HomeMy WebLinkAboutContract 30446 VOICE RADIO AGREEMENT BETWEEN CITY OF FORT WORTH
AND
CITY OF WATAUGA C,.ON RA CNO SECRETARY�
The 821 MHz trunked voice radio system owned and maintained by the City of Fort Worth
(CFW) was designed to meet the radio communications coverage requirements of the CFW and
may also provide voice radio coverage suitable to City of Watauga (WATAUGA). Due to the
economies-oI-scale advantages, and for uic CouSluciauori of permission to operate Voice radios
on the CFW 821 MHz trunked voice radio system, WATAUGA desires to enter into an agreement
with the CFW to share in the maintenance and improvement of the 821 trunked radio
MHz ���-il:ed voice
infrastructure to support voice radio coverage for CFW and WATAUGA for a period of 10 years.
Based on the above, WATAUGA and CFW enter into a letter of agreement as follows:
1. Installation and maintenance of the 821 MHz trunked voice radio infrastructure will be
the responsibility of the CFW unless otherwise stated in this agreement.
2. WATAUGA will initially acquire one radio for use on the radio infrastructure. System
initialization for WATAUGA will begin when the radio is operational on the system.
3. The CFW will be responsible for reviewing the infrastructure loading. If in the opinion of
the CFW, other entities can be added to the system without adversely affecting active
participants, the CFW reserves the right to enter into a similar agreement with these
entities.
4. WATAUGA will pay the CFW an amount of$600.00 per radio ID for use of the 821 MHz
trunked voice radio infrastructure. A unique radio ID will be issued by the CFW for each
radio authorized for use on the system. Payment is due and payable at system
initialization defined in 2 above. WATAUGA is responsible for notifying the CFW of any
change in the number of its radios in operation on the system. WATAUGA will pay the
CFW the amount of$600.00 per radio ID added for use on the system.
5. WATAUGA will pay the CFW a prorated share of the total cost for-maintenance of the - _-
infrastructure based on the number of radios. First full year estimated cost is $264.00 per
radio ID. First maintenance infrastructure payments will be due and payable at the time
of "use of infrastructure" payment specified in paragraph 4, with succeeding annual
maintenance infrastructure payments being due and payable on the anniversary date
thereafter.
6. The recurring cost in 5 above will be adjusted annually based on actual costs prorated to
users of the system.
7. WATAUGA has the right to discontinue use of the infrastructure and maintenance
infrastructure support with ninety-day's written notice prior to the anniversary date. CFW
has the right to remove WATAUGA from the infrastructure for failure to make full
payment system costs within ninety days after the anniversary date or for misuse of the
system such as data transfer on the system. The CFW has the right to disable or disallow
any or all WATAUGA radios from operating on the system if the CFW deems the radios
to be detrimental to system operations in any way.
8. WATAUGA will be responsible for acquisition, programming, and maintenance of all
non-infrastructure components of their system such as radios and consoles and for any
special equipment interfaced to the infrastructure such as ID decoding equipment
including all costs associated with such equipment and/or interfaces.
IF r.�__ r T �i� aL i rr �� n TTS +I- f /�l '"1 d
9. 1 le L,Ay of r'oit IvV6 tiI will oiler YYATA GA uie temporw use v one �1) inOvi e and
one (1) portable radio of the same type used by the City of Fort Worth for the purpose of
testing the radio coverage of the operating area of `NATAUGA. By signing this
WATAUGA attest that it agrees that the radio coverage in its operating area is satisfactory.
The CFW does not guarantee that radio coverage will be satisfactory.
10. WATAUGA is NOT permitted to utilize telephone interconnect on the CFW 821 MHz
trunked voice radio systems.
11. WATAUGA is NOT permitted to utilize private calls on the CFW 821 MHz trunked voice
radio systems.
12. WATAUGA is NOT permitted to utilize any form of data communications on the CFW -
821 MHz trunked voice radio systems.
13. The CFW will provide trunked radio System Keys as required in order for the
WATAUGA to program their radios to operate on the CFW trunked radio systems. The
System Keys shall be provided on a floppy disk or other mutually agreed upon external
computer media. WATAUGA shall safeguard the System Keys sufficiently to prevent
accidental or intentional dissemination or distribution to personnel other _than the
respective City employees responsible for the pros ar::ming the V"7ATATT(TA tninkerl
radios. The System Keys shall NOT be emailed or transmitted electronically under any
circumstances, nor will they be copied, shared with or provided to any 3 r party without
the specific written consent of the CFW.
[Signature page follows]
vJC�� 71 � !1 `7
a � i
EXECUTED on this 9th day of August , 2004.
ATTEST: CITY OF FORT WORTH
By.
1
City Secretary
ATTEST: CITY OF WATAUGA
MrBy:
City Sec tary �U
Contract Authorization Title: Mayor
August 9, 2004
Date
APPRO ED AS TO FORM AND LEGALITY APROVED AS TO FORM AND LEGALITY:
City Attorney Assistant City Attorney
DATE:
ADOPTED: - - - - -
EFFECTIVE:
C -QUI
Contract Authori atiox
Date
City of Fort Worth, Texas
Mayor and Council Communication
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COUNCIL ACTION: Approved on 4/27/2004
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DATE: Tuesday, April 27, 2004
LOG NAME: 0480OMHZ RADIO REFERENCE NO.: **C-20041
SUBJECT:
Interlocal Agreement with City of Watauga and an Agreement with Texas Christian University for
Participating in the City's 800 MHZ Radio System
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RECOMMENDATION:
It is recommended that the City Council:
1. Authorize the City Manager to enter into an Interlocal Agreement with the City of Watauga for
participation in the City of Fort Worth's two-way radio communication system; and
2. Authorize the City Manager to enter into an agreement with Texas Christian University (TCU) for
participation in the City of Fort Worth's two-way radio communication system.
DISCUSSION:
On May 26, 1998, the City Council approved M&C C-16791 authorizing an Interlocal Agreement with six
governmental agencies for participation in the 800 MHZ trunked radio system. The purpose of the
agreement is to share the costs of the infrastructure maintenance among participating agencies. Currently,
approximately 20 agencies have radios that use the infrastructure of the City's 800 MHZ Trunked Radio
System. The City realizes approximately $540,000 in annual revenue from these participating agencies.
One of the participating agencies is the City of Watauga. The City of Watauga would like to continue to
participate using the City's two-way radio communication system. The City of Watauga interpreted the
original agreement to have an ending date. The City of Fort Worth will sign a new agreement with terms
that are essentially the same as the original agreement.
Texas Christian University would like to join the City's two-way radio communication system to use for its
public safety efforts. In the past, other educational agencies such as the University of North Texas Health
Science Center and Texas Wesleyan University have entered into agreements with the City for the use of
the two-way radio communication system.
The current one-time access fee for agencies adding radios, or joining the system is $600 per radio. The
City of Watauga has paid the access fee for the radio it currently has on the system. TCU will pay the
access fee when the agreement is signed. Each agency pays an annual cost per radio to offset the City's
costs to maintain the infrastructure. The infrastructure of the Trunked Radio System is owned and
maintained by the City of Fort Worth. The current charge for infrastructure maintenance is set at $264 per
radio per year. The agreement allows the City of Fort Worth to adjust the infrastructure maintenance based
on Fort Worth's cost.
Agencies using the City of Fort Worth Trunked Radio System are responsible for the procurement and
maintenance of their field equipment. The equipment includes mobile radios, portable radios, consoles and
consolettes. The City of Fort Worth's two-way radio communication system has enough capacity to handle
Logname: 04800IVIHZ RADIO Page I of 2
e the additional requests. Currently there are approximately 7,000 radios connected to the Fort Worth
system. Initially, the City of Watagua will have one radio on the system. If Watagua's City Manager
recommends, and the Watagua City Council approves a change to the Fort Worth system, approximately
80 radios will be added. TCU has already made the decision to join the Fort Worth radio system. Initially,
TCU will add 37 radios to the Ft Worth system.
FISCAL INFORMATION/CERTIFICATION:
The Finance Director certifies that the information Technology Solutions Department is responsible for
collection of revenues due under both of these agreements.
TO Fund/Account/Centers FROM Fund/Account/Centers
P168 475700 0046020 $24,800.00
Submitted for City Manager's Office by: Charles Boswell (6183)
Originating Department Head: Kate Yarhouse (Acting) (8781)
Additional Information Contact: Kate Yarhouse (Acting) (8781)
Peter Ungar(7889)
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