HomeMy WebLinkAboutContract 40121-A7 CONTRACT .
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AMENDMENT N0. 7
TO CITY SECRETARY CONTRACT
W11EIIEWS, the City of Fort Worth (CITY) and RJN Group, Inc. ,
(ENGINEER) made and entered into City Secretary Contract No. 40121, (the
CONTRACT) which was authorized by M&C C-24176 on the 13th day of April,
2010 in the amount of $432,396.00; and
WIIERF7AS, the CONTRACT was subsequently revised by: Amendment No. 1
in the amount of $92,009.00 which was authorized by M&C C-24999 on July
12, 2011, Amendment No. 2 in the amount of $21, 600.00 which was
administratively authorized on August 30, 2011, Amendment No. 3 in the
amount of $23,388 .50 which was administratively authorized on October 14,
2011, Amendment No.4 in the amount of $237, 678.50 which was authorized by
M&C C-25433 on February 14, 2012, and Amendment No.S in the amount of
$45,750.00 which was administratively authorized on April 8, 2013;
Amendment No 6. In the amount of $42, 445.00 which was administratively
authorized on May 13, 2014; and
WIIERF.AS, the CONTRACT, involves engineering services for the
following project:
Clear Fork Drainage Basin M-210 Sanitary Sewer Improvements; and
WHEREAS, it has become necessary to execute Amendment No.7 to the
CONTRACT to include an increased scope of work and revised fee.
NOW THEREFORE, CITY and ENGINEER, acting herein by and through their
duly authorized representatives, enter into the following agreement,
which amends the CONTRACT:
1.
Article I of the CONTRACT is amended to include the additional
engineering services specified in a proposal dated September 1X, 2015, a
copy of which is attached hereto and incorporated herein. The cost to
City for the additional design services to be performed by Engineer
totals $43, 875.00.
2.
Article II of the CONTRACT is amended to provide for an increase in
the fee to be paid to Engineer for all work and services performed under
the Contract, as amended, so that the total fee paid by the City for all.
work and services shall be an amount of $939,142.00
OFFICIAL RECOA11'11'1'�'
Page -1- crnr SECRIE' R"
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3.
All other provisions of the Contract, which are not expressly
amended herein, shall remain in full force and effect.
EXECUTED and EFFECTIVE as of the date last written by a signatory,
below.
APPROVED:
City of Fort Worth ENGINEER
RON Group, Inc.
Jesus J. Chapa HuW M. Kelso
Assistant City Manager Principal
DATE: DATE:
APPROVAL RECOMMENDED:
Andrew T. Cronberg, W. E.
Assistant Director, Water Department
APPROVED AS TO FORM AND LEGALITY: M&C:
Date: N/A_
Douglas W. Black
Senior Assistant City Attorney
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ATTEST:
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14
INFICIAL RECORD
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Vol 17
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September 17,2015
Mr. Robert Sauceda,P.E.
Project Manager
Fort Worth Water Department
City of Fort Worth
1000 Throckmorton Street
Fort Worth,Texas 76102
RE: Revised Contract Amendment No.7
Clear Fork Drainage Basin—M-210 Sanitary Sewer Relocation
City Project No. 010222, City Secretary No. 40121
RJN Group File No. 18242500
ATTN: Mr. Sauceda:
Please find attached, Revised Contract Amendment No. 7 to the M-210 Sanitary Sewer
Relocation Project. This amendment request is seeking to recover labor and expenses associated
with the additional project management and engineering services (for final designs, bidding,
conformed document preparation and future Part 4 record drawings)provided on the of the Part 4
project from December 2013 through September 2014. Additionally, this amendment includes
design and services during construction, including record drawings, for the TRWD requested
modifications to the M-210 Part 2, storm sewer drainage outfall into the Clear Fork of the Trinity
River. Each of these amendment costs will be discussed in greater detail in the amendment
summaries shown below.
M-210 PART 4—PROJECTMANAGEMENT, DESIGN, BIDDING AND CONSTRUCTION
PHASE SERVICES—EXTRA WORK
During the reporting periods noted above,RJN was asked to integrate design plans from three(3)
other design engineering entities and produce a comprehensive set of Contract Documents (plans
and specifications). The integrated supplemental design plans included the following:
1. Integration of Kimley-Horn and Associates Heritage Park Plaza Water Line design
nit IA near the Courthouse downtown. RJN had to coordinate the integration of
their plans and bid proposals into the final contractor documents as well as modify
standard details included in the specifications to avoid conflicts with their details
included on the plan sheets..
2. Integration of extensive in-house Colonial Parkway Water and Sewer
Improvements designs (Unit 113) along Colonial Parkway, Simondale, and
Lynncrest Dr. RJN had to coordinate a number of design modifications to these plans to
correct conflicts with RJN's proposed M-210 sewer improvements in Part 4 and the
actual as-built waterline improvements installed from M-210 Part 3. Additionally, RJN
coordinated a number of other plan corrections, including the integration of official Fort
Worth Standard Specifications pavement repair details and a utility crossing detail into
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the plans. Lastly, RJN produced the bid proposal form and final cost estimate for the
City's in-house design plans.
3. Integration of Hamilton Civil Engineering's Colonial Parkway Water and Sewer
Improvements designs (Unit 1B) along Wilshire Blvd., Glenco Terrace, and Ward
Pkwy. RJN also had to coordinate several bid proposal and plan corrections, including
the integration of official Fort Worth Standard Specifications pavement repair details and
some other call-out. RJN integrated their bid proposal form into the in-house design bid
proposal form for a comprehensive Unit 1 B bid proposal form and merged their cost
estimate into a final cost estimate for Unit IB.
4. The integration of these plans required modifications to RJN's plans and specifications in
an attempt to avoid posting conflicting information in the contract documents prior to
bidding. After advertising the project, several significant concerns were raised by City
staff primarily related to the Unit 1B portion of the construction project and RJN was
directed to pull the bid documents under Addendum No.1 that was issued. RJN
satisfactorily addressed those issues working with the other engineers and re-issued the
plans and specification under subsequent addendurns issued(four total)so that the project
could be bid and awarded. RJN also produced conformed documents for this project and
has budgeted supplemental costs to address record drawings under this amendment
request.
5. Preparation of revised storm water outfall design plans to address TRWD & USACE
potential erosion concerns at the submerged outfall along the Trinity Clear Fork channel.
A summary of RJN's incurred and anticipated staff hours, labor and expenses that are
requested for the work items noted above are shown in the table below:
Task Description Hours Labor($) Expenses Total Costs
No. ($ $
FINAL DESIGN SERVICES:
4.2J M-210 Part 4-FINAL 176 $24,910.00 $ 100.00 $25,010.00
CONTRACT DOCUMENTS
MODIFICATIONS addressing
the administrative and integration
of 3 other sets of utility design
projects for bidding
Subtotals: 176 $24,910.00 $ 1.00.00 $ 25,010.00
BID PHASE SERVICES:
5.4 Issued 4 Addendums for bidding 26 $ 3,980.00 $ 520.00 $ 4,500.00
and awarding this integrated
design project
Subtotals: 26 $ 3,980.00 $ 520.00 $ 4,500.00
CONSTRUCTION PHASE SERVICES:
6.111 Preparation of Part 4 Conformed 67 $10,295.00 $ 30.00 $ 10,325.00
Documents; preparation of record
drawings; extra site visits for
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technical assistance & public
events coordination
6.2 Preparation of Storm Sewer 28 $ 4,010.00 $ 30.00 $ 4,040.00
Outfall Design Plan
Modifications and providing
SDC's for Part 2. Includes Cost
Estimate, Permitting, Technical
assistance, Site visits and
Preparation of record drawings.
Subtotals: 95 $14,305.00 $ 60.00 $ 14,365.00
TOTALS: 297 $43,195.00 $ 680.00 $43,875.00
Therefore, we are requesting Revised Contract Amendment No. 7 to the M-210 Sanitary Sewer
Relief Main Agreement in the amount of$43,875.00. After Amendment No. 7, the total M/WBE
participation rate on this amended contract is 15.25%. Revised Contract Amendment No. 7
represents approximately a five and a quarter percent(4.90%)increase in the total contract value.
For your convenience, a summary of the total project fees are as follows:
Contract Item Fee
Original Contract Amount $ 432,396.00
Amendment No. 1 $ 92,009.00
Amendment No. 2 $ 21,600.00
Amendment No. 3 $ 23,388.50
Amendment No. 4 $ 237,678.50
Amendment No. 5R $ 45,750.00
Amendment No. 6 $ 42,445.00
Amendment No. 7R $ 43,875.00
Amended Contract Value $ 939,142.00
Please do not hesitate to contact us should you have questions or need any background
information concerning this matter. Thank you for your time and consideration.
Sincerely,
A. AO&--
Chris Brooks,P.E.,
Senior Project Manager
ATTACHMENTS
CC: Tony Sholola,P.E.,FWWD,City of Fort Worth
Hugh Kelso,Regional Manager-Vice President,RJN Group
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