HomeMy WebLinkAboutContract 46761 PRESID10, CITY SECRETARY
CONTRACT N0.
www.presidio.com
Staging Agreement
Client Name: CI7"y OF Fov2T U-10 'T,44
Purchase Order#
Date: Contact:
Phone: Fax:
Estimated Delivery Date:
THIS STAGING AGREEMENT by and between JX7Y pG F047- A)tV1 ?
(the "Company") and Presidio Networked Solutions Group, LLC, a wholly owned subsidiary of
Presidio Networked Solutions, Inc. (along with its affiliates, collectively, "Presidio",and together
with the Company, collectively,the"Parties",and each,individually, a"Party") is made as of the
date executed by Presidio as set forth below (the Effective Date"). Company and Presidio agree
as follows:
1. Warehousing and Staging. Presidio shall provide warehousing and/or staging("Staging")
for the equipment (collectively, the "Equipment") set forth on the Quotation (the "Quotation")
annexed hereto as Exhibit"A."
2. Billingan�vment. Staging of the Equipment shall take place exclusively at Presidio's
Lewisville, Texas staging facility located at 1955 Lakeway Drive, Suite 220, Lewisville, TX
75057 and at Comstor's facility located at WGNA-Indianapolis Warehouse, 595 Perry Road,
Attn: Receiving Dock, Dock Doors 1 or 2, Plainfield, IN 46168-7609 (the "Staging Facility").
Presidio shall notify the Company that Equipment has arrived by providing packing slips to the
Company which will list the Equipment. The Company will provide a point of contact to receive
the packing slips and the Company will have ten(10) business days from notification to validate
that Equipment on the Quotation has in fact arrived by reconciling the packing slips with the
Company's purchase order Presidio will invoice the Company on the eleventh (I Vh) day
regardless of inspection for the entire amount on the Quotation,and Company will be obligated to
make the payment to Presidio within net thirty(30) days of Invoice date. Company understands
and agrees that approval of such payment is not tied to the completion of any related services. A
formal Statement of Work will be mutually developed, if applicable, for any such services.
Unless otherwise agreed in writing by the Parties, warehousing of the Equipment at the Staging
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0 1955 Lakeway Drive, Suite 220, Lewisville, TX 75057
Phone: 469-549-3800, Fax: 469-549-3877
z PNSWestContracts@presidio.com
po OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Facility shall be at no cost to the Company. The Company shall be responsible for the costs of
transporting the Equipment from the original equipment manufacturer to Presidio, and for the costs of
transporting the Equipment to the final destination specified by the Company (the "Transportation
Cost"). If applicable, Presidio shall invoice the Company directly for the Transportation Cost.
Terms for undisputed invoices for Transportation Cost shall be net thirty (30) days of Invoice
date. The Company shall provide written notice to Presidio of any disputed invoice(s) within ten
(10)business days following the disputed invoice date.
3. Title to Equipment, Title to Equipment will pass to Company upon delivery of
Equipment from the original equipment manufacturer/distributor to the Staging Facility,
consistent with the standard terms and conditions contained on the Quotation.
4. Limitation of Liability. IN NO EVENT SHALL PRESIDIO BE LIABLE FOR ANY
INDIRECT, INCIDENTAL SPECIAL, EXEMPLARY, PUNITIVE OR CONSEQUENTIAL
DAMAGES, OR DAMAGES FOR LOSS OF PROFITS, REVENUE, DATA, OR USE,
INCURRED BY COMPANY OR ANY THIRD PARTY, WHETHER IN AN ACTION IN
CONTRACT, TORT, STATUTORY OR OTHERWISE (ANY LEGAL THEORY), EVEN IF
THE OTHER PARTY OR ANY OTHER PERSON HAS BEEN ADVISED OF THE
POSSIBILITY OF SUCH DAMAGES. PRESIDIO' ENTIRE LIABILITY AND COMPANY'S
EXCLUSIVE REMEDY FOR DAMAGES FROM ANY CAUSE WHATSOEVER,
INCLUDING, BUT NOT LIMITED TO, NONPERFORMANCE OR MISREPRESENTATION,
AND REGARDLESS OF THE FORM OF ACTIONS, SHALL BE LIMITED TO THE
CORRESPONDING AMOUNTS LISTED ON EXHIBIT A.
5. Insurance. The Company is responsible for maintaining appropriate insurance on the
Equipment sufficient to cover the total cost of the Equipment for the duration of this Agreement.
Presidio will maintain secondary insurance coverage while the Equipment is a) in transport to the
staging facilities, b) in Presidio possession at Presidio's staging facility and c) in Comstor's
possession at Comstor's staging facility. Upon written request by either party, certificates
evidencing such insurance shall be provided.
6. Termination. This Agreement shall terminate upon the earlier of (i) delivery of the
Equipment to the Staging Facility, verification by the Company in accordance with Section 2
herein, and payment in full for the Equipment applicable herein and, if applicable, the
Transportation Cost or(ii)one year from the date of execution.
7. Relationship of the Parties. Presidio is an independent contractor with respect to the
Company. Presidio's employees are not employees or agents of the Company, its parent
company or affiliates. Nothing contained in this Agreement shall be construed as creating a
relationship other than independent contractor.
8. No Exclusivity. Nothing contained in the Agreement shall be construed so as to
establish an exclusive relationship between the Company and Presidio.
2
9. Representations and Warranties. Presidio represents and warrants (i) that it has full
power and authority to execute, deliver and perform this Agreement; (ii) that this Agreement has
been duly authorized, executed and delivered by Presidio and is the legal, valid and binding
obligation of Presidio in accordance with its terms; and (iii) that it possesses the necessary
equipment,personnel and other expertise necessary to provide the Staging.
10. Choice of Law and Venue.The parties will attempt to settle any claim or controversy arising
under this Agreement through consultation and negotiation in good faith and a spirit of mutual
cooperation. This Agreement and all matters relating thereto shall be governed exclusively by the
substantive law of the State of Texas. Any dispute relating directly or indirectly to this which cannot
be resolved through the process of consultation and negotiation shall be brought in a court of
competent jurisdiction in Denton County, Texas, that being the exclusive venue for any dispute
between or any claims held by any of the parties to this Agreement.
11. Entire Agreement. This Agreement contains the entire agreement between the Parties
regarding the subject matter hereof and supersedes all prior agreements and understandings, oral
or written,between the Parties with respect to the subject matter hereof. This Agreement may not
be changed or modified except by a writing signed by the Parties.
12. Headings. The section headings herein are for convenience and do not define or govern the
substance any section hereof.
WITNESS WHEREOF,the Parties have executed this Agreement on this ay of
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Presidio Networked Solutions Group LLC, COMPANY—CITY OF FORT WORTH:
a wholly ownedsubsidiaryof Presidio Networked Solutions,Inc.
By:� V�71 By:
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Name: ACM U7! '"C( Na
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Title: SE,. i c/1 vie-( ( fS g6.n Title: /�,p,VAssistant City Haas=
Date: Al I l
Date: (06-7—7 c'J'()(1f
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Official
CITY COUNCIL AGENDA FORTrTf?RTiI
COUNCIL ACTION: Approved on 6/16/2015 -Ordinance No. 21785-06-2015, 21786-06-2015 &
21787-06-2015
DATE: 6/16/2015 REFERENCE C-27346 LOG 04NETWORK AND TELEPHONE
NO.: NAME: SYSTEMS REPLACEMENT
CODE: C TYPE: NOW PUBLICNO
CONSENT HEARING:
SUBJECT: Adopt Supplemental Appropriation Ordinances and Authorize Use and Transfer of
Funds in the Amount Not to Exceed $5,324,072.00, Authorize Use of$1,723,920.00
from Available Funds and Authorize Execution of a Professional Services Agreement
with Presidio Networked Solutions Group, LLC, in the Amount Not to Exceed
$6,997,362.00 for Equipment and Professional Services Using a Texas Department of
Information Resources Contract for the Purpose of Beginning the Replacement of the
City's Network and Telephone Systems for Total Project Costs for the First Phase in
the Amount Not to Exceed $7,047,362.00, Which Includes$50,000.00 of Previously
Appropriated Funds to be Used for the Project (ALL COUNCIL DISTRICTS)
RECOMMENDATION:
It is recommended that the City Council:
1. Adopt a supplemental appropriation ordinance increasing appropriations in the Information Systems
Fund in the amount of$3,442,000.00 and decreasing the available cash balance in the Information
Systems Fund by the same amount;
2. Authorize the use of available funds in the amount of$200,000.00 and authorize transfer of funds in
the amount of$3,642,000.00 from the Information Systems Fund to the Information Systems Capital
Projects Fund;
3. Adopt a supplemental appropriation ordinance increasing estimated receipts and appropriations in
the Capital Projects Reserve Fund, Gas Lease Revenues, in the amount of$1,682,072.00;
4. Authorize the transfer of funds in the amount of$1,682,072.00 from the Capital Projects Reserve
Fund, Gas Lease Revenues, to the Information Systems Capital Projects Fund;
5. Adopt a supplemental appropriation ordinance increasing estimated receipts and appropriations in
the Information Systems Capital Projects Fund in the amount of$5,324,072.00, authorize use of funds
from the Information Systems Capital Projects Fund for the City's Network and Telephone Systems
Project in an amount up to $1,723,290.00 for equipment and professional services using Texas
Department of Information Resources Contract No. DIR-TSO-2544; and
6. Authorize the execution of a Professional Services Agreement in the amount not to exceed
$6,997,362.00 with Presidio Networked Solutions Group, LLC, for equipment and professional services
using Texas Department of Information Resources Contract No. DIR-TSO-2544.
DISCUSSION:
All components of the current network infrastructure and the telephone system are at the end-of-life and
the manufacturer no longer supports the system for services or equipment. Given the fragile state of the
system, the difficulty in finding refurbished replacement parts, aging equipment and the inability to
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increase the size of certain aspects of the current system, IT Solutions recommends the network
infrastructure and telephone system be replaced.
The upgrade to a Cisco Network Infrastructure and Telephone System will more effectively meet the
needs of Staff by providing additional technology which the current infrastructure lacks. This system will
replace the City's current network and telephone system which was acquired in 1997.
The complete build-out and migration is expected to take 18 months to complete. Assuming contract
execution is in June 2015, the project would be scheduled for completion in December 2016.
The cost for the first phase of the project is estimated not to exceed $7,047,362.00. This total includes
$6,997,362.00 with Presidio Networked Solutions Group, LLC, for equipment and professional services
and up to $50,000.00 of previously appropriated funds to prepare the facilities for the new infrastructure
such as cabling and equipment racks.
Funding for this project comes from several sources. The Department has achieved savings due to
operational and contract efficiencies which were targeted to fund enterprise City-wide capital technology
initiatives. Funding for this project includes these savings in the amount of$200,000.00 and the excess
Fund Balance in the amount of$3,442,000.00 which are available in the Information Systems Fund for a
total amount of$3,642,000.00. Funding is also provided from Unrestricted Gas Lease Revenue in the
amount of$1,682,072.00.
The remainder of the funding comes from savings in the Public Safety Radio System Upgrade Project,
which will be completed under budget within the fiscal year. The Network and Telephone System
Project will use savings consisting of$1,723,290.00 of the original $2,700,000.00 transfer appropriated
for the Radio System Upgrade.
The total cost of the project is estimated not to exceed $14,400,000.00. Staff is developing the funding
strategy for the balance of the project and will return to the City Council for that approval when
complete.
PRICE ANALYSIS - Completing due diligence, Staff received proposals from three Texas Department of
Information Resources (DIR) vendors and the recommended Presidio contract for the hardware and
support was 11 percent less than the General Datatech, LP, proposal and 21 percent less than the
Lumenate Technologies, LP, proposal. The Information Technology Solutions Department reviewed the
pricing and determined it to be fair and reasonable.
COOPERATIVE PURCHASE - State law provides that a local government purchasing an item under a
Cooperative Purchasing Agreement satisfies state laws requiring that the local government seek
competitive bids for purchase of the item. DIR Contracts have been competitively bid to increase and
simplify the purchasing power of government entities.
M/WBE OFFICE -A waiver of the goal for MBE/SBE subcontracting requirements was requested by the
ITS Department and approved by M/WBE office, in accordance with the BDE Ordinance, because the
purchase of goods or services is from source(s) where subcontractor or supplier opportunities are
negligible.
ADMINISTRATIVE AMENDMENT -An administrative change order or increase may be made by the
City Manager to this Agreement for an amount up to $50,000.00 and does not require specific City
Council approval as long as sufficient funds have been appropriated.
FISCAL INFORMATION/CERTIFICATION:
The Financial Management Services Director certifies that the Information Systems Fund unrestricted
net positon as reported in the Fiscal Year (FY) 2014 CAFR is $4,442,000.00. Based upon FY 2015
financial performance through the second quarter and departmental savings, a contribution of
$235,670.00 is currently projected resulting in a net position of$4,677,670.00. Upon approval of the
above recommendations, the unrestricted net position will be $1,035,670.00, which would still comply
with the current and suggested reserve requirements.
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M&C Review
The Financial Management Services Director certifies that upon approval of the above recommendations
and adoption of the appropriation ordinances, appropriations in the amount of$7,047,362.00 will be
available in the Information Systems Capital Projects Fund in the City's Network and Telephone
Systems Project to fund the Professional Services Agreement in the amount of$6,997,362.00 and
$50,000.00 for facilities and cabling for total project costs for Phase I of$7,047,362.00.
TO Fund/Account/Centers FROM Fund/Account/Centers
1) P168 538040 0041000 $3.442.000.00 2) P168 538040 00441000 $3.642.000.00
2-. $3.642.000.00 4) GC10 538070 006060001000 $1.682.072.00
P251 476068 041020261780 6) P251 539120 041020261780 $6.997.362.00
5) P251 539120 041020261780 $5.324.072.00
3) GC10 446200 006060001000 $1.682.072.00
3) GC10 538070 006060001000 $1.682.072.00
4-15� $1.682.072.00
P251 476010 041020261780
Submitted for City Manager's Office bv: Susan Alanis (8180)
Originating Department Head: Kevin Gunn (8781)
Marilyn Marvin (6689)
Additional Information Contact: Steve Streiffert (2221)
ATTACHMENTS
04NETWORK AND TELEPHONE SYSTEMS REPLACEMENT GC10 A015 NoPeg docx
04NETWORK AND TELEPHONE YSTEMS REPLACEMENT P251 A015 NoPea docx
04NETWORK AND TELEPHONE SYSTEMS REPLACEMENT-2 SA015.docx
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