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HomeMy WebLinkAboutContract 25919 CITY SECRETARY I CONTRACT NO. 1 AGREEMENT FOR CONSULTING SERVICES BETWEEN THE CITY OF FORT WORTH AND CATHERINE TEAM, INDIVIDUALLY AND DOING BUSINESS AS TEAM MARKETING FOR PUBLIC RELATIONS SERVICES REGARDING RETAIL RATE STRUCTURE ADVISORY COMMITTEE STATE OF TEXAS KNOW ALL BY THESE PRESENTS COUNTY OF TARRANT THIS AGREEMENT is made, entered into and executed on CP �- D d , by and between the City of Fort Worth, a municipal corporation situated in Tarrant County, Texas; acting by and through, Mike Groomer,its duly authorized Assistant City Manager, hereinafter referred to as "City," and Catherine Team, individually and doing business as Team Marketing, hereinafter referred to as "Consultant,"to provide consulting services. WITNESSETH: WHEREAS, City desires to proceed with public relations activities related to the Retail Rate Structure Advisory Committee; and WHEREAS, Consultant has available and offers to provide personnel and facilities necessary to perform the services for the Project, and; NOW, THEREFORE, City and Consultant agree as follows: SECTION I - SERVICES OF THE CONSULTANT The City hereby contracts with Consultant as an independent contractor, and the Consultant hereby agrees to perform, within the professional standards normally accepted in the State of Texas, the professional services set out herein in connection with the project as described in Exhibit A titled, "Scope of Work, Schedule and Compensation,"which is attached hereto and made a part hereof. If, during the course of performing the services, City and Consultant agree that it is necessary to make changes in the Project as described in Exhibit A, such changes will be incorporated in the Agreement by written amendment. a. The project is generally described as: public relations services relating to the Retail Rate Structure Advisory Committee hereinafter referred to as the "Project." CFFY CA;� PECCORD Page Iof8 , e°r9 M SECTION II - SCOPE OF WORK A. BASIC SERVICES Consultant agrees to perform those tasks described in Exhibit A, Scope of Work, Schedule and Compensation. Unless modified in writing by the parties, the responsibilities of the Consultant shall not exceed the services listed in Exhibit A. B. ADDITIONAL SERVICES City and Consultant agree that incidental services related to the Project, but not covered in Exhibit A, may be needed during performance of this Agreement. Such categories of services shall be classified as Additional Services and shall be undertaken under the terms of written amendments to the Agreement executed by City and Consultant or included in a separate contract executed by the parties hereto if the Consultant is selected to perform the Additional Services. C. TERM OF SERVICE Term of service is for a term not to exceed four months following the signing of this contract by all parties. SECTION III - SCOPE OF CITY SERVICES City agrees to provide Consultant with available information related to the Project. SECTION IV - AUTHORIZATION PROGRESS AND COMPLETION The City and Consultant agree that the project is planned to be completed in accordance with the project schedule set out in Exhibit A. The Consultant shall employ personnel and other resources and use professional skill and diligence to meet the schedule; however, she shall not be responsible for schedule delays resulting from conditions beyond her control. With written mutual Agreement, the City and the Consultant may modify the project schedule during the course of the project and if such modifications affect the Consultant's compensation, it shall be modified accordingly, subject to City's written approval. For Additional Services, the authorization by the City shall be in writing and shall include the definition of the services to be provided, the schedule for commencing and completing the services and the basis for compensation therefore, all as agreed upon in writing by the City and Consultant. Page 2 of 8 �`"� r G1ly It is understood that this agreement contemplates the full and complete services for this project including any and all services to complete the work as outlined in Exhibit A other than Additional Services. Nothing contained herein shall be construed as authorizing additional fees for services necessary for the successful completion of this project other than Additional Services. The Consultant acknowledges by the execution of this contract that such contingencies as may be deemed necessary and proper have been included in Exhibit A. SECTION V - COMPENSATION Total compensation for the services described in Exhibit A to be performed by the Consultant shall not exceed $9,955. The City agrees to pay, and Consultant agrees to accept, compensation in accordance with the methods and schedules set forth in Exhibit A. SECTION VI - SUBCONTRACTS Consultant shall be entitled, to the extent determined appropriate by the Consultant, to subcontract any portion of the service to be performed by Consultant under this Agreement. SECTION VII - ASSIGNMENT This agreement is binding on the heirs, successors, and assigns of the parties hereto. This agreement may not to be assigned by either the City or Consultant without the prior written consent of the other. Any such attempted assignment without prior consent shall terminate the Agreement. SECTION VIII - INTEGRATION This Agreement represents the entire understanding of the City and Consultant as to those matters contained herein. No prior oral or written understanding shall be of any force or effect with respect to those matters covered hereunder. This Agreement may not be modified or altered except in writing, signed by both parties. uMM�A L FICUD r Page 3 of 8 11 TY��F r. r SECTION IX - INDEPENDENT CONTRACTOR Consultant shall perform services hereunder as an independent contractor, and not as an officer, servant or employee of the City, and consultant shall have the exclusive right to control services performed hereunder by Consultant, and all persons performing same, and shall be responsible for the negligent acts and omissions of its officers, agents, employees, and subconsultants. Nothing herein shall be construed as creating a partnership or joint venture between the City and Consultant, its officers, agents, employees and subconsultants; and the doctrine of respondent superior has no application as between the City and the Consultant. SECTION X - CITY'S PROJECT OFFICER The City's Project Officer shall act for the City and shall be identified in writing at the time the authorization to proceed is issued. SECTION XI - SUSPENSION OF SERVICES The City may suspend, in writing, all or a portion of the services provided under this Agreement in the event unforeseen circumstances beyond the control of the City make normal progress in the performance of the services impossible. The Consultant may request that the services be suspended by notifying the City, in writing, of circumstances that are interfering with normal progress of the services. The time for completion of the services shall be extended by the number of days the services are suspended. In the event that the period of suspension exceeds 90 days, the terms of this Agreement are subject to renegotiation and both parties are granted the option to terminate services on the suspended portion of the project in accordance with Article XIII. SECTION XII - TERMINATION OF SERVICES The City may terminate all or a portion of the services covered by this Agreement for its convenience. Either the City of Consultant may terminate services in the event the other party fails to perform in accordance with the provisions of this Agreement. Termination of this agreement is accomplished by 15 days prior written notice from the party initiating termination to the other. Notice of termination shall be delivered by certified mail with receipt for delivery returned to the sender. Page 4 of 8 In the event of termination, the Consultant shall perform such additional services as necessary for the orderly filing of documents and closing of the project. The additional time for filing and closing shall not exceed 10 percent of the total time expended on the terminated portion of the project and in any event shall not be less than 30 nor more than 60 days prior to the effective date of termination. Consultant shall be compensated on the basis of services actually performed prior to the effective date of termination, plus the services required for filing and closing. Charges for the latter services are subject to the time limitation described in this Section XIII. SECTION XIII - CONSULTANT'S PROJECT OFFICER Catherine Team will serve as the Consultant's Project Officer and be involved in all client meetings, Retail Rate Structure Advisory Committee meetings, Committee Summary Report document design and final report preparation and presentations. SECTION XIV - RIGHT TO AUDIT A. Consultant agrees that the City shall, until the expiration of three (3) years after final payment under this contract, have access to and the right to examine and photocopy any directly pertinent books, documents, papers and records of the Consultant involving transactions relating to this contract. Consultant agrees that the City shall have access during normal working hours to all necessary Consultant facilities and shall be provided adequate and appropriate workspace in order to conduct audits in compliance with the provisions of this section. Consultant further agrees to include in all its subconsultant agreements hereunder a provision to the effect that the subconsultant agrees that the City shall, until the expiration of three (3) years after final payment under the subcontract, have access to and the right to examine any directly pertinent books, documents, and papers and records of such subconsultant, involving transactions to the subcontract, and further, that City shall have access during normal working hours to all subconsultant facilities, and shall be provided adequate and appropriate work space, in order to conduct audits in compliance with the provisions of this article together with subsection (C) hereof. City shall give subconsultants reasonable advance notice of intended audits. B. Consultant and subconsultant agree to photocopy such documents as may be requested by the City. The City agrees to reimburse Consultant for the cost of copies for the cost of copies at the rate published in the Texas Administrative Code in effect as of the time copying is performed. LDOQ'DD Page 5 of 8 �u � U��s 'aP U SECTION XVI - AGE In accordance with the policy("Policy") of the Executive Branch of the Federal Government, Consultant covenants that neither it nor any of its officers, members, agents, employees, program participants or subconsultants, while engaged in performing this contract, shall in connection with the employment, advancement or discharge of employees or in connection with the terms, conditions or privileges of their employment, discriminate against persons because of their age except on the basis of a bona fide occupational qualification, retirement plan or statutory requirement. Consultant further covenants that neither it nor its officers, members, agents, employees, subconsultants, program participants, or persons acting on their behalf, shall specify, in solicitations or advertisements for employees to work on this contract, a maximum age limit for such employment unless the specified maximum age limit is based upon a bona fide occupational qualification, retirement plan or statutory requirement. Consultant warrants it will fully comply with the policy and will defend, indemnify and hold City harmless against any claims or allegations asserted by third parties or subconsultants against city arising out of Consultant's and/or subconsultants' alleged failure to comply with the above referenced Policy concerning age discrimination in the performance of this agreement. SECTION XVII - DISABILITY In accordance with the provisions of the Americans With Disabilities Act of 1990 ("ADA"), Consultant warrants that it and any and all of its subconsultants will not unlawfully discriminate on the basis of disability in the provision of services to the general public, nor in the availability, terms and/or conditions of employment for applicants for employment with, or employees of Consultant or any of its subconsultants. Consultant warrants it will fully comply with ADA's provisions and any other applicable federal, state and local laws concerning disability and will defend, indemnify and hold City harmless against any claims or allegations asserted by third parties or subconsultants against City arising out of Consultants and/or its subconsultants' alleged failure to comply with the above referenced laws concerning disability discrimination in the performance of this agreement. SECTION XVIII - VENUE Venue of any suit or cause of action under this contract shall lie in Tarrant County, Texas. v��O�GOd° PE O D Page 6 of 8 CITY Mll-`J a p o UI'�l�JbF:iIQ rzlizo Exhibit A Scope of Work, Schedule & Compensation 1) Project Overview a) The City of Fort Worth Water Department is seeking a consultant to handle the public relations activities for the Retail Rate Structure Advisory Committee. b) This Exhibit outlines the scope of work for conducting these public relations activities. 2) Public Relations Team Marketing will conduct the following tasks. a) Hourly Rate—The hourly rate is calculated at $75 per hour. b) Meeting Minutes—Team Marketing will record the minutes of each Retail Rate Structure Advisory Committee meeting and submit the written minutes for approval at the next Retail Rate Structure Advisory Committee meeting. Cost for five (5) meetings with six (6) hours of attendance and preparation time for each meeting is $2,250. c) Final Report Preparation—Forty-five (45) bound copies of the Retail Rate Committee Summary Report will be prepared for distribution to public libraries (14), Retail Rate Committee members (9), City Council members (9), City Managers staff(6) and Water Department staff(7). Estimated time is 30 hours for a cost of$2,250. d) Ph otocopying/TypingBinding—Cost per book is $39 each. Total $1,755. e) Publicity Release —Team Marketing will write and distribute a news release regarding availability of summary report for review and conduct follow-up with news media. Total $1,750 f) Project Coordination —Coordination, analysis, and adjustments from the city is estimated at 26 hours. Total $1,950. g) Total project—Cost is not to exceed $9,995. 3. Schedule The planned schedule for the project scope outlined herein is summarized below: Go-ahead authorization June 5 Retail Rate Structure Advisory Committee Meetings June 7-July 15 Publicity Release August 7 Final Report August 7 4. Compensation Consultant will invoice the city for this project at the end of each calendar month and after delivery of the final report to the city. Page 8 of 8 7 SECTION XIX - USE OF DOCUMENTS The original survey results and reports shall become the property of the City; however, the Consultant may retain reproducible copies of all such documents. City may use such reports and survey results in any manner it desires. SECTION XX - EXHIBITS The following exhibit is made a part of this agreement: Exhibit A - Scope of Work, Schedule and Compensation IN TESTIMONY WHEREOF, the City of Fort Worth has caused this instrument to be signed in triplicate in its name and on its behalf, by its City Manager, and attested by its City Secretary, with the Corporate Seal affixed; and the Consultant also has properly executed this instrument in triplicate copies each of which is deemed an original. EXECUTED in the City of Fort Worth, this 1 flay of &�I D., 2000 OF ATTES ,I QOR O TH BY: r " Gloria Pe rson le- 7-bo Mike Gr mer, Asst. City Manager City Secretary City of Fort Worth CATHERINE TEAM, individually and APPROVAL RECOMMENDED: doin business as TEAM MA G: BY: Catherine Team Dale Fisseler, P.E. Principal Water Director APPROVED AS TO FORM ATTEST: AND LEGALITY: 714p4m ,i, G Assistant City Attorney Date ?1ico.l.R.� 6M s**.4 'IOTA --= C- 1 Iz)tciRED Contract Authorization Page 7 of 8 Date CNN R(I-Nompy Ru ID M0 0o