HomeMy WebLinkAboutContract 30074 CITY SECRETARY
CONTRACT NO.
AMENDMENT TO SUBAWARD
GcrY 5Cc"TA-PUY "IN1n-k Cl- t10• $ 00
Modification No. Effective Date Subaward Agreement
One(1) June 9, 2004 Under Prime Grant No. 202471131200124
Grantee Name and Address Project Title:
City of Fort Worth "City of Fort Worth After School Programs
1000 Throckmorton for Students"
Fort Worth, TX 76102
Collaborator Institution Name and Address Modification of Subaward Agreement
Texas State University-San Marcos
601 University Drive Dated: April 26, 2004
San Marcos, TX 78666
DESCRIPTION OF MODIFICATION:
In accordance with the terms and conditions of the Subaward Agreement, City of Fort Worth and
Texas State University-San Marcos agree to amend their agreement, as follows:
The term of this Agreement is hereby amended to cover the period from
September 1, 2003 through July 30, 2004.
ALL OTHER TERMS CONDITIONS NOT MENTIONED
HEREIN REMAIN IN FULL FORCE AND EFFECT
IMPORTANT: Collaborator institution is REQUIRED to sign this Document and return to
Grantee institution.
City of Fort h Texas State University-San Marcos
By. $y:
Date: 4111-Xe 3 Date:
Name and Title of Signer (Type or Print) Name and Title of Signer
Libh W4 f-soN W. Scott Erwin Interim Director
)/ ` I�ss�`s�aht G �1t uua�er Grants& Contracts Administration
AP ROVED AS TO FOR LEGALrry. ATTESTED BY
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City of Fort Worth, Texas
Mayor and Council Communication
COUNCIL ACTION: Approved on 11/11/2003 - Ordinance No. 15742
DATE: Tuesday, November 11, 2003
LOG NAME: 02TEAGRANT REFERENCE NO.: G-14149
SUBJECT:
Apply and Receive Grant Funds from the Texas Education Agency for Afterschool Programming
and Student Safety
RECOMMENDATION:
It is recommended that the City Council:
1. Authorize the City Manager to apply and receive grant funding on a reimbursable basis in the amount
of $1,013,537.34 from the Texas Education Agency (TEA) for the grant period of August 31, 2003 to
August 15, 2004; and
2. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the
Grants Fund by $1,013,537.34 from available funds; and
3. Authorize the waiver of indirect costs in the amount of 16.68% of salaries and fringe benefits, because
the indirect costs are not an allowable expense in this grant; and
4. Contingent on grant approval, authorize the execution of an interlocal agreement with Fort Worth
Independent School District (FWISD) in an amount not to exceed $ 420,000.00 for afterschool
programming, attendance tracking and training services; and
5. Contingent on grant approval, authorize the execution of a contract with Fort Worth Country Day
School in an amount not to exceed $15,000.00 programing for the Summerbridge program; and
6. Contingent upon grant approval, authorize the execution of a contract with Texas State University-San
Marcos, Center for Initiatives in Education, for its Texas School Safety Center in an amount not to
exceed $250,000.00 for services regarding school safety audits and review in qualified districts.
DISCUSSION:
Background:
On September 28, 2003, the City of Fort Worth was informed that it had been awarded a one-time, one-
year grant allocation of $1,013,537.34 by the TEA of the State of Texas. The City did not apply for the
funding; instead, TEA chose to direct funds to the City.
The City was instructed to develop plans and submit a formal grant application for approval that includes
the following requirements: all funds must be spent between August 31, 2003 and August 15, 2004; a
subgrant of $250,000.00 must be awarded to Texas State University-San Marcos for its Texas School
Safety Center; and the remainder of the funds must be used in school districts with high juvenile crime to
implement afterschool and summer programming to serve primarily children aged 10-14 and at risk of
academic failure or at risk of committing criminal offenses. No supplanting of current funds dedicated to
Logname: 02TEAGRANT . Pagel of 2
afterschool programs is permitted.
Discussion:
Staff developed a plan for the grant application and presented it to the City's Governmental and
Neighborhood Relations Committee on November 4, 2003 as an action item. The Committee approved the
plan.
Forty afterschool and summer programs will be developed or enhanced with the funding. Because of the
limited planning time and extensive reporting, monitoring and school-based evaluation requirements, City
and FWfSD-based programs, such as Fort Worth After School, that could serve the student target market
were chosen for funding. The programs will include, at a minimum, an academics-based curriculum linked
to the Texas Essential Knowledge and Skills requirements, a character/citizenship educational component,
and a plan for parental and/or mentor involvement. TEA requires that programs must be offered at no cost
to the children participating.
Parks and Community Services Department and the FWISD collaborated to develop the implementation
plan that encourages coordination of services to reach the maximum number of eligible students during the
spring semester and summer. Extensive training of program staff will ensure quality programming.
All FWISD locations will begin serving students no later than January 2004. Some school and community
center locations will have both afterschool programming and summer programming. Locations where
children will be served and the amounts allocated to each location are on the attached sheet.
The Texas School Safety Center will conduct school safety audits and reviews on campuses and in school
districts designated by TEA.
FISCAL INFORMATIONMERTIFICATION:
The Finance Director certifies that upon approval of the above recommendations, receipt of the grant, and
adoption of the attached appropriation ordinance, funds will be available in the current operating budget, as
appropriated, of the Grants Fund.
TO Fund/AccounVCenters FROM Fund/AccounVCenters
GR76 451722 007403893000 $1,013.537.34
GR76 5NARIOUSI 077403893010 $1.013,537.34
Submitted for City Manager's Office by: Libby Watson (6183)
Originating Department Head: Libby Watson (6183)
Additional Information Contact: Kathy Livingston (6129)
Logname: 02TEAGRANT Page 2 of 2