HomeMy WebLinkAboutContract 46324 CITY SECRETARY'
CONTRACT ISO.
STATE OF TEXAS §
KNOW ALL BY THESE PRESENTS
COUNTY OF TARRANT §
THIS AGREEMENT is made and entered by and between the City of Fort Worth, Texas, a
municipal corporation situated in Tarrant,Denton,Parker,and Wise Counties,Texas,hereinafter called the
"City", acting herein by and through Fernando Costa, its duly authorized Assistant City Manager, and
Hahnfeld Associates, Architects and Planners, Inc., d/b/a Hahnfeld Hoffer Stanford Architects Planners
Interiors.,hereinafter called the "Architect", acting herein by and through Eric L. Hahnfeld, AIA, its duly
authorized representative,for the purpose of providing architectural design and construction administration
services for Cowtown Coliseum Arena Walls in Fort Worth,Texas.
WITNESSETH:
That for and in consideration of the mutual covenants and agreements herein contained,City and Architect
do hereby covenant and agree as follows:
SECTION I SERVICES OF THE ARCHITECT
1.1 The City hereby contracts with Architect as an independent contractor, and the Architect hereby
agrees to perform, within the professional standards normally accepted in the State of Texas,
professional services in connection with the following general scope of work:
Provide design, construction documents, and construction administration services for
the Cowtown Coliseum Arena Walls in Fort Worth, Texas ("Project"). The scope of
services is described more fully in Attachment"A"of this Agreement.
SECTION 11 PERSONNEL
1. The following personnel will be assigned to this Project:
1.1. City of Fort Worth
I.I.I.Project Manager: Ronald Clements,Registered Architect
P0-1�E=�(�Cmn
1.2. Architect
1.2.1.Principal in Charge:David R.Stanford,AIA U" 11V )G G�i9u
1.2.2.Project Manager: Lee Hill,AIA
1.2.3.Project Architect: Collin Ward
2. Neither party may change key personnel without the prior written agreement of the other party.
SECTION III CHARACTER OF ARCHITECT'S SERVICES
1. Architect shall consult with the City to clarify and define City's requirements relative to the Projects
and review available data.
2. Architect agrees to commit the personnel to each Project assignment as necessary in order to complete
the assignment in an expeditious manner.
3. The Architect shall advise City as to the necessity of City's providing or obtaining additional services
and data from others required in connection with the Projects at City's cost and expense(which services
and data Architect is not to provide hereunder but on which Architect may rely in performing services
hereunder),and act as City's representative in connection with any such services of others.
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RECEIVED JAN 0 8 A,M,
4. The Architect shall pay for the printing of contract documents required for design submittals and
presentations as a part of the reimbursable allowance.
5. The Architect shall perform services as outlined in the Hahnfeld Hoffer Stanford Architects Planners
Interiors letter, dated November/8, 2014. subject: Architectural Design Services, Cowtown Coliseum
Arena Walls. City of Fort Worth,which is attached hereto as Attachment"A"and made a part of this
Agreement.
6. If at any time in the course of the design,the City expands the scope of services,or the Architect
believes the City has requested services that are beyond the scope of this Agreement,the Architect shall
submit a proposal for additional fees and a written agreement shall be reached on said proposal prior to
the Architect proceeding with the work considered to be beyond the scope of this Agreement.
Architect shall not perform any additional services without a written agreement with City. Any services
provided prior to reaching an agreement on additional fees will be non-compensable.
7. Architect shall apply for building permits and provide such service as maybe necessary for the building
permits to be issued. The City shall pay any fees for such Building Permits.
SECTION IV SPECIAL SERVICES OF ARCHITECT
1. If authorized in writing by City,Architect shall furnish or obtain from others special services necessary
to complete the Projects. These special services are not included as part of the Basic Services outlined
in SECTION I-SERVICES OF THE ARCHITECT and Attachment"A." These special services will
be paid for by City as indicated in Section V.
SECTION V COMPENSATION TO ARCHITECT
1. The total compensation for all of the assignments to be performed by Architect to complete the Projects
as described in CHARACTER AND EXTENT of ARCHITECT'S SERVICES and Attachment "A"
hereof shall be $37,000.00, hereinafter referred to as the "total fee," plus up to $2.500.00 in
reimbursable expenses.
2. Architect shall be paid the following percentages of the total fee at the following stages of the project:
1.1. Completion of Schematic Design and cost estimates 25%
1.2. Completion of Construction Documents and cost estimates 75% .
1.3. Action by City Council to accept bids 80%
1.4. Final acceptance of the Project by the City 100%
1.5. Reimbursement of allowable expenses shall have prior approval of the City. Allowable expenses
include:
1.5.1.Printing Costs
1.5.2.Enhanced CAD drawings for public and City meetings.
1.5.3.Long distance phone calls
1.5.4.Postage and courier expenses
1.5.5.Other costs with prior approval of the City.
SECTION VI RESPONSIBILITY FOR CONSTRUCTION COSTS
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1. The Construction Budget for the Project is$200.000.00. If the Construction Budget is exceeded by the
lowest bona fide bid, the City may(1) award the contract, (2 abandon the project and terminate this
agreement,or(3)cooperate in the reduction of the Project Scope and features as required to stay within
the Construction Budget in order to rebid the Project. If the City decides to reduce the scope of the
project and rebid,the Architect shall,without additional fee,imodify the Drawings and Specifications as
necessary to stay within the Construction Budget. In the event the City abandons the project,the City
may terminate this Agreement, and the Architect shall be entitled to 80%of the total fee plus allowable
reimbursement.
2. The Architect shall inform the City in writing of the probable construction cost at the submission of
each design phase. The City shall either approve the adjustment of the Construction Budget or direct
the Architect to adjust the Project design,at no additional cost to the City,to stay within the previously
approved Construction Budget.
SECTION VII METHOD OF PAYMENT
1. The Architect shall be paid not more frequently than once per month on the basis of statements
prepared from the books and records of account of the Architect, such statements to be verified as to
accuracy and compliance with the terms of this Agreement by an officer of the Architect. Payment
according to statements will be subject to certification by the Director, Transportation and Public
Works Department or his duly authorized representative that such work has been performed.
2. The above charges are on the basis of prompt payment of bills rendered and continuous progress of the
work on the Projects until completion. If City fails to make any payment required herein for services
and reimbursable expenses within sixty days after approval of Architect's statement thereof,Architect
may, after giving seven days written notice to City, suspend services under this Agreement until
Architect has been paid in full all amounts due for services actually performed and reimbursable
expenses incurred.
SECTION VIII PROCEDURES FOR PROVIDING DESIGN SERVICES
1. Schematic Design Phase:
I.I. The Architect shall visit the sites and make himself familiar with the scopes of the Projects.
1.2. Prepare alternative floor plans, architectural concepts, and finish plans and area-based cost
estimates.
2. Design Phase:
2.1. The Architect shall prepare presentation graphics using plans necessary for the design and attend
one City meeting(if required)during the design of the project.
2.2. Architect shall prepare the design in stages as follows:
2.2.1.Construction Document Phase: Preparation of details, structural plans, finishes schedules,
detailed technical specifications,and detailed cost estimates.
2.3. Format of Drawings
2.3.1.Drawings at all stages of design will have the following characteristics: Scale for floor plans
will be 1/8"or such other scale as may be agreed to in writing for all disciplines,elevations
will be at same scale as floor plans, area plans will have same scale for all disciplines, and
site plans for all disciplines will be at same scale.
2.3.2.Drawings shall plot to 2204 sheet to facilitate half-size 11x17 prints. Fonts shall be legible
at half-size.
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5;
2.4. Architect, at its sole cost and expense, shall engage a consultant to prepare "Elimination of
Architectural Barriers Registration" and submit the applications to the Texas Department of
Licensing and Regulation. The City will pay all fees required for TDLR reviews and inspections.
All designs shall be in conformance with the Elimination of Architectural Barriers Act, State of
Texas,City of Fort Worth Building Codes and the Americans with Disabilities Act.
2.4.1.The Architect shall reimburse the City of Fort Worth for all costs and fees incurred in
modifying a facility in the event it is constructed in accordance with the Architect's designs
and is subsequently determined to be in non-conformance with the above Act, Codes or
Guidelines.
2.4.2.The City will bear the construction costs associated with enhancements. The Architect will
reimburse the City for costs to replace or rework features that were constructed in
accordance with the design but fail to meet accessibility requirements or building codes.
2.5. The Architect shall submit estimates of probable construction cost for each stage of design to the
City.
2.6. The City shall acknowledge the probable construction costs and scope in writing at each stage of
design.
2.7. Upon written approval of the final design, the Architect shall make whatever final changes are
necessary and submit the drawings and technical specifications to the City for use in bidding.
2.8. The Architect shall provide electronic files in PDF or DWF format for posting to the Internet.
3. Bidding:
3.1. The Architect shall respond to Contractors inquiries,prepare necessary addenda, and attend the
Prebid Conference,and participate in the contractor selection process.
3.2. The Architect shall coordinate printing of documents for bidding.
3.3. Following bidding, the Architect shall investigate the qualifications of up to three bidders and
make recommendations concerning the capability of the bidder to satisfactorily perform the
contract.
4. Construction Services:
4.1. The Architect shall assist the City by approving submittals,observing construction procedures and
results, reviewing methods and costs associated with proposed change orders, and resolving
construction problems.
4.2. Architect shall attend periodic job site meetings,prepare meeting notes and distribute them to all
participants and key project personnel.
4.3. At the completion of construction,the Architect shall conduct and document the final inspection
and assist the City on the resolution of construction or design deficiencies.
4.4. Architect will review contractor's pay requests.
4.5. Architect will conduct final acceptance and end of warranty inspections.
4.6. The Architect shall provide electronic files to the Contractor for the Contractor's preparation of
"Record Drawings"for the City's archives.
4.7. Architect will provide CAD files of all drawings suitable to use on AutoCAD LT or such other
operating system as determined by the City.
5. All designs, drawings,specifications,documents,and other work products of the Architect,whether in
hard copy or in electronic form, are instruments of service for this Project, whether the Project is
completed or not. Reuse,change, or alteration by the City or by others acting through or on behalf of
the City of any such instruments of service without the written permission of the Architect will be at the
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City's sole risk. The City shall own the final printed designs,drawings, specifications and documents.
Transfer of ownership of the contract documents does not constitute sale of the documents.
6. Prepare schedules using the following scheduling software systems:Primavera Version 6.1 or
Primavera Contractor Version 6.1 or Primavera SureTrak Version 3 or Mircosoft Project Version
2003/2007. The softwares can be later versions. If a different software is planned,the software has to
be previously approved by the City.
SECTION IX CITY RESPONSIBILITIES
1. Provide criteria and information as to City's requirements and designate a person with authority to act
on City's behalf on all matters concerning the Projects.
2. Assist Architect in obtaining existing studies, reports and other available data and services of others
pertinent to the Projects and in obtaining additional reports and data as required.
3. Upon reasonable notice arrange for access to and make all provisions for Architect to enter upon public
and private property as may be required for Architect to perform services hereunder.
4. Designate in writing qualified persons who will act as City's representatives with respect to the Projects
for the purposes of transmitting instructions, receiving information, interpreting and defining City's
policies and decisions with respect to Architect's services.
5. Review all reports, recommendations and other documents and provide written decisions pertaining
thereto within a reasonable time.
6. Upon reasonable notice provide labor and safety equipment to expose structural elements, to make
temporary repairs,and to operate mechanical and electrical systems as required by the Architect in the
development of the design.
7. Examine all studies, reports, sketches, drawings, specifications, proposals and other documents
presented by Architect, obtain advice of an attorney, insurance counselor and other architects as it
deems appropriate for such examination and render in writing decisions pertaining thereto within a
reasonable time so as not to delay the services of Architect.
8. Provide"Front End",including Division 1 requirements,for use in assembling the Project Manual.
9. Prepare easements and right-of-way acquisition conveyance documents, from description provided by
Architect, contact owners,negotiate for or condemn all easements and right-of-way,pay all filing and
legal fees associated therewith.
10. Provide such legal,accounting,insurance and other counseling services to City as may be required for
the Projects.
11. Manage the advertisement and bidding of the project,issue addenda, distribute bid documents, award
contract,and execute the contracts.
12. Administer the construction of the Project.
13. Provide inspection and management services.
14. Provide contractors prepared field drawings to the Architect for review.
15. Pay all impact and utility fees and other fees not expressly assigned to the Architect. This includes fees
charged by Oncor for new or revised service.
16. Print documents for bidding and record.
17. Bear all costs incident to compliance with this Section.
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SECTION X TERMINATION
1. The City may terminate this Agreement at any time for convenience or for any cause by notice in
writing to the Architect. Upon receipt of such notice, the Architect shall immediately discontinue all
services and work and the placing of all orders or the entering into contracts for supplies, assistance,
facilities and materials in connection with the performance of this Agreement and shall proceed to
cancel promptly all existing contracts insofar as they are chargeable to this Agreement.
2. If the City terminates this Agreement under the foregoing paragraph, the City shall pay the Architect
for services performed in accordance herewith prior to such termination, less such payments having
been previously made. Such payment shall be based upon the work completed up to the date of
termination of the Agreement in accordance with the method of compensation prescribed in Sections V
and VI hereof, Architect shall also be compensated for all termination-related expenses such as
meeting attendance, document reproduction, transfer of records, etc. Provided, however, Architect
shall not be entitled to any compensation that exceeds the total fee to be paid hereunder at the
applicable phase as stated in Section V.
3. Upon early termination or conclusion of this Agreement, the Architect shall provide the City
reproducible copies of all completed or partially completed engineering documents prepared under this
Agreement that shall become the property of the City and may be used by the City in any manner it
desires. The Architect shall not be liable for the use of such materials for any project other than the
project described in this Agreement.
SECTION XI INDEMNITY AND INSURANCE
I. Approval by the City of contract documents shall not constitute or be deemed to be a release of the
responsibility and liability of the Architect, its officers, agents, employees and consultants, for the
accuracy and competency of the services performed under this Agreement,including but not limited to
surveys, location of subsurface investigations, designs,working drawings and specifications and other
Engineering documents.
2. Such approval shall not be deemed to be an assumption of such responsibility and liability by the City
for any negligent act, error or omission in the conduct or preparation of the subsurface investigations,
surveys, designs, working drawings and specifications and other Engineering documents by the
Architect,its officers,agents,employees and consultants,it being the intent of the parties that approval
by the City signifies the City's approval of only the general design concept of the improvements to be
constructed.
3. In this connection the Architect shall indemnify and hold the City and all its officers, agents, servants
and employees harmless from any loss,damage,liability or expenses,on account of damage to property
and injuries,including death,to all persons,including but not limited to officers, agents,or employees
of the Architect or consultant,and all other persons performing any part of the work and improvements,
which may arise out of any negligent act, error or omission in the performance of the Architect's
professional services or in the preparation of designs, working drawings, specifications and other
documents.
4. The Architect shall indemnify the City,its officers, agents,servants and employees,or any of them on
account thereof, and shall pay all expenses and satisfy all judgments which may be incurred by or
rendered against them arising out or the indemnification; provided and except, however, that this
indemnification provision shall not be construed as requiring the Architect to indemnify or hold the
City or any of its officers, agents, servants or employees harmless from any loss, damages, liability or
expense, on account of damage to property or injuries to person caused by defects or deficiencies in
design criteria and information provided to Architect by City, or any deviation in construction from
Architect's designs,working drawings,specifications or other documents.
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5. Without limiting the above indemnity, Architect shall maintain a policy of comprehensive general
liability insurance coverage with carriers acceptable to City in at least the following amounts:
Commercial General Liability $1,000,000 Per Occurrence
$2,000,000 Aggregate Limit
Workers Compensation
Coverage A:Statutory limits
Coverage B:Employers Liability Insurance
$100,000 Each Accident/Each Occurrence
$100,000 Disease—per each employee
$500,000 Bodilylnjury/Disease—Policy Limit
Automobile Liability
$1,000,000 each accident on a combined single basis
OR
$250,000 Property Damage
$500,000 Bodily Injury per person per occurrence
Professional Liability Insurance
(Errors and Omissions) $1,000,000 Per claim
$2,000,000 Annual aggregate
6. Architect shall furnish City a Certificate of insurance in at least the above amounts. Certificate shall
contain a provision that such insurance cannot be canceled without 30 days prior written notice to City.
The City reserves the right to revise insurance requirements specified in this Agreement to the best
interests of the City.
7. General Insurance Requirements
7.1. Commercial General Liability coverage shall be endorsed to name the City an Additional Insured
thereon. The term "City" shall include its employees, officers, officials, agents, and volunteers as
respects the contracted services.
7.2. Certificate(s) of insurance shall document that insurance coverage specified are provided under
applicable policies documented thereon.
7.3. Any failure on part of the City to request required insurance documentation shall not constitute a
waiver of the insurance requirements.
7.4. A minimum of thirty days notice of cancellation or non-renewal in coverage shall be provided to the
City. A ten days notice shall be acceptable in the event of non-payment of premium. Such terms
shall be endorsed onto Architect's insurance policies. Notice shall be sent to the Facilities Manager,
Transportation and Public Works Department, 1000 Throckmorton,Fort Worth,TX 76102.
7.5. The City shall not be responsible for the direct payment of any insurance premiums required by this
Agreement. It is understood that insurance cost is an allowable component of the Architect's general
overhead.
7.6. The City reserves the right to revise insurance requirements specified in this agreement according to
the best interests of the City.
7.7. Insurers for all policies must be authorized to do business in the state of Texas or be otherwise
approved by the City; and, such insurers shall be acceptable to the City in terms of their financial
strength and solvency.
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7.8, Deductible limits,or self-insured retentions,affecting insurance required herein may be acceptable to
the City at its sole discretion; and, in lieu of traditional insurance, any alternative coverage
maintained through insurance pools or risk retention groups must be also approved, Dedicated
financial resources or letters of credit may also be acceptable to the City.
7.9. The City shall be entitled,upon its request and without incurring expense,to review the Architect's
insurance policies including endorsements thereto and,at the City's discretion,the Architect may be
required to provide proof of insurance premium payments.
7.10.All insurance, except for the Professional Liability insurance policy, shall be written on an
occurrence basis.
7.11.The Professional Liability Policy shall be written on a"claims made"and shall be in effect for the
duration of this Agreement and for 12 months following Architect's issuance of the Certificate of
Substantial Completion, The Architect's current insurer shall list the City as a certificate holder
for a period of six years following the issuance of the Certificate of Substantial Completion by the
Architect. The City shall be notified at least 30 days prior to cancellation or non-renewal in
coverage.
8. The City shall require its General Contractor to include the Architect as an additional insured on its
general liability insurance.
SECTION XII HAZARDOUS MATERIALS
I. City acknowledges Architect will perform part of the work at City's facilities that may contain
hazardous materials, including asbestos containing materials, or conditions, and that Architect had no
prior role in the generation,treatment,storage,or disposition of such materials. In consideration of the
associated risks that may give rise to claims by third parties or employees of City,City hereby releases
Architect from any damage or liability related to the presence of such materials.
2. The release required above shall not apply in the event the discharge,release, or escape of hazardous
substances, contaminants, or asbestos is a result of Architect's negligence or if Architect brings such
hazardous substance,contaminant,or asbestos onto the Projects.
SECTION XIII RIGHT TO AUDIT
1. Architect agrees that the City shall,until the expiration of three(3)years after final payment under this
Agreement, have access to and the right to examine any directly pertinent books, documents, papers
and records of the Architect involving transactions relating to this Agreement. Architect agrees that the
City shall have access during normal working hours to all necessary Architect facilities and shall be
provided adequate and appropriate workspace in order to conduct audits in compliance with the
provisions of this section. The City shall give Architect reasonable advance notice of intended audits.
2. Architect further agrees to include in all its subcontracts hereunder a provision to the effect that the
subconsultant agrees that the City shall,until the expiration of three(3)years after final payment under
the subcontract, have access to and the right to examine any directly pertinent books, documents,
papers and records of such subconsultant, involving transactions to the subcontract, and further, that
City shall have access during normal working hours to all subconsultant facilities,and shall be provided
adequate and appropriate work space, in order to conduct audits in compliance with the provisions of
this article. City shall give subconsultant reasonable advance notice of intended audits.
3. Architect and consultants agree to photocopy such project-related documents as may be requested by
the City. The City agrees to reimburse Architect and consultants for the costs of copies at the rate
published in the Texas Administrative Code,
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SECTION XIV SUCCESSORS AND ASSIGNS
1. The City and the Architect each bind themselves,their successors and assigns,to the other patty to this
Agreement and to the successors and assigns of each other party in respect to all covenants of this
Agreement.
SECTION XV ASSIGNMENT
1. Neither party hereto shall assign, sublet or transfer its interest herein without prior written consent of
the other party, and any attempted assignment, sublease or transfer of all or any part hereof without
such prior written consent shall be void.
SECTION XVI INDEPENDENT ARCHITECT
1. Architect shall perform all work and services hereunder as an independent Architect, and not as an
officer, agent, servant or employee of the City. Architect shall have exclusive control of, and the
exclusive right to control the details of the work performed hereunder, and all persons performing
same, and shall be solely responsible for the acts and omissions of its officers, agents, employees and
consultants. Nothing herein shall be construed as creating a partnership or joint venture between the
City and the Architect, its officers, agents, employees and consultants, and doctrine of respondent
superior has no application as between the City and the Architect.
SECTION XVII M/WBE GOALS
1. Not applicable for this project.
SECTION XVIII OBSERVE AND COMPLY
I. Architect shall at all times observe and comply with all Federal and State laws and regulations and with
all City ordinances and regulations which in any way affect this Agreement and the work hereunder,
and shall observe and comply with all orders,laws,ordinances and regulations which may exist or may
be enacted later by governing bodies having jurisdiction or authority for such enactment. No plea of
misunderstanding or ignorance thereof shall be considered. Architect agrees to defend, indemnify and
hold harmless City and all its officers, agents and employees from and against all claims or liability
arising out of the violation of any such order,law,ordinance,or regulation,whether it be by itself or its
employees.
SECTION XIX MISCELLANEOUS
1. If any action,whether real or asserted, at taw or in equity, arises on the basis of any provision of this
Agreement, venue for such action shall lie in state courts located in Tarrant County, Texas or the
United States District Court for the Northern District of Texas—Fort Worth Division. This Agreement
shall be construed in accordance with the laws of the State of Texas.
2. The parties acknowledge that each party and, if it so chooses, its counsel have reviewed and revised
this Agreement and that the normal rule of construction to the effect that any ambiguities are to be
resolved against the drafting party must not be employed in the interpretation of this Agreement or any
amendments or exhibits hereto.
3. This Agreement shall inure only to the benefit of the parties hereto and third persons not privy hereto
shall not,in any form or manner,be considered a third party beneficiary of this Agreement. Each party
hereto shall be solely responsible for the fulfillment of its own contracts or commitments.
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IN TESTIMONY THEREOF,the City of Fort Worth has caused this instrument to be signed in triplicate in
its name and on its behalf, by its City Manager and attested by its City Secretary,with the Corporate Seal
affixed; and the Architect has also properly executed this instrument in triplicate copies, each of which is
deemed an original.
EXECUTED IN THE CITY OF FORT WORTH,TEXAS,THIS—K day of ,A.D.,2015
HAHNFELD HOFFER STANF 1M APPROVED:
ARCHITECTS A I ERI S
By: By: Gy+�•�++r��
Eric L.Ha d AIA Fernando Costa
Principal Assistant City Manager
APPROVAL RECOMMENDED: RECORDED:
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i R 1
By: CJ. V By: !
&.9 Douglas . Wiersig,PE,Direct l Mary J.Kayser
Transportation and Public Works Department City Secretary _ ®®
°�oaocxDO®o��"
APPROVED AS TO FORM AND LEGALITY: M&C C- (Not Required) �g o�
Contract Authorization u o
o
By: — Date:_ �/�°°oaoono°°
Grant Jordan 1101, 1P�
Assistant City Attorney
The Texas Board of Architectural Examiners,8213 Shoal Creek Boulevard,Suite 107,Austin,Texas,78758,telephone(512)305-
9000,has jurisdiction over individuals licensed under the Architects'Registration Law,Texas Civil Statutes,Article 249a.
LOFFICIAL RECORD
CRETARY RTHq TX
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November 18,2014
Mr.James Horner
Assistant Facilities&Public Events Director
City of Fort Worth
Will Rogers Memorial Center
340-1 West Lanoaster Avenue
Fort Worth,Texas 76107
Re: Architectuml Design Services
Cowtown Collsourn Arena Walls
City of Fort Worth
Dear James;
Hahnfeld Hoffor Stanford appreciates the opportunity to provide this design services
proposal for the removal of existing arena floor fencing, aiid replacoment with a new
concrete and tleel ralling wail, The project will requlre•phasing and temporary fencing
to accommodate ovehts that will occur riuring the construction process.The information
confalned herein Is ropros-entativo of our under6t4nding of the scope of work and the
scope•ofrequired services.
Design Team
Hahnfeld Hoffer Stanford Non 110
)-,
PaVid Stanford,AIA Princ1pal-1nn0hafao/Vesigner
lee Hill,AIA Project Mpriager/Ar'chiteot
Collin Ward Project Coordinator
Ponce-FOOss Eng Iq neerinq,LLC fHl7H1
Ludas 0,Poncej P.F. Principal
Scope of Services
Flahnfeld Hoffer Stanford will provide comprehensive basic design services Including
afohltectural and structural engineering.Mechanical engineering,electrical(ingineering,
plumbing engineering, glvll engineering; extirpator, apd Texas Acpessiblilty Standards
(TAS)revlewwlll be additional services if determined they are neoeftary.
i
ARGHITECTURAIS DESIGN SERVICES SCOPE OF WORK
A. General
Hahnfeld Hoffer Stanford will provide the following general design services;
• Work In conjunction with the Gity of Fort Worth and the Stockyards
Championship Rodeo for the overall adminlstratton/project management for
the Owner. '
• Visual/aesthatlo architectural design of the facility and related architectural
Improvements.
* Work with Owner to develop project goats and objectives; assfst owner In
developing project schodufe/construction budget and project milestones.
• Review all design work for compliance with local building oodes; and overall
Coordination of architectural and engineering design services.
• Assisi In obtaining all permits, Owner and regulatory agencies approvals,
variances or other exceptions to governing codes,laws and regulations,
• Sign and seal Construction Documents do required by Texas Board of
Arohlteotural Examiners,
B. Pre-Design/Schematic Design
• Reconfirm Owner's goal and objectives for project;
• Coordinate and manage design work of structural engineer.
Develop AutoGAD drawings including floor plans, interior elevations and
sections,
• Engage a code consultant to review code implications of proposed
modificatlons.
• Meet with Cily of Fort Worth building official/planning development staff to
review proposed building design.
Lead project design reviews with the Owner and AM team.
• Submit plans to estimator for construction budget review If deemed
necessary by1he Owner.
C. Construction Documents
•- Develop drawings/design information In sufficient manner for general
contractor bidding purposes.
• Provide drawings/design Information pertaining to the new wall and Interface
with existing walls and fenoing assembiles/components.
+ Review and coordinate drawings prepared by all consultants for purpose of
checking for conformance with visual, aesthetic and technical design
requirements.
• Finalize all specifications for project.
Submit 95% Construction Documents for Owner review/approval;
Incorporate Owner review comments.
D. Bidding and Negotiation
+ Lead pre-bld conference to review Construction Documents plans with
prospective general contractors,Prepare addendums/olarifloation responses
to bidder's quesilons.
+ Submit Construction Documents to state/local agencies having jurisdiction
over project for review/approval.
• Assist Owner in review of general contractor bids; review
references/quallflcations of subcontractors; ,assist to review of general
contractor construction contract,bonds and insurance requirements:
E. Construction Administration
• Provide arohitactural representation of Owner at project site {10 site
observations} at intervals appropriate to stage of construction operations,to
become generally familiar with the work and keep Owner Informed about
progress and quality of the work completed, endeavor to guard against
defects and deficiencies In the work, and determine In general If work Is
being performed In a manner that will be in accordance with Construction
Documents when fully completed; Architect shall not make exhaustive or
continuous site visits to check the quality of the work; Architect shall not
control or have charge of, not be responsible for construction methods,
means, techniques,job site safety or sequences of work In connection with
the project;these are the responsibilities of the general contractor under the
Construotion Documents; Architect shall not be responsible for general
contractor's,sub•contraotor's, and their agents acts or omissions, or failure
to perform the work in accordance with Construction Documents.
•
All Owner/general contractor communications about matters arising out of or
relating to Construction Documents shall be through Archlteol's office.
• Review/oertify monthly applications for payment based upon evaluation of
the work in place and general contractor's current schedule of values.
• Review/take appropriate- action on construction submittals such as shop
drawings,product data,and samples.
• Aeview/take appropriate action on reasonable request from the general
contractor on additional Information, clarifications, Interpretations related to
the work,requests for Information,etc.
Review,change proposals and change orders requested for project when
related to the work;review general contractor as-bulit documents.
Prepare Substantial Completion punchllst and review general contractor's
project close-out documents prior to release of final payment.
BASIS OF COMPENSATION
Basic Services
Hahnfeld Hoffer Stanford proposes a design fee to he paid for by the City of Fort Worth
of$37,000 for Architectural and Stock Design Services,including Pre-Design/Schorhatio
Design, Construction Documents, Bidding and Negotiation, and Construction
Administration.The design tee will be based on the following breakdown per division of
scope of work.
• Pre-Design/Sohematlo Design $ 7,000.00
• Construction Documents $ 18,000.00
Bidding and Negotiation $ 2,000.00
. Construction Administration $ 10,000.00
Should the-scope of construction vary from the current proposed design,of new arena
wall construction only, Hahnfeld Hoffer Stanford reserves the right to renegotiate the
fees.
Additinongl Servlces(Optlonai)
1. K-t-KAssociates Ior TAS plan review and Inspection
2, piddle&Goodnight,Inc.for any cost estimating
3. Winston Services for code review- $3,000.00
REIMBURSABLE EXPENSES
Reimbursable Expensos are In addition to Baslo Services and Additional Services and
Include actual expenditures made necessary by our Architectural Services and include
actual expenditures made by the Architect's employees and consultants in the interest
of the Project.These Include the following;
Reimbursable expenses for printing, Including final Construction document
printing for general oontraotor bidding is estimated at$2,800.00.
Expense of fees paid for securing approval of authorities having Jurisdiction-over
the ProJent.
OWNER'S RESPONS113 ILI TIES
The Owner will make available any existing documentation to the Architect for his use,
The Owner will be responsible for non-construction Issues associate( with the
development of the project,Architect will assist Owner with ilia preparation of drawings
and diagrams as necessary to submit to the City of Fort Worth for planning
development plan reviews, Hahnfeld Hoffer Stanford and our consultants will be
available for staff planning reviews,
The Architect will assist Owner in obtaining vendors for the servtoes not lhcluded In this
proposal,including but not limited to independent construction materlal testing,
We certainly Iook forward our continued relationship with the Ctty of Fort Worts,as we
provide design services for your project, If you have any additional questions or
comments,please advise.
Slnceroly,
HAHNFELD HOFFER STANFOR6
arc toots piartners in#errors
David R,Stanford,AIA
Principal