HomeMy WebLinkAboutContract 46471-A1 CITY SECRETAW
CONTRACT NO.!4LLO
FIRST AMENDMENT TO CITY SECRETARY CONTRACT NUMBER 46471,AN
AGREEMENT FOR PLAYGROUND INSTALLATION SERVICES BETWEEN THE CITY OF
FORT WORTH AND PLAYCORE WISCONSIN,INC.D/B/A GAMETIME
This First Amendment to City Secretary Contract Number 46471 ("First Amendment") is
entered into by and between The City of Fort Worth, a home-rule municipal corporation, of the State of
Texas, acting by and through Susan Alanis, its duly authorized Assistant City Manager ("City") and
Playcore Wisconsin, Inc. d/b/a GameTime, acting through its duly authorized agent Total Recreation
Products, Inc.,acting by and through its President, Bryan O'Conner("Contractor").
WHEREAS, the City owns Patricia LeBlanc Park located at 6300 Granbury Cut Off Street, Fort
Worth, Texas 76132("Site");
WHEREAS, on February 11, 2014, the Fort Worth City Council authorized the purchase of
park and recreational equipment, shelter equipment, and field lighting products using Texas Association
of School Boards BuyBoard Contract No. 423-13 ("BuyBoard Contract") for an initial combined
amount of up to $500,000.00(M&C P-11623);
WHEREAS, in August 2014, the City utilized the BuyBoard Contract to secure the purchase
and installation of new playground equipment from Contractor for the Site;
WHEREAS, the City issued a purchase order for the acquisition of the playground equipment,
which is set forth in more detail in Quote Number 69138, attached hereto as Exhibit A and incorporated
herein for all purposes;
WHEREAS, the City entered into an agreement with the Contractor for the installation of the
above-stated playground equipment, said contract being City Secretary Contract Number 46471
("Agreement");
WHEREAS, as part of the BuyBoard Contract, the City recently purchased,through a purchase
order, additional playground equipment from the Contractor to better serve children ages two-to-five(2-
5) years old, which equipment is set forth in more detail in Exhibit A as Quote Number 71221 (the
playground equipment set forth in Exhibit A is collectively referred to herein as the "Playground
Equipment");
WHEREAS, to install the newly purchased Playground Equipment, the parties desire increase
the scope of work set forth in the Agreement and the corresponding amount to be paid for such
installation services by an additional $69,242.69;
WHEREAS, the City of Fort Worth has experienced heavy amounts of rainfall since the parties
executed this Agreement, which has caused delays in the installation of the Playground Equipment;
WHEREAS, as a result of the rain delays, the parties desire to extend the term for completing
the installation of the Playground Equipment to July 3,2015; and
NOW, THEREFORE, in consideration of the mutual covenants and terms and conditions set
forth herein,the part'
123q
OFFICIAL RECORD Qk Ss�
CITY SECRETARY ry Pr ED �
FT.WORTH.TX r o
JU1.20 2015
First Amendment to City Secretary Contract Number 46471 C1 SCR AR " a 1 of I 1
CP
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1.
The parties desire to amend Section 1 of the Agreement title, "Scope of Work", to include
installation of the newly purchased Playground Equipment set forth in Exhibit A as Quote Number
71222 dated May 13, 2015. Section 1 of the Agreement is hereby amended, in whole, to read as
follows:
1. Scope of Work. The Contractor shall perform or cause to be performed all work
set forth in Quote Number 69141 dated August 22, 2014 and Quote Number
71222 dated May 13, 2015 for installing the Playground Equipment ("Work") at
the Site, which shall include, but not be limited to, all labor, materials,
equipment, services, and other items required to complete the Work at the Site.
Quote Numbers 69141 and 71222 are attached hereto as Exhibit B and
incorporated herein for all purposes."
2.
The parties desire to amend Section 2 of the Agreement title, "Contract Term", to extend the
term for completing the installation of the Playground Equipment to July 3, 2015. Section 2 of the
Agreement is hereby amended, in whole,to read as follows:
4G2. Contract Term. The Work required under this Agreement shall begin no later
than February 16, 2015 and shall be completed no later than July 3, 2015. The
parties may agree, in writing, to extend the term of this Agreement. Time is of
the essence for this Agreement."
3.
The parties desire to amend Section 3 of the Agreement title, "Consideration", to increase the
amount of money to be paid to the Contractor for the increased scope of work to install the new materials
set forth in Exhibit A as Quote Number 71221 by an additional $69,242.69. Section 3 of the Agreement
is hereby amended, in whole,to read as follows:
4c3. Consideration. In consideration for the Work to be performed hereunder, City
shall pay Contractor Two Hundred Seventy-Two Thousand One Hundred Twelve Dollars
and Forty-Five Cents ($272,112.45) ("Contract Sum") no later than twenty (20) days
following the City's verification and satisfaction that the Work is 100% complete. The
consideration set forth herein shall constitute full compensation for all Work to be
performed under this Agreement. The parties may amend this Agreement to allow for
additional payment if additional services are required,per Section 4."
4.
All terms in this First Amendment that are capitalized but not defined shall have the meanings
assigned to them in the Agreement.
5.
All terms and conditions of the Agreement that are not expressly amended pursuant to this First
Amendment shall remain in full force and effect.
First Amendment to City Secretary Contract Number 46471 2 of 11
IN WITNES HE OF,the Parties hereto have executed this Agreement in Tarrant County
on the zlay of ,2015.
The City of Fort Worth Playcore Wisconsin,Inc.
d/b/a GameTime,a Wisconsin corporation
by: Total Recreation Product,Inc.,
a Texas corporation,its duly authorized agent
by:
l $usan Alanis *ry 'Conner
�— Assistant City Manager President
APPROVED AS TO FORM
AND LEGALITY:
Tyler F. ach
AssisttKt City Attorney
ATTESTED BY:
NO
V o7Q
°y
0
J. o
City Secretary °° ilr
Contract Authorization:
M&C# P-11623
DATE: February 11, 2014
OFFICIAL RECORD
CITY SECRETARY
FT. W�ew�►��4, 'irt
First Amendment to City Secretary Contract Number 46471 3 of 11
EXHIBIT A
PLAYGROUND
EQUIPMENT
by Total Recreation Products,Inc.
CGamawme), 17802 Grant Road Cypress,Texas 77429 QUOTE
Poll Fr e:8001-2402 69138
Toll Free:800.392-9909
.PLAYCORE c«-s Fax:281-351-2493
08/21/2014
TJ-01113-14 Rev 5 City of Fort Worth-Patricia Le Blanc Park-Option 1
City of Fort Worth Ship To Zip:76115
Attn:Scott E Penn
4200 S.Freeway,Suite 2200
Fort Worth,TX 76115
Phone:817-392-5750
Fax:817-392-5724
scott.penn@fortworthtexas.gov
1 RDU Game Time-TJ-01113-14-2A1R1 Custom $280,786.00 $280,786.00
5-12 PowerScape Ramped Play Unit
1 38055 Game Time-Spinning Leaf Seat(tilted) $599.00 $599.00
1 6200 Game Time-Sky Runner(F/S) $2,236.00 $2,236.00
1 5055 Game Time-Merry-Go-All $4,492.00 $4,492.00
1 6219 Game Time-See Saw $1,468.00 $1,468.00
1 RDU Game Time-2 Bay Xscape Swing with(2) $2,669.00 $2,669.00
Belt Seats and(2)Tot Seats
1 RDU Game Time-1 Xscape Single Bay with(2) $1,900.00 $1,900.00
Zero-G-Chairs
I RDU Game Time-4 Bay Xscape Swing with(2) $5,173.00 $5,173.00
Tot(4)Belt Seats and(2)Zero G Chairs
1 10777 Game Time-Tire Swing F/S,5"Od $1,897.00 $1,897.00
1 RDU Game Time-Freestanding Panels,Animal $16,710.00 $16,710.00
Tracker,Sounds of Water,Truck Sounds,Train
Sounds,Farm Animals and Solar Panel
1 6223 Game Time-Merry Musical $3,622.00 $3,622.00
1 6051 Game Time-Dinosaur Saddlemate Jurassic $679.00 $679.00
Green
1 6065 Game Time-Dinosaur In-Ground Mount $322.00 $322.00
1 19274 Game Time-Jam Shack $6,192.00 $6,192.00
1 RDU Game Time-Surfacing Accessories,(6)2250 $3,554.00 $3,554.00
SF Geo Rolls
SubTotal: $332,299.00
Discount: ($114,238.30)
Estimated Freight: $19,527.41
Total Amount: $237,588.11
First Amendment to City Secretary Contract Number 46471 4 of 1 l
byTotal RecieationProducis,Inc.
17802 Grant Road Cypress,Texas 77429 QUOTE
Game Mme Pbone:281-351-2402 #71221
Toll Free:900-392-9909
corz Fax:281-351-2493
0511412015
TJ-03117-15 Rev 2 City of Fort Worth- Patricia Le Blanc- Additional Equipment
City of Fort Worth Ship To Zip:76132
Attn ScottEPenn
4200 S.Freeway,Suite 2200
Fort Worth,TX 76115
Phone- 817-392-5750
Fax: 817-392-5724
scott.penna—fortworthtexas.gov
Quantity Part# •
Additional Compoaenls to original order
number 4239012
3 80078 Game Time-6"Stepped Platform $1,239.00 $3,717.00
1 80082 Game Time-Slide Transfer $1,161.00 $1,161.00
1 80687 Game Time-Handhold(Kick Plate Pkg $371.00 $371.00
1 80820 Game Time-BalustradeEncl $933.00 $933.00
1 80835 Game Time-Zoo Panel Encl $807.00 $807.00
1 80978 Game Time-Sounds of Water Panel $3,219.00 $3,219.00
1 81665 Game Time-Seat and Table for Two $986.00 $986.00
1 81670 Game Time-Crunch Bar $81.00 $81.00
1 81699 GameTime-Bongos $191.00 $19100
1 81767 Game Time-Talk Tube Ground level attach $433.00 $433.00
5-12
1 90003 Game Time-Wide Triangle Deck $744.00 $744.00
1 90006 Game Time-Trapezoid Deck $1,345.00 $1,345.00
1 90022 Game Time-2'-6"Transfer System w/Barrier $2,404.00 $2,404.00
1 90105 Game Time-T-6"/4'Schooner Climber $331.00 $331.00
1 90178 Game Time-ADA Craw's Nest w/Telescope $2,131.00 $2,131.00
1 90251 Game Time-T Leaning Wall Climber $1,105.00 $1,105.00
4 90267 Game Time-9'Upright,Alum $316.00 $1,264.00
2 90268 Game Time-10'Upright,Alum $347.00 $694.00
1 90269 Game Time-11'Upright,Alum $378.00 $378.00
4 90273 Game Time-15'Upright,Alum $502.00 $2,008.00
1 90355 Game Time-Storefront Panel,B elowDk $461.00 $461.00
1 90508 Game Time-4'Double Zip Slide,Std Dk $1,887.00 $1,887.00
1 90595 Game Time-S Crawl Tube $1,887.00 $1,887.00
1 90631 Game Time-Bubble Panel(above) $792.00 $792.00
2 91151 Game Time-Climber Entryway-Timbers $616.00 $1,232.00
1 91178 Game Time-3'0"Transfer Platform- $3,039.00 $3,039.00
Timbers
1 91197 Game Time-2'6"-3'AccRamp Link-Timb 3 $9,261.00 $9,261.00
dk span
1 91215 Game Time-SlantRoof-Timbers $1,183.00 $1,183.00
2 91220 Game Time-24"S1antRoofExtension- $195.00 $390.00
Timbers
Page 1 of 4
First Amendment to City Secretary Contract Number 46471 5 of l 1
TJ-03117-15 Rev 2 City of Fort Worth-Patricia Le Blanc-Additional Egidpment
QUOTE
#71221
05/14/2015
Quantity ['art 9 Description
2 91221 Game Time-66"Slant Roof Extension- $307.00 $614.00
Timbers
2 G90262 came Time-4'Upright,Galy $153.00 $306.00
2 G90268 Game Time-10'Upright,Galv $333.00 $666.00
Freight calculated to Patricia Le Blanc Party Fort Worth TX 76132: SubTotal: $46,021.00
Discount: ($13,806.30)
Estimated Freight: $3,679.48
Total Amount: $35,894.18
Installation on quote#171222:
First Amendment to City Secretary Contract Number 46471 6 of 11
EXHIBIT B
WORK
b Total Recreation Products,Inc.
17802 GrantRnad Cypress,Texas 77429 QUOTE
GameTime Ptnne:281-351-2402 #69141
Toll Free:900-392-9909
.
I" CORE-Com=v�Pa F=281-351-2493 08/2212014
TJ-01113-14 Rev 5 City of Fort Worth- Patricia Le Blanc Park- Option 2
City of Fort Worth Ship To Zip:76645
Attn' Scott EPenn
4200 S.Freeway,Suite 2200
Fort Worth,TX 76115
Phone: 817-392-5750
Fax: 817-392-5724
scott.pem0_fortwor thtexas.goo
• a •
1 W52786 GT-Impax-640 Cubic Yards(12,960 SF)of $12,271.73 $12,271.73
Engineered Wood Fiber at 12"Compacted
Depth to Zip Code 76132-
Price includes Discount of$1,314.30 and
FYeight
1 PIP 14529 G T-Impax-6,539 SF ofPourEdinPlace $70,052.60 $70,052.60
Rubber Surfacing,50150 Standard Color-
Aromatic Binder,Non Prevailing Wages-
2 Areas One Mobilization
4598 SF at 8'Critical Fall Height,including
262 Ln Ft of Turndown
1941 SF at 3'Critical Fall Height,including
172 Ln Ft of Turndown
1 INSTALL Game Time-Provisionand Installation of $23,019.02 $23,019.02
6439 SF of Stone Subbase for Poured in Place
Surfacing-
No other site work,demolition or concrete
workincluded. Acquisition of any andall
permits is the sole responsibility ofthe
customer.
1 EM 8112114 G T-Impax-Pour In Place Surfacing(900 SF) $13,405.71 $13,405.71
8'CFH -
50/50 Standard Color-Aromatic Binder 8'
DFH
Pricing includes discount of$1713.60
1 INSTALL Game Time-Installation of equipment on $84,120.70 $84,120.70
quote#69138-
Install includes equipment,6439 SF of Stone
Subbase&cutting through concrete to place 4
legs fnr(1)XScape Swing Bay.No other site
work,demolition or concrete work included.
Acquisition of any and all permits is the sole
responsibility of the customer.
First Amendment to City Secretary Contract Number 46471 7 of 11
c/o Total Recreation Products Customer: City of Fort Worth
(800)392-9909 Toll Free Project: Patricia Le Blanc Park
(281)351-2493 Fax Quote: TJ-01113-14 Rev 5 Option 1
Color Selection Sheet
Please select a playpalette or the indicated colors that are needed for the items below.Once you have the
everything completed,please sign the form and send it back to us to get your order in progress.Thank you!
Please reference the next page of this document(or pgs 206-209 of the 2014 GameTime catalog)
for the colors selections available.
TJ-01113-14-2A1 R1 Custom 5-12 Play Un h �f y�/I 1- TIF_Sl4ma ul
�OLIGST Color Palette Choice(will apply chosen color to all below Items)
or select a color choice for each of the below items:
Accent Color Selection(Metal Choice)
Upright Color Selection(Metal Choice)
Plastic Color Selection(Plastic Choice)
HDPE Color Selection(HPDE Choice)(Mini Bus Panel,Scramble up Climber)
Deck Color Selection(Deck Choice)
Tube Color Selection(Plastic Choice)(Fun Seat Panel)
Arch Color Selection(Metal Choice)
Walicano Color Selection(Rock Plastic Choice)(Vert Wall)
Handgrip Color Selection(Blue,Red,Beige,Green,Primary or Natural)(Vert Wall)
Ashiko and Diembe Color Selection(Plastic Choice)
Calabazo Color Selection(Plastic Choice)
Ganza Color Selection(Plastic Choice)
Udus Color Selection(Plastic Choice)
Uni Plastic Color Selection(Rock Plastic Choice)(Rtver Rock Climber)
2 HDPE Color Selection(2 HPDE Choice)(Letters Maze Panel)
Suinnina Leaf Seat
Accent Color Selection(Metal Choice)
Plastic Color Selection(Plastic Choice)
Sky Runner
Accent Color Selection(Metal Choice)
m,r„A Upright Color Selection(Metal Choice)
Mem Go All
Upright Color Selection(Metal Choice)
Plastic Color Selection(Plastic Choice)
See Saw
Accent Color Selection(Metal Choice)
Upright Color Selection(Metal Choice)
First Amendment to City Secretary Contract Number 46471 8 of I I
2 Bay Xscape Swing with 4 Belt Seats
Upright Color Selection(Metal Choice)
Single Xscape Swing with 2 Zero G Chairs
Upright Color Selection(Metal Choice)
Plastic Color Selection(Plastic Choice)
4 Bay Xscape Swing with 2 Tot Seats and 4 Belt Seats
�uwwl Upright Color Selection(Metal Choice)
Plastic Color Selection(Plastic Choice)
Tire Swing
Upright Color Selection(Metal Choice)
Freestanding Panels
Upright Color Selection(Metal Choice)
Plastic Color Selection(Plastic Choice)
Mertv Musical
Accent Color Selection(Metal Choice)
Upright Color Selection(Metal Choice)
Ashiko and Djembe Color Selection(Plastic Choice)
Calabazo Color Selection(Plastic Choice)
Ganza Color Selection(Plastic Choice)
Udus Color Selection(Plastic Choice)
Bongos Color Selection(Plastic Choice)
Jam Shack
Accent Color Selection(Metal Choice)
Roof Color Selection(Beige, Blue,Brown,Earth Green Meadow,Red,Royal Purple,
Sky Blue,Spring Green,Yellow,Stone)
Upright Color Selection(Metal Choice)
Ashiko Color Selection(Plastic Choice)
Ganza Color Selection(Plastic Choice)
Bongos Color Selection(Plastic Choice)
Djembe Color Selection(Plastic Choice)
anels Color Selection(Plastic Choice) �[ rrer tyP f- Stags 516tuN BE AffA wz_-)�
Sighature Date
Color Choices Located on Next Page
2014 Color Palette Options for GameTime Play Systems(Discrete or Custom)
Periwinkle(comprised of:Blue Plastics,Butterscotch Uprights,Butterscotch Metal and Blue Decks)
Festive(comprised of:Green Plastics,Butterscotch Uprights,Red Metal and Blue Decks)
First Amendment to City Secretary Contract Number 46471 9 of 11
Citrus(comprised of Yellow Plastics,Orange Uprights,Spring Green Metal and Red Decks)
Candy(comprised of Blue Plastics,Burgundy Uprights,Butterscotch Metal and Blue Decks)
Forest(comprised of:Green Plastics,Brown Uprights,Beige Metal and Brown Decks)
Timber(comprised of.Brown Plastics,Beige Uprights,Green Metal and Brown Decks)
Navy(comprised of.-Blue Plastics,Red Uprights,White Metal and Red Decks)
Delightful(comprised of Blue Plastics,Spring Green Uprights,Burgundy Metal and Blue Decks)
Fresh(comprised of.*Beige Plastics,Green Uprights,Spring Green Metal and Brown Decks)
Spring(comprised of.-Purple Plastics,Sky Blue Uprights,Spring Green Metal and Blue Decks)
Ocean(comprised of.Sky Blue Plastics,Metallic Uprights, Yellow Metal and Blue Decks)
Fall(comprised of.Yellow Plastics,Butterscotch Uprights,Orange Metal and Red Decks)
Playful(comprised oF.Spring Green Plastics,Metallic Uprights, White Metal and Blue Decks)
Flashy(comprised of.Red Plastics,Royal Purple Uprights,Butterscotch Metal and Blue Decks)
Dazzle(comprised of. Yellow Plastics,Burgundy Uprights,Butterscotch Metal and Dark Green Decks)
Galaxy(comprised of:Sky Blue Plastics,Bronze Uprights,White Metal and Brown Decks)
Natural Bronze (comprised of.Spring Green Plastics,Bronze Uprights,Beige Metal and Dark Green Decks)
Starlight(comprised of.Sky Blue Plastics,Starlight Black Uprights,Metallic Metal and Red Decks)
2014 Metal Color Options
Yellow Burgundy Spring Green Beige Bronze
Butterscotch Royal Purple Green Metallic Starlight
Orange Blue Dark Green Black
Red Sky Blue Brown White
2014 Plastic Color Options
Yellow Blue Green Eco Meadow
Red Sky Blue Brown Eco Earth
Royal Purple Spring Green Beige Eco Stone
2014 Deck I Coated Site Color Options
Dark Green Red Blue Brown
2014 Rock Plastic Colors
Deep Granite Meadow Sandstone Stone Earth
2014 Polyethylene Colors(HDPE)
Red Yellow Green Blue Beige
Orange Purple Black Grey
2014 Polyethylene 2 Color(HDPE)
Red/Yeilow Yellow/Red Green/Beige Blue/Beige Beige/Green
Red/While Yellow/Black Green/White Blue/White BlacklWhite
2014 Shade Canopy and Frame Colors
Canopies: Sunflower Yellow Red Royal Blue Laguna Blue
Navy Blue Turquoise Rain Forest Terra Cotta Arizona
Silver Black White
2014 Web Colors
Red Black
First Amendment to City Secretary Contract Number 46471 10 of I I
b Total RecnaationPzodtsts,Inc.
17802 Grant Road Cypress,Texas 77429 QUOTE
C61' Me
Tin'Ie Phone:281-351-2402 #71222
Toll Free:800-392-9909
CORE Fax:281-351-2493
0511312015
TJ-03117-15 Rev 2 City of Fort Worth- Patricia Le Blanc- Additional Poured in Place Surfacing
City ofFoft Worth Ship To Zip:7 613 2
Attn: Scott EPenn
4200 S.Freeway,Suite 2200
Fort Worth,TX 76115
Phone: 817-392-5750
Fax: 817-392-5724
scott penn0_fortworthtexas.gov
Quantity
1 PIP040715 GT-Impax-11,288 SF ofPouredinPlace $129,189.23 $129,189.23
Rubber Surfacing-
Price Includes Discount of$16,719.60,
Installation ofabove surfacing Material and
FYeight.
50%SlandardEPDM Green 150%Black
C olor-Aromatic Binder,3.5"System Depth
to accommodatean 8'Critical Fall Height
Price is based on one mobilization.
1 PIP GT-Impax-Adjustment for-PIP on Previous ($83,458.31) ($83,458.31)
PO
1 EWF GT-Impax-AdjustmentforEWFnolonger ($4,549.52) ($4,549.52)
needed for Nsproject
1 INSTALL Game Time-Installation of4,292 SF of $13,979.66 $13,979.66
Additional Stone Subbase for above Poured in
Place Surfacing-
No other site work,demolition or concrete
work included.
1 INSTALL Game Time-Installation of additional $14,081.63 $14,081.63
equipmentto original order number 4239012. -
No other site work,demolition or concrete
work included.
Freight calculated to Patricia Le Blanc Park,Fort Worth TX 76132: SubTotal: $69,242.69
Total Amount: $69,242.69
First Amendment to City Secretary Contract Number 46471 11 of 1 I
M&C Review Page 1 of 2
Official site of the City of Fort Worth,Texas
CITY COUNCIL AGENDA FoR�H
COUNCIL ACTION: Approved on 2/11/2014
REFERENCE .... 13P14-0047 PLAYGROUND
DATE: 2/11/2014 NO
SB
CODE: P TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT: Authorize Non-Exclusive Purchase Agreement for Park and Recreational Equipment,
Shelter Equipment and Field Lighting Products Using Cooperative Contracts for the Parl
and Community Services Department for the Initial Combined Annual Amount Up to
$500,000.00 (ALL COUNCIL DISTRICTS)
RECOMMENDATION:
It is recommended that the City Council authorize a Non-Exclusive Purchase Agreement for park an(
recreational equipment, shelter equipment, and field lighting products using Texas Association of
School Boards BuyBoard Contract No. 423-13 for the Parks and Community Services Department fc
the initial combined annual amount up to $500,000.00.
DISCUSSION:
The Parks and Community Services Department (PACS) will utilize these Agreements to purchase
new equipment and replacement pieces, from multiple vendors which will be installed by the PACS
Small Capital Projects Crews (SCPC) and maintenance staff.
The PACS staff recommended vendor list includes multiple vendors offering a variety of products
including benches, bike racks,°picnic tables, cookers, playground equipment supplies, shelter
equipment accessories, recreational equipment, field recreation products and replacement parts for
various projects. Current recommended vendors include Child Play, Inc., InSite Amenities, L.P., anc
Total Recreation Products, Inc., as authorized dealer for Playcore Wisconsin, Inc. d/b/a Game
Time. The SCPC has 12 tol5 projects per year that require the purchase and installation of park
equipment. In addition, replacement parts are needed to maintain park facilities. This Non-Exclusivi
Agreement will allow expeditious and efficient procurement of new and replacement parts.
PRICE ANALYSIS -The pricing was obtained using the previous pricing available under the Texas
Association of School Boards (TASB) Contract No. 346-10 on the basis of pricing, availability, and
quality. The new contract price percentage reflected a decrease on certain items and other items
pricing remained the same as the previous contract. The 2014 pricing did not significantly
increase. PACS staff certifies the'available products meet specifications for quality and the proposes
prices offered are fair and reasonable. !No specific purchased amount of goods and services are
guaranteed; however, PACS staff estimated annual expenditures in a combined amount up to
$500,000.00.
COOPERATIVE PURCHASE -The Purchasing Division will use TASB Contract No. 423-13 to
acquire park and recreational equipment, shelter equipment, field lighting products and replacement
parts. State Law provides that alopal government purchasing an item under a Cooperative
Purchasing Agreement satisfies state law requiring that the local government seek competitive bids
for purchase of the item. TASB contracts have been competitively bid to increase and simplify the
purchasing power of government entities across the State of Texas.
http://apps.cfwnet.org/council_packet/mc_review.asp?ID=19374&councildate=2/11/2014 7/14/2015
mau xeview Page 2 of 2
M/WBE OFFICE -A waiver of the goal for MBE/SBE subcontracting requirements was requested by
the Purchasing Division and approved by the M/WBE Office, in accordance with the BDE Ordinance..
because the purchase of goods or services is from sources where subcontracting or supplier
opportunities are negligible.
ADMINISTRATIVE CHANGE ORDER -An Administrative Change Order or increase may be made
by the City Manager in the amount up to$50,000.00 and does not require specific City Council
approval as long as sufficient funds have been appropriated.
AGREEMENT TERMS - Upon City Council approval, this Agreement will begin on January 29,
2014. The TASB Agreement will expire on September 30, 2014 to correspond with the terms of
cooperative contract.
RENEWAL OPTIONS - This Agreement may be renewed for up to two additional one-year terms at
the City's option providing TASK riDnews its contract. This action does not require specific City
Council approval provided that the City Council has appropriated sufficient funds to satisfy the City's
obligations during the renewal term. Staff anticipates that the cost for renewal years shall remain
approximately the same as the first year.
FISCAL INFORRMATION/CERTIFICATION:
The Financial Management Services Director certifies that the funds are available in the current
operating and capital budgets, as appropriated, of the Parks and Community Services Department.
BQN114-00471SB
TO Fund/Account/Centers FROM Fund/AccounuCenters
Submitted for City Manager's Office bv: Susan Alanis (8180)
Originating Department Head: Aaron Boros (8517)
Additional Information Contact: Sheila Baker (8356)
Jack Dale (8357)
ATTACHMENTS
1 e�.
http://apps.cfwnet.org/council_pd6k6itthe—review.asp?ID ' I 9374&councildate=2/11/2014 7/14/2015