HomeMy WebLinkAboutContract 47053 l'UNTRA �
INTERLOCAL AGREEMENT
BETWEEN
CROWLEY INDEPENDENT SCHOOL DISTRICT
AND THE CITY OF FORT WORTH
In consideration of the mutual covenants, promises, and agreements contained herein, this
INTERLOCAL AGREEMENT ("Agreement") is made and entered into between CITY OF
FORT WORTH, a home rule municipal corporation of the State of Texas, ("City") acting by
and through Valerie R. Washington, its duly authorized Assistant City Manager, and
CROWLEY INDEPENDENT SCHOOL DISTRICT, hereinafter referred to as
("Contractor") acting by and through Dan Powell, Superintendent, its duly authorized
representative.
RECITALS
WHEREAS, City has determined that After School Programs are necessary to
support crime prevention in the City during Fiscal Year 2016 to meet the Crime Control and
Prevention District ("CCPD") goals which include(I) supporting efforts to reduce violent
crime and gang-related activities through enhanced enforcement activities and crime
prevention programs, (2) supporting efforts to increase the safety of residents and decreasing
crime throughout Fort Worth neighborhoods, and (3) supporting efforts to increase the safety
of youth and reducing juvenile crime through crime prevention and intervention programs;
and
WHEREAS, City Council of Fort Worth and the Crowley Independent School
District Board of Trustees have determined that the security and well-being of students at
middle and elementary schools during after-school hours of 3:00 PM to 6:00 PM are of prime
importance; and
WHEREAS, City and the Contractor agree that the activities of elementary and
middle school children during these critical hours are of paramount importance to both
government entities; and
WHEREAS, Contractor proposes to continue an After School Program, the
Crowley Independent After School Program (CISD After School Program) in conjunction
with City.
NOW, THEREFORE, in consideration of the mutual covenants herein expressed,
the parties agree as follow:
AGREEMENT DOCUMENTS FFICI ALr k"iECh0 k°'[1)'
The Agreement documents shall include the following: [I°T. R1°H'� T K
1. This Interlocal Agreement for the CISD After School Program
FY 2016 Interlocal Agreement After School Program
City of Fort Worth&Crowley Independent School District Page 1 of 12
2. Exhibit A—Scope of Work
3. Exhibit B—Budget
4. Exhibit C—Request for Reimbursement
5. Exhibit D—Program Activities Report
6. Exhibit E—Program Effectiveness Measurement Report
7. Exhibit F—Request for Budget Modification
Exhibits A through F, which are attached hereto and incorporated herein, are made a part of
this Agreement for all purposes. In the event of any conflict between the terms and
conditions of Exhibits A through F, and the terms and conditions set forth in the body of this
Agreement,the terms and conditions set forth in the body of this of Agreement shall control.
The term"City" shall include City, and its officers, agents, employees, and representatives.
The term"Contractor" shall include Contractor, and its officers, agents, employees,
representatives, servants, contractors, and subcontractors.
The term"Party" shall refer to either City or Contractor.
The term"Parties" shall refer to both City and Contractor.
AGREEMENT
1. Responsibilities of Contractor. Contractor covenants and agrees to fully perform, or
cause to be performed, with good faith and due diligence, all work and services described in
Exhibit "A" —Scope of Work. Contractor shall be responsible for day-to-day administration
of the CISD After School Program. Contractor agrees to expend the Program Funds in
accordance with its CISD After School Program budget, described in Exhibit `B" —Budget.
Program activities shall be reported in accordance with Exhibit "D" — Program Activities
Report and effectiveness measurements shall be reported in accordance with Exhibit `B"
Program Effectiveness Measurement Report.
2. Program Funds.
2.1 In no event shall the total distribution from City made to the Contractor during the
term of this Agreement exceed the total sum of$125,000.
2.2 Payment of the Program Funds from City to Contractor shall be made on a cost-
reimbursement basis following receipt by City from Contractor of a signed Request for
Reimbursement ("RFR"), as described in Exhibit "C," and copies of all receipts and support
documentation. Contractor shall deliver to City a written detailed Program Activities Report
and Program Effectiveness Measurement Report as described in Section 4.2 below with each
RFR to support expenditure of Program Funds. Such reports shall be signed by the
Contractor or duly authorized officer of the Contractor. The RFR and monthly Program
Activities Report shall be submitted to City no later than the 15th day following the end of the
month. Submittal of a monthly RFR and Program Activities Report is required even if
services are not provided.
FY 2016 Interlocal Agreement After School Program
City of Fort Worth&Crowley Independent School District Page 2 of 12
Contractor must submit the monthly RFR (Exhibit "C"), the monthly Program Activities
Report (Exhibit "D") and the Quarterly Program Effectiveness Measurement Report (Exhibit
"E") with an original signature by an authorized representative to the Research and Planning
Section of the Fort Worth Police Department, ATTENTION: Research and Planning, Bob
Bolen Public Safety Complex, 505 W. Felix St., Fort Worth, Texas, 76115.
Reimbursements will not be made until after receipt of an acceptable and approved RFR and
a monthly Program Activities Report. Additionally, a quarterly Program Effectiveness
Measurement Report from the Contractor is required as described in section 4.2 and must be
approved prior to reimbursements. Reimbursements shall be made within 30 days receipt of
said documents.
2.3 Contractor is authorized to modify up to five (5) percent of any budgeted line-
item in the original approved budget without prior written permission from City. However,
Contractor must submit the Budget Modification Form (Exhibit "F") to City, with the
monthly RFR, in the month when the modification took place. The new modified budget
cannot exceed the total amount of Program Funds.
2.4 Any modifications of more than five (5) percent of any budgeted line-item in the
original approved budget must have prior written permission from City before any budget
modification are made. The Budget Modification Form (Exhibit "F") must be submitted, and
request must be approved by City, before any money is moved to the line-item. Once the
Budget Modification is approved, the modified budget will take effect on the first day of the
following month. The new modified budget cannot exceed the total amount of Program
Funds.
2.5 Any modifications to zero line-items in the original approved budget must have
prior written permission from City before any budget modifications are made. The'Budget
Modification Form (Exhibit "F") must be completed and approved by City before money is
transferred into the new line-item. Once the Budget Modification is approved, the modified
budget will take effect on the first day of the following month. The new modified budget
cannot exceed the total amount of Program Funds.
2.6 Budget modification can only occur within the Direct and Indirect costs. Funds
may not be moved from a Direct line-item into an Indirect line-item, or vise versus.
Modification of Direct and Indirect approved budgets must follow the guidelines outlined in
sections 2.3, 2.4. and 2.5.
The Budget Modification Form (Exhibit "F") shall be submitted to the Financial
Compliance Unit of the Fort Worth Police Department at Bob Bolen Public Safety
Complex at 505 W. Felix St., Fort Worth, Texas, 76115.
3. Term. This Agreement shall commence upon October 1, 2015 ("Effective Date"),
whichever occurs later, and shall end on September 30, 2016 ("End Date"). All of
Contractor's expenditures under this Agreement must be completed no later than September
30, 2016.
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City of Fort Worth&Crowley Independent School District Page 3 of 12
4. Program Performance.
4.1 Contractor agrees to maintain full documentation supporting the performance of
the work and fulfillment of the objectives set forth in Exhibit "A."
4.2 Contractor agrees to provide a monthly Program Activities Report and quarterly
Program Effectiveness Measurement Report to document the performance of the work
described in Exhibit "D" and Exhibit `B," respectively. The Program Activities and
Effectiveness Measurements shall document the program activity names, numbers of
participants attending, details of the activities, and a description of the goals achieved in
support of the CCPD goals. Program Effectiveness Measurement shall be reported on a
quarterly basis and included in the January, April, July, and October RFR and Program
Activities Report submittals. Additionally, the Program Effectiveness Measurement Report
must include any successes realized in descriptive detail. The monthly Program Activities
and quarterly Program Effectiveness Measurement Reports shall be submitted to City no later
than the 15th day after the end of each month.
4.3 Contractor agrees that the monthly RFR and Program Activities Report and
quarterly Program Effectiveness Measurement Report will be submitted to City no later than
the 15th day after the end of each month. Should Contractor not meet these requirements,
Contractor will be given an additional 15 days to submit the required reports to City. If, at
the end of this 15-day extension period, Contractor has not submitted the required reports,
City will send a non-compliance letter notifying Contractor's duly authorized representative
of a possible suspension of program funding.
5. Default and Termination.
5.1 This Agreement is wholly conditioned upon the actual receipt by City of Program
Funds from the CCPD. All monies distributed to Contractor hereunder shall be exclusively
from monies received from the CCPD, and not from any other monies of City. In the event
that funds from the CCPD are not timely received, in whole or in part, City may, at its sole
discretion, terminate this Agreement and City shall not be liable for payment for any work or
services performed by Contractor under or in connection with this Agreement.
5.2 This Agreement may be terminated by City, in whole or in part, whenever such
termination is determined by City to be in the best interest of City; in event of Contractor
default, inability to perform or to comply with the terms herein; or for other good cause.
5.3 Termination will be effected by delivering to Contractor a notice of termination,
specifying the portion of the Agreement affected and the effective date of termination. Upon
Contractor's receipt of notice of termination, Contractor shall:
(a) Stop work under the Agreement on the date and to the extent specified in the notice of
termination;
(b) Place no further order or subcontracts, except as may be necessary for completion of the
work not terminated;
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City of Fort Worth&Crowley Independent School District Page 4 of 12
(c) Terminate all orders and contracts to the extent that they relate to the performance of the
work terminated by the notice of termination; and
(d) Cease expenditures of Program Funds, except as may be necessary for completion of the
work not terminated.
5.4 In the event City suspends or terminates this Agreement for cause, and the cause
for such suspension or termination is determined to be invalid, the Contractor's sole remedy
shall be reinstatement of this Agreement. Contractor expressly waives any and all rights to
monetary damages, including but not limited to actual, consequential, and punitive damages,
court costs, and attorney's fees.
5.5 Within thirty (30) days following the date of termination of this Agreement,
Contractor shall return to City any property provided hereunder. City will have no
responsibility or liability for Contractor's expenditures or actions occurring after the effective
date of termination of the Agreement.
6. Equipment and Maintenance. All equipment purchased with Program Funds must
meet all eligibility requirements of City and requires approval by the City prior to purchase.
Contractor shall maintain all equipment used in the administration and execution of the CISD
After School Program. Contractor shall maintain, replace, or repair any item of equipment
used in support of the CISD After School Program and/or for use under the terms of this
Agreement that no longer functions or is lost or stolen. The cost for maintenance,
replacement, or repair of any equipment used in support of the after school program and/or
for use under the terms of this Agreement is the sole responsibility of Contractor. Contractor
shall not use Program Funds or City funds to repair or replace said equipment. Contractor
shall use any and all equipment purchased with Program Funds exclusively in support of the
CISD After School Program. Within 10 days following the purchase of equipment,
Contractor shall submit to City a detailed inventory of all equipment purchased with Program
Funds to the Grants and Contracts Management Section at the address set forth in paragraph
2.2 above. The equipment inventory shall include an itemized description of each piece of
equipment, the date each piece of equipment was purchased, the cost of purchase for each
piece of equipment, and the location of each piece of equipment.
7. Administrative Requirements.
7.1 Contractor agrees to keep sufficient records to document its adherence to
applicable local, state, and federal regulations, along with documentation and records of all
receipts and expenditures of Program Funds. All records shall be retained for three (3) years
following the termination or completion of this Agreement. City or its representatives shall
have the right to investigate, examine, and audit at any time any and all such records relating
to operations of Contractor under this Agreement. Contractor, its officers, members, agents,
employees, and subcontractors, upon demand by City, shall make such records'readily
available for investigation, examination, and audit. In the event of such audit by City, a
single audit of all Contractors' operations will be undertaken and may be conducted either by
City or an independent auditor of City's choice. Contractor shall submit a copy of any audit
performed by their independent auditor within 30 days of receipt of the final audit report.
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City of Fort Worth&Crowley Independent School District Page 5 of 12
7.2 If any audit reveals a questioned practice or expenditure, such questions must be
resolved within fifteen (15) days after notice to Contractor by City. If questions are not
resolved within this period, City reserves the right to withhold further funding under this
and/or future agreement(s) with Contractor.
7.3 If, as a result of any audit, it is determined that Contractor misused, misapplied, or
misappropriated all or any part of the Program Funds, Contractor agrees to reimburse City
the amount of such monies so misused, misapplied, or misappropriated, plus the amount of
any sanction, penalty, or other charge levied against City because of such misuse,
misapplication, or misappropriation.
7.4 Contractor's obligation to City shall not end until all closeout requirements are
completed. Activities during this closeout period shall include, but are not limited to:
providing final Program Activities Report and Program Effectiveness Measurement Reports,
making final payments, disposing of CISD After School Program assets, if deemed required
by City in its sole discretion.
7.5 Contractor covenants and agrees to fully cooperate with City in monitoring the
effectiveness of the services and work to be performed by Contractor under this Agreement,
and City shall have access at all reasonable hours to offices and records of the Contractor, its
officers,members, agents, employees, and subcontractors for the purpose of such monitoring.
8. Independent Contractor.
8.1 Contractor shall operate hereunder as an independent contractor and not as an
officer, agent, or servant or employee of City. Contractor shall have exclusive control of,
and the exclusive right to control, the details of the work and services performed hereunder,
and all persons performing same, and shall be solely responsible for the acts and omissions of
its officers, members, agents, servants, employees, subcontractors, program participants,
licensees, or invitees. The doctrine of respondent superior shall not apply as between City
and Contractor, its officers, members, agents, servants, employees, subcontractors, program
participants, licensees, or invitees, and nothing herein shall be construed as creating a
partnership or joint enterprise between City and Contractor. No federal, state, or local income
tax, nor any payroll tax of any kind, shall be withheld or paid by the City on behalf of
Contractor. Contractor shall not be treated as an employee with respect to the services
performed pursuant to this Agreement for federal or state tax purposes. It is expressly
understood and agreed that officers, members, agents, employees, subcontractors, licensees,
or invitees of the Contractor, and any program participant hereunder are not eligible for, and
shall not participate in any employer pension, health, or other fringe benefit plan provided by
City. It is expressly understood and agreed that City does not have the legal right to control
the details of the tasks performed hereunder by Contractor, its officers, members, agents,
employees, subcontractors,program participants, licensees, or invitees.
8.2 City shall in no way nor under any circumstances be responsible for any property
belonging to Contractor, its officers, members, agents, employees, subcontractors, program
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City of Fort Worth&Crowley Independent School District Page 6 of 12
participants, licensees, or invitees, which may be lost, stolen, destroyed, or in any way
damaged.
9. Liability and Indemnification.
TO THE EXTENT REQUIRED BY LAW, CONTRACTOR SHALL BE LIABLE AND
RESPONSIBLE FOR ANY AND ALL PROPERTY LOSS, PROPERTY DAMAGE,
AND/OR PERSONAL INJURY, INCLUDING DEATH, TO ANY AND ALL PERSONS,
OF ANY KIND OR CHARACTER, WHETHER REAL OR ASSERTED, TO THE
EXTENT CAUSED BY THE NEGLIGENT ACT(S) OR OMISSION(S),
MALFEASANCE, OR INTENTIONAL MISCONDUCT OF CONTRACTOR, ITS
OFFICERS,AGENTS,SERVANTS, OR EMPLOYEES.
CONTRACTOR AGREES TO DEFEND, INDEMNIFY, AND HOLD THE CITY, ITS
OFFICERS, AGENTS, SERVANTS, AND EMPLOYEES HARMLESS AGAINST ANY
AND ALL CLAIMS, LAWSUITS,ACTIONS, COSTS,AND EXPENSES OF ANY KIND,
INCLUDING, BUT NOT LIMITED TO, THOSE FOR PROPERTY DAMAGE OR LOSS
(INCLUDING ALLEGED DAMAGE OR LOSS TO OWNER'S BUSINESS AND ANY
RESULTING LOST PROFITS) AND/OR PERSONAL INJURY(INCLUDING DEATH)
THAT MAY RELATE TO, ARISE OUT OF, OR BE OCCASIONED BY (I)
CONSULTANT'S BREACH OF ANY OF THE TERMS OR PROVISIONS OF THIS
AGREEMENT OR (II) ANY NEGLIGENT ACT OR OMISSION OR INTENTIONAL
MISCONDUCT OF CONTRACTOR, ITS OFFICERS, AGENTS, ASSOCIATES,
EMPLOYEES, CONTRACTORS(OTHER THAN THE CITY), OR SUBCONTRACTORS
RELATED TO THE PERFORMANCE OF THIS AGREEMENT, EXCEPT THAT THE
INDEMNITY PROVIDED FOR IN THIS SECTION SHALL NOT APPLY TO ANY
LIABILITY RESULTING FROM THE SOLE NEGLIGENCE OF THE CITY OR ITS
OFFICERS,AGENTS, EMPLOYEES, OR SEPARATE CONTRACTORS, AND IN THE
EVENT OF JOINT AND CONCURRENT NEGLIGENCE OF BOTH CONSULTANT
AND CITY, RESPONSIBILITY, IF ANY, SHALL BE APPORTIONED
COMPARATIVELY IN ACCORDANCE WITH THE LAWS OF THE STATE OF
TEXAS. NOTHING HEREIN SHALL BE CONSTRUED AS A WAIVER OF THE
CITY'S GOVERNMENTAL IMMUNITY AS FURTHER PROVIDED BY THE LAWS
OF TEXAS. CONTRACTOR DOES NOT WAIVE ANY IMMUNITY AS PROVIDED BY
LAW.
Contractor shall require all of its subcontractors to include in their subcontracts a release
and indemnity in favor of City in substantially the same form as above.
This section shall survive the expiration or termination of this Agreement.
10. Non-Assignment. No assignment or delegation of duties under this Agreement by
Contractor shall be effective without City's prior written approval.
FY 2016 Interlocal Agreement After School Program
City of Fort Worth&Crowley Independent School District Page 7 of 12
I Prohibition Against Interest.
11.1 No member, officer, or employee of City, or its designees or agents; no member
of the governing body of the locality in which the CISD After School Program is situated;
and no other public official of such locality or localities who exercises any functions or
responsibilities with respect to the CISD After School Program during his tenure or for one
year thereafter, shall have any interest, direct or indirect, in any contract or subcontract, or
the proceeds thereof, for work to be performed hereunder. Contractor shall incorporate, or
cause to be incorporated, like language prohibiting such interest, in all contracts and
subcontracts hereunder.
11.2 No officer, employee, member, or program participant of Contractor shall have a
financial interest, direct or indirect, in this Agreement or the monies transferred hereunder, or
be financially interested, directly or indirectly, in the sale to Contractor of any land,
materials, supplies, or services purchased with any funds transferred hereunder, except on
behalf of Contractor, as an officer, employee, member, or program participant. Any willful
violation of this paragraph with the knowledge, expressed or implied, of Contractor or its
subcontractors, shall render this Agreement voidable by City of Fort Worth.
12. Nondiscrimination.
12.1 In accordance with the federal, state, and local laws and ordinances, Contractor
covenants that neither it nor any of its officers, members, agents, employees, program
participants, or subcontractors, while engaged in performing this Agreement shall in
connection with the employment, advancement, or discharge of employees, in connection
with the terms, conditions or privileges of their employment, discriminate against persons
because of their age, except on the basis of a bona fide occupational qualification, retirement
plan, statutory requirement, or statutory or ordinance exception.
12.2 Contractor will not unlawfully discriminate against any person or persons because
of age, race, color, religion, sex, disability, national origin, or sexual orientation, nor will
Contractor permit its officers, members, agents, employees, subcontractors, or program
participants to engage in such discrimination.
12.3 If any claim arises from an alleged'violation of this non-discrimination covenant
by Contractor, its personal representatives, assigns, subcontractors or successors in interest,
Contractor agrees to assume such liability and to indemnify and defend City and hold City
harmless from such claim.
This section shall survive the termination or expiration of this agreement.
13. Compliance.
13.1 Contractor, its officers, members, agents, employees, program participants, and
subcontractors, shall abide by and comply with all laws, federal, state, and local, including all
ordinances, rules, and regulations of City. If City calls to the attention of Contractor any
FY 2016 Interlocal Agreement After School Program
City of Fort Worth&Crowley Independent School District Page 8 of 12
such violation on the part of Contractor or any of its officers, members, agents, employees,
subcontractors, or program participants, then Contractor shall immediately desist from and
correct such violation.
13.2 Contractor shall utilize Program Funds strictly for those purposes and goals
intended under the terms and conditions of this Agreement. If City calls the attention of
Contractor to any such violations on the part of Contractor or any of its officers, members,
agents, employees, program participants, or subcontractors, then Contractor shall
immediately desist from and correct such violation.
14. Waiver of Immunity. If Contractor is a charitable or nonprofit organization and has or
claims an immunity or exemption (statutory or otherwise) from and against liability for
damages or injury, including death, to persons or property, Contractor hereby expressly
waives its rights to plead defensively such immunity or exemption as against City. This
section shall not be construed to affect a governmental entity's immunities under
constitutional, statutory, or common law.
15. Insurance Requirement.
15.1 Contractor shall procure and shall maintain during the term of this Agreement the
following insurance coverage:
(a) Commercial General Liability(CGL): $1,000,000 per occurrence, with a $2,000,000.00
annual aggregate limit, in a form that is acceptable to the City's Risk Manager.
(b) Non-Profit Organization Liability or Directors & Officers Liability: $1,000,000 per
occurrence, with a$1,000,000 annual aggregate limit, in a form that is acceptable to the
City's Risk Manager.
(c) Automobile Liability: $1,000,000 each accident on a combined single limit basis OR
split limits are acceptable if limits are at least $250,000 Bodily Injury per-person,
$500,000 Bodily Injury per accident and $100,000 Property Damage.
15.2 Contractor's insurer(s) must be authorized to do business in the State of Texas for
the lines of insurance coverage provided and be currently rated in terms of financial strength
and solvency to the satisfaction of the City's Risk Manager.
15.3 Each insurance policy required herein shall be endorsed with a waiver of
subrogation in favor of the City. Each insurance policy required by this Agreement, except
for policies of worker's compensation or accident/medical insurance shall list the City as an
additional insured. City shall have the right to revise insurance coverage requirements under
this Agreement.
15.4 Contractor further agrees that it shall comply with the Worker's Compensation
Act of Texas and shall provide sufficient compensation insurance to protect Contractor and
City from and against any and all Worker's Compensation claims arising from the work and
services provided under this Agreement.
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City of Fort Worth&Crowley Independent School District Page 9 of 12
16. Miscellaneous Provisions.
16.1 The provisions of this Agreement are severable, and, if for any reason a clause,
sentence, paragraph, or other part of this Agreement shall be determined to be invalid by a
court or Federal or state agency, board, or commission having jurisdiction over the subject
matter thereof, such invalidity shall not affect other provisions which can be given effect
without the invalid provision.
16.2 City's failure to insist upon the performance of any term or provision of this
Agreement or to exercise any right herein conferred shall not be construed as a waiver or
relinquishment to any extent of City's right to assert or rely upon any such term or right on
any future occasion.
16.3 Should any action, whether real or asserted, at law or in equity, arise out of the
execution, performance, attempted performance, or non-performance of this Agreement,
venue for said action shall lie in state courts located in Tarrant County, Texas or the United
States District Court for the Northern District of Texas, Fort Worth Division.
16.4 Contractor represents that it possesses the legal authority, pursuant to any proper,
appropriate, and official motion, resolution, or action passed or taken, to enter into this
Agreement and to perform the responsibilities herein required.
16.5 This written instrument and Exhibits A through F, constitute the entire agreement
between the parties concerning the work and services to be performed hereunder, and any
prior or contemporaneous, oral or written agreement which purports to vary from the terms
hereof shall be void. Any amendments to the terms of this Agreement must be in writing and
must be signed by authorized representatives of each party.
16.6 All notices required or permitted by this Agreement must be in writing and are
deemed delivered on the earlier of the date actually received or the third day following (i)
deposit in a United States Postal Service post office or receptacle; (ii) with proper postage
(certified mail, return receipt requested); and (iii) addressed to the other party at the address
as follows or at such other address as the receiving party designates by proper notice to the
sending party:
CITY: Valerie R. Washington, Assistant City Manager
City Manager's Office
City of Fort Worth
1000 Throckmorton Street
Fort Worth, TX 76102
Copies To: Contract Compliance Section
Bob Bolen Public Safety Complex
505 W. Felix St.
Fort Worth, TX 76115
FY 2016 Interlocal Agreement After School Program
City of Fort Worth&Crowley Independent School District Page 10 of 12
CONTRACTOR: Dan Powell, Superintendent
Crowley Independent School District
512 Peach Street
PO Box 688
Crowley, TX 76036
16.7 None of the performance rendered under this Agreement shall involve, and no
portion of the Program Funds received hereunder shall be used, directly or indirectly, for the
construction, operations, maintenance, or administration of any sectarian or religious facility
or activity, nor shall said performance rendered or funds received be utilized so as to benefit,
directly or indirectly, any such sectarian or religious facility or activity.
16.8 Captions and headings used in this Agreement are for reference purposes only and
shall not be deemed a part of this Agreement.
16.9 The provisions and conditions of this Agreement are solely for the benefit of City
and Contractor and are not intended to create any rights, contractual or otherwise, to any
other person or entity.
FY 2016 Interlocal Agreement After School Program
City of Fort Worth&Crowley Independent School District Page 11 of 12
IN WITNESS WHEREOF, the parties hereto have executed,,
s dagreement in nui les in
ttip
Worth, Tarrant County, Texas, to be effective tl-
Fort .1is ay of�
20� 'I. V
APPROVED AND AGREED FOR APPROVED AND AGREED FOR
CITY OF FORT WORTH CROWLEY INDEPENDENT
SCHOOL DISTRICT
Valerie R. Washington Dan Powell
Assistant City Manager Superintendent
Date:- 1-0, IV Date:—
APPROVAL RECOMMENDED
Rhonda K. Robertson
Chief of Police
Date: . 01 -,-;0 -L5
APPROVED AS TO FORM AND A T
00
LEGALITY FOR CITY OF FORT
WORTH 7d I 'A/
ka� d
�4ary J. er
City Secretary
Victoria D. Honey
Assistant City A°°ttorney Date:
Date:
M&C No. c.
...........
(1,0FICIAL RECORD)
CITY SECRE`F'Afflr�"'
FY 2016 Interlocal Agreement After School Program
City of Fort Worth&Crowley Independent School District Page 12 of 12
EXHIBIT A
SCOPE OF WORK
The Scope of Work is to be performed and documented in compliance with the monthly program
activities and quarterly effectiveness measurement reports outlined in exhibits D and E.
Exhibit B
BUDGET NARRATIVE FISCAL YEAR 2016
Please attach a detailed budget narrative that explains the need for all proposed expenditures by individual
item. The budget narrative should clearly explain how funds will be used and why expenditures are
necessary for successful implementation of your program. Please explain how costs are calculated.
INDIRECT COSTS CANNOT EXCEED 10% OF THE APPROVED BUDGET
DIRECT PROGRAM COSTS (90% Minimum):
A. Personnel: Cost Associated with this item are to be utilized in the following manner:
Certified Teachers: Will conduct tutoring for students who need additional help with their core
classes throughout the afterschool centers. Calculated cost: 1,552.21 Teacher hours X$22 an
hour—estimated total for the year $34,148.70
Support Staff. Will conduct sports and enrichment classes with students on a daily basis
throughout the afterschool centers. Calculated cost: 6,633.17 support staff hours X 10 an
hour--estimated total for the year $66,331.70
$11,919.60 will be allocated for fringe benefits.
B. Supplies and Equipment: Classroom supplies will be purchased on an, as needed basis, for each
campus. Three campuses will receive a supply budget of$ 4,200.00 totaling $12,600.00.
A. Program Services:
B. Travel and Training:
C. Other Approved:
INDIRECT COSTS (10% Maximum):
A. Personnel:
B. Supplies and Equipment:
C. Operational Services:
D. Travel and Training:
E. Facility and Utilities:
F. Legal,Financial, and Insurance:
G. Other Approved:
FORT WORTH
CRIME CONTROL
&PREVENTION DISTRICT
Exhibit B
Budget Summary
DIRECT PROGRAM COSTS 90%Minimum) Total
PERSONNEL
Salaries $ 100,480.40
FICA $9,535.68
Life Insurance
Health Insurance
Disability Insurance
Unem loyment-State $2,383.92
PERSONNEL TOTAL $112,400.00
SUPPLIES AND EQUIPMENT
Office Supplies $ 1,500.00
Office Equipment Rental
Postage
Printing
Craft Supplies $2,000.00
Food Supplies
Teaching Aids $9,100.00
SUPPLIES AND EQUIPMENT TOTAL $12,600.00
PROGRAM SERVICES
PROGRAM SERVICES TOTAL
TRAVEL AND TRAINING
Travel
Training
Mileage
TRAVEL AND TRAINING TOTAL
OTHER APPROVED
Field Trip Admission Expenses
Other Field Trip Expenses
OTHER APPROVED TOTAL 0.00
]INDIRECT PROGRAM COSTS 10%Maximum Total
PERSONNEL
Salaries
FICA
Life Insurance
Health Insurance
Unemployment
Worker's Compensation
Retirement
PERSONNEL TOTAL 0.00
SUPPLIES AND EQUIPMENT 0.00
FORT WORTH
CRIME CONTROL
&PREVENTION DISTRICT
SUPPLIES AND EQUIPMENT TOTAL 0.00
OPERATIONAL SERVICES
OPERATIONAL SERVICES TOTAL 0.00
TRAVEL AND TRAINING
Travel
Training
Mileage
TRAVEL AND TRAINING TOTAL 0.00
FACILITY AND UTILITIES
Telephone
Electric
Gas
Water and Wastewater
Solid Waste Disposal
Rent(City needs copy of lease before expenses can be
reimbursed)
Custodial Services
Repairs
Cleaning Supplies
FACILITY AND UTILITIES TOTAL 0.00
LEGAL,FINANCIAL AND INSURANCE
Fidelity Bond or Equivalent
Directors and Officers
General Commercial Liability
Accounting
LEGAL,FINANCIAL AND INSURANCE TOTAL 0.00
OTHER APPROVED
OTHER APPROVED TOTAL 0.00
GRAND TOTAL $125,000.00
FORT WORTH Exhibit C
Request for Reimbursement(RFR)
v FY 2016
CRINIE CONTROL
AND PREVENTION DISTRICT
Submit To: Submitting Agency: Crowley ISD
Bob Bolan Public Safety Complex Contact Name: Crystel Polk
Attn:Becky McGibson Phone Number: 817-297-5296
Program Support Division Email: crvsteLoolkCa)crowlev.kl2.tx.us
505 West Felix St. Remit Address: PO Box 688 Crowley,TX 76036
Fort Worth,TX 76115
Invoice Number:
- Month of Request:
DIRECT COSTS(90%Minimum)
A B C D E
Total of Previous This Month's B+C A-D
Budget Category Budget Amount Reimbursements Total Requested Remaining Balance
Requested Request To-Date Available
I Personnel "S 112,400.00': S - $ 112,400.00!
2 Supplies&Equipment $ :12,600.00; $ - $ 12,600.00
3 Program Services S - $ -
4 ITravel&Training $ - $ -
5 Other Approved S $
Total Direct Costs -$ 125,000.00 $ $ $ $ 125,000.00
INDIRECT COSTS(10%Maximum)
A' B C D E
Total of Previous This Month's B+C A-D
Budget Category Budget Amount Reimbursements Total Requested Remaining Balance
Requested Request To-Date Available
I Personnel S - $
2 Supplies&Equipment S - $ -
3 Operational Services $ - $ -
4 Travel&Training $ - S -
5 Facilities&Utilities $ $
6 Legal,Financial&Insurance S - $
Total InDirect Costs $ $ S $ Is
Summary:
Total Budget: $ 125,000.00
Previous Requests: $
This Request: S
Total Requested To-Date $
Remaining Funds $ 125,000.00
I have revielved this request and certify that these listed expenses and support documentation are accurate.
Authorized Signatory Signatory Title Date
Fiscal Agent Use Only
Purchase Order# Fund Account Center
RFR Approved For Payment
Finance Staff Signature Date
Finance Received Stamp Placed Below
FORT WORTH
CRIME CONTROL
&PREVENTION DISTRICT
Exhibit D
Fiscal Year 2016
Monthly Program Activities Report
Current Reporting Month
Submitting Agency Crowley ISD
Contact Name Crystel Polk
Phone Number and Email 817-297-5296 Crystel.Polk @Crowley.kl2.tx.us
Remit Address PO Box 688, Crowley, TX 76036
Activity Current To Date Year
Month Total End
Total Goal
1 The number of unduplicated students participating in math tutorials. 75
2 The number of unduplicated students participating in reading tutorials 75
3 The number of unduplicated students participating in homework assistance 75
4 The number of unduplicated students participating in physical fitness 75
5 The number of unduplicated students participating in a service learning 45
project
6 The number of unduplicated students participating in CISD Afterschool 345
Program
7
8
I have revieived this report and certify that the measures provided are accurate and appropriately reflect the
CCPD goals set forth in the contract.
Authorized Signatory Signatory Title Date
FORT WORTH
CRIME CONTROL
&PREVENITON Dismcr
Exhibit E
Fiscal Year 2016
Quarterly Program Effectiveness Measurement Report
Current Reporting Quarter
Submitting Agency Crowley ISD
Contact Name Crystel Polk
Phone Number and Email 817-297-5296 Crystel.Polk @Crowley.kl2.tx.us
Remit Address Po Box 688, Crowley, TX 76036
Please include outcome narrative that describes how measure was accomplished for each quarter.
Effectiveness Measures and Quarterly Outcomes
Measure 1 Each quarter, 38 unduplicated at risk students will participate in math tutorials and 50% of those
students will demonstrate math improvement.
Outcome
Measure 2 Each quarter, 38 unduplicated at risk students will participate in English Language Arts and
Reading (ELAR) tutorials and 50% of those students will demonstrate ELAR improvement.
Outcome
Measure 3 Each quarter, 38 unduplicated at risk students will participate in the program and 50% of those will
demonstrate increased attendance.
Outcome
Measure 4 Each quarter, 20 unduplicated at risk students will participate in the program and 50% of those will
demonstrate improved behavior
Outcome
Measure 5
Outcome
I have reviewed this report and certify that the measures provided are accurate and appropriately reflect the
CCPD goals set forth in the contract.
Authorized Signatory Signatory Title Date
Report due each quarter: 1st Quarter(Oct-Dec) due January 15 2nd Quarter(Jan-Mar) due April 15
3rd Quarter(Apr-June) due July 15 4 t" Quarter(Jul-Sep) due October 15
FORT WORTH
CRIME CONTROL
&PREVENTION DISTRICT
• Up to 5%of any budgeted line-item does not need prior approval but form must be sent to City with monthly RFR
• More than 5%of any budgeted line-item must have prior City approval
• An increase in a zero line-item must have prior City approval
• Modifications cannot be made between Direct and Indirect costs
Exhibit F
Request for Budget Modification
Fiscal Year 2016
Date
Submitting Agency Crowley Independent School District
Contact Name
Phone Number and Email
Remit Address
DIRECT COSTS 90% minimum
Budget Category Approved Budget Change Requested Revised Budget
Personnel
Supplies&Equipment
Program Services
Travel and Training
Other Approved
Total Direct Costs
INDIRECT COSTS 10% maximum
Budget Category Approved Budget Change Requested Revised Budget
Personnel
Supplies&Equipment
Operational Services
Travel and Training
Facilities&Utilities
Other Approved
Total Indirect Costs
Modification Narrative (describe in detail what change is for)
I have reviewed this request and certify that the listed modifications are correct.
Authorized Signatory Signatory Title Date
FWPD STAFF USE ONLY
Q Modification Approved QModification NOT Approved
FWPD Staff Signature Date
9/16/2015 M&C Review
Official site of the City of Fort Worth,Texas
CITY COUNCIL AGENDACITORTI�
COUNCIL ACTION: Approved on 9/15/2015
DATE: 9/15/2015 REFERENCE C-27466 LOG NAME: 35AFTER SCHOOL PROGRAMS
NO.: FOR FY 2016
CODE: C TYPE: NON- PUBLIC NO
CONSENT HEARING.
SUBJECT: Authorize Execution of After-School Program Agreements with Fort Worth, Keller, Crowley
and White Settlement Independent School Districts in the Total Program Amount of
$1,600,000.00 for Fiscal Year 2016 (ALL COUNCIL DISTRICTS)
RECOMMENDATION:
It is recommended that the City Council authorize the execution of After-School Program agreements
with Fort Worth, Keller, Crowley and White Settlement Independent School Districts in the total
program amount of$1,600,000.00 to operate After-School Programs at select schools during Fiscal
Year 2016.
DISCUSSION:
National research shows that the time when adolescents are most at risk of being a crime victim or
committing a criminal act is between 3:00 p.m. and 6:00 p.m. on school days. Beginning in Fiscal Year
2001, a multi-disciplinary task force consisting of City officials, school district personnel and related
service providers developed a coordinated program for schools throughout the City of Fort Worth that
have documented juvenile crime problems. This program supplements existing programs and offers
participants a myriad of activities, such as academics, arts, athletics and other enhancement
opportunities. Since its inception, the City of Fort Worth, using fund appropriations from the Crime
Control and Prevention District, has dedicated funding on an annual basis to continue the
program. Although the participating Independent School Districts (ISD) include Fort Worth ISD, Keller
ISD, Crowley ISD and White Settlement ISD, the implemented After-School Programs will be limited
to schools located within the City of Fort Worth.
Each ISD is responsible for the day-to-day administration of the After-School Program. Each ISD is
required to establish program goals and objectives that are measurable and result in desired program
outcomes. The mission of the After-School Program is to provide a safe environment for educational,
physical, and social development.
Funding will be allocated as follows to each ISD in Fiscal Year 2016 on a reimbursement basis:
Fort Worth ISD will receive funding in the amount of $1,300,000.00;
Keller ISD will receive funding in the amount of $125,000.00;
Crowley ISD will receive funding in the amount of $125,000.00; and
White Settlement ISD will receive funding in the amount of $50,000.00.
The Agreements will be effective October 1, 2015 through September 30, 2016.
FISCAL INFORMATION/CERTIFICATION:
The Financial Management Services Director certifies that, contingent upon adoption of the Fiscal Year
2016 Budget by City Council, funds will be available in the Fiscal Year 2016 Budget of the Crime
Control and Prevention District Fund and the Police Department is responsible for verifying the
availability of funds prior to an expenditure being made.
http://apps.cfwnet.org/council_packeUmc_review.asp?ID=21466&counciIdate=9/15/2015 1/2