solely by the negligence or willful
misconduct of the ENGINEER, its employees, officers, and subcontractors
in connection with the PROJECT.
(2) If the negligence or willful misconduct of both the ENGINEER and the CITY
(or a person identified above for whom each is liable) is a cause of such
damage or injury, the loss, cost, or expense shall be shared between the
ENGINEER and the CITY in proportion to their relative degrees of
negligence or willful misconduct as determined pursuant to T.C.P. & R.
Code, section 33.011(4) (Vernon Supplement 1996).
ENGINEERING AGREEMENT
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G. Assignment
Neither party will assign all or any part of this AGREEMENT without the prior
written consent of the other party.
H. Interpretation
Limitations on liability and indemnities in this AGREEMENT are business
understandings between the parties and shall apply to all the different theories of
recovery, including breach of contract or warranty, tort including negligence, strict
or statutory liability, or any other cause of action, except for willful misconduct or
gross negligence for limitations of liability and sole negligence for indemnification.
The term "Parties" mean the CITY and the ENGINEER, and their officers,
employees, agents, and subcontractors.
I. Jurisdiction
The law of the State of Texas shall govern the validity of this AGREEMENT, its
interpretation and performance, and any other claims related to it. The venue for
any litigation related to this AGREEMENT shall be Tarrant County, Texas.
J. Alternate Dispute Resolution
(1) All claims, disputes, and other matters in question between the CITY and
ENGINEER arising out of, or in connection with this Agreement or the
PROJECT, or any breach of any obligation or duty of CITY or ENGINEER
hereunder, will be submitted to mediation. If mediation is unsuccessful, the
claim, dispute or other matter in question shall be submitted to arbitration if
both parties acting reasonably agree that the amount of the dispute is likely
to be less than $50,000, exclusive of attomey's fees, costs and expenses.
Arbitration shall be in accordance with the Construction Industry Arbitration
Rules of the American Arbitration Association or other applicable rules of
the Association then in effect. Any award rendered by the arbitrators less
than $50,000, exclusive of attorney's fees, costs and expenses, will be
final, judgment may be entered thereon in any court having jurisdiction, and
will not be subject to appeal or modification except to the extent permitted
by Sections 10 and 11 of the Federal Arbitration Act (9 U.S.C. Sections 10
and 11).
(2) Any award greater than $50,000, exclusive of attomey's fees, costs and
expenses, may be litigated by either party on a de novo basis. The award
shall become final ninety (90) days from the date same is issued. If
litigation is filed by either party within said ninety (90) day period, the award
shall become null and void and shall not be used by either party for any
purpose in the litigation.
ENGINEERING AGREEMENT
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K. Severability and Survival
If any of the provisions contained in this AGREEMENT are held for any reason to
be invalid, illegal, or unenforceable in any respect, such invalidity, illegality, or
unenforceability will not affect any other provision, and this AGREEMENT shall be
construed as if such invalid, illegal, or unenforceable provision had never been
contained herein. Articles V.F., VI.B., VI.D., VI.H., VI.I., and VI.J. shall survive
termination of this AGREEMENT for any cause.
L. Observe and Comply
ENGINEER shall at all times observe and comply with all federal and State laws
and regulations and with all City ordinances and regulations which in any way
affect this AGREEMENT and the work hereunder, and shall observe and comply
with all orders, laws ordinances and regulations which may exist or may be
enacted later by governing bodies having jurisdiction or authority for such
enactment. No plea of misunderstanding or ignorance thereof shall be considered.
ENGINEER agrees to defend, indemnify and hold harmless CITY and all of its
officers, agents and employees from and against all claims or liability arising out of
the violation of any such order, law, ordinance, or regulation, whether it be by itself
or its employees.
M. Negotiated Agreement.
The parties acknowledge that each party and its counsel have reviewed
and revised this Agreement and that the normal rules of construction to
the effect that any ambiguities are to be resolved against the drafting party
shall not be employed in the interpretation of this Agreement or exhibits
hereto.
ENGINEERING AGREEMENT
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Article VII
Attachments, Schedules, and Signatures
This AGREEMENT, including its attachments and schedules, constitutes the entire
AGREEMENT, supersedes all prior written or oral understandings, and may only be changed by a
written amendment executed by both parties. The following attachments and schedules are
hereby made a part of this AGREEMENT:
Attachment A - Scope of Services
Attachment B - Compensation
Attachment C -Amendments to Standard Agreement for Engineering Services
Attachment D - Project Schedule
Attachment E —Location Map
ATTEST: CITY OF FO,7 WORTH
NSC Marc A. tt
City Secretary Assists City Manager
Law_�L_ APPROVAL RECOMMENDED
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Date A. Douglas ademaker, P.E.
Director, Engineering Department
APPROVED AS TO FORM
AND LEGALITY
Stream Water Group, Inc_
ENGINEER
By:
Assistant City Attorney Shamsul Arefin, P.E.
President
ENGINEERING AGREEMENT
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ATTACHMENT "A"
General BL=.of Services
"Scope of Services set forth herein can only be modified by additions, clarifications, and/or
deletions set forth in the supplemental Scope of Services. In cases of conflict between the
Supplemental Scope of Services and the General Scope of Services, the Supplemental Scope of
Services shall have precedence over the General Scope of Services."
GF� NFRAL
1) Preliminary Conference with City
The Engineer shall attend preliminary conferences with authorized representatives of the
City regarding the scope of project so that the plans and specifications which are to be
developed hereunder by the Engineer will result in providing facilities which are
economical in design and conform to the City's requirements and budgetary constraints.
2) Coordination with Outside Agencies/Public Entities
The Engineer shall coordinate with officials of other outside agencies as may be
necessary for the design of the proposed street, and storm drain and/or water and
wastewater facilities/improvements. It shall be the Engineer's duty hereunder to secure
necessary information from such outside agencies, to meet their requirements.
3) Geotechnical Investigations
The Engineer shall advise the City of test borings, and other subsurface investigations that
may be needed. In the event it is determined necessary to make borings or excavate test
holes or pits, the Engineer shall in coordination with the City and the City's geotechnical
engineering consultant, draw up specifications for such testing program. The cost of the
borings or excavations shall be paid for by the City.
4) Agreements and Permits
The Engineer shall complete all forms/applications to allow the City of Fort Worth to obtain
any and all agreements and/or permits normally required for a project of this size and type.
The Engineer will be responsible for negotiating and coordinating to obtain approval of the
agency issuing the agreement and/or permits and will make any revisions necessary to
bring the plans into compliance with the requirements of said agency, including but not
limited to highways, railroads, water authorities, Corps of Engineers and other utilities.
5) Design Changes Relating to Permitting Authorities
If permitting authorities require design changes, the Engineer shall revise the plans and
specifications as required at the Engineers own cost and expense, unless such changes
are required due to changes in the design of the facilities made by the permitting authority.
If such changes are required, the Engineer shall notify the City and an amendment to the
contract shall be made if the Engineer incurs additional cost. If there are unavoidable
-1-
delays, a mutually agreeable and reasonable time extension shall be negotiated.
6) Plan Submittal
Copies of the original plans shall be provided on reproducible mylar or approved plastic
film sheets, or as otherwise approved by the Department of Engineering and shall become
the property of the City. City may use such drawings in any manner it desires; provided,
however that the Engineer shall not be liable for the use of such drawings for any project
other than the project described herein; and further provided, that the Engineer shall not
be liable for the consequences of any changes that are made to the drawings or changes
that are made in the implementation of the drawings without the written approval of the
Engineer.
PHASE 1
7) Right-of-Way, Easement and Land Acquisition Needs
-rhe Engineer shall determine the rights-of-way, easement needs for the construction of
the project. Engineer shall determine ownership of such land and fumish the City with the
necessary right-of-way sketches, prepare necessary easement descriptions for acquiring
the rights-of-way and/or easements for the construction of this project. Sketches and
easement descriptions are to be presented in form suitable for direct use by the
Department of Engineering in obtaining rights-of-way, easements, permits and licensing
agreements. All materials shall be fumished on the appropriate City forms in a minimum of
four (4) copies each.
8) Design Survey
The Engineer shall provide necessary field survey for use in the preparation of Plans and
Specifications. The Engineer shall furnish the City certified copies of the field data.
9) Utility Coordination
The Engineer shall coordinate with all utilities, including utilities owned by the City, as to
any proposed utility liens or adjustment to existing utility lines within the project limits. The
information obtained shall be shown on the conceptual plans. The Engineer shall show on
the preliminary and final plans the location of the proposed utility lines, existing utility lines,
based on the information provided by the utility, and any adjustments and/or relocation of
the existing lines within the project limits. The Engineer shall also evaluate the phasing of
the water, wastewater, street and drainage work, and shall submit such evaluation in
writing to the City as part of this phase of the project.
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10) Conceptual Plans
The Engineer shall fumish four (4) copies of the Phase 1 concept engineering plans which
include layouts, preliminary right-of-way needs and preliminary estimates of probable
construction costs for the Engineers recommended plan. For all submittals, the Engineer
shall submit plans and documents for street/storm drain and water/wastewater facilities.
The Engineer shall receive written approval of the Phase 1 Plans from the City's project
manager before proceeding with Phase 2.
PHASE 2
11) Design Data
The Engineer shall provide design data, reports, cross-sections, profiles, drainage
calculations, and preliminary estimates of probable construction cost.
12) Preliminary Construction Plans and Technical Specifications
The Engineer shall submit twenty (20) copies of Phase 2 preliminary construction plans
and five (5) copies of the preliminary technical specifications for review by the City and for
submission to utility companies and other agencies for the purposes of coordinating work
with existing and proposed utilities. The preliminary construction plans shall indicate
location of existing/proposed utilities and storm drain lines. The Engineer shall receive
written approval of the Phase 2 plans from the City's project manager before proceeding
with Phase 3.
PHASE 3
13) Final Construction Plans
The Engineer shall fumish five (5) copies of the final construction plans and contract
specifications for review by the City.
14) Detailed Cost Estimate
The Engineer shall furnish four (4) copies of detailed estimates of probable construction
costs for the authorized construction project, which shall include summaries of bid items
and quantities.
15) Plans and Specification Approval
The Engineer shall furnish an original cover mylar for the signatures of authorized City
officials. The Contract Documents shall comply with applicable local, state and federal
laws and with applicable rules and regulations promulgated by local, state and national
boards, bureaus and agencies. The Engineer shall receive written approval of the Phase 3
plans from the City's project manager before proceeding with Phase 4.
-3-
PHASE 4
16) Final Approved Construction Plans
The Engineer shall furnish 45 bound copies of Phase 4 final approved construction plans
and contract specifications. The approved plans and contract specifications shall be used
as authorized by the City for use in obtaining bids, awarding contracts, and constructing
the project.
17) Bidding Assistance
"rhe Engineer shall issue addenda as appropriate to interpret, clarify, or expand the
bidding documents, and assist the owner in determining the qualifications and
acceptability of prospective constructors, subcontractors, and suppliers. When substitution
prior to the award of contracts is allowed by the bidding documents, the Engineer will
advise the owner as to the acceptability of alternate materials and equipment proposed by
the prospective constructors.
18) Recommendation of Award
The Engineer shall assist in the tabulation and review of all bids received for the
construction of the project and shall make a recommendation of award to the City.
19) Pre-bid Conference
The Engineer shall attend the pre-bid conference and the bid opening, prepare bid
tabulation sheets and provide assistance to the owner in evaluating bids or proposals and
in assembling and awarding contracts for construction, materials, equipment, and
services.
PHASE 5
20) Preconstruction Conference
The Engineer shall attend the preconstruction conference.
21) Construction Survey
The Engineer shall be available to the City on matters concerning the layout of the project
during its construction and will set control points in the field to allow City survey crews to
stake the project. The setting of line and grade stakes and route inspection of construction
will be performed by the City.
22) Site Visits
The Engineer shall visit the project site at appropriate intervals as construction proceeds to
observe and report on the progress and the quality of the executed work.
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23) Shop Drawing Review
The Engineer shall review shop and erection drawings submitted by the contractor for
compliance with design concepts. The Engineer shall review laboratory, shop, and mill test
reports on materials and equipment.
24) Instructions to Contractor
The Engineer shall provide necessary interpretations and clarifications of contract
documents, review change orders and make recommendations as to the acceptability of
the work, at the request of the City.
25) Differing Site Conditions
The Engineer shall prepare sketches required to resolve problems due to actual field
conditions encountered.
26) Record Drawings
The Engineer shall prepare record drawings from information submitted by the contractor.
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EXHIBIT "A-1"
SUPPLEMENTAL SCOPE OF SERVICES
(SUPPLEMENT TO ATTACHMENT "A")
DESIGN SERVICES: WATER AND/OR SANITARY SEWER IMPROVEMENTS
The following is a clarification of the tasks that the ENGINEER will perform under ATTACHMENT
"A". Work under this attachment includes engineering services for water and/or sanitary sewer
improvements for the following:
2004 CIP Minor Drainage Projects
Contract F: Miscellaneous Culvert Improvements
F1: Glen Garden Drive Wooden Box Culvert
F2: Farnsworth-Helmick Culvert Installation
F3: Truman Storm Drain Extension
F4: Loving Avenue Culvert Replacement
F5: Williams Road Storm Drain Extension
Upon receipt of notice to proceed, the ENGINEER will perform the following tasks:
PART A— PRE-ENGINEERING
1. Initial Data Collection
a. Pre-Design Coordination Meetings
ENGINEER will attend and document meetings, as required, to discuss and
coordinate various aspects of the project and to ensure that the project stays on
schedule. For purposes of establishing a level of comfort, two (2) meetings are
anticipated. These include the following:
One (1) pre-design kick-off meeting, (including the CITY's Department of
Engineering and other departments that are impacted by the project).
One (1) review meeting at completion of the City's review of the conceptual
engineering plans.
b. Data Collection
In addition to data obtained from the City, ENGINEER will research and
FA1 -1
Rev 5/18/06
make efforts to obtain pertinent information to aid in coordination of the
proposed improvements with any planned future improvements that may
influence the project. ENGINEER will also identify and seek to obtain data
for existing conditions that may impact the project including; utilities, City
Master plans, property ownership as available from the Tax Assessor's
office.
The data collection efforts will also include conducting special coordination
meetings with affected property owners and businesses as necessary to
develop sewer re-routing plans.
The following shall be applicable at all locations where it is necessary to
relocate or reroute the existing private sanitary sewer service line due to
the abandonment or realignment of the existing public sanitary sewer
lateral or main:
The CITY shall furnish the Engineer with a sample format of how the sewer
service line reroute/relocation should be designed and submitted for
construction. During design survey, if a rod can be inserted through the
cleanout to the bottom of the service line, the Engineer will obtain the flow
line elevation and design the service line prior to advertising the project for
bid. If the service flow line information cannot be obtained during design
survey, the Engineer shall delay the design of the sewer service line until
after the start of construction. The CITY will then direct the Contractor to
de-hole the service line at the clean-out location of all buildings or
structures so that the Engineer's surveyor can determine the flow line of the
sewer service line. The Engineer shall use this information to provide the
design for the sanitary sewer service line to be rerouted or relocated.
C. Coordination with Other Agencies
During the concept phase the ENGINEER shall coordinate with all utilities,
including utilities owned by the City, TxDOT and railroads. These entities
shall also be contacted if applicable, to determine plans for any proposed
facilities or adjustment to existing facilities within the project limits. The
information obtained shall be shown on the concept pians. The ENGINEER
shall show the location of the proposed utility lines, existing utility lines and
any adjustments and/or relocation of the existing lines within the project
limits. ENGINEER shall complete all forms necessary for City to obtain
permit letters from TxDOT and railroads and submit such forms to the City.
EA1-2
Rev 5/18/04
� .LJ
City shall be responsible for forwarding the forms to the affected agencies
for execution.
2. Schedule Submittal and Monthly Progress Report
The ENGIENER shall submit a progress schedule after the design contract is fully
executed. The schedule shall be updated and submitted to the CITY along with monthly
progress reports as required under Attachment B of the contract.
PART B -CONSTRUCTION PLANS AND SPECIFICATIONS
1. Conceptual Engineering
i. Surveys for Design
a. ENGINEER will perform field surveys to collect horizontal and vertical
elevations and other information which will be needed for use by the
ENGINEER in design and preparation of plans for the project.
Information gathered during the survey shall include topographic
data, elevations of all sanitary and adjacent storm sewers, rim/invert
elevations, location and buried utilities, structures, and other features
relevant to the final plan sheets. For sewer lines located in alleys or
backyards, ENGINEER will obtain the following:
Obtain permission for surveying through private property.
Locate horizontal and vertical alignment of utility lines. Tie
improvements, trees, fences, walls, etc., horizontally along rear lines
in an approximately 50' wide strip. In addition, locate all rear house
comers and building corners in backyards.
Profile existing water and/or sewer line centerline.
Compile base plan from field survey data at 1"-40' scale.
Obtain permission for surveying through private property. Locate
horizontal and vertical alignment of utility lines, existing utilities, trees,
fences, walls, etc., horizontally along rear lot lines in an
approximately 20' wide strip. In addition, locate ail rear house comers
and building corners in backyards. Compile base plan from field
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survey data at 1" =40' horizontal and 1" = 4' vertical scale.
When conducting design survey at any location on the project, the
consultant or its sub-consultant shall carry readily visible information
identifying the name of the company and the company
representative. All company vehicles shall also be readily identified.
b. Engineer will provide the following information:
All plans, field notes, plats, maps, legal descriptions, or other
specified documents prepared in conjunction with the requested
services shall be provided in a digital format compatible with the
electronic data collection and computer aided design and drafting
software currently in use by the CITY Department of Engineering.
All text data such as plan and profile, legal descriptions, coordinate
files, cut sheets, etc., shall be provided in the American Standard
Code for Information Interchange (ASCII) format, all drawing files
shall be provided in MicroStation (DGN) or Autocad (DWG or DXF)
format (currently Release 2002), or as otherwise approved in writing
by the CITY, and all data colleted generated during the course of
the project shall become the property of the CITY.
The minimum information to be provided in the plans shall include
the following:
1. A Project Control Sheet, showing ALL Control Points, used
or set while gathering data. Generally on a scale of not less
than 1:400:
2. The following information about each Control Point;
a. Identified (Existing City Monument #8901, PK Nail,
5/8" Iron Rod)
b. X, Y and Z Coordinates, in an identified coordinate
system, and a referred bearing base. Z coordinate
on City Datum only.
C. Descriptive Location (Ex. Set in the centerline of the
inlet in the South curb line of North Side Drive at the
EA1-4
Rev 5/18/04
East end of radius at the Southeast comer of North
Side Drive and North Main Street).
3. Coordinates on all P.C.'s, P.T.'s, P.I.'s, Manholes, Valves,
etc., in the same coordinate system, as the Control Points.
4. No less than two bench marks plan/profile sheet.
5. Bearings given on all proposed centerlines, or baselines.
6. Station equations relating utilities to paving, when
appropriate.
7. Obtain the "foot print" of all properties where the sanitary
sewer service line is to be relocated or rerouted.
ii. Public Notification
Prior to conducting design survey, ENGINEER will notify affected
residents of the project in writing. The notification letter shall be on
company letterhead and shall include the following: project name,
limits, DOE project no., Consultant's project manager and phone
no., scope of survey work and design survey schedule. The letter
will be reviewed and approved by the City prior to distribution.
iii. Conceptual Engineering Plan Submittal
a. Conceptual plans shall be submitted to City 20 days after
Notice to Proceed Letter is issued.
b. The ENGINEER shall perform conceptual design of the
proposed improvements and furnish four (4) copies of the
concept engineering plans which includes layouts,
preliminary right-of-way needs and cost estimates for the
ENGINEER's recommended plan. ENGINEER shall perform
remaining field surveys required for final design of selected
route(s). The ENGINEER shall also evaluate the phasing of
the water, sanitary sewer, street and drainage work, and
shall submit such evaluation in writing to the City as a part
of the concept phase of the project. All design shall be in
EA1-5
Bev 5/1e/04
conformance with Fort Worth Water Department policy and
procedure for processing water and sewer design.
ENGINEER shall review the City's water and sewer master
plan, other pertinent design information and provide a
summary of findings pertaining to the proposed project.
2. Preliminary Engineering
Upon approval of Part B, Paragraph iii (b), ENGINEER will prepare
preliminary construction plans as follows:
a. Overall water and/or sanitary sewer layout sheets and an
overall easement layout sheet(s).
b. Preliminary project plans and profile sheets on 22" x 34"
sheets which show the following: Proposed water and/or
sanitary sewer plan/profile and recommended pipe size, fire
hydrants, water service lines and meter boxes, gate valves,
isolation valves, manholes etc., related appurtenances and
all pertinent information needed to construct the project.
Legal description (Lot Nos., Block Nos., and Addition
Names) along with property ownership shall be provided on
the plan view.
C. For sewer lines, pipelines schedule for point repairs,
rehabilitation and replacement will be located on the base
sheets prepared from survey information gathered under
Part B, Paragraph b. Conflicts shall be resolved where
pipelines are to be rehabilitated on the same line segment.
Base sheets shall reference affected or adjacent streets.
Where open-cut and trenchless technology construction is
anticipated, below and above ground utilities will be located
and shown on the base sheets.
d. Existing utilities and utility easements will be shown on the
plan and profile sheets. ENGINEER will coordinate with
utility companies and the City of Fort Worth to determine if
any future improvements are planned that may impact the
project.
EA1-6
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e. The design for sewer service line reroute/relocation will be
provided if the flow line elevation of the sewer service can
be determined from the cleanout location. If this elevation
cannot be determined during design survey, the design
shall be provided after award of the construction contract
as specified in Part A, Paragraph 1 b.
f. The ENGINEER shall make provisions for reconnecting all
identifiable water and/or wastewater service lines which
connect directly to any main being replaced, including
replacement of existing service lines within City right-of-
way or utility easement. When the existing alignment of a
water and sanitary sewer main or lateral is changed,
provisions will be made in the final plans and/or
specifications by the ENGINEER to relocate all service
lines which are connected to the existing main and
connect said service lines to the relocated main.
g. The ENGINEER will prepare standard and special detail
sheets for water line installation and sewer rehabilitation or
replacement that are not already included in the D-Section
of the City's specifications. These may include connection
details between various parts of the project, tunneling
details, boring and jacking details, waterline relocations,
details unique to the construction of the project, trenchless
details, and special service lateral reconnections.
h. Right-of-Way Research
The ENGINEER will conduct preliminary research for
availability of existing easements where open-cut
construction or relocation of existing alignments is probable.
Temporary and permanent easements will be appropriated
based on available information and recommendations will
be made for approval by the City.
i. Right-of-way/Easement Preparation and Submittal
Preparation and submittal of right-of-way, easements and
rights-of-entry will be in conformance with "Submittal of
EA1-7
Rev 5/18/04
Information to Real Property for Acquisition of Property".
j. Utility Clearance Phase
The ENGINEER will consult with the City's Water
Department, Department of Engineering, and other CITY
departments, public utilities, private utilities and govemment
agencies to determine the approximate location of above
and underground utilities, and other facilities that have an
impact or influence on the project.
ENGINEER will design City facilities to avoid or minimize
conflicts with existing utilities.
The ENGINEER shall deliver a minimum of 13 sets of
approved preliminary construction plans to the City's Utility
Coordinator for forwarding to all utility companies, which
have facilities within the limits of the project.
k. Preliminary construction plan submittal
i. Preliminary plans and specifications shall be
submitted to City EQ after approval of Part B,
Paragraph iii (b).
ii. The ENGINEER shall deliver two (2) sets of
preliminary construction plans and two (2) sets of
specifications and contract documents to CITY for
review. Generally, plan sheets shall be organized as
follows:
Cover Sheet
General Notes/Legand
Easement layout (if applicable)
Abandonment
Plan & Profile Sheets
Standard Construction Details
Special Details (If applicable)
iii. The ENGINEER shall submit a preliminary estimate
EA1-B
Rev 5/18/04
of probable construction cost with the preliminary
plans submitted. ENGINEER shall assist City in
selecting the feasible and/or economical solutions to
be pursued.
I. Review Meetings with City
The ENGINEER shall meet with CITY to discuss review
comments for preliminary submittal. The CITY shall direct the
ENGINEER in writing to proceed with Final Design for Final
Review.
m. Public Meeting
After the preliminary plans have been reviewed and approved
by the City, the ENGINEER shall prepare project exhibits,
provide the CITY with the database listing the names and
addresses of all residents and business to be affected by the
proposed project, and attend public meeting to help explain the
proposed project to residents. The CITY shall select a suitable
location and mail the invitation letters to the affected customers.
3. Final Construction Plan Submittal
a. Final Construction Documents shall be submitted to CITY M days after
approval of Part B, Paragraph 2 k.
Following CITY approval of the recommended improvements, the
ENGINEER shall prepare final plans and specifications and contract
documents to CITY (each plan sheet shall be stamped, dated, and signed
by the ENGINEER registered in State of Texas) and submit two (2) sets of
plans and construction contract documents within 15 days of CITY's final
approval. Plan sets shall be used for Part C activities.
b. ENGINEER's Estimate of Probable Construction Cost
The ENGINEER shall submit a final estimate of probable construction cost
with the final plans submitted.
EA1-9
Rev 5/18/04
PART C - PRE-CONSTRUCTION ASSISTANCE
Administration
a. Deliver Bid Documents
The ENGINEER will make available for bidding, upon request by the CITY, up to
fifty (50) sets of the final approved and dated plans and specifications and contract
documents for the projects to the CITY for distribution to potential bidders.
Proposal will be delivered in electronic format.
b. Bidding Assistance
The ENGINEER shall assist the CITY during this phase including preparation and
delivery of any additional addenda prior to bid opening to plan holders and respond
to questions submitted to DOE by prospective bidders. Engineer shall attend the
scheduled pre-bid conference.
The ENGINEER shall assist in reviewing the bids for completeness and accuracy.
The ENGINEER shall attend the project bid opening, develop bid tabulations in
hard copy and electronic format and return four (4) copies of the bid tabulation,
along with the contract documents to the City within three (3) working days after
bid openings.
C. Assistance During Construction
The ENGINEER shall attend the pre-construction conference for the project. The
ENGINEER shall also consult with and advise the CITY on design and/or
construction changes, if necessary.
PART D —CONSTRUCTION STAKING (Not Applicable)
EAI-10
Rev 5/1e/04
EXHIBIT "A-2"
SUPPLEMENTAL SCOPE OF SERVICES
(SUPPLEMENT TO ATTACHMENT "A")
DESIGN SERVICES: STORM DRAIN CHANNEL IMPROVEMENTS
The following is a clarification of the tasks that the ENGINEER will perform under ATTACHMENT
"A". Work under this attachment includes engineering services for storm drain channel
improvements for the following:
2004 CIP Minor Drainage Projects
Contract F: Miscellaneous Culvert Improvements
F1: Glen Garden Drive Wooden Box Culvert
F2: Farnsworth-Helmick Culvert Installation
F3: Truman Storm Drain Extension
F4: Loving Avenue Culvert Replacement
F5: Williams Road Storm Drain Extension
SUMMARY OF IMPROVEMENTS
Project Locations Council Existing CondJSlze Approx. Culvert Concrete Channet/Rock Storm Map
District Proposed Size Length(ft) Rip-Rap(ft)
F1:Glen Garden Drive Wooden Box 8 Wooden Box 10'X6' 60 WA 2066-376
Culvert Replacement Culvert
F2:Farnsworth-Helmick Culvert Installation 7 Unimproved Open 12'X8' 100 650 2030-380
Channel
F3:Truman Storm Drain Extension 5 Open Concrete 12'X6' 130 N/A 2084-384
Channel
F4:Loving Avenue Culverts Replacement 2 2-RCP Storm Pipe 2-6'X4' 60 100 2036-412
F5:Williams Road Storm Drain Extension 3 Unimproved Open 12'X12' 50 50 2012-380
Channel
Upon receipt of notice-to-proceed, the ENGINEER will perform the following tasks:
PART A -CONCEPTUAL DESIGN
1. Initial Data Collection
a. Pre-Design Coordination Meetings
ENGINEER will attend and document meetings, as required, to discuss and
coordinate various aspects of the project and to ensure that the project stays on
schedule. For purposes of establishing a level of comfort, two (2) meetings are
anticipated. These include the following:
EA2-1
One (1) pre-design kick-off meeting, (including the CITY's Department of
Engineering and other departments that are impacted by the project).
One (1) review meeting at completion of the City's review of the conceptual
engineering plans.
b. Data Collection
In addition to data obtained from the City, ENGINEER will research and
make efforts to obtain pertinent information to aid in coordination of the
proposed improvements with any planned future improvements that may
influence the project. ENGINEER will also identify and seek to obtain data
for existing conditions that may impact the project including; utilities, City
Master plans, City drainage complaint files, drainage studies, FEMA
floodplain and floodway maps, existing models for the project area (if any),
and property ownership as available from the Tax Assessor's office.
C. Coordination with Other Agencies
During the concept phase the ENGINEER shall coordinate with all utilities,
including utilities owned by the City, TxDOT and railroads. These entities
shall also be contacted if applicable, to determine plans for any proposed
facilities or adjustment to existing facilities within the project limits. The
information obtained shall be shown on the concept plans. The ENGINEER
shall show the location of the proposed utility lines, existing utility lines and
any adjustments and/or relocation of the existing lines within the project
limits. ENGINEER shall complete all forms necessary for City to obtain
permit letters from TxDOT and railroads and submit such forms to the City.
City shall be responsible for forwarding the forms to the affected agencies
for execution.
2. Monthly Progress Report
The ENGINEER shall submit a project schedule after the design contract is fully executed.
The schedule shall be updated and submitted to the CITY along with monthly progress
reports as required under Attachment B of the contract.
EA2-2
PART B -CONSTRUCTION PLANS AND SPECIFICATIONS
1. Surveys for Design
ENGINEER will perform field surveys to collect horizontal and vertical
elevations and other information needed by ENGINEER in design and
preparation of plans for the project. Information gathered during the survey
shall include topographic data, elevations of all sanitary and adjacent storm
sewers, rim/invert elevations, location and elevations buried utilities,
structures, and other features that would affect proposed construction.
ENGINEER shall establish survey control or a suitable reference base line
on the ground and obtain complete and accurate cross section data at a
maximum of 50 foot intervals and at major grade breaks.
2. Storm Drainage
ENGINEER will review and document the characteristics and existing
street, right-of-way and storm sewer capacities for the subject site. A
drainage area map will be drawn at 1" - 200' scale (or on an appropriate
scale) from available contour maps. ENGINEER shall execute the
applicable hydrologic and hydraulic models, prepare detailed hydraulic
analysis for existing and proposed channel conditions. The ENGINEER'S
responsibility includes recommendations for improvement of the existing
system as deemed reasonable and consistent with City standards.
3. Conceptual Engineering Plan Submittal
a. Conceptual plans shall be submitted to City 2Q days after Notice to
Proceed Letter is issued.
b. The ENGINEER shall furnish four (4) copies of the Phase 1
concept engineering plans which include layouts, preliminary
easement needs and cost estimates for the ENGINEER's
recommended plan.
C. The ENGINEER shall also submit a brief letter report outlining the
findings of the hydraulic study and recommendations ENGINEER
shall advise City on the need for additional permits or licenses
which may be required.
4. Special Permits (Optional)
EA2-3
a. Where the stream channel improvements is shown as a designated
flood plai n/fl oodway in the City's Flood Insurance Rate Maps and
upon the City's concurrence with the ENGINEER's
recommendations for improvements, the ENGINEER will prepare
the necessary documentation for a Letter of Map Revision (LOMR).
The ENGINEER will respond to the Federal Emergency
Management Agency's review and resolve all issues.
b. Corps of Engineer
ENGINEER will submit copies of the proposed project information
necessary for the Corps of Engineers to make a determination for
permitting under Section 404 of the Clean Water Act and Section
10 of the Rivers and Harbor Act as applicable ENGINEER will
compile permit requirements and will prepare necessary
documentation to respond to requirements of the permitting
authority.
5. Preliminary Construction Plans
Upon approval of Part B, Section 3, ENGINEER will prepare preliminary
construction plans as follows:
a. Geotechncial investigation (if approved by the CITY) to include the
following;
Soil borings of sufficient quantity for geotechnical analysis to
determine depth to rock and design parameters. Bore holes
should be tied to horizontal and vertical datum.
Laboratory analysis
Report of field and laboratory data to include analysis of
results and recommendations defining culvert and channel
design parameters.
b. Drainage calculations and hydraulic computations.
C. Preliminary project plans and profile sheets which will show the
following;
Existing channel centerline, existing left and right top of
channel bank, existing utility crossings and existing right-of-
YE 11
way/easement.
Proposed top of channel backs, channel flowline (existing
and proposed), 100 year water surface profile along with
water and sanitary sewer line adjustments to accommodate
the proposed channel improvements.
Culvert upgrades and roadway pavement replacement.
Typical channel details.
Limits of right-of-way or easements and temporary
construction easement.
d. Existing found property comers (e.g. iron pins) along the existing
right-of-way shall be shown on the plans. Profiles for existing and
proposed storm drain mains and leads shall be provided.
e. Existing utilities and utility easements will be shown on the roadway
plan and profile sheets. ENGINEER will coordinate with utility
companies and the City of Fort Worth to ascertain what, if any,
future improvements are planned that may impact the project.
f. Preliminary channel cross-sections will be developed, from the
survey notes, at intervals not-to-exceed 50 foot along the project
length and will extend to the right of way or easement line on both
sides of the channel. Additional cross-sections at important features
.including grade breaks in the channel flowline retaining walls, etc.,
will also be provided.
g. Maintenance ramps if appropriate.
h. Proposed plan/profile sheets will conform to City of Fort Worth
construction legend. Adequate horizontal and vertical control shall
be provided on the plan sheets to locate all proposed and existing
facilities. Legal descriptions (Lot Nos., Block Nos., and Addition
Names) along with property ownership shall be provided on the
plan view.
i. Furnish as a function of final plans, six (6) copies of the final cross-
sections on 24" x 36" sheets. Scale will be 1" = 20' horizontal and 1"
= 2' vertical. Hydraulic computations and profiles of all storm drain
EAU-5
outfalls into the channel shall be provided.
6. Preliminary construction plan submittal
a. Preliminary plans and specifications shall be submitted to City
6Q after approval of Part B, Section 3.
b. The ENGINEER shall deliver twenty (20) sets of preliminary
construction plans and two (2) sets of specifications and contract
documents to CITY for review and distribution to utility companies.
Generally, plan sheets shall be organized as follows:
Cover Sheet
Drainage Area Map and Computations
Plan & Profile Sheets
Standard Construction Details
Special Details (If applicable)
C. Review Meetings with City
The ENGINEER shall meet with CITY to discuss review comments
for preliminary submittal. The CITY shall direct the ENGINEER in
writing to proceed with Final Design for Final Review.
d. Public Meeting
After the preliminary plans have been reviewed and approved by
the City, ENGINEER shall prepare exhibits along with an affected
invitation letter and attend public meeting to help explain the
proposed project to residents. The CITY shall mail the invitation
letters.
e. The ENGINEER shall submit a preliminary estimate of probable
construction cost with the preliminary plans submitted. ENGINEER
shall assist City in selecting the feasible and/or economical
solutions to be pursued.
7. Final Design and Final Review
a. Final Construction Documents shall be submitted to CITY EQ days after
approval of Part B, Section 5.
Following CITY approval of the recommended improvements, the
RA7-6
ENGINEER shall prepare final plans and specifications and contract
documents to CITY (each sheet shall be stamped, dated, and signed by
the ENGINEER) and submit two (2) sets of plans and construction contract
documents within 15 days of CITY's final approval. Plan sets shall be used
for Part C activities.
b. ENGINEER's Estimate of Probable Construction Cost
The ENGINEER shall submit a final estimate of probable construction cost
with the final plan submitted.
PART C - PRE-CONSTRUCTION ASSISTANCE
1. Administration
a. Deliver Bid Documents
The ENGINEER will make available for bidding, upon request by the CITY, up to
fifty (50) sets of the final approved and dated plans and specifications and contract
documents for the projects to the CITY for distribution to potential bidders. The
ENGINEER will provide four (4) sets of all right-of-entry agreements and
easements to the CITY for bidding purposes.
b. Bidding Assistance
The ENGINEER shall assist the CITY during phase including preparation and
delivery of addenda to plan holders, responses to questions submitted to the DOE
by prospective bidders. Engineer shall attend the scheduled pre-bid conference.
The ENGINEER shall assist in reviewing the bids for completeness and accuracy.
The ENGINEER shall attend the project bid opening develop bid tabulations and
submit four (4) copies of the bid tabulation.
C. Assistance During Construction
The ENGINEER shall attend the pre-construction conference for the project. The
ENGINEER shall also consult with and advise the CITY on design and/or
construction changes, if necessary.
EA2-7
ATTACHMENT"B"
COMPENSATION AND SCHEDULE
2004 CIP Minor Drainage Projects
Contract F: Miscellaneous Culvert Improvements
F1: Glen Garden Drive Wooden Box Culvert
F2: Farnsworth-Helmick Culvert Installation
F3: Truman Storm Drain Extension
F4: Loving Avenue Culvert Replacement
F5: Williams Road Storm Drain Extension
I. Compensation
A. The Engineer shall be compensated a total lump sum fee of $71,162 as summarized in
Exhibit"B- 3". Payment of the total lump sum fee shall be considered full compensation
for the services described in Attachment"A" and Exhibits"A-1" and "A-2"for all labor
materials, supplies and equipment necessary to complete the project.
B. The Engineer shall be paid in four partial payments as described in Exhibit"B-1" upon
receipt of four individual invoices from the Engineer. In this regard, the engineer shall
submit invoices for four partial payments as described in Exhibit"B-1 ", Section 1- Method
of Payment, Items a to d.
II. Schedule
Final Plans and Contract Documents for bid advertisement shall be submitted within 240
calendar days after the"Notice to Proceed" letter is issued.
A. Conceptual Engineering Plans—90 Calendar Days
B. Preliminary Engineering Plans and Contract Documents—90 Calendar Days
C. Final Engineering Plans and Contract Documents—45 Calendar Days
D. Final Engineering Plans and Contract Documents for Bid Advertisement— 15
Calendar Days
EXHIBIT "B-1"
(SUPPLEMENT TO ATTACHMENT "B")
METHOD OF PAYMENT
2004 CIP Minor Drainage Projects
Contract F: Miscellaneous Culvert Improvements
F1: Glen Garden Drive Wooden Box Culvert
F2: Farnsworth-Helmick Culvert Installation
F3: Truman Storm Drain Extension
F4: Loving Avenue Culvert Replacement
F5: Williams Road Storm Drain Extension
I. Method of Payment
Partial Payment shall be made to the Engineer monthly upon City's approval of an invoice from the
Engineer outlining the estimated current percent complete of the total project.
The aggregate of such monthly partial fee payments shall not exceed the following:
Until satisfactory completion of Exhibits"A-1" and "A-2", Conceptual Engineering plans submittal and
approval by the City, a sum not to exceed 30 percent of the total lump sum fee.
Until satisfactory completion of Exhibits"A-1" and "A-2", Preliminary Construction plans submittal and
approval by the City, a sum not to exceed 60 percent of the total lump sum fee, less previous
payments.
Until satisfactory completion of Exhibits"A-1" and "A-2", Final Construction plans submittal and
approval by the City, a sum not to exceed 90 percent of the total lump sum fee, less previous
payments.
The balance of fees, less previous payments, shall be payable after all of the pre-construction
meetings for the Project have been conducted.
ll. Progress Reports
A. The Engineer shall submit to the designated representative of the Director of the Department of
Engineering monthly progress reports covering all phases of design by the 15th of every month in
the format required by the City.
B. If the Engineer determines in the course of making design drawings and specifications that the
opinion of probable cost of$622,545 (as estimated in Exhibit"B-4")will be exceeded, whether by
change in the scope of the project, increased cost or other conditions, the Engineer shall
immediately report such fact to the City's Director of the Department of Engineering and, if so
instructed by the Director of the Department of Engineering shall suspend all work hereunder.
EXHIBIT B-2
(SUPPLEMENT TO ATTACHMENT B)
HOURLY RATE SCHEDULE
2004 CIP Minor Drainage Project
Contract F: Miscellaneous Culvert Improvement
F1: Glen Garden Drive Wooden Box Culvert Replacement
F2: Farnsworth-Helmick Culvert Installation
F3: Truman Storm Drain Extension
F4: Loving Avenue Culvert Replacement
F5: Williams Road Storm Drain Extension
Employee Classification Rate/Hour
Principal $115
Project Manager $105
Project Engineer $95
Staff Engineer $70
Draftsman $70
Clerical $45
Reimbursable Cost+ 10%
Auto Milage $0.45 Per Mile
EXHIBIT B-36
(SUPPLEMENT TO ATTACHMENT B)
2004 CIP Minor Drainage Project
Contract F: Miscellaneous Culvert Improvement
F1: Glen Garden Drive Wooden Box Culvert Replacement
F2: Farnsworth-Helmick Culvert Installation
F3: Truman Storm Drain Extension
F4: Loving Avenue Culvert Replacement
F5: Williams Road Storm Drain Extension
Part A-Conceptual Design and Part B - Plans & Specifications
Transportaion and Public Works: ( Construction Cost X ASCE Curve"A"X 85%)
Storm Drain Channel Improvements = $44,450
Basic Services Total = $44,450
Additional Services:
Transportaion & Public Works:
Alternative Study, Farnsworth-Helmick culvert(by Stream
Water Group, Inc.) _ $ 4,200
Alternative Study, Williams Road Storm Drain Extension (by
Stream Water Group, Inc.) $ 1,100
Alternative Study, Loving Ave culvert(by Stream Water Group,
Inc.) $ 1,200
Topographic Surveying Services (approx. 2200 In (by M/WBE) _ $ 7,100
Erosion Control Plans/SW3P = $ 3,900
Public Meeting = $ 1,480
Meeting & Reports = $ 2,200
Printing & Reproduction Subtotal = $ 4,385
Administrative (10%) Fee on M/WBE Firms = $ 1,147
Additional Services Subtotal = $ 26,712
EXHIBIT B-3B (cont.)
(SUPPLEMENT TO ATTACHMENT B)
A. Summary of Total Fee
Service Description Total
Engineering Services $ 64,062
Surveying Services $ 7,100
Total $ 71,162
B. Breakdown of Fees (Less Survey Fees)
a. Concept(30%) _ (Total Fee - Survey Fee) X (0.3) _ $ 19,219
b. Preliminary (60%) _ (Total Fee - Survey Fee) X (0.6) _ $ 38,437
C. Final (10%) _ (Total Fee - Survey Fee) X (0.1) _ $ 6,406
Total Fees (Less Survey Fees) _ $ 64,062
EXHIBIT B-3A
(SUPPLEMENT TO ATTACHMENT B)
2004 CIP Minor Drainage Project
Contract F: Miscellaneous Culvert Improvement
F1: Glen Garden Drive Wooden Box Culvert
F2: Farnsworth-Helmick Culvert Installation
F3:Truman Storm Drain Extension
F4: Loving Avenue Culvert Replacement
F5:Williams Road Storm Drain Extension
Prime Consultant Scope of Services Fee %of Contract
Stream Water Group, Inc. Engineering&Proj. Mgmt $59,692 83.88%
Proposed MNVBE Subconsultants
RAM Surveying, L.C. Survey and Field Study $8,300 11.66%
L.A Blueline, Inc. Reproduction $3,170 4.45%
Proposed None MNVBE Subconsultants
None
Total For Professional Services $71,162 100%
Actual M/WBE City's M/WBE
Project Description Scope of Services Total Fee M/WBE Fee Percent Percent Goal
Engineering Services Miscellaneous Culvert Improvement $71,162 $11,470 16.12% 16%
EXHIBIT B-3C
(SUPPLEMENT TO ATTACHMENT B)
Fee for Reproduction Services
2004 CIP Minor Drainage Project
Contract F: Miscellaneous Culvert Improvement
F1: Glen Garden Drive Wooden Box Culvert Replacement
F2: Farnsworth-Helmick Culvert Installation
F3: Truman Storm Drain Extension
F4: Loving Avenue Culvert Replacement
F5: Williams Road Storm Drain Extension
Printing & Reproduction
Conceptual Design Report
4 Sets Report = $ 120
Preliminary Plans =
4 Sets of Construction Plans = $ 108
2 Sets of Specifications = $ 60
Utility Clearance Plans =
16 Sets of Construction Plans $ 432
Final Plans =
5 Sets of Construction Plans = $ 135
5 Sets of Specifications = $ 150
Bid Documents =
50 Sets of Construction Plans = $ 1,350
50 Sets of Specifications = $ 1,500
Mounted Exhibits for Public Meetings =
5 Drawings = $ 380
Final Mylars for Record Purposes =
1 Set of Plans = $ 150
Printing and Reproduction Subtotal = $ 4,385
*Estimated using 15 sheets per plan and 1 part
EXHIBIT "134"
(SUPPLEMENT TO ATTACHMENT B)
Summary
ENGINEER'S OPINION OF PROBABLE CONSTRUCTION COST
2004 CIP Minor Drainage Project
Contract F: Miscellaneous Culvert Improvement
F1: Glen Garden Drive Wooden Box Culvert Replacement
F2: Farnsworth-Helmick Culvert Installation
F3: Truman Storm Drain Extension
F4: Loving Avenue Culvert Replacement
FS: Williams Road Storm Drain Extension
ID Location Construction Cost
F1 Glen Garden Drive Wooden Box Culvert Replacement $53,790
F2 Farnsworth-Helmick Culvert Installation $353,210
F3 Truman Storm Drain Extension $74,745
F4 Lovinq Avenue Culvert Replacement $95,260
F5 Williams Road Storm Drain Extension $45,540
Total $622,545
EXHIBIT "B-4A"
(SUPPLEMENT TO ATTACHMENT B)
ENGINEER'S OPINION OF PROBABLE CONSTRUCTION COST
F1:Glen Garden Drive Box Culvert Iprovement
2004 CIP Minor Drainage Project
Contract F: Miscellaneous Culvert Improvement
Culvert Improvements PAY APPROXIMATE UNIT
PAY ITEM DESCRIPTION UNITS TOTAL QUANTITY PRICE AMOUNT
1 Provide and Install Standard Project Designation Sin EACH 2 $450.00 $900
2 Construct Metal Beam Guard Fence L.F. 60 $25.00 $1,500
3 Permanent Asphalt Pavement Repair L.F. 50 $40.00 $2,000
4 Cast in Place Concrete Wing Wall for Box Culvert EACH 2 $3,900.00 $7,800
514' Dia Std. Manhole EACH 2 $2,000.00 $4,000
6 8"Sanitary Sewer Line Replacement L.F. 50 $70.00 $3,500
7 6"Water Line Replacement L.F. 50 $50.00 $2,500
8 Remove and Dispose Existiin Wood Culvert L.F. 60 $25.00 $1,500
9 Precast 10'X6'Box Culvert L.F. 60 $420.00 $25,200
SUBTOTAL: $48,900
10%CONTINGENCY: $4,890
Total Culvert Improvements: $53,790
EXHIBIT "13-413"
(SUPPLEMENT TO ATTACHMENT B)
ENGINEER'S OPINION OF PROBABLE CONSTRUCTION COST
F2:Farnsworth Ave and Helmick Ave Box Culvert
(Closing down Farnsworth Ave and Construction of Helmick Ave Box Culvert)
2004 CIP Minor Drainage Project
Contract F:Miscellaneous Culvert Improvement
Culvert Improvements PAY APPROXIMATE UNIT
PAY ITEM DESCRIPTION UNITS TOTAL QUANTITY PRICE AMOUNT
1 Provide and Install Standard Project Designation Sin EACH 2 $450.00 $900
2 6"Water Line Replacement L.F. 120 $50.00 $6,000
3 4'dia std. Manhole EACH 2 $2,000.00 $4,000
4 8"Sewer Line Replacement L.F. 120 $70.00 $8,400
5 Cast in Place Concrete Wing Wall for Box Culvert EACH 2 $3,900.00 $7,800
6 Permanent Asphalt Pavement S.Y. 2100 $50.00 $105,000
7 Cahannel, Street Excavation and Fill C.Y. 6500 $10.00 $65,000
8 6"Reinforced Concrete Channel S.Y. 1500 $45.00 $67,500
9 Remove and Dispose Existiing box Culvert L.F. 100 $15.00 $1,500
10 Precast 12'X8' Box Culvert L.F. 100 $550.00 $55,000
SUBTOTAL: $321,100
10%CONTINGENCY: $32,110
Total Culvert Improvements: $363,210
EXHIBIT "B-4C"
(SUPPLEMENT TO ATTACHMENT B)
ENGINEER'S OPINION OF PROBABLE CONSTRUCTION COST
F3:Truman Drive Storm Drain Extension
2004 CIP Minor Drainage Project
Contract F: Miscellaneous Culvert Improvement
Culvert Improvements PAY APPROXIMATE UNIT
PAY ITEM DESCRIPTION UNITS TOTAL QUANTITY PRICE AMOUNT
1 Provide and Install Standard Project Designation Sin I EACH 1 1 1 $450.00 $450
2 Remove and Dispose Existiing Concrete Channel I S.Y. 1 360 1 $25,001 $9,000
3 Precast 12'X6' Box Culvert I L.F. 1 130 1 $450.001 $58,500
SUBTOTAL: $67,950
10%CONTINGENCY: $6,795
Total Culvert Improvements: $74,745
EXHIBIT"B-41D"
(SUPPLEMENT TO ATTACHMENT B)
ENGINEER'S OPINION OF PROBABLE CONSTRUCTION COST
174:1-oving Ave Culverts Replacement
2004 CIP Minor Drainage Project
Contract F:Miscellaneous Culvert Improvement
Culvert Improvements PAY APPROXIMATE UNIT
PAY ITEM DESCRIPTION UNITS TOTAL QUANTITY PRICE AMOUNT
1 Provide and Install Standard Pro ect Designation Sin EACH 1 $450.00 $450
2 Remove and Dispose Existiing Storm Drain Pipes L.F. 120 $25.00 $3,000
3 4'dia std manhole EACH 2 $2,000.00 $4,000
4 12"DIP Sanitary Sewer Line Adjustment L.F. 130 $110.00 $14,300
5 6"Water Line Adjustment L.F. 60 $80.00 $4,800
6 Construct Metal Beam Guard Fence L.F. 80 $25.00 $2,000
7 Excavation C.Y. 150 $5.00 $750
8 Rock Rip-Rap Rip-RapC.Y. 100 $35.00 $3,500
9 Cast in Place Concrete Wing Wall for Box Culvert EACH 2 $2,900.00 $5,800
10 Precast 2-6'X4' Box Culvert L.F. 60 $800.00 $48,000
SUBTOTAL: $86,600
10% CONTINGENCY: $8,660
Total Culvert Improvements: $95,260
EXHIBIT "B-4E"
(SUPPLEMENT TO ATTACHMENT B)
ENGINEER'S OPINION OF PROBABLE CONSTRUCTION COST
F5:Williams Road Storm Drain Extension
2004 CIP Minor Drainage Project
Contract F:Miscellaneous Culvert Improvement
Culvert Improvements PAY APPROXIMATE UNIT
PAY ITEM DESCRIPTION UNITS TOTAL QUANTITY PRICE AMOUNT
1 Provide and Install Standard Pro ect Desi natio Sin EACH 1 2 $450.00 $900
1 Concrete Channel I C.Y. 1 300 1 $35.001 $10,500
2 Precast 12'X12'Box Culvert I L.F. 1 50 1 $600.001 $30,000
SUBTOTAL: $41,400
10%CONTINGENCY: $4,140
Total Culvert Improvements: $45,540
ATTACHMENT"C"
CHANGES AND AMENDMENTS TO STANDARD AGREEMENT AND ATTACHMENT A WATER AND
SANITARY SEWER REPLACMENT CONTRACT
2004 CIP Minor Drainage Projects
Contract F: Miscellaneous Culvert Improvements
F1: Glen Garden Drive Wooden Box Culvert
F2: Farnsworth-Helmick Culvert Installation
F3: Truman Storm Drain Extension
F4: Loving Avenue Culvert Replacement
F5: Williams Road Storm Drain Extension
There are no changes and amendments to Standard Agreement and Attachment A.
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Attachment CIA
2004 CIP Minor Drainage Project
Contract F: Miscellaneous Culvert Improvement
Schedule
City of Fort Worth
Drainage Project No. 00098
Projected Actual
ID Task Name Duration Start Finish Duration Start Finish
1 Notice to Proceed 1 day Mon 10/11/04 Mon 10/11/04
2 Design Phase 201 days Mon 10/18/04 Mon 7/25/05
3 Conceptual Engineering 80 days Mon 10/18/04 Fri 2/4/05
4 Pre-Design Coordination Meeting 1 day Mon 10/18/04 Mon 10/18/04
5 Survey 21 days Mon 10/25/04 Mon 11/22/04
6 Alternative Study 15 days Tue 10/19/04 Mon 11/8/04
7 Prepare Conceptual Engineering Plans 30% 45 days Tue 11/9/04 Mon 1/10/05
8 30%Conceptual Plan Submittal 1 day Tue 1/11/05 Tue 1/11/05
9 Conceptual Plan Review by City 10 days Wed 1/12/05 Tue 1/25/05
10 Project Review Meeting 1 day Wed 1/26/05 Wed 1/26/05
11 Neighborhood Meeting 1 day_ Thu 1/27/05 Thu 1/27/05
12 Address DOE/Citizen Comments 5 days Fri 1/28/05 Thu 2/3/05
13 Submit Plans to Utility Companies 1 day Fri 2/4/05 Fri 2/4/05
14 Preliminary Engineering 121 daysl daysMon 2/7/05 Mon 7/25/05
15 Prepare Preliminary Plans and Specifications 60% 60 days Mon 217/05 Fri 4/29/05
16 60%Preliminary Plan Submittal 1 day Mon 5/2/05 Mon 5/2/05
17 Franchise Utility Relocations 60 days Tue 5/3/05 Mon 7/25/05
18 Preliminary Plans and Specifications Review by City 10 days Tue 5/3/05 Mon 5/16/05
19 Project Review Meeting 1 day Tue 5/17/05 Tue 5/17/05
20 Final Engineering 33 da s Wed 5/18/05 Fri 7/1/05
21 Prepare Preliminary Plans and Specifications 90% 15 daysl daysWed 5/18/05 Tue 617/05
22 90%Preliminary Plan Submittal 1 dayl Wed 6/8/05 Wed 6/8/05
23 Final Plans and Specifications Review by City 5 days Thu 6/9/05 Wed 6/15/05
24 Project Review Meeting 1 day Thu 6/16/05 Thu 6/16/05
25 Incorporate Final DOE Comments 5 days Fri 6/17/05 Thu 6/23/05
26 Submit Final Plans and Specifications 100% 1 day Fri 6/24/05 Fri 6/24/05
27 ICirculate Plans for Signatures 5 days Mon 6/27/05 Fri 7/1/05
28 Construction Phase 270 days Mon 7/4/05 Fri 7/14/06
29 Pre-Construction Assistance 40 days Mon 7/4/05 Fri 8/26/05
30 Advertise Project 1 day Mon 7/4/05 Mon 7/4/05
31 Advertisement Duration 15 days Tue 7/5/05 Mon 7/25/05
32 O n Bids 1 day Tue 7/26/05 Tue 7/26/05
33 1M&C Circulation Process 15 days Wed 7/27/05 Tue 8/16/05
34 Council Award 1 day Wed 8/17/05 Wed 8/17/05
35 Execute Contract Documents 5 days Thu 8/18/05 Wed 8/24/05
36 Pre-Construction Neighborhood Meeting 1 day Thu 8/25/05 Thu 8/25/05
37 Pre-Construction Meeting 1 da Fri 8/26/05 Fri 8/26/05
38 Project Construction 230 da s Mon 8/29/05 Fri 7/14/06
39 lWater and Sewer Construction 50 days Mon 8/29/05 Fri 11/4/05
40 JPaving and Drainage Construction 180 days I Mon 11!7/05 Fri 7/14/06
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ATTACHMENT E-1
( COUNCIL DISTRICT 8 )
GLEN GARDEN DRIVE BOX CULVERT
2004 CIP MINOR DRAINAGE PROJECT
CONTRACT F .- MISCELLANEOUS CULVERT IMPROVEMENT
STEAM WATER GROUP,INC.
�•�' '�' _• DRAINAGE PROJECT NO. SD MAP: 2066-376 MAPSCO 78X SCALE: 1"=400'
_� 00098
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ATTACHMENT E-3
( COUNCIL DISTRICT 5 )
TRUMAN STORM DRAIN EXTENSION
2004 CIP MINOR DRAINAGE PROJECT
CONTRACT F : MISCELLANEOUS CULVERT IMPROVEMENT`
STEAM WATER GROUP,INC. -- ,::_t
( �^�' �'�-�• DRAINAGE PROJECT NO. SD MAP: 2084-384 MAPSCO 8p '1 ;400'
°> 00098
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ATTACHMENT E-4
( COUNCIL DISTRICT 2 )
LOVING AVENUE CULVERT REPLACEMENT
2004 CIP MINOR DRAINAGE PROJECT
CONTRACT F : MISCELLANEOUS CULVERT IMPROVEMENT
SiMAl1t WATER GROUP,INC.
1 Con•n11aq �_�--_• DRAINAGE PROJECT NO. SD MAP: 2036-412 MAPSCO 62A SCALE: 1"=400'
00098
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ATTACHMENT E-5
( COUNCIL DISTRICT 3 )
WILLIAMS ROAD STORM DRAIN EXTENSION
2004 CIP MINOR DRAINAGE PROJECT
CONTRACT F : MISCELLANEOUS CULVERT IMPROVEMENT
STEAM nTERGROUP,n.c.
c_jt DRAINAGE PROJECT NO. SD MAP: 2012-380 MAPSCO 73R SCALE: 1"=400'
00098
City of Fort Worth, Texas
Mayor and Council Communication
COUNCIL ACTION: Approved on 12/14/2004
DATE: Tuesday, December 14, 2004
LOG NAME: 30CiPGLENGARDEN REFERENCE NO.: **C-20438
SUBJECT:
Authorize Engineering Agreement with Stream Water Group, Inc. for Miscellaneous Drainage
Improvements on Glen Garden Drive, Farnsworth Avenue, Helmick Avenue, Truman Drive, Loving
Avenue and Williams Road
RECOMMENDATION:
It is recommended that the City Council authorize the City Manager to execute an engineering agreement
with Stream Water Group, Inc. in the amount of $71,162 for a Miscellaneous Drainage Improvements
project for Glen Garden Drive, Farnsworth Avenue, Helmick Avenue, Truman Drive, Loving Avenue and
Williams Road.
DISCUSSION:
The 2004 Capital Improvement Program (CIP) includes funds for miscellaneous drainage improvements on
Glen Garden Drive, Farnsworth Avenue, Helmick Avenue, Truman Drive, Loving Avenue and Williams
Road.
The scope of the project includes the design of culvert replacements for Glen Garden Drive and Loving
Avenue, a culvert installation for Farnsworth Avenue and Helmick Avenue, a storm drain extension on
Truman Drive and a storm drain extension on Williams Road.
Stream Water Group, Inc. proposes to perform the necessary design work for a lump sum fee of $71,162.
City staff considers this fee to be fair and reasonable for the scope of services proposed. Stream Water
Group, Inc., is in compliance with the City's M/WBE Ordinance by committing to 16% M/WBE participation.
The City's goal on the project is 16%.
This project is located in COUNCIL DISTRICTS 2, 3, 5, 7 and 8, Mapsco 62A, 73R, 75S, 78X and 80W.
FISCAL INFORMATION/CERTIFICATION:
The Finance Director certifies that funds are available in the current capital budgets, as appropriated, of the
Street Improvements Fund.
TO Fund/Account/Centers FROM Fund/Account/Centers
C200 531200 201270009831 $19,219.00
C200 531200 201270009832 $38.437.00
Logname: 30CIPGLENGARDEN Pagel of 2
C200 531200 201270009833 $6.406.00
C200 531200 201270009851 $7,100.00
Submitted for City Manager's Office by: Marc Ott (8476)
Originating Department Head: A. Douglas Rademaker (6157)
Additional Information Contact: A. Douglas Rademaker (6157)
Logname: 30CIPGLENGARDEN Page 2 of 2