HomeMy WebLinkAboutContract 45393-R1 CSC No ., "I�
CITY OF FORT WORTH
REQUEST TO EXERCISE RENEWAL OPTION
December 11, 2014
Bean Electric
P.O. Box 40016
Everman, TX 76140
Re: REQUEST TO EXERCISE RENEWAL OPTION
On Call Street Light Services
Contract No. 45393
Renewal Term: December 1, 2014 thru November 30, 2015
The above referenced Contract will expire on February 18, 2015 or when the contract amount has been
expended, whichever occurs sooner. Our records show that the contract amount authorized for this term
has been expended. Pursuant to the Contract, renewals are by mutual agreement of the parties. This
letter is to inform you that the City requests renewal of Contract No. 45393 for an additional one year or
financial expenditure period, which will begin immediately upon the acceptance by you and execution by
the City Manager. All other terms and conditions of Contract No. 45393 remain unchanged. Please
return your signed agreement letter, along with a copy of your current insurance certificate, to the
address set forth below.
Please log onto BuySpeed Online at https:Hbso.fortworthgov ora/bso/login'isD to insure that your
company information is correct and up-to-date.
If you have any questions concerning this Request for Contract Renewal, please contact me at the
telephone number listed below.
Sincerely yours,
Jack Dale, Purchasing Manager
1000 Throckmorton Street
Fort Worth, Texas 76102
_/ Yes, renew this contract for an additional term as specified above.
_No, do not renew this contract.
By' Date:
Chi can /
- CSC No. 45953
Signa re
OFFICIAL RECORD
RECEIVED OR CITY SECRETARY
FT. WORTHS TX
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CITY OF FORT WORTH: *3 S ATTEST:
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Fernando Costa Mary J. Kayser
Assistant City Manager - City Secretary
Date:_/z,x.,K M&C No. C-26636
January 14, 2014
A OVE S FORM AND LEGALITY:
CITY ATTORNEY
OFFICIAL RECORD
CITY SECRETARY
FT.WORT#,TX
M&C Review Page 1 of 2
Official site of the City of Fort Worth,Texas
FORTORTH
LITY, COUNCIL AGENDA
COUNCIL ACTION: Approved on 1/14/2014
REFERENCE ** 20ON CALL STREET
DATE: 1/14/2014 NO.: C-26636 LOG NAME: LIGHT CONTRACT#1
CODE: C TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT: Authorize Execution of Agreements for Street Light Installation Services City-Wide with
Bean Electrical, Inc., and Independent Utility Construction Incorporated Each in the
Amount Up to $500,000.00 (ALL COUNCIL DISTRICTS)
RECOMMENDATION:
It is recommended that the City Council:
1. Authorize execution of an Agreement for task order-based installation of street lights with Bean
Electrical, Inc., in the amount up to $500,000.00 with a term of one year and providing two
additional
renewal options at the earlier expiration of the funds or time; and
2. Authorize execution of'an Agreement for task order-based installation of street lights with
Independent
Utility Construction Incorporated in the amount up to $500,000.00 with a term of one year and
providing
two additional renewal options at the earlier expiration of the funds or time.
DISCUSSION:
The City has an ongoing need for on-call, task order-based streetlight installation services. For
responsiveness, it is advisable that the City have two concurrent contracts in place. The two lowest-
bid responsible and responsive vendors below, have been selected from among the bidders and are
being recommended for award of contract for the amounts up to $500,000.00 each to serve as
contractors for the City's street light installation program. Task orders will be issued and are
contingent upon the availability of funds and the availability of each of the contractors.
The project was advertised in the Fort Worth Star-Telegram on October 17, 2013 and October 24,
2013. On November 7, 2013, the following responsive proposals were received and are ranked from
lowest to highest bid price:
Bidder Name Amount
Bean Electric, Inc. $ 505,765.00
Independent Utility Construction Incorporated $ 529,492.00
Mels Electric, LP $ 555,737.50
Staff recommends that the City enter into Agreements with Bean Electrical, Inc., and Independent
Utility Construction Incorporated to serve as the City's task-order contractors based upon their
submission of the first and second lowest bids.
M/WBE Office - Bean Electrical, Inc., is in compliance with the City's BDE Ordinance by committing to
10 percent MBE participation on this project. The goal for this project is 10 percent.
Independent Utility Construction, Incorporated is in compliance with the City's BDE Ordinance by
committing to 10 percent MBE participation on this project. The goal for this project is 10 percent.
RENEWAL OPTIONS - Each Agreement may be renewed for two additional times as long as the
http://apps.cfwnet.org/council 12/31/2014
M&C Review Page 2 of 2
contractor is committed to the originally bid unit prices and the City is willing to continue renewing the
Agreement with funding available. This action does not require specific City Council approval
provided that the City Council has appropriated sufficient funds to satisfy the City's obligations during
the renewal term.
FISCAL INFORMATION/CERTIFICATION:
The Financial Management Services Director certifies that funds are available through the General
Funds annual appropriations and Capital Improvement Funds.
TO Fund/Account/Centers FROM Fund/Account/Centers
Submitted for City Manager's Office by: Fernando Costa (6122)
Originating Department Head: Douglas W. Wiersig (7801)
Additional Information Contact: Alonzo Linan (7861)
ATTACHMENTS
http://apps.cfwnet.org/council_packet/mc review.asp?ID=19219&councildate=1/14/2014 12/31/2014