HomeMy WebLinkAboutContract 32458 w_
CITY SECRETARY
CONTRACT NO.
CONTRACT FOR
FOOD AND BEVERAGE SERVICE
AT THE
WILL ROGERS MEMORIAL CENTER
FOR VICTIMS OF HURRICANE KATRINA
This Agreement is made and entered into on , 1 , 2005, by and between the
City of Fort Worth, Texas, a home rule municipal corporation of the State of Texas, located in
Tarrant, Denton and Wise Counties, Texas, ("City"), and Aramark Sports & Entertainment
Services of Texas, Inc. ("Aramark"), a corporation organized and existing under the laws of the
State of Texas to provide food and beverage service for the victims of Hurricane Katrina at the
Will Rogers Memorial Center.
RECITALS
WHEREAS, the City, along with various other local, state, federal, and non-governmental
agencies are providing relief efforts at the Will Rogers Memorial Center in Fort Worth, Texas to
victims of Hurricane Katrina;
WHEREAS, Aramark Sports & Entertainment Services of Texas currently provides the
exclusive concession and beverage services at the Will Rogers Memorial Center under City
Secretary Contract Number 32248 dated August 25, 2005;
WHEREAS, the City wishes to engage Aramark to provide food and beverage service to the
victims of Hurricane Katrina currently placed at the Will Rogers Memorial Center.
NOW THEREFORE, the parties agree as follows:
1.
TERM
This Agreement shall be in effect as of September 2, 2005 and will be in full force and
effect until either party gives the other written notice of the date in which this Agreement shall
terminate.
2.
SCOPE OF WORK
1. The City agrees to reimburse Aramark for all direct and indirect fees, costs and expenses
related to food and beverage service provided to the victims of Hurricane Katrina as
listed below:
• Food and beverage products purchased by Aramark r
• The preparation of food and beverage products
• Disposable service wares A i _ 0
• Equipment rental
• Payroll, taxes, and benefits of service, supervisory, and management staff
Housing, meals, airfare, travel and other out-of-pocket costs and expenses shall approved
in advance by the City prior to the expenses being incurred by Aramark .
2. Aramark will provide a written statement to the Director of Public Events of the expenses
incurred each Thursday for the costs of food and beverage service as listed above
provided to the victims of Hurricane Katrina at Will Rogers Memorial Center for the
previous Thursday through Wednesday.
3. The City agrees to pay Aramark for all costs and expenses within thirty (30) days of the
submittal of the written statement of expenses by Aramark.
4. The payment to Aramark by the City for the costs as set forth above for the food and
beverage services rendered to the victims of Hurricane Katrina by Aramark shall survive
the expiration or termination of this Agreement.
3.
NOTICES
Any notice, demand, request or other communication hereunder given or made by either party to
the other shall be in writing and shall be deemed to be delivered whether actually received or not,
when deposited in the United States mail, postage prepaid, certified or registered mail, return
receipt requested, addressed to the parties hereto at the respective addresses set out below, or at
such other address as they may hereafter specify by written notice so given.
If to City:
City Manager
City of Fort Worth
1000 Throckmorton Street
Fort Worth, TX 76102
and
Director of Public Events
City of Fort Worth
1000 Throckmorton Street
Fort Worth, TX 76102
If to Aramark:
Aramark Sports and Entertainment Services, Inc.
1101 Market Street
Aramark Tower
Philadelphia, Pa. 19103
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4.
GENERAL PROVISIONS
The following provisions of City Secretary Contract Number 32248 are hereby incorporated into
this Agreement as if specifically delineated herein:
Article 16: Insurance
Article 19: Indemnification
Article 23: General Provisions
ATTEST: CITWsM
By:
City Secret
Approved as to Form and Legality
Assistant Cit Attorney
ARAMARK SPORTS AND
Contract Authori zatioa ENTERTAINMENT SERVICES, OF TEXAS INC.,
a Texas corporation
Date By: ,1�' �2
Name: Q 21 M c
Title: PR e.5 ;a e o T-
—75
3
City of Fort Worth, Texas
Mayor and Council Communication
COUNCIL ACTION: Approved on 9/13/2005 - Ordinance No. 16595-09-2005
DATE: Tuesday, September 13, 2005
LOG NAME: 03HURRICANE REFERENCE NO.: G-14921
SUBJECT:
Authorize Application for and Acceptance of a Disaster Relief Grant from the Department of
Homeland Security/Federal Emergency Management Agency in the Amount of $3,000,000.00;
Authorize an Inter-Fund Loan, Adopt Appropriation Ordinance, and Ratify Expenditures and
Contracts with Various Entities Necessary in Response to the Disaster Created by Hurricane Katrina
up to $3,000,000.00
RECOMMENDATION:
It is recommended that the City Council:
1. Authorize the City Manager to apply for and accept if awarded, a grant from the Department of Homeland
Security/Federal Emergency Management Agency to provide disaster relief assistance to the victims of
Hurricane Katrina seeking refuge in the City of Fort Worth;
2. Authorize a non-interest bearing inter-fund loan from the General Fund to the Grants Fund in the amount
of$3,000,000.00 for interim financing of this grant project pending contract execution;
3. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the
Grants Fund up to $3,000,000.00 subject to receipt of the funds; and
4. Ratify all expenditures made and contracts entered into as part of the City's response to Hurricane
Katrina; and authorize the City Manager to enter into future contracts with various entities as necessary in
response to the disaster created by Hurricane Katrina up to $3,000,000.
DISCUSSION:
On August 29, 2005, the States of Louisiana and Mississippi were hit by a hurricane that caused
unprecedented destruction of both lives and property. Additional flood damage was sustained in the City of
New Orleans as a result of water levee breaches caused by the impact of the hurricane. The Federal
Government has declared the resulting devastation of Hurricane Katrina a national disaster. As a result of
the devastation, thousands of evacuees have been ordered to leave hurricane ravaged areas. The City of
Fort Worth has been requested to provide a variety of emergency and recovery resources to assist the
evacuees. On September 1, 2005, the Mayor declared a state of disaster for the City of Fort Worth. Also,
on September 1, 2005, Governor Perry issued a disaster declaration for Texas and asked for Federal
Emergency Assistance. On September 6, 2006, the City Council voted to continue disaster declaration for
the City of Fort Worth.
The Department of Homeland Security through the Federal Emergency Management Agency (FEMA) has
made funding available for disaster relief assistance to victims of Hurricane Katrina seeking refuge in the
neighboring states and cities. The City of Fort Worth is providing assistance to these victims and is eligible
to receive reimbursement for related expense. The City is purchasing supplies, food, etc. or entering into
Logname: 03HURRICANE Pagel of 2
contracts for the coordination and/or providing assistance to victims that include the following:
Temporary shelter;
Security for shelters and evacuees;
Support logistical needs; and
Medical support and transportation of medical evacuees to regional hospitals.
FEMA will reimburse the City 100% of documented expenses incurred in this relief effort.
FISCAL INFORMATION/CERTIFICATION:
The Finance Director certifies upon award and receipt of the grant, approval of the above
recommendations, and adoption of the attached appropriation ordinance, funds will be available in the
FY04-05 operating budget, as appropriated, of the Grants Fund.
TO Fun d/Account/C enters FROM Fund/Account/Centers
GR76 451938 003446055000 $3,000,000.00 GG01 136076 0000000 X000,000.00
GR76 5XXXXX 003446055010 $3.000,000.00
GR76 220001 000446055000 $3,000.000.00
Submitted for City Manager's Office bT. Richard Zavala (6222)
Originating �artment Head: Bridgette Garrett (8518)
Additional__Information Contact: LaVerna Mitchell (8510)
Logname: 03HURRICANE Page 2 of 2