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Home My WebLink AboutContract 25717 AMENDMENT NO. 1 CITY SECRETARY CONTRACT No. STATE OF TERAS $ CITY SECRETARY CONTRACT NO. COUNTY OF TARRANT $ WHEREAS, the City of Fort Worth (City) and Dunaway Associate Inc. , (Engineer) made and entered into City Secretary Contract No. 23615, (the Contract) which was authorized by the City Council by MSC C-16586 on the 10th day of February, 1999; and WHEREAS, the Contract involves engineering services for the following project: Engineering contract for the design of Mains 64, 64R, 180, 180R and 445 Drainage Area Sanitary Sewer System Rehabilitation and Improvements (Group 3, Contract 2) Part 5. WHEREAS, it has become necessary to execute Amendment No. 1 to said Contract to include an increased scope of work and revised maximum fee; NOW THEREFORE, City and Engineer, acting herein by and through their duly authorized representatives, enter into the following agreement which amends the Contract: 1. Article I, of the Contract is amended to include the addition- al engineering services specified in MSC C-17919, adopted by the City Council on 21st day of March, 2000, and further amplified in a proposal letter dated January 18, 2000, copies of which are both attached hereto and incorporated herein. The cost to City for the additional services to be performed by Engineer total $59,906.78. 2. Article II, of the Contract is amended to provide for an increase in the maximum fee to be paid to Engineer for all work and services performed under the Contract, as amended, so that the total fee paid by the City for all work and services shall not exceed the sum of $345,260.78. CIND(V2FRPV All other provisions of the Contract which are not expressly amended herein shall remain in full force and effect. EXECUTED on this the day of 2000, in Fort Worth, Tarrant County, Texas. AT T: n A 01 • Contract Authorization G oria Pear on, City Secretary-15J7-60 3-O*IL 0 City Secretary Date APPROVAL RECOMMENDED: APPROVED: -,4• CIS A. Douglas Rademaker, P.E. Mike Groomer Director, Department of Assistant City Manager Engineering DUNAWAY ASSOCIATES, INC. Engine r By: Name JamsE. DeOtte, P.E. , R.P.L.S. Vic -President 14M Merrimac Circle, Suite 100 Fort Worth, TX 76107 APPROVED AS O FORM AND LEGALITY: Gary S inberger Assistant City Attorney 23615 -2- UMCCIQL PICOED �rif 5ECEMU � NyIp TEN lrL`o rd C:%l: • DUNAWAY ASSOCIATES, INC. ENGINEERS • PLANNERS • SFRCEYoNs DAI No. 9721700 January 18, 2000 Mr. Tony Sholola, P.E. City of Fort Worth Department of Transportation 1000 Throckmorton Fort Worth, Texas 76102 Reference: Amendment No. 1 Mains 64, 64R, 180, 180R, and 445 Sanitary Sewer System Rehabilitation and Improvements (Group 3, Contract 2), Part 5, Units 1 - 3 Sewer Project No. PS 46-070460410100 D.O.E. Nos. 1821, 2425, and 2525 Dear Mr. Sholola: Dunaway Associates, Inc. (DAI) is pleased to present this Amendment No. 1 for the following additional services that were beyond our original scope of services (see Attachment No. 1 for more detailed breakdown information): • 3,457 LF of additional design. • 5,759 LF of additional survey. • 3 additional bid contracts. • 17 new permanent easements. • 6 new temporary easements. • 47 additional temporary right-of-entry easements DAI has attempted to avoid an amendment to the contract despite the additional survey and design services beyond our original scope of services. A summary of the proposed budget for this revised amendment is as follows: Special Service Field Surveys (5,759 LF @ $2.20 x 1.1) $ 13,936.78 Coordination with City and consultants to revise plans and breakout $ 2,400.00 three additional contracts Additional easements $ 7,900.00 Printing and reproduction $ 1,100.00 Basic Fee Design of 3,457 LF of sewer($10.00) $34,570.00 TOTAL PROPOSED AMENDMENT 59.906.781 11-J V W 1501 MERRIMAC CIRCLE • SUITE 100 • FORT WORTH,TEXAS 76107-6572 • (817):3.'35-1121 • METRO —ffi335-743, • Amendment No. 1 January 18, 2000 Page 2 A summary of the total project fees are as follows: Contract Description Fee Original Contract 22,950 LF of sewers in three contracts $285,340.60 Amendment No. 1 Additional 3,457 LF of sewers in six contracts $ 59,906.78 TOTAL PROJECT $345,260.78 Please review the enclosed information and do not hesitate to call me if you have any questions or require additional information regarding this revised proposal and our proposed M/WBE utilization for the referenced project. Sincerely, DUNAWAY ASSOCIATES, INC. 1 . Ja es E. DeOtte, P.E., R.P.L.S. Vice resident JED/do 9721700_Ltr_TSholola_00-0118_J ED_Am 1.doc Enclosure cc: Mr. Rakesh Chau bey, P.E.-City of Fort Worth,Wet Weather Program Mr. Peter Fu, P.E.-City of Fort Worth,Wet Weather Program G'ECC0P�D Amendment No. 1 Mains 64, 64R, 180, 180R, and 445 Sanitary Sewer System Rehabilitation and Improvements (Group 3, Contract 2), Part 5, Units 1 - 3 Sewer Project No. PS 46-070460410100 D.O.E. Nos. 1821, 2425, and 2525 ATTACHMENT NO. 1 PART 5 Unit 2: L-3405 Additional 393 LF of design and survey Unit 3: L-1236 Additional 293 LF of design L-1236 Additional 1,718 LF of survey L-3403 (& 'A') Additional 1,717 LF of design and survey Easements 5 permanent/175 TROE PART 6 Unit 1: L-1150 Additional 529 LF of design and survey M-47 Additional 73 LF of design and survey L-5568 Additional 923 LF of design and survey M-71 Additional 597 LF of design and survey Easements 8 permanent/2 temporary/159 TROE PART 7 L-2967 Additional 388 LF of design and survey L-2987 Additional 406 LF of design and survey L-2987 (M-108A) Remove 259 LF of design L-5186 Additional 1,205 LF of design and survey L-6037 Remove 618 LF of design Easements 4 permanent/4 temporary/24 TROE 9721700_Lir_TSholola_00-0118_JED_Amt.doc �o ��,, ,, iH VLSLtio Amendment No. 1 Mains 64, 64R, 180, 180R, and 445 Sanitary Sewer System Rehabilitation and Improvements (Group 3, Contract 2), Part 5, Units 1 - 3 Sewer Project No. PS 46-070460410100 D.O.E. Nos. 1821, 2425, and 2525 DESIGN SERVICES: PIPELINE REHABILITATION/REPLACEMENT Previous Estimated Increased Reference Deliverable/Description Expense Expense Total Expense Construction Estimate $2,156,931.70 $225,843.44 $2,382,775.14 Curve "A" 7.0% in 3 Original Contracts (8.6 in 5 contracts $150,936.47 $53,982.13 $204,918.60 for this addendum) Less 15% for City Administration $128,296.00 $45,884.81 $174,180.81 Printing/Reproduction and Reimbursable Expenses $14,350.00 $1,500.00 $15,850.00 Survey $55,539.00 $9,263.76 $64,802.76 Easements Temporary Right-of-Entry (358 @ $50.00 ea.) $15,550.00 $2,350.00 $17,900.00 Permanent Easements (17 @ $300.00 ea.) $0.00 $5,100.00 $5,100.00 Temporary Construction Easements (6 @ $75.00 ea.) $0.00 $450.00 $450.00 Construction Assistance (2 extra contracts) $9,044.00 $6,029.33 $15,073.33 Progress and Design Meetings $15,307.00 $0.00 $15,307.00 Public Meetings $1,575.00 $0.00 $1,575.00 TOTAL FEE $285,340.00 $59,906.78 $345,260.78 �r�E�0'- VDD 9721700_LV_Tsholola_00-0118_JED_Aml.doc CO City of Fort Worth, Texas "agog and Council communication DATE REFERENCE NUMBER LOG NAME PAGE 3/21/00 **C-17919 30M64 1 of 2 SUBJECT AMENDMENT NO. 1 TO ENGINEERING AGREEMENT WITH DUNAWAY ASSOCIATES, INC. FOR MAINS 64, 64R, 180, 180R AND 445 DRAINAGE AREA SANITARY SEWER SYSTEM REHABILITATION AND IMPROVEMENTS (GROUP 3, CONTRACT 2) PART 5 RECOMMENDATION: It is recommended that the City Council authorize the City Manager to execute Amendment No. 1 to City Secretary Contract (No. 23615) with Dunaway Associates, Inc. in the amount of$59,906.78 to provide for additional design and survey services, thereby increasing the contract amount to $345,260.78. DISCUSSION: On February 10, 1998 (M&C C-16586), the City Council authorized the City Manager to execute an engineering agreement with Dunaway Associates, Inc. in the amount of $285,354.00 for the preparations of plans and specifications for Mains 64, 64R, 180, 180R and 445 Drainage Area Sanitary Sewer System Rehabilitation and Improvements (Group 3, Contract 2) Part 5. The project is generally bound on the north by Colonial Parkway, on the east by McCart Street, on the South by Gambrell Avenue and on the west by Overton Park Drive. It has been determined that an additional 3,500 linear feet of severely deteriorated sewer lines located within the project area must be replaced in order to alleviate sewer backup problems to customers. Due to the close proximity of the identified sewer lines to this project, staff recommends that Dunaway Associates, Inc.'s contract be amended to provide the necessary design services. The change order will also allow the entire project to be divided into three individual contracts for advertising purposes in order to expedite construction of the project. In addition, the change order will allow for the preparation of additional permanent and temporary construction easements and temporary right-of-entry agreements needed on the project. Staff considers Dunaway Associates, Inc.'s proposed fee to be fair and reasonable for the additional services to be provided. Dunaway Associates, Inc. is in compliance with the City's M/WBE Ordinance by committing to an additional 25% M/WBE participation on this amendment. City of Fort Worth, Texas "allor and council Communication DATE REFERENCE NUMBER LOG NAME PAGE 3/21/00 **C-17919 30M64 2 of 2 SUBJECT AMENDMENT NO. 1 TO ENGINEERING AGREEMENT WITH DUNAWAY ASSOCIATES, INC. FOR MAINS 64, 64R, 180, 180R AND 445 DRAINAGE AREA SANITARY SEWER SYSTEM REHABILITATION AND IMPROVEMENTS (GROUP 3, CONTRACT 2) PART 5 FISCAL INFORMATION/CERTIFICATION: The Finance Director certifies that funds are available in the current capital budget, as appropriated, of the State Revolving Fund-Sewer. MG:j Submitted for City Manager's FUND ACCOUNT CENTER AMOUNT CITY SECRETARY Office by: (to) OIAD Mike Groomer 6140 Iffy COUNCIL Originating Department Head: MAR $1 2000 A.Douglas Rademaker 6157 (from) PE42 531200 070420417800 $59,906.78 S -bdwj Additional Information Contact: Set"tary of the city Qt Fort Worth,To A.Douglas Rademaker 6157