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STATE OF TEXAS § H
COUNTY OF TEXAS § CITY SECRETARY CONTRACT NO. ,-�[��j L
WHEREAS, the City of Fort Worth ("City") and Freese and Nichols, Inc. ("Engineer")
made and entered into City of Fort Worth City Secretary Contract No. 30187, (the "Contract")
which was authorized by the City Council by M&C C-2014 on July 6, 2004; and
WHEREAS, the Contract involves professional services for Operational Assessment and
Alternative Evaluations for the Active Pool Area of the Fort Worth Water Gardens; and
WHEREAS, it has become necessary to amend the Contract to include an increased scope
of work and/or revised maximum fee.
NOW, THEREFORE, City and Engineer, acting herein by and through their duly
authorized representatives, enter into the following agreement that amends the contract:
1.
Article 1, Section A, of the Contract is amended to include the additional engineering
services specified in Attachment A-2 dated August 5, 2004, a copy of which is attached hereto
and incorporated herein, as authorized by the City Council in M & C M&C C-20219 on the
August 17, 2004, a copy of which is attached hereto and incorporated herein. The cost for these
additional services to be performed by Engineer shall not exceed $225,720.
2.
Article II, Section A, of the Contract is amended to provide for an increase in the not-to-
exceed maximum fee to be paid to Engineer for all work and services under the Contract, as
amended, so that the total fee to be paid by City for all work and services shall not exceed the
sum of$313,346.
3.
All other provisions of the Contract that are not expressly amended herein shall remain in
full force and effect.
Executed on this the day of September, 2004
APPROVAL RECOMMENDED: CITY OF FORT WORTH
Parks and Comm ty Services
De ent
By.
dle " d ibby Watson
Acting Dire r Assistant City Manager
ATTEST: Approved as to Form and Legality
MartCretary
endrix Assistant City Attorney
City
ATTEST: FREESE AND NICHOLS, INC.
By:
Zf4l
Co ate S retary Robert Pence, P. E.
President
Contact �uthorizatiox
Date
City of Fort Worth; Texas
Mayor and Council Communication
DATE: Tuesday, August 17, 2004
LOG NAME: 80POOL A REFERENCE NO.: C-20219
SUBJECT:
Supplemental Appropriation Ordinance and Contract Amendment to City Secretary Contract No.
30187 Agreement for an Operation Assessment and Alternative Evaluation for the Active Pool of the
Fort Worth Water Gardens
RECOMMENDATION:
It is recommended that the City Council:
1. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the
Capital Projects Reserve Fund by $225,720.00 from available funds; and
2. Authorize the transfer of$225,720 from the Capital Projects Reserve Fund to the Specially Funded
Capital Projects Fund; and
3. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the
Specially Funded Capital Project fund by $225,720 from available funds for the operational assessment and
alternative evaluation for the active water pool of the Fort Worth Water Gardens; and
i
4. Authorize the City Manager to execute an amendment to the City Secretary Contract, No. 30187 with
Freese & Nichols, Inc. (FNI) not to exceed $225,720 for the design engineering and construction
management phase of the operational assessment and alternative evaluation for the active water pool of
the Fort Worth Water Gardens. The first component of the contract consisted of three phases:
DISCUSSION:
On Tuesday July 6, 2004, in M&C C-20145 the City Council authorized the City Manager to execute an
agreement with FNI for the operational assessment and alternative evaluation for the Active Water Pool of
the Fort Worth Water Gardens. The first component of the contract consisted of three phases:
Phase I Assessment of the Active Water Pool Assessment
Phase II Field Testing and Verification
Phase III Evaluation of Alternatives for modification to the Active Pool
FNI worked with Komatsu Architecture, Inc.(KAI) and City staff to develop the report issued to City Council
on Tuesday, July 27, 2004. This report provided recommendations for changes and modifications to the
Active Pool and suggested alternatives to meet two different risk levels.
This contract amendment will provide further preliminary design, engineering and architectural analysis to
determine the modifications that best address the needs to enhance safety, improve maintainability,
preserve the aesthetic and control costs. "rhe proposed contract amendment will provide the following
basic services and detailed evaluations:
a. Conceptual Design Development of Active Pool Modifications
b. Development of a Phased Program of Active Pool Modifications and Associated Cost Estimates
c. Report and Recommendations for Tasks A&B
T-nannmP- ROPOM A '
d. Preparation of an Operations Manual for the Active Water Pool
e. Prepare preliminary and final engineering for the recommended modifications and improvements
to the active pool
f. Provide construction management and observation assistance to the City for the implementation
of the selected modifications to the active water pool
The schedule for delivery of major components of the services is Tasks A, B, and C will be completed by
October 18, 2004. Task D, E, and F will be completed by December 15, 2004.
FNI is in compliance with the City's M/ BE Ordinance by commiting to 14% MNVBE participation on this
amendment.
The Fort Worth Water Gardens is located in Council District 9 and serves the entire city.
FISCAL INFORMATION/CERTIFICATION:
The Finance Director certifies that upon approval of the above recommendations and adoption of the .
attached appropriation ordinances, funds will be available in the current capital budget, as appropriated in
the Specially Funded Capital Projects Fund. The cash balance of the Capital Projects Reserve Fund after
transfer will be $1,707,276.
FUND ACCOUNT CENTER AMOUNT
(to)
1)GC10 472001 013010001000 $225,720.00
1&2) GC10 538070 013010001000 $225,720.00
2&3)GC35 472010 080080300000 $225,720.00 f
3)GC35 539120 080080300000 $225,720.00 I J
(from)
2)GC10 538070 013010001000 $225,720.00
TO Fund/Account/Centers FROM Fund/Account/Centers
GG01 539120 0807051 $225.720.00 GG01 539120 0807051 $225.720.00
Submitted for City Manager's Office by: Libby Watson (6183)
Originating Department Head: Richard Zavala (5704)
Additional Information Contact: Randle Harwood (5743)
Logname: 80POOL'A Page 2 of 2
ATTACHMENT A-2
GENERAL SCOPE OF SERVICES
ATTACHMENT A-2
AMENDMENT TO
AGREEMENT FOR ENGINEERING SERVICES
BETWEEN
THE CITY OF FORT WORTH AND FREESE AND NICHOLS, INC. FOR
OPERATIONAL ASSESSMENT AND ALTERNATIVE EVALUATIONS FOR
THE ACTIVE POOL AREA OF THE FORT WORTH WATER GARDENS
GENERAL SCOPE OF SERVICES
FOR
CONCEPTUAL AND DETAILED ENGINEERING DESIGN FOR
MODIFICATIONS TO THE ACTIVE WATER POOL
SECTION 1 —INTRODUCTION
The project consists of engineering services related to preparation of conceptual and detailed
engineering design for modifications to the Active Water Pool area of the Fort Worth Water Gardens
to reduce the risk of drowning. The conceptual design will include development of up to three (3)
alternatives to meet the risk reduction level selected by the City,analysis of the alternatives based on
cost and non-cost evaluation criteria. Services will also include a detailed analysis of the existing
infrastructure to develop a prioritized program for renewal of the facilities including engineer's
opinion of probable construction costs. Services will include preparation of a report summarizing
the study, presentation of the results to City Council and at a public meeting. The scope of work
includes detailed engineering design for the modifications to reduce the risk of drowning,as well as
other improvements necessary to improve maintainability and enhance operations. An operations
manual will be prepared along with quick reference and training materials for the operation of the
Active Water Pool.
The scope of services is presented as basic services and additional services. The basic services cover
the elements required for the project that are authorized by the execution of the contract. The
additional services are the work elements that could be required and are identified in the contract but
are not authorized until FNI is given additional written approval by the City. A schedule for
completion of the project is as Exhibit A2-1.
SECTION 2 - BASIC SERVICES
This section describes the services FNI will provide as basic services.
Attachment A2-1 Revised 8-5-04
A. CONCEPTUAL DESIGN FOR ALTERNATIVES TO REDUCE THE RISK OF
DROWNING
1. Attend Project Kick-off Meeting with City Staff and City's Architectural Consultant.
2. Working with the City Staff and City's Architectural Consultant, identify up to six (6)
alternatives for modification of the Active Water Pool for preliminary screening.
3. Prepare preliminary three dimensional renderings of up to six (6) alternatives.
4. Prepare evaluation matrices for pair-wise comparison of alternatives.
5. Conduct a review meeting with City Staff and Architectural Consultant to define the
evaluation criteria and perform the pair-wise evaluation of the alternatives. The objective
of the workshop is to reduce the number of alternatives for detailed analysis to no more
than three (3).
6. Develop preliminary opinion of probable project costs for up to three(3) alternatives to
allow for evaluation on the basis of cost.
7. Prepare a presentation to City Council describing the alternatives under consideration,the
evaluation criteria,pair-wise comparison performed by staff,and summary of estimated
project costs.
8. Modify/update alternatives based on comments from City Council.
B. DEVELOPMENT OF A PHASED PROGRAM FOR RENEWAL OF FACILITIES
1. Perform a detailed facility review with City Staff, including Parks and Community
Services, Water Department and Risk Management Office. The purpose of the site
review is to review the current condition of the facilities, discuss the use of the building
for other functions such as storage, and to discuss potential options for improved
maintenance, access and employee safety.
2. Develop a list of potential facility modifications.
3. Develop opinion of probable project costs for potential facility modifications.
4. Develop prioritization criteria and prioritize the potential modifications.
5. Conduct a review meeting with City Staff to discuss the potential modifications and
develop prioritization criteria.
6. Develop a phased program for renewal of the facility based on annual funding levels
specified by City Staff.
C. STUDY REPORT
1. Prepare a draft Study Report presenting the results of Tasks A and B as described above.
Submit ten (10) copies of the draft report for review.
2. Present the draft report at a meeting with City Staff.
3. Prepare materials to support City Staff with presentation to City Council.
4. Prepare the final Study Report. Submit twenty(20) copies of the final Study Report.
5. Prepare materials to support City Staff with presentation of final Study Report at a Public
Meeting(if requested by City).
6. Prepare materials to support City Staff with development of a Press Release summarizing
FNI's Study Report.
Attachment A2-2 Revised 8-5-04
D. DESIGN,BID AND CONSTRUCTION PHASE SERVICES FOR IMPLEMENTATION
OF SELECTED ALTERNATIVE
1. Design Phase
a. Prepare engineering drawings and specifications for construction of the selected
modification alternative and refurbishment of the infrastructure of Active Water
Pool water recirculation system. Anticipated improvements include the
following:
i. Structural modifications to the Active Pool by raising the floor to
reduce the water depth to reduce the risk of drowning.
ii. Modifications to the drain piping and bar screen in the Active Pool.
iii. Modifications to the wet well to improve access and maintainability.
iv. Alarm system, automatic dialer and remote equipment disable switch,
V. Modification of the drain piping to connect the pool drain to the
sanitary sewer rather than the storm sewer.
vi. Modification, refurbishment or replacement of the following
equipment:
1. Motor control center(MCC)
2. Water filtration equipment
3. Drain pump
4. Sump pumps
5. Level sensors
6. Equipment controls (programmable controller)
b. Prepare revised opinion of probable construction cost.
c. Prepare bidder's proposal forms (project quantities) of the improvements to
be constructed.
d. Furnish City five (5) sets of copies of drawings, specifications, and bid
proposals marked "Preliminary" for approval by City. Upon final approval
by City, FNI will provide City ten (10) sets of copies of"Final"drawings.
2. BID OR NEGOTIATION PHASE.
Upon completion of the design services and approval of "Final" drawings and
specifications by City,FNI will proceed with the performance of services in this phase as
follows:
a. Assist City in securing bids. Issue a Notice to Bidders to prospective
contractors and vendors listed in FNI's database of prospective bidders, and
to selected plan rooms. Provide a copy of the notice to bidders for City to use
in notifying construction news publications and publishing appropriate legal
notice. The cost for publications shall be paid by City.
b. Print Bid Documents and distribute to selected plan rooms, and to
prospective bidders that respond to the Notice to Bidders.
Attachment A2-3 Revised 8-5-04
c. Maintain information on entities that have been issue a set of bid documents.
Distribute information on plan holders to interested contractors and vendors
on request.
d. Assist City by responding to questions and interpreting bid documents.
Prepare and issue addenda to the bid documents to plan holders if necessary.
e. At City request,FNI will assist City in the opening,tabulating,and analyzing
the bids received. Review the qualification information provided by the
apparent low bidder to determine if,based on the information available,they
appear to be qualified to construct the project. Recommend award of
contracts or other actions as appropriate to be taken by City. Pre-qualification
of all prospective bidders and issuing a list of eligible bidders prior to the bid
opening is an additional service.
f. Assist the City in conducting a pre-bid conference for the construction
projects and coordinate responses with City. Response to the pre-bid
conference will be in the form of addenda issued after the conference.Attend
the tour of the project site after the pre-bid conference.
g. Assist City in the preparation of Construction Contract Documents for
construction contracts. Provide ten (10) sets of Construction Contract
Documents which include information from the apparent low bidders bid
documents, legal documents, and addenda bound in the documents for
execution by the City and construction contractor. Distribute five(5) copies
of these documents to the contractor with a notice of award that includes
directions for the execution of these documents by the construction
contractor. Provide City with the remaining five (5) copies of these
documents for use during construction.Additional sets of documents can be
provided as an additional service.
h. Furnish contractor copies of the drawings and specifications for construction
pursuant to the General Conditions of the Construction Contract.
3. CONSTRUCTION PHASE:
Upon completion of the bid or negotiation phase services, FNI will proceed with the
performance of construction phase services as described below. FNI will endeavor to
protect City in providing these services however, it is understood that FNI does not
guarantee the Contractor's performance, nor is FNI responsible for supervision of the
Contractor's operation and employees. FNI shall not be responsible for the means,
methods,techniques, sequences or procedures of construction selected by the Contractor,
or any safety precautions and programs relating in any way to the condition of the
premises,the work of the Contractor or any Subcontractor. FNI shall not be responsible
for the acts or omissions of any person (except its own employees or agents) at the
Project site or otherwise performing any of the work of the Project.
a. These services are based on the use of FNI standard General Conditions for
construction projects. Modifications to these services required by use of other
general conditions or contract administration procedures are an additional
service. If general conditions other than FNI standards are used, the City agrees
Attachment A2-4 Revised 8-5-04
to include provisions in the construction contract documents that will require the
construction contractor to include FNI and their sub-consultants on this project to
be listed as an additional insured on contractor's insurance policies.
b. Assist City in conducting pre-construction conference(s)with the Contractor(s),
review construction schedules prepared by the Contractor(s) pursuant to the
requirements of the construction contract, and prepare a proposed estimate of
monthly cash requirements of the Project from information provided by the
Construction Contractor.
c. Establish communication procedures with the City and contractor. Submit(insert
frequency; i.e. monthly, bi-monthly, quarterly, etc.) reports of construction
progress. Reports will describe construction progress in general terms and
summarize project costs, cash flow, construction schedule and pending and
approved contract modifications.
d. Establish and maintain a project documentation system consistent with the
requirements of the construction contract documents. Monitor the processing of
contractor's submittals and provide for filing and retrieval of project
documentation. Produce monthly reports indicating the status of all submittals in
the review process. Review contractor's submittals, including, requests for
information, modification requests, shop drawings, schedules, and other
submittals in accordance with the requirements of the construction contract
documents for the projects. Monitor the progress of the contractor in sending and
processing submittals to see that documentation is being processed in accordance
with schedules.
e. Based on FNI's observations as an experienced and qualified design professional
and review of the Payment Requests and supporting documentation submitted by
Contractor, determine the amount that FNI recommends Contractor be paid on
monthly and final estimates, pursuant to the General Conditions of the
Construction Contract.
f. Make six (6)visit(s)to the site(as distinguished from the continuous services of
a Resident Project Representative) to observe the progress and the quality of
work and to attempt to determine in general if the work is proceeding in
accordance with the Construction Contract Documents. In this effort FNI will
endeavor to protect the City against defects and deficiencies in the work of
Contractors and will report any observed deficiencies to City. Visits to the site in
excess of the specified number are an additional service.
g. Notify the contractor of non-conforming work observed on site visits. Review
quality related documents provided by the contractor such as test reports,
equipment installation reports or other documentation required by the
Construction contract documents.
Attachment A2-5 Revised 8-5-04
h. Coordinate the work of testing laboratories and inspection bureaus required for
the testing or inspection of materials, witnessed tests, factory testing, etc. for
quality control of the Project. The cost of such quality control shall be paid by
City and is not included in the services to be performed by FNI.
i. Interpret the drawings and specifications for City and Contractor(s).
Investigations,analyses,and studies requested by the Contractor(s)and approved
by City, for substitutions of equipment and/or materials or deviations from the
drawings and specifications is an additional service.
j. Establish procedures for administering constructive changes to the construction
contracts. Process contract modifications and negotiate with the contractor on
behalf of the City to determine the cost and time impacts of these changes.
Prepare change order documentation for approved changes for execution by the
City. Documentation of field orders,where cost to City is not impacted,will also
be prepared. Investigations, analyses, studies or design for substitutions of
equipment or materials, corrections of defective or deficient work of the
contractor or other deviations from the construction contract documents
requested by the contractor and approved by the City are an additional service.
Substitutions of materials or equipment or design modifications requested by the
City are an additional service.
k. Prepare documentation for contract modifications required to implement
modifications in the design of the project. Receive and evaluate notices of
contractor claims and make recommendations to the City on the merit and value
of the claim on the basis of information submitted by the contractor or available
in project documentation. Endeavor to negotiate a settlement value with the
Contractor on behalf of the City if appropriate. Providing these services to
review or evaluate construction contractor(s) claim(s), supported by causes not
within the control of FNI are an additional service.
1. Assist in the transfer of and acceptance by the construction contractor of any City
furnished equipment or materials.
in. Conduct,in company with City's representative, a final review of the Project for
conformance with the design concept of the Project and general compliance with
the Construction Contract Documents. Prepare a list of deficiencies to be
corrected by the contractor before recommendation of final payment. Assist the
City in obtaining legal releases, permits, warranties, spare parts, and keys from
the contractor. Review and comment on the certificate of completion and the
recommendation for final payment to the Contractor(s). Visiting the site to
review completed work in excess of two trips are an additional service.
n. Revise the construction drawings in accordance with the information furnished
by construction Contractor(s) reflecting changes in the Project made during
Attachment A2-6 Revised 8-5-04
construction. Two (2) sets of prints of"Record Drawings" shall be provided by
FNI to City.
E. OPERATING PROCEDURES MANUAL
1. Prepare draft and final Operating Procedures Manual for the Active Water Pool area.
a. Furnish City five(5)copies of the"Draft"Operating Procedures Manual for
approval by City. Upon final approval by City,FNI will provide City ten(10)
copies of"Final' Operating Procedures Manual.
2. Prepare training materials and quick reference materials (wall mounted diagrams and
instructions).
F. PUBLIC MEETING
Prepare presentation materials for and conduct a public meeting to present the results of the alternative
analysis and recommendations and receive public comments on the recommended improvements. It is
anticipated the presentation will include a PowerPoint slide show and large scale architectural
renderings of the various alternatives. Services anticipated under this task are as follows:
1. Attend a planning meeting with City Staff.
2. Prepare a PowerPoint presentation with animated graphics of design alternatives.
3. Prepare large scale, board mounted architectural renderings of the alternatives (up to 12)
4. Conduct"dry run"rehearsal of the presentation with City Staff.
5. Conduct the Public Meeting.
SECTION 3 —ADDITIONAL SERVICES
Additional services are those services not included in the basic services which may be provided by
Freese and Nichols if so authorized by the City of Fort Worth.
A. Field surveying required for the preparation of designs and drawings.
B. Field layouts or the furnishing of construction line and grade surveys.
C. GIS mapping services or assistance with these services.
D. Making property, boundary and right-of-way surveys, preparation of easement and deed
descriptions, including title search and examination of deed records.
E. Providing services to investigate existing conditions or facilities, or to make measured
drawings thereof, or to verify the accuracy of drawings or other information furnished by
City.
Attachment A2-7 Revised 8-5-04
F. Making revisions to drawings,specifications or other documents when such revisions are 1)
not consistent with approvals or instructions previously given by City or 2) due to other
causes not solely within the control of FNI.
G. Providing consultation concerning the replacement of any Work damaged by fire or other
cause during the construction,and providing services as may be required in connection with
the replacement of such Work.
H. Investigations involving consideration of operation,maintenance and overhead expenses,and
the preparation of rate schedules, earnings and expense statements, feasibility studies,
appraisals,evaluations,assessment schedules,and material audits or inventories required for
certification of force account construction performed by City.
I. Preparing applications and supporting documents for government grants, loans,or planning
advances and providing data for detailed applications.
J. Providing shop, mill, field or laboratory inspection of materials and equipment. Observe
factory tests of equipment at any site remote to the project or observing tests required as a
result of equipment failing the initial test.
K. Preparing data and reports for assistance to City in preparation for hearings before regulatory
agencies, courts, arbitration panels or any mediator, giving testimony, personally or by
deposition, and preparations therefore before any regulatory agency,court,arbitration panel
or mediator.
L. Furnishing the services of a Resident Project Representative to act as City's on-site
representative during the Construction Phase.
M. Assisting City in preparing for, or appearing at litigation, mediation, arbitration, dispute
review boards,or other legal and/or administrative proceedings in the defense or prosecution
of claims disputes with Contractor(s).
N. Performing investigations, studies and analyses of substitutions of equipment and/or
materials or deviations from the drawings and specifications.
0. Assisting City in the defense or prosecution of litigation in connection with or in addition to
those services contemplated by this AGREEMENT. Such services,if any,shall be furnished
by FNI on a fee basis negotiated by the respective parties outside of and in addition to this
AGREEMENT.
P. Providing environmental support services including the design and implementation of
ecological baseline studies, environmental monitoring, impact assessment and analyses,
permitting assistance, and other assistance required to address environmental issues.
Attachment A2-8 Revised 8-5-04
Q. Performing investigations,studies, and analysis of work proposed by construction contractors
to correct defective work.
R. Design, contract modifications, studies or analysis required to comply with local, State,
Federal or other regulatory agencies that become effective after the date of this agreement.
S. Services required to resolve bid protests or to rebid the project for any reason.
T. Visits to the site in excess of the number of trips included in Article I for periodic site visits,
coordination meetings, or contract completion activities.
U. Any services required as a result of default of the contractor(s)or the failure,for any reason,
of the contractor(s) to complete the work within the contract time.
V. Providing services after the completion of the construction phase not specifically listed in
Basic Services.
W. Providing basic or additional services on an accelerated time schedule. The scope of this
service include cost for overtime wages of employees and consultants,inefficiencies in work
sequence and plotting or reproduction costs directly attributable to an accelerated time
schedule directed by the City.
X. Providing services made necessary because of unforeseen, concealed, or differing site
conditions or due to the presence of hazardous substances in any form.
Y. Providing services to review or evaluate construction contractor(s) claim(s), provided said
claims are supported by causes not within the control of FNI.
Z. Providing value engineering studies or reviews of cost savings proposed by construction
contractors after bids have been submitted.
AA. Preparing statements for invoicing or other documentation for billing other than for the
standard invoice for services attached to this professional services agreement.
BB. Provide follow-up professional services during Contractor's warranty period.
CC. Provide Geotechnical investigations, studies and reports.
DD. Assisting the City with matters relating to litigation.
EE. Reviewing or evaluating areas of the Fort Worth Water Gardens other than the Active Pool
area.
FF. Evaluating the Fort Worth Water Gardens for compliance with Local, State or National
building codes, Americans with Disabilities Act, or other such requirements.
Attachment A2-9 Revised 8-5-04
EXHIBIT A2-1
SCHEDULE
Estimated
Task Completion
Kick-off Meeting with City Staff 8/25/04
Architectural Renderings of Alternatives 9/3/04
Workshop with City Staff&Architectural Consultant 9/10/04
Preliminary Opinion of Project Costs 9/17/04
Draft Program for Renewal of Facilities 10/1/04
Draft Final Report 10/8/04
Final Report 10/15/04
Preliminary Construction Documents 11/15/04
Final Construction Documents 12/15/04
Attachment A2-10 Revised 8-5-04
ATTACHMENT"B-2"
Freese&Nichols,Inc.
Conceptual Study,Preliminary and Final Design of Modifications of Active Pool Area of the Fort Worth Water Gardens
Schedule of Costs
5-Avg-04
Project I Project Jr. CADD Word Total
Talk Section A Alternative Evaluations Principal Project Designer Subtotal Task Fef
Manager EngJ Tech Processor hours
Engineer
I Kick-off Meeting with City Staff 4 4 4 12 52,350
2 Develop 6 Alternatives for Screening,Incl Renderings 2 8 8 321 50 $6,000
3 Review Meeting with City and Architectural Consultant 4 6 6 1 16 $2985
4 Develop Prelim Opinion of Project Costs(3 alts) I 4 8 16 29 $4,168
5 Prepare Presentation for City Council 1 4 4 4 8 21 $2,489
6 Final Modifications to Alternatives 1 2 8 11 $1,194
7 Review Meetings 2 4 4 10 $1,810
8
Labor-Cost Subtotal 14 31 36 161 0 44 8 149 1 S 20,997
Expenses Quantity Ualts Unit Cost Subtotal
Computer Exenses 40.00 hrs S10 $400
CADD Expenses 44.00 hrs $to 5440
General Expenses
Printing/PlottingPrinting/Plotting 100.00 Sheets 52.50 $250
BIW Reproduction 100.00 Sheets 50.10 $lo
Color Reproduction 200.00 Sheets 51.00 5200
Mileage 100.00 Miles 1 $0.375 S38
Miscellaneous 200.00 1 1 5200
Expenses Subtotal I 51,538
Expenses with IS%Mark-up $1,768
Subtotal 522,765
Project Sr. Jr. CADD Word Total
Task Section B-Develop Modification Program Principal Manager Project Project Designer Tech Processor Hours Subtotal Task Fee
Engineer Engineer
1 Facility Review with City Staff 4 8 4 16 $2,365
2 Develop List of Potential Modifications 1 2 12 8 8 31 $3,679
3 Develop Prelim Opinion of Project Costs 1 2 16 16 35 54993
4 Review Meeting with City 2 2 2 6 51,175
5 Develop Phased Renewal Program 1 2 8 81 8 8 35 $4,117
Labor Cost Subtotal 5 12 46 28 0 161 16 123 S 16,330
Expenses Quantity Units Unit Cost Subtotal
Computer Exenses 40.00 hrs 510 5400
CADD Expenses 16.00 hrs Slo 5160
General Expenses
Printing/PlottingPrinting/Plotting 100.00 Sheets $2.50 $250
B/W Reproduction 500.00 Sheets $0.10 S50
Color Reproduction 200.00 Sheets $1.00 $200
Mileage 100.00 I Miles $0.375 S38
Miscellaneous
Expe Subtotal 1 $1,098
Expenses with 15%Mark-up S1,262
Subtotal $17,592
Kn rf�Eir.]
! Project Sr. Jr. CADD Word Total"
Task SectionC-Report Principal Manager Project Project Designer Tech Processor Hours Sul
blolaTaskFj
Engineer Engineer
I Draft Report 2 8 12 16 8 16 62 57,606
2 Review Meeting 2 2 2 6 $1,175
3 Presentation to Council 2 2 2 6 $1,175
4 Final Report 1 2 4 8 8 23 $2,803
Labor Cost Subtotal 7 14 20 24 0 8 24 97 S 12,760
Expenses Quantity Units Unit Cost Subtotal
Computer Exnses 48.00 hrs $to 5480
CADD Expenses 8.00 hrs S10 $80
General Expenses
Printing/PlottingPrinting/Plotting 200.00 Sheets 52.50 $500
B/W Reproduction 500.00 Sheets $0.10 $50
Color Reproduction 500.00 1 Sheets SLOO $500
Mileage 100.00 Miles $0.375 $38
Miscellaneous
Expenses Subtotal 51,648
Expenses with 15%Mark-up $1,895
Subtotal $14,654
WaterGardens F"Breakdown-phase It-rev 8.5-041
ATTACHMENT"B-2"
Freese&Nichols,Inc.
Conceptual Study,Preliminary and Final Design of Modifications of Active Pool Area of the Fort Worth Water Gardens
Schedule of Costs
5-Aug-04
Project Sr. Jr. CARD Word Polak
Task SectionDI-Design Principal Project Project Designer Subtotal'rack Fee
Manager Tech Processor Hou4-I -
_ Engineer Engineer ,'
1 Design Kick-og'Mttting
Mechanical/PumpingSystems 2 2 2 2 8 $1,431
Structural 2 2 4 5548
Electrical 2 2 4 5548
2 Preliminary Design
Mechanica"umpingSystems 16 24 32 24 60 156 $19,316
Structural 12 16 40 68 S7,446
Electrical 12 24 40 76 58,468
3 Final Design
MechanicaUPumping Systems 8 12 20 16 401 96 511,665
Structural 8 12 40 60 S6,351
Electrical 8 20 40 68 $7,373
4 Specifications
Mechanical/Pumping Systems 8 12 24 16 60 $7,358
Structural 8 12 8 28 53,285
Electrical 8 16 8 32 S3,796
5 QC,Project Management,Coord Meetings
Mechanical/Pumping Systems 4 4 4 12 52,350
Structural 4 4 4 12 52,350
Electrical 4 4 41 121 52,350
Labor Cost Sublotal 14 46 122 182 40 2601 32 6961 S 84,635
Expenses Quantity Units Unit Cost Subtotal
Computer Expenses 200.00 hrs $10 $2,000
CADD Expenses 1 260.00 hrs $IO $2,600
General Expenses
S—eykng 53,000
PrintiAS(Plotting #Copies #Sheets 437 Sheets $2.50 $1,093
Internal Review Sets 3 69
Preliminary Submittal 5 115
Final Submittal 10 230
Record Drawings 1 23
Specifications 1 4500.00 Sheets $0.10 5450
Internal Review Sets 3 750
Preliminary Submittal 1 5 1250
Final Submittal 10 2500
Color Reproduction Sheets $1.00 so
Mileage 100.00 Miles 50.375 $38
Miscellaneous
Expenses ubtotall 59,180
Expenses with 15%Mark-up S10 57
Subtotal $95,192
Task Section D2-Bid Phase Principal Project Sr. Jr. Designer CADD I Word o a Subtotal task her
MarZ8 rPromeet Proiect Tch iProcts£or 11gurs._,, --- .
Distribute Documents _ 12 12 5876
Respond to Contractor Questions 2 8 8 181 52,533
Issue Addenda 2 8 8 8 261 53,263
Pre-bid Conference 2 4 4 4 14 51,730
Conform Dowments 2 8 4 14 51,803
Project Management 21 6 8 SI,569
Labor Cost Subtotal 14 28 20 0 8 20 92 S 11,775
Expenses Quantity Units Unit Cost Subtotal
Computer Exnses 70.00 bra $10 $700
CADD Expenses 8.00 hrs Slo Silo
General Expenses #Co ics #Sheets
Printing/PlottingPrinting/Plotting 15 345 345 Sheets $2.50 5863
B/W Reproduction 15 3750 3750 Sheets $0.10 5375
Color Reproduction Sheets $1.00 so
Mileage 50.00 Miles $0.375 S19
Miscellaneous
Ex enses Subtotal 52,036
Expenses with 15%Mark-up $2,342
Subtotal 514,116
f
WaterGardens F=Brca down-phase 11-rev 8-5-041
ATTACHMENT"B-2"
Freese&Nichols,Inc.
Conceptual Study,Preliminary and Final Design of Modifications of Active Pool Area of the Fort Worth Water Gardens
Schedule of Costs
5-Aug-04
Task j Section D3-General Representation Principal rolec r• r Designer °C °a Subtotal Task Fee'
Project Tech Processor
Preconstruction Conference 3 6 6 15 $1,829
Monthly Progress Meetings(4 months) 12 12 24 $3,811
Shop Drawing Review
Mechanical 2 2 8 4 16 51,949
Structural 2 2 6 4 14 $1,694
Electrical 2 2 6 4 14 $1,694
RFUCMR Review
Mechanical I 2 8 4 15 $1.778
Structural 11 2 8 4 15 $1,778
Electrical 1 2 8 4 15 $1.778
Final Inspection/Punch List
Mechanics] 2 4 4 10 $1,219
Structural 4 4 5584
Electrical 1 4 4 $584
Record Drawings
Mechanical 1 2 2 8 13 $1,449
Structural 1 2 2 81 13 51,449
Electrical 1 2 2 8 13 $1,449
Project Management 4 8 12 $2,452
Labor Cost Subtotal 4 37 48 So 0 24 34 197 S 25 95
Expenses Quantity Units Unit Cost Subtotal
Computer Exenses 50.00 furs SIO 5500
CADD Expenses 24.00 firs SIO $240
General Expenses p Co ies N Sheets
Printing/PlottingPrinting/Plotting 5 115 115 Sheets $2.50 $288
B/W Reproduction 5 250 1250 Sheets $0.10 $125
Color Reproduction Sheets 51.00 SO
Mileage 160 Miles So.375 S60
Miscellaneous
Expenses Subtotal $1,213
Expenses with 15%Mark-up $1294
Subtotal 526,889
Project Sr' Jr' CADD Word 'hots!
Task Section E-Procedures Manual Principal Manager, Project Project Designer Tech 'Processor, !iotas Subtotal'iask Fee
Engineer Engineer
1 Prepare Draft Procedures Manual 21 81 24 32 16 16 98 S12,I32
2 Review Meeting 2 4 4 10 $1,810
3 Final Procedures Manual 1 4 8 16 8 8 45 55,482
4 Training/Quick Reference Materials 1 4 4 8 8 4 29 $3,584
Labor Cost Subtotal 6 20 40 56 32 28 182 S 23 OD9
Expenses Quantity Unita Unit Cost Subtotal
Computer Exnses 30.00 hrs SIO 5300
CADD Expenses 14.00 hrs S10 5140
General Expenses
Printing/PlottingPfinting/Plotting 100.00 Sheets $2.50 5250
B/W Reproduction 200.00 Sheets 50.10 S20
Color Reproduction 300.00 Sheets $1.00 $300
Mileage 100.00 Miles 50.375 S38
Miscellaneous
Expenses Subtotal $1.048
Expenses with 15%Mark-up51 205
Subtotal $24,214
R24
Section F-Public Meeting Principal rolecSr' Jr. AVV;Designer or o a Subtotal Task Fee
Manager P Pro' Hours
Planning Meeting with City 3 3 3 9 51,708
Prepare Presentation Materials 2 4 4 16 12 38 54,073
Dry Run with City Staff 3 3 3 9 51,708
Public Meeting 3 3 3 9 $1,708
Labor Cost Subtotal 11 13 0 13 16 12 65 S 9,197
Expenses Ouantity Units Unit Cost Subtotal
Computer Expenses 24.00 hrs 810 $240
CADD Expenses 12.00 firs 510 5120
General Expenses
Printing/PlottingPrinting/Plotting 25.00 Sheets 52.50 S63
B/W Reproduction 200.00 Sheets 50.10 $20
Color Re roducrion 0.00 Sheets 51.00 SO
Mileage 40.00 Miles $0.375 sly
Miscellaneous $500
----�Expenses Subtotal $958
Expenses with 15%Mark-up SI I01
Subtotal 810 9
M
WarerGwdens F"Breakdown-phase 11-re 8-5d041
ATTACHMENT"B-2"
Freese&Nichols,Inc.
Conceptual Study,Preliminary and Final Design of Modifications of Active Pool Area of the Fort Worth Water Gardens
Schedule of Costs
5-Aug-04
Project Sr. Jr. CADD Word Total
FNI TOTAL ENGINEERING SERVICES Principal Project Project Designer Subtotal Task Fee.
Manager Tech Processor Hours x
Engineer Engineer
Total Hours 63 1971 340 399 40 408 174 153
Labor Costs 517,010 $32,0801 $49,640 549,695 $5,840 S37,230 512,702 S 204,197
Expenses
Compester Expenses S 5,020
CADD Expenses $ 3,860
General Expenses
SurveyingSuryeying S 3,000
Printingfi'lotling S 3,555
B/W Reproduction $ 1,100
Color Reproduction S 1,200
Mileage S 281
Miscellaneous S 700
Expenses Subtotal $ 18,716
Expenses with 151%Mark-up $18,716 $21,524
TOTAL PERSONNEL COSTS AND EXPENSES $225,720
WaterCardens FmBreakdown-phase 11-m•8.5.041
City of Fort Worth, Texas
Mayor and Council Communication
COUNCIL ACTION: Approved on 8/17/2004 - Ordinance Nos. 16081 and 16082
DATE: Tuesday, August 17, 2004
LOG NAME: 80POOL A REFERENCE NO.: C-20219
SUBJECT:
Supplemental Appropriation Ordinance and Contract Amendment to City Secretary Contract No.
30187 Agreement for an Operation Assessment and Alternative Evaluation for the Active Pool of the
Fort Worth Water Gardens
RECOMMENDATION:
It is recommended that the City Council:
1. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the
Capital Projects Reserve Fund by $225,720.00 from available funds; and
2. Authorize the transfer of$225,720 from the Capital Projects Reserve Fund to the Specially Funded
Capital Projects Fund; and
3. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the
Specially Funded Capital Project fund by $225,720 from available funds for the operational assessment and
alternative evaluation for the active water pool of the Fort Worth Water Gardens; and
4. Authorize the City Manager to execute an amendment to the City Secretary Contract, No. 30187 with
Freese & Nichols, Inc. (FNI) not to exceed $225,720 for the design engineering and construction
management phase of the operational assessment and alternative evaluation for the active water pool of
the Fort Worth Water Gardens. The first component of the contract consisted of three phases:
DISCUSSION:
On Tuesday July 6, 2004, in M&C C-20145 the City Council authorized the City Manager to execute an
agreement with FNI for the operational assessment and alternative evaluation for the Active Water Pool of
the Fort Worth Water Gardens. The first component of the contract consisted of three phases.-
Phase
hases:Phase I Assessment of the Active Water Pool Assessment
Phase II Field Testing and Verification
Phase III Evaluation of Alternatives for modification to the Active Pool
FNI worked with Komatsu Architecture, Inc.(KAI) and City staff to develop the report issued to City Council
on Tuesday, July 27, 2004. This report provided recommendations for changes and modifications to the
Active Pool and suggested alternatives to meet two different risk levels.
This contract amendment will provide further preliminary design, engineering and architectural analysis to
determine the modifications that best address the needs to enhance safety, improve maintainability,
preserve the aesthetic and control costs. The proposed contract amendment will provide the following
basic services and detailed evaluations:
Logname: 80POOL A Page l of 2
a. Conceptual Design Development of Active Pool Modifications
b. Development of a Phased Program of Active Pool Modifications and Associated Cost Estimates
c. Report and Recommendations for Tasks A&B
d. Preparation of an Operations Manual for the Active Water Pool
e. Prepare preliminary and final engineering for the recommended modifications and improvements
to the active pool
f. Provide construction management and observation assistance to the City for the implementation
of the selected modifications to the active water pool
The schedule for delivery of major components of the services is Tasks A, B, and C will be completed by
October 18, 2004. Task D, E, and F will be completed by December 15, 2004.
FNI is in compliance with the City's M/WBE Ordinance by commiting to 14% M/WBE participation on this
amendment.
The Fort Worth Water Gardens is located in Council District 9 and serves the entire city.
FISCAL INFORMATION/CERTIFICATION:
The Finance Director certifies that upon approval of the above recommendations and adoption of the
attached appropriation ordinances, funds will be available in the current capital budget, as appropriated in
the Specially Funded Capital Projects Fund. The cash balance of the Capital Projects Reserve Fund after
transfer will be $1,707,276.
FUND ACCOUNT CENTER AMOUNT
(to)
1) GC10 472001 013010001000 $225,720.00
1&2) GC10 538070 013010001000 $225,720.00
2&3) GC35 472010 080080300000 $225,720.00
3) GC35 539120 080080300000 $225,720.00
(from)
2)GC10 538070 013010001000 $225,720.00
TO Fund/Account/Centers FROM Fund/Account/Centers
GG01 539120 0807051 $225,720.00 GG01 539120 0807051 $225,720.00
Submitted for City Manager's Office by: Libby Watson (6183)
Originating Department Head: Richard Zavala (5704)
Additional Information Contact: Randle Harwood (5743)
Logname: 80POOL A Page 2 of 2