HomeMy WebLinkAboutContract 30746 CITY SECRETAq
CONTRACT NO.
STATE OF TEXAS §
COUNTIES OF TARRANT §
AND DENTON
1.
This contract is by and between the City of Fort Worth, Grantee, and Women's Haven of
Tarrant County , Inc., Service Provider, and in aid of Criminal Justice Division Grant Number
WF-03-V30-13414-06, titled Domestic Assault Response Team (DART). It is understood by all
parties that payment obligations created by this contract are conditioned upon the availability of State
or Federal funds appropriated or allocated for the payment of such obligations. The term of this
contract shall commence on September 1,2004, and shall end on October 1,2004,unless extended
or terminated as otherwise provided for in this contract.
2.
The GRANTEE AGENCY is responsible for closely monitoring the Service Provider and the
exercise of reasonable care to enforce all terms and conditions of the grant. Service Provider agrees
to fully cooperate in the monitoring process.
3.
Requirements of the Uniform Grant Management Standards(UGMS)promulgated pursuant
to Section 783,of the Government Code are adopted by reference as part of this contract,including
the contract provision as in Section 36, Common Rule of OMB, of the above standards. The
GRANTEE AGENCY shall keep all project records. Records shall be retained for a least THREE (3)
YEARS, following the closure of the most recent audit report and until any outstanding litigation,
audit or claim has been resolved. Records are subject to inspection by CJD, or any state or federal
agency authorized to inspect the same.
4.
The Service Provider will furnish the following:
• Provide emergency shelter to women and children who fear they are in danger of
domestic abuse.
• Provide programs which meet the immediate physical and emotional needs of clients.
• Provide programs for clients which will help curtail the cycle of abuse.
• Provide programs to increase public awareness of domestic abuse and to address
issues relating to its prevention.
• Encourage and coordinate cooperation with other organizations to effect and fulfill
the purposes of Women's Haven of Tarrant County, Inc.
• One Victim Specialist with an annual salary and fringe benefits of 35�,r1'S'( :�i�l
��1� QElI!i �l
5.
Payment for the above will not exceed $3,400 and will be made as follows: one monthly
reimbursement with an itemized statement of expenses.
6.
Billing for the above will be provided in the same manner as it would be provided to
institutional purchasers in the absence of a grant and shall consist of a brief statement of the service
or other item provided and the basis for the billing rate.
7.
In the event of a default of the Service Provider, the GRANTEE AGENCY may cancel or
suspend the contract and the SERVICE PROVIDER shall be entitled to recover for all services provided
or materials delivered prior to the cancellation date (or unused materials may be returned) or shall
repay any funds advanced for services not yet rendered.
8.
All licenses,legal certifications,or inspections required for the services,facilities,equipment,
or materials,and all applicable state and federal laws and local ordinances must be complied with by
the SERVICE PROVIDER. Failure to comply with this requirement shall be treated as a default.
9.
This contract shall automatically terminate on the grant expiration date or any extension date
thereof granted by CJD or upon termination of the underlying grant by CJD. All services billed
hereunder must be rendered within the grant period.
10.
The provisions of this agreement are severable and if for any reason a clause, sentence,
paragraph or other part of this agreement shall be determined to be invalid by a court or federal or
state agency,board or commission having jurisdiction over the subject matter thereof,such invalidity
shall not affect other provisions which can be given effect without the invalid provision.
11.
The failure of City or District to insist upon the performance of any term or provision of this
agreement or to exercise any right herein conferred shall not be construed as a waiver or
relinquishment to any extent of City's or District=s right to assert or rely upon any such term or right
on any future occasion.
l � �: To
12.
Should any action, whether real or asserted, at law or in equity, arise out of the execution,
performance, attempted performance or non-performance of this contract and agreement, venue
for said action shall lie in Tarrant County, Texas.
13.
This written instrument constitutes the entire agreement by the parties hereto concerning
the work and services to be performed hereunder, and any prior or contemporaneous, oral or
written agreement which purports to vary from the terms hereof shall be void.
-3-
10
IN WITNESS WHEREOF, the parties hereto have executed this agreement in multiples
in Fort Worth, Tarrant County, Texas, this II day of ��r., ���� , A.D. 2004.
ATTEST: CITY OF FORT WORTH
By:
City Secretary — Joean ag a
:ont.ract Authorization Ass tan it ager
_..v
APPROVED AS TO FORM AND LEGALITY:
David Yett, City Attorney
By:
Assistant City Attorney
Date:
ATTEST: WOMEN=S HAVEN OF TARRANT
COUNTY, INC
By: 51L'e� WL4--` o
Sharon Marshall
Executive Director
v1ff
City of Fort Worth, Texas
qvagor And Councilcommullicatio"
DATE REFERENCE NUMBER LOG NAME PAGE
1/14/03 **G-13848 35JUSTICE 1 of 4
SUBJECT FISCAL YEAR 2003-2004 CRIMINAL JUSTICE GRANT PROPOSALS
RECOMMENDATION:
It is recommended that the City Council:
1. Authorize the City Manager to apply for and accept, if awarded, four grants from the Governor's
Office, Criminal Justice Division in the amount of$228,418; and
2. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in
the Federal Awarded Assets Fund by $129,686 from available funds; and
3. Authorize the transfer of $129,686 from the Federal Awarded Assets Fund to the Grants Fund
for the City's match; and
4. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in
the State Awarded Assets Fund by $58,670 from available funds; and
5. Authorize the transfer of $58,670 from the State Awarded Assets Fund to the Grants Fund for
the City's match; and
6. Authorize the use of volunteer services with an anticipated value of$30,900; and
7. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in
the Grants Fund by $447,674 from available funds; and
8. Authorize the City Manager to designate Libby Watson, Assistant City Manager, as the
authorized official to accept, reject, or alter the below listed grants, if awarded; and
9. Authorize a contract with Women's Haven at a cost not to exceed $35,150 contingent upon
receipt of the grant from the Criminal Justice Division; and
10. Authorize the City Manager to waive indirect costs in the amount of$40,628.
DISCUSSION:
Each year, the Governor's Office of the Criminal Justice Division funds projects for various law
enforcement agencies throughout the state, based on grant applications they submit. Criminal Justice
Division grant applications from agencies in the Metroplex area will be reviewed by the North Central
Texas Council of Governments (NCTCOG). The Police Department has developed three renewal
grants and one new project. Renewal grants can be identified with a slash after the title and a number
representing the years the program has been in existence.
City of Fort Worth, Texas
"agor And councilCommunication
DATE REFERENCE NUMBER LOG NAME PAGE
1/14/03 **G-13848 35JUSTICE 2 of 4
SUBJECT FISCAL YEAR 2003-2004 CRIMINAL JUSTICE GRANT PROPOSALS
Domestic Assault Response Team (DART)/6
The Domestic Assault Response Team (DART), which began as a federal grant project, will continue to
operate teams consisting of a family violence detective and a trained crisis intervention volunteer in the
East and North Field Operations Divisions. DART activities include crisis intervention, information and
referral, and facilitating admission to the emergency shelter when indicated. Victim services will be
provided through the human services administrator, administrative secretary, victim services specialist,
and DART volunteers. This is a partnership program with Women's Haven and by contract provides
funds for salaries and fringe benefits for a Women's Haven employee to coordinate volunteers and
serve as a liaison to the department. During the 2001-2002 grant period, the DART program trained 32
volunteers, and served 588 primary and 722 secondary victims.
Enhanced Domestic Assault Response Team/6
This companion program to DART primarily provides for the salaries of the two detectives who are
assigned to the program and ride with a trained crisis intervention volunteer. The detectives work closely
with the civilian personnel assigned to the DART program. The teams respond to domestic violence
calls in the East and North Field Operations Divisions. DART activities include crisis intervention,
information and referral, facilitate admission to the emergency shelter when indicated, conduct
comprehensive evidence gathering and investigation, and relieve patrol from the scene in a timely
manner when the law enforcement process is complete. The DART teams made over 400 responses.
Computer Crime Fraud Expansion/3
This program will continue to address computer related fraud crimes, as well as credit card fraud,
identity theft, and internet based scams. During the past half decade there has been an explosion in
the popularity of the Internet and the use of personal computers. These devices brought speed and
convenience for the consumer. An unfortunate side effect to this was that it made many forms of crime
faster and more efficient, particularly various fraud offenses. Currently, one detective is handling 51
cases per month. During this grant period training funds have been significantly increased to allow the
officer to stay current with this rapidly changing field.
Sex Crimes Apprehension and Monitoring (SCRAM) Sexual Assault Training
The primary objective of this program is to provide training to the personnel assigned to the Police
Department's SCRAM unit who are responsible for investigating all sexually based adult offenses in the
City. These investigators must be trained to handle not only the criminal aspect, but also the emotional
aspect of the investigation. Often it is the proper handling of the emotional aspect that leads to the
needed information for a successful investigation of a sexually based offense. The ever-changing
technology also mandates that investigators be trained continually on new and more promising
methods that can be deployed in the investigation of these offenses. Formal training in crime scenes,
DNA and physical evidence will allow the investigator to better understand and follow the "clues" of the
crime and to better present them at the trial of the offender. A well-trained and educated investigator
that can document their formal training will be better received by the courts than one that has limited
training.
City of Fort Worth, Texas
"Avow And Council cowl"unication
DATE REFERENCE NUMBER LOG NAME PAGE
1/14/03 **G-13848 35JUSTICE 3 of 4
SUBJECT FISCAL YEAR 2003-2004 CRIMINAL JUSTICE GRANT PROPOSALS
Project Title '`CJD Grant City Match In-Kind Total
Domestic Assault Response
Team/6 $80,000 $54,401 $15,450 $149,851
Enhanced Domestic Assault
Response Team/6 $77,521 $75,285 $15,450 $168,256
Computer Crime Fraud $41,085 $48,732 -0- $ 89,817
Expansion/2 **($ 806)
SCRAM Sexual Assault
Training $29,812 $9,938 -0- 39,750
Total $228,418 $188,356 $30,900 $447,674
* Criminal Justice Division
** Indirect costs were computed using 2% percent of the total direct charges requested in Criminal
Justice Division funds. The indirect costs are included in the total amount of the grant program. We
are asking to waive the indirect costs for the Domestic Assault Response Team and Enhanced
Domestic Assault Response Team in the amounts of $15,563 and $25,065, respectively, to avoid
making the programs cost prohibitive.
The in-kind match of$30,900 is time donated by the volunteers.
Additionally, the Criminal Justice Division has mandated that in the event of any misuse or loss of
issued Criminal Justice Division funds, the City will replace these funds in full.
Pre-applications have been submitted to the NCTCOG in order to meet state budget estimate
deadlines. NCTCOG will prioritize all grant applications and, shortly thereafter, it will be known which
projects can reasonably be expected to receive state funds. The required matching funds for these
grants will be budgeted in the Special Trust Fund as part of the normal budget process.
City of Fort Worth, Texas
I► Ayor And Council Communication
DATE REFERENCE NUMBER LOG NAMEPAGE
1/14/03 **G-13848 35JUSTICE 4 of 4
SUBJECT FISCAL YEAR 2003-2004 CRIMINAL JUSTICE GRANT PROPOSALS
FISCAL INFORMATION/CERTIFICATION:
The Finance Director certifies that upon approval of the above recommendations and adoption of the
attached appropriation ordinances, funds will be available in the current operating budgets, as
appropriated, of the Grants Fund, the Federal Awarded Assets Fund, and the State Awarded Assets
Fund.
LWA
Submitted for City Manager's FUND ACCOUNT CENTER AMOUNT CITY SECRETARY
Office by: (to)
1&7)GR76 451644 035202832000 $ 80,000.00
Libby Watson 6183 3&7)GR76 472107 035202832000 $ 54,401.00
Originating Department Head: 7)GR76 488339 035202832000 $ 15,450.00
7)GR76 5(Various) 035202832010 $ 99,251.00
7)GR76 539120 035202832020 $ 35,150.00
7)GR76 517040 035202832030 $ 15,450.00
1&7)GR76 451644 035202833000 $ 77,521.00
3&7)GR76 472107 035202833000 $ 75,285.00
7)GR76 488339 035202833000 $ 15,450.00
7)GR76 5(Various) 035202833010 $152,806.00
7)GR76 517040 035202833000 $ 15,450.00
1&7)GR76 451644 035202834000 $ 41,085.00
5&7)GR76 472108 035202834000 $ 48,732.00
7)GR76 5(Various) 035202834010 $ 89,917.00
1&7)GR76 451644 035202835000 $ 29,812.00
5&7)GR76 472108 035202835000 $ 9,938.00
7)GR76 5(Various) 035202835010 $ 39,750.00
Ralph Mendoza 4- (from) APPROVED 01/14/03,ORD.
8386 #S 15392,15393& 15394
3) R107 538070 0352100 $129,686.00
Additional Information Contact: 5) R108 538070 0352100 $ 58,670.00
9) GR76 539120 035202832020 $ 35,150.00
Ralph Mendoza 4-
8386