HomeMy WebLinkAboutContract 32450 NO .
RENEWAL OF CONTRACT
FOR BALLROOM RIGGING & AUDIO VISUAL PROVIDER
FORT WORTH CONVENTION CENTER
STATE OF TEXAS
COUNTY OF TARRANT
THIS RENEWAL CONTRACT is made and entered into this the /9 day of
2005, by and between the CITY OF FORT WORTH, a home rule municipal
corporation of the State of Texas located within Tarrant, Denton, and Wise Counties, Texas
(hereinafter referred to as "City") acting by and through its duly authorized Assistant City Manager,
and J&S AUDIO VISUAL, INC. (hereinafter referred to as the "Contractor")
WHEREAS, on July 23, 2002, the City Council (M&C C-19158) authorized the City Manager
to execute a three-year contract with J&S Audio Visual, Inc. as the exclusive provider of ballroom
rigging services and the preferred provider for audio visual services for exhibitors and facility users of
the Fort Worth Convention Center; and
WHEREAS, the Contract between the City and J&S Audio Visual, Inc., provided for a three-
year primary term beginning October 1, 2002 and for three (3) one (1) year renewal options thereafter;
and
WHEREAS, on August 23, 2005, the City Council authorized the extension of the contract with
J&S Audio Visual for an additional term of one (1) year until September 30, 2006 and authorized the
City Manager, in lieu of the City Council, to execute the two remaining renewal options (M&C C-
20913).
NOW, THEREFORE, City and Contractor agree to renew and extend the Contract as follows:
1. Section 1, Term, is hereby amended to read as follows:
Section 1.1. TERM. This contract shall be in effect for a period of one (1) year,
beginning October 1, 2005 and ending September 30, 2006,
Section 1.2 In addition to the term hereof and at the sole discretion of the City, the
City and Contractor may renew the contract annually for a one-year renewal, not to
exceed two additional options. City agrees to provide Contractor written notice of its
request to exercise an option period no less than 120 calendar days prior to the end of the
ten then current term, subject to the approval of the City Manager.
2. All of the terms and provisions of the original Contract between the City and the
Contractor shall remain in full force and effect except as specifically amended herein.
EXECUTED on this, the _day of U , 2005.
J&S A VISUAIL, IN CITY O FO RTH
By: By:
Assista C' y Ma ger
WITNESS: ATTEST:
f LhWPL%
City Secretary
APPROVED AS TO FORM
Contract Authorization AND LEGALITY:
Data �-
AssistantC' y Attorney
STATE OF TEXAS
COUNTY OF TARRANT
BEFORE ME, the undersigned authority, a Notary Public in and for the State of Texas, on this
day personally appeared woe. Assistant City Manager, known to me to be the person
whose name is subscribed to the foregoing instrument, and acknowledged to me that the same was the act of the
City for Fort Worth and that he executed the same as the act of the said City of Fort Worth for the purposes and
consideration therein expressed and in the capacity herein stated.
GIVEN UNDER MY HAND AND SEAL OF OFFICE, this day of
52005. ✓� "� pp f?�
Notary Public in Hid for the State of Texas
r KATHY F.DURHAM
*: '= MY COMMISSION EXPIRES � Ia I (r
° > January 24,2009
� 'a, ")`�vH 1L `
STATE OF 7�„x As
COUNTY OF '-FA e P A M-C
BEFORE ME, the undersigned authority, a Notary Public in and for the State of
I FXAS , on this day personally appeared TvsT for J&S
Audio Visual, Inc., known to me to be the person whose name is subscribed to the foregoing instrument, and
acknowledged to me that the same was the act of J&S Audio Visual, Inc. and that s/he executed the same as the
act of the said J&S Audio Visual, Inc. for the purposes and consideration therein expressed and in the capacity
herein stated.
GIVEN UNDER MY HAND AND SEAL OF OFFICE, this �'1 6 day of ss lam Qr
2005.
[0::: LISA WILSON1 )
NotvY�R+b�c,S�t�t�of TixwAugW Ob 200N N ry Public in and for the State of T,�,vE4 5
City of Fort Worth, Texas
Mayor and Council Communication
COUNCIL ACTION: Approved on 8/23/2005
DATE: Tuesday, August 23, 2005
LOG NAME: 25J&SRENEWAL REFERENCE NO.: **C-20913
SUBJECT:
Authorization to Exercise the Option to Renew and Amend the Contract with J&S Audio Visual, as
the Exclusive Provider, for Ballroom Rigging and Audio Visual Services for Facility Users and
Exhibitors at the Fort Worth Convention Center
RECOMMENDATION:
It is recommended that the City Council:
1. Authorize the City Manager to execute the first option to renew the contract for a term of one year with
J&S Audio Visual as the exclusive provider for ballroom rigging and the preferred provider for audio visual
services for exhibitors and facility users of the Fort Worth Convention Center to begin October 1, 2005 and
expire September 30, 2006.
2. Authorize an amendment to the contract to authorize the City Manager, in lieu of the City Council, to
execute the two remaining renewal options in order to expedite the renewal process.
DISCUSSION:
On July 23, 2002, (M&C C-19158) the City Council authorized the City Manager to execute a three-year
contract with J&S Audio Visual as the exclusive provider for ballroom rigging and the preferred provider for
audio visual services for exhibitors and facility users of the Fort Worth Convention Center. The contract
contains three one-year renewal options at the City's option, subject to approval of the City Council. The
contract was executed on October 1, 2002 and will expire on September 30, 2005.
J&S Audio Visual has met the terms and conditions of the contract and has submitted a request to exercise
the first renewal option. J&S has paid the City of Fort Worth commissions in excess of $80,000 during the
initial term of the contract. It is recommended that the City Council authorize the City Manager to execute
the one-year renewal.
Additionally, City staff is recommending the contract be amended to authorize the City Manager, rather than
the City Council, to exercise the remaining two renewal options in order to expedite the renewal process.
FISCAL INFORMATION/CERTIFICATION:
The Finance Director certifies that the Public Events Department will be responsible for the collection of
funds due to the City under this agreement.
Logname: 25JSRENEWAL Page 1 of 2
TO Fund/AccountlCenters FROM Fund/AccountlCenters
Submitted for City Manager's Office by: Joe Paniagua (6140)
Originating Department Head: Kirk Slaughter (2501)
Additional Information Contact: James Horner (2505)
Logname: 25JSRENEWAL Page 2 of 2