HomeMy WebLinkAboutContract 43277-A2 CSC No. —
CITY OF FORT WORTH
REQUEST TO EXERCISE RENEWAL OPTION
April 27.2015
Gallagher Benefit Services. Inc.
3600 American Blvd. W. Suite 500
Bloomington, MN 55431
Re: REQUEST TO EXERCISE RENEWAL OPTION
Consulting Agreement
Contract No.CSC No. 43277-1 (the"Contract")
Renewal Term No. 2: May 5.2015 to May 4.2016
The above referenced Contract will expire on May 4.2015. Pursuant to the Contract,contract renewals are at the sole option of
the City. This letter is to inform you that the Cite is exercising its right to renew CSC No. 43277-1 for an additional one year
period,which will begin immediately upon the expiration of the current term and Krill end on May 4.2016. All other terms and
conditions of CSC No. 43277-1 remain unchanged. Please return this signed acknowledgement letter,along with a copy of
your current insurance certificate, to the address set forth below, acknowledging receipt of the Notice of contract
Renewal.
Please log onto BuySpeed Online at http://fortworthtexas.2ov/purchasing to insure that your company information is correct
and up-to-date.
If you have any questions concerning this Request for Contract Renewal, please contact me at the telephone number listed
below.
Sincerely yours.
OFFICIAL RECORD
Darian Gavin.contract Compliance Specialist CITY SECRETARY
FMS. Purchasing Division
817-392-2057- Direct FT,WORTH,TX
817-392-8-4-40- Fax
I hereby acknowledge receipt of the contract Renewal Notice for CSC No. 43277-1 for a one \,ear period ending on May 4.
2016.
By: ��Nf///7�► li�t.�. !�� Gfl�.rn•��.✓.✓i Date: ��/ —
Printed Nat and Title
Signatu e
CITY FO T WORT Amk/mi
Assistant City Ausu�ej }'►I AnaJLQ ry . Ka tary
M
M Date: 5 ( vIRC No. P-11383
t
M
0
C= APPROVED A5 TO FORM AND LEGALITY:
t
chi �_ Mmey
W l It—ve�ino
CITY SECRETARY
CONTRACT N0. 7 ' 6
CITY SECRETARY CONTRACT NO.
AMENDMENT NO. 1 TO
CITY SECRETARY CONTRACT NO.43277
CONSULTING AGREEMENT
This Amendment is entered into by and between the City of Fort Worth (hereafter
"City"), a home rule municipal corporation situated in portions of Tarrant, Denton, Wise and
Parker Counties, Texas, with its principal place of business at 1000 Throckmorton Street, Fort
Worth, Texas, and Gallagher Benefit Services, Inc. (hereafter "Consultant"), a Delaware
corporation("GBS"),acting by and through its duly authorized President.
WHEREAS, the parties have previously entered into City of Fort Worth City Secretary
Contract No.43277 (the"Contract"), which was executed on June 7,2012;and
WHEREAS, the actuarial consulting services related to the employees' retirement fund
(the "Plan") of the city of Fort Worth, including, but not limited to, services requested to
determine the actuarial cost impact of plan provision changes, and actuarial review of results
prepared by the Fund's actuary;and
WHEREAS, the original term of the Contract expires on May 14,2014;and
WHEREAS, the City and Gallagher Benefit Services, Inc., now wish to extend the term
of the Contract for continued services pursuant to the original Contract.
NOW, THEREFORE, City and Consultant, acting herein by the through their duly
authorized representatives,enter into the following agreement to amend the contract:
1.
Section 2, Term. The term of the Contract is hereby amended to extend the term to
expire May 15, 2015, unless terminated earlier in accordance with the Contract. Extension of the
term shall not require an increase of Consultant's Fee under the Contract.
2.
Section 9, GBS Limitation of Liability. Section 9 is hereby amended to add the
following:
iv. Except in the event of gross negligence or willful misconduct on the part of GBS,
the aggregate liability under this Agreement, if any, of GBS to the City for
claimed losses or damages shall not exceed $20,000,000.
CFW/Gallagher Benefit Services,Inc.
Amendment No.I to CSC No.43277
Page I of 2
R5MVED SEP 2 5 2014
3.
All other provisions of the Contract which are not expressly amended herein shall remain
in full force and effect.
Executed on this the day of 2014.
CITY OF FORT WORTH: GAL.LAGHERBENEFITSERVICES,INC.:
By: By:
Susan anis Doug A Berson
Assistant City Manager Area VP,Actuary&Retirement Services
Date: 9 I � L� Date: dy
T
ATTEST• .�00 F �
, �o00
By:
Mary J. s r �C 0
8
City Secretary o 00
� 100 000 00 �
APPROVED AS TO FORM AND LE
By: v /
Maleshia B.Farmer
Assistant City Attorney
Contract Authorization:
M&C: P-11383
Date: 5/15/12
CFW/Gallagher Benefit Services,Inc.
Amendment No.1 to CSC No.43277
Page 2 of 2
CITY SECRETAW
CONTRACT W._
1-11k,Con"lillill.-, (11"k is In ,h2 on Illisda" of ]a f
" .I-)., jin(I bcnxc,-n Ga I]a i_,h�2r Bench I Set,-,ic,�s, Inc.. I Dela', ;JV C�I rpOration
affi' c-
1 thW'
Cite u rl-ort worth. -I-x i the"C'it%"i.
I he Cit".wishes to elite],into a cOnSLI It I n IT relationship with 613S \Ni Ill the tering and conditions set fi(Irili
in this ALgeenicnit.and GBS is \�illing to accept such a Consulting relationship.
In consideration of and in reliance upon the previous paragraph and the terms and conditions contained in
this Agreement, the City and GBS agree as follo«s:
1. Engngen7�7r!
The City engages GBS as an employee benefits consultant as stated in this Agreement and GBS
accepts this engagement.During the time that GBS is performing services for the City under this
Agreement, and for all purposes outlined in this document,GBS' status will be that of an independent
contractor of the City.
2. Tei-in(117d Tel-120701iO77
The Effective Date of this Agreement is May 15,2012. The term of GBS' engagement under this
Agreement(tile"Consulting Period")will begin as of the Effective Date and will remain in effect for two
(2)years from the Effective Date. the Consulting Period may be extended for three 3)additional one-
year periods unless terminated by either party on each anniversary of the Effective Date by both parties
signing a written renewal to this Agreement.Either party tray terminate this Agreement by giving the
other party at least thirty(30)days written notice of its intent to terminate. ill the event such termination
is effective during the Consulting Period(including any renewed Consulting Period),the City shall be
responsible to GBS for any services performed prior to the date of termination.
3. Services
GBS will provide actuarial consulting services to the City and consult with its employees,
representatives.agents and contractors as to such matters as more fully described in Exhibit A attached to
this Agreement and incorporated herein. G13S will perk)rin other services a-s the City and GBS mutually
agree in \\riting. Nor to commencement of work,(513S \\ill provide in addendum to Exhibit A to
suinnlari7C the Scope of requested scry ices_
Subject to",M,;c:han<cs il-1 111-xe "c' wltiuuallv b", fl- pallic.GBS-,ill rcere.
Ci,iII�cFI53tIOn for it.;scrN ices under thr, %1_A_,2eIIIc11L J11 LIMOUTI-A;,+Ial it) -Z-010 for each licur O'Consultill'y
services performed by GBS �ICW.11ial CoGitiltaiits Aldi I total araw,11 t31`r0UJkt FICA to C\ceed S i0o.0oO.60.
Invoices will be prepared and expected to be paid in inonflily installments. For additional information
regarding GBS conlpen.,,ation. please See the I-C\eIIUC diSCIOSM-e rOliCV and SC11CdIlle Set tbrill in Exhibit
B.attached to this Agreement and incorporated herein
Ili the event no funds or insufficient I'Linds are approprixed by the City in any fiscal period for
any paNinejiN due hereunder. Cit\ will notih, GBS of such occurrence and this A,-'recill-Clit shall
tc n;I i I late on 111e LI'l J"I\ iti [h'! I-Im;A 1-1-�4'd For ""I"Ch X"C,I-c 1"Cci%k;d or
cX1,C11-C to fll,,Citi ormn )villi/ Cr. -Ace!N -:' [0 lh� :'1'11 ('11'OfThIf I'Ll" lleivin a�rcd l-q-un
IliCh 1`1111JS hJ\e[IC1211
OtY UI I-ii.,Til i,;ris an,i Rc-sNI,(iiisii i liii,,v
To enable GBS to perform its obli-ations under tlii--,Agrcement.the City shall at no charge to
(IRS:
(a) Nlak-e available,as reasonably requested by GBS,timely management decisions,
complete and accurate documentation and intiorniation(including\Nithoul limitations documentation and
information regarding Plan participants and/or beneficiaries)so that the Services contemplated by this
Agreement may be Accomplished.
(b) Furnish written notification to GBS with complete and accurate copies Of the current
Plan Documents, Summary Plan Descriptions,and Plan Amendments,as soon as reasonably possible.
(c) Exercise all discretionary authority and control over the management and disposition of
Plan assets to the exclusion of GBS- GBS shall not exercise any authority or control with respect to the
management or disposition of the assets of the Plan.GBS shall have no responsibility or liability with
respect to any ftinding of Plan Benefits.
(d) Perform any other administrative Functions not expressly assumed by GBS hereunder.
6. Pe?jbrmance andScoj)o
(a) GBS Not a Fiduciary Under ERISA. To the extent that one or more of the City's
employee benefit plans are subject to the Employee Retirement Income Security Act,as amended
(ERISA)and in spite of any other provision of this Agreement to the contrary,the parties agree and
acknowledge that:
(i)GBS' services under this Agreement are not intended in any way to impose on GBS or
any of its affiliates a fiduciary status under the Employee Retirement InCOnIC Security Act of
1974,as arnended("ERISA");and
(ii)this AE-mement does not provide GBS, and the Cit\, will not cause or perrilit GBS to
assume, without Pnor,.�nt-t,-n con<cnt of GBS-siiw:
(A) COIIt
ant' bem!!-It pfll.l- '.6thin HILA of SL:cTi(n it off-RISA(,ui"FRIS,\
Plan"')
(B)authority or control repectin- or disposition of the asets of am
ERISA ['!an, or
(C)discrcliunary mithority or discrctionary responsibility in the administration of
ativ FRISA Plan.
�tiljci'oll, (JBS'-�
tat `,:r\ic,-; Pf,,k '--,d to 611< the r ("tv's 1,2,1 r
(IRS to I'l- 111d 3LJI-t,ri/cd h,\ CL-ton-lt:r. I ll I the tit its
(JIBS 131'a" rek upoll. "Ild v1111 11:1\.-no to 2CCUMCV.C011)"Ietenc".or
tit It-j-.- to GRIS ot, lh�_-cio"or't-�d-:g1lated
I .,icit% of Lin\ %%ritten in-truction,(,r in,, r-mati,n pr,-)\idcd -1 - its —I
rer-e-;,m.akes and re&-onabk [let ic%ed l-, OBS to be -,enui n 0-,1 it,] 1)" the Cit". 6 BS '11.111
ilICHF 110 lkilliliLN: rCAll-Ju-fi-oni G13S'-s rz:li,ince(11"�ucll ;I1,11-tictiolis or infol-Injtion.
z�
(c) No Practice of Law. GBS swill not be oblii-,ated to peribrin,and the(-i" vNill not request
performance of any services \%hich imn C(-)IlStitLIte Unauthorized practice of law. The ci1v \\ill be solely
responsible for obtaining any JeLial advice,review or opinion as rna% be neces�ar\ to ensure that its omi
conduct and operations. including the engagement of GBS under the scope and teens as provided herein,
GBS TPA S-, Consulting Agreement
conform in all respects \\ith applicable State and Federal laws and
regulations(including ERISA,the hiternal Revenue Code. State and securities laws and implementing
regulations)and,to the extent that the City has foreign operations,any applicable foreign laws and
regulations.
(d) Conflict of hiterest. GBS' engagement under this Agreement will not prevent it from
taking similar engagements with other clients who may be competitors of the City.GBS will,
nevertheless,exercise care and diligence to prevent any actions or conditions which could result in a
conflict with the City's best interest.
(e) Subcontractors. GBS may not cause another person or entity,as a subcontractor of GBS,
to provide some or all of the services required to be performed by GBS hereunder unless GBS first
receives Ciry approval of such pCrsun or entity.
(f) Acknowledgements. In connection with GBS'services under this Ageement,the City
agrees that:
(i) Any compensation of the types described above and disclosed to the City does not
constitute a conflict of interest and the City expressly\\aives any claims allepint,any such
conflict of interest.
(ij') The final decision to choose any plan vendor has been made by the City in its sole and
absolute discretion.
(iii) -File compensation payable to GBS is solely for the services Set forth under this
Aarcement. includim-, Exhibit A.Any additional adminisirntive. claims representali\c or mher
services(collectively,"AdditionA Scr%lces-) ill be governed by the terms of separate
7.
&n1i'll ;lifi-nil,lt till 11131, be IUFMJled
11w the City to GBS in Connection wilil it,,,Cr%ices pursuant to dils Agreclllcllr(:.Confidential
Int'ormation").GBS a,.irees that it will disclo,e Coril-ldcntiat Intormation only to tllo;e'LOO the City has
deSi"Ilated as llaVilh-'a need to knoxv such in f-Orlmit ion.Confidell1i'll 111161-111,1tioll %\ill not include
information that(i) is in the possession of GIBS prior to its receipt of mich int,61-matioll t-t-0111 the City.oi-
(ii)is or can be independently acquired or CIC\ZlOped by GBS \\ithOW \iolatinl(, ;ill\, of its obli,'-'afiolls
Under this Atjecint.-itl. cr. 1):t GBS of Duly Confidential lulilrm,itinn 1-ini,mant I()the
lerin,Y of I-,--flid and r�--r lCt,l Xjal t-1-
'c'ol Njnnc, PtJ,lic \o !)Ayt1 \"::H the 11-111;te�.
rly,it tl��-,�'th-r parl\ ',\idlout 'Ni-HtCu
or other!nt Tcctuat I'lop, 1 -1
reqni r,,d hx Lm, no l"11-1\ 1N ill i'stle 1w, pre>, MeLi,e� or :tnl, Public ofan\ kind
the 1-clation'diij)hctwc,cll t1w iihout the other 1x31-ty's prior conclit.
8. [7hICI?IIIifiC01[*(W
In performing its obligations under this A-reement. GBS neither insures nor undemrites the
liability of the City's Plan.GBS shall have no duty or obli,-,ation to defend a-aainst any le,,Lil action or
proceeding brought to recover a claim for Plan benefits or any cause-,Of actions for expenses or liabilities
incident to the Plan. OBS shall, however,make available to the City and Its counsel,such evidence
relevant or related to such action or proceeding as GBS may have as a result of its services on behalf of
the City.GBS shall promptly notify in %\riting the City or its designated legal counsel of any legal
actions that in\otve the Plan or the City.
9. GBSLifnifalion 0j'Liabilill
LIMITATION OF LIABILITY: Notwithstanding anything contained herein to the
contrary,even if advised ofilic possibility of loss,liability,damage or expense,GBS shall not be
liable for any indirect damages,including any lost profits,data,bUSiTICSS, goodwill,anticipated
Savin--2.4, OppOIltUnity Or use c,-,r oilier incidental Or con;eqleul iJI damages_ Furthermore:
i. GBS shall not be responsible for damages caused by acts of the City's
employees,representatives,agents, subcontractors,vendors,or suppliers.
ii. The City hereby expressly acknowledges and agrees that in view of the
amount ofthe fees paid or to be paid hereunder.the limitations of liability in
this Section 9 are in all respects fair and reasonable and reflect a duly
considered allocation of risk between the Parties.
iii. the t
Nowithstanding o
I , �rcooing,this Section 9 ,hall not limit any liability for
the personal injury to or death ofany individual Or physical property
dawaL,e direct]\, caused by C13S or heyond the extent to which the limitation
would be prohibited by applicable law.
valid ,;ilf be(II-XIII'-d [o h 1"': hCIII in
on or wN (k,urjer, cir lov
facsimile trinniis,,ii (,hr, rec,,i%-'d clo-'trf,flic CkVA .it I-cceipt by TccipiC,Ill)
Or ScIlt by express,re'-d-teled or entitled mail, po�tllc prepaid,addressed as Collo%\'Z:
If to the('it: Cit-of Fort Worth
1000 1 hrockmorton
Fort Worth. 1'exas 7 0 10"
Att,fillion: Lena Vljl>
(1- i-,_. 'I'1-1--. N Y,,o,
Il'o()I,,S:
MN
(F<t\: S66--,43-�3 I
Lithcr party may. h\ \mtfen notice to the oificr,chanLo the to which 1"Otices"o'urh pari\ are to
be dcli\cred or um.iled.
11. Miscellemeolls
(a) Severability. The various provisions and subprmisions ofthis Agreement are severable
and if any provision or subprovision or part thereof is held to he unenforceable by any court of competent
jurisdiction,then such enforceability Nvill not affect the validity or enforceability of the remaining
provisions or subpro\isions,or parts thereof in this Agreement,
(b) Entire Aizi-eement Amendment.This Agreement,including all exhibits hereto,
constitutes the entire agreement between the parties and supersedes all prior agreements and
understandings,whether oral or\vritten, bet\wen the parties regarding the subject matter hereof.This
Agreement may be modified or amended only by a written instrument executed by both pm-ties.
(c) Governing Law Rule Of Construction. I his A,,reeniemit N\ill be COJIStFLIed, interpreted
and enforced in accordance with the laws of the State of Teras without aiving effect to the choice of la\;,,
principles thereof or any canon,custom or rule of law requiring construction against the drafter.
(d) Successors.This Agreement MAI be binding upon and shall inure to the benefit of all
assigns,transferees and Successors in the interest of the parties hereto.
(e) Counterparts.This Agreement may be executed by the parties in several counterparts.
each of which shall be deemed to be an original copy.
(f) Survival of Provisions. Sections 5.6. 77 8 and 9 vvitt survive the termination of this
Agreement.
[TI-lc remainder of this page intentionally tell blank. I ire parties-sig-natures appear on the
P', t I I\F'oS \\I il R,I d
:!t\ of Forl 1-Ill. IX (JAI.LIll ER 13l FFM- ST R ICES. I\C.
A
Nanie: SLI an Alanis Name.
1) -1 Andtr
Title.7�istant Citi Nlana.,4crTitle: ArCA Vf,' 1 P,41111.—f.14 5'cr-�1%4j
APPROVED AS TO FORM AND LEGALITY:
A-ssi;tant at
Attorney
4�
16r,11
"A
Attested,by: %0 0
i /s/ec9�
; -
retary y,
ICY
+ 11393 Kz�,,
Contract ALIthorization.
5- 15-
Date
( 43171("1 ti1 R1. !(-V
d ;lido, I i-� I k r�k:k I 'h% thk2 P,1111 1�S i i I fi I i 1)2, B'S V I 1L t I i7,�In
Nov ide til. i )Ili,\\iii---- I-,,;L:i:, r t'-,:-C'v, ,I Foi i V,t,ri!):
V I UARIAL CONSt L rl,\(I I-IERVICTS RL-LA I FD [1-11' F),,IPLOYFFS' REI 1:1-IND
(the-Plm)-)OF r11E Cl FY 01 V WOR I 11. IN(-IA DIXG_BUT NOT LIMITED I
iD Scri,ices requk.-,,icd to determine the actuarial cost impact of plan pro\inion chanucs,
includim-,:
• Participant benefit cliaii,,es
Z�
• Participant contribution rate changes.and
• City contribution rate changes
0 Services requested to determine the actuarial cost impact of known or expected
demographic or economic changes, including:
o budgeted salary changes
o budgeted reductions or increases in employee positions
0 Actuarial review of results prepared by the Fund's actuary.
o Attendance and prc>cjitations-as requested,to the City COLIFICil.the Audit N-, Finance
Committee,the Budget Committee,the Employee Retirement Fund, or any other group
identified by the City.
1OXW1111 R
11FM I (I �[
WMITV� \ I t(-1N Dl'<( i-(-1St R11. I,i'\ I!-M I-%I
)I-.- or I core \a I ucs I 1tCd In I I I C GLI I!,I--l"cr V,-I\ C L!I C ail 01-,c11 a F]d OL11'O(IC I I
cx[cllds to the compcl)�,Ilioli 6,111,igh,-r .N-;our 10N\21-d COMI)ICIC
0:1,,ClW-lflV 01 Z111 0 milk-acc Illis effort ;flld'Ire 01111111ill,-LI 10 lcJ1fill' Ill,- '.\11� 0
tlli�s puvPk),S,2. %\,2 halve di'C'10�ced ille (it-1-co \%e \\ill earn on each and eNe-FV COVc1, C
C N\i I I place on %(-I tir bellal 1.
in Lcrieral.Galla,-,her may he compensated&; follow :
1. Gallagher companies are primarily compensated firom commissions or fees received fi-oni
the brokcra-e and servicing of policies handled for a client's account.As permitted by
law,Gallagher companies may receive both commissions and fees.
2. Galla-her companies may access other J`aCilitiOS. including wholesalers,reinsurance
interniediaries, underwriting managers and others that act as intermediaries for both
Gallagher and other brokers in the insurance marketplace. If such a facility was utilized
in the placement of a client's account,it may have earned and retained brokerage
commission or fees for its work.
For Employers and Plan Sponsors Subject to ERISA:
MH Disclosure Statement is bekl given W Ve
Ille BILIr(1)to Make Sure Buyer kjio\\s about GBS'and
1 Z7-
613S affiliates' income before purchasing the insurance product,if applicable. and(2)for plans Subject to
ERISA, to comply with the disclosure,acknowledgment and approval requirement of Prohibited
Transaction Class Exemption No. 8424(1). which protects both Buyer and GBS(21)
It Should also be noted that:
• GBS is not an intermediary.broker/dealer.investment advisor or exchange and does not provide
services as such.
• GBS is effecting the transaction for the Plan(s) in the ordinary COL11-SC of GBS bl-lSifleSS.
• The transaction ;er forth k at lcat as favorable to the Plaqs)as an oriWs length transaction with
all unrelated party.
(113S is ;1(ul a
• C-B") i,
on I-L-:i Z,;--'-C-1;-, ll uH-1I—1,21--'-�-C C—ti I-�I —!().—�(A I Of ille L"I"PlO\CC RClIICTIlCN
lncoI-ne `:ccurit Act of 1974(FRIS k).
In!11-tkill"ill i` J i-!--!I
di L'!-1T,'-111) i
11-j,ct"I I-�-iz I
i As snad d5l"A F-kiSA rain it- Wo WB"wmake coubri A-06urv,hy
I CCI lctrj I sale OC At UOMLA if qphCA" 2nd QV 0'1"0WWAq"hA CBS"H ,"We son K
146sum mmt b-- nm�e to_111 1- ,m t1diici.ii-A A q Te ERNA Won and yonc
cauhm,I hat you are vigvemg Out Wis in a IT,WinnNe yanSao4qj in the best Hum
ot 1xii-ticip-n-jis in y our F RISA 111"'11(s).
For inore information on Gnlli,,hk:r's co npen�,ition arrangeinctitn. please \i�it
\X\m'. qjg.com"Com Pei IsItion.
I the event a client wishes to register a Qn-nal nmWNW regardim, compensation c Gallaher
receives,please send an email to or send a letter to:
AVC Compliance ORIcer
c/o Internal Audit Department
Arthur J.Galla2licr&, Co.
Two fierce Mace
Itasca. IL 60 f 43
City of Fort Worth, Texas
Mayor and Council Communication
COUNCIL ACTION: Approved on 5/15/2012
DATE: Tuesday, May 15, 2012 REFERENCE NO.: **P-11383
LOG NAME: 13PGALLAGHER MJ
SUBJECT:
Authorize Execution of an Agreement with Gallagher Benefit Services, Inc., for Actuarial and Consulting
Services in an Amount Up to $100,000.00 Annually(ALL COUNCIL DISTRICTS)
RECOMMENDATION:
It is recommended that the City Council authorize the City
Manager to execute an Agreement with Gallagher Benefit
Services, Inc.,for actuarial and consulting services on a fee for
service basis in an amount up to $100,000.00 annually.
DISCUSSION:
Section XIII of the City's Financial Management Policy Statements
for Fiscal Year 2012 requires the City Council to obtain the
services of an independent actuary for purposes relating to the
Employees'Retirement Fund pension benefits.
This Agreement with Gallagher Benefits Services (GBS)will
provide actuarial consulting services related to the Employee's
Retirement Fund of the City of Fort Worth. Services will be
requested to determine the actuarial cost of plan provision changes,
the actuarial cost impact of known or expected demographic or
economic changes and a review of results of the Fund's actuary.
GBS may perform other services as the City and GBS mutually
agree in writing.
The expected total cost of services in Fiscal Year 2012 is
anticipated to be approximately $100,000.00.There is no
guaranteed amount for this contract since services are billed on
what is actually required, however Staff anticipates spending the
same amount each year the Agreement is in effect.
TERM AND RENEWAL–The initial term of this
Agreement will be for two years beginning May 15, 2012. At the
City's option, this Agreement may be renewed for three additional
one year periods unless terminated by either party. Renewal of the
Agreement will not require additional specific City Council
approval as long as the City Council has appropriated sufficient
funds to satisfy the City's obligations during the renewal term.
M/WBE—A waiver of the goal for M/WBE subcontracting
requirements was requested by the Purchasing Division and
approved by the M/WBE Office because the purchase of goods or
services is from sources where subcontracting or supplier
opportunities are negligible.
FISCAL INFORMATION:
The Financial Management Services Director certifies that funds
are available in the current operating budget, as appropriated, of
the General Fund.
BQN\13GALL\MJ
FUND CENTERS:
TO Fund/Account/Centers FROM Fund/Account/Centers
GG01 539120 0131010 $100.000.00
CERTIFICATIONS:
Submitted for City Manager's Office by: Susan Alanis (8180)
Originating Department Head: Lena Ellis (8517)
Additional Information Contact: Jack Dale (8357)
Marilyn Jackson (2059)
ATTACHMENTS
1. funding verification.doc
2. MWBE Waiver Gallagher Benefit Services.pdf