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Home My WebLink AboutContract 26074 17-21-00AC8 :58 2cVn STATE OF TEXAS § COUNTY OF TEXAS § CITY SECRETARY CONTRACT NO. 7U7 D 7 1 WHEREAS, the City of Fort Worth ("City") and Forefront Golf, Inc. ("Consultant") made and entered into City of Fort Worth City Secretary Contract No. 23565, ("Contract") which was authorized by the City Council by M&C C-16541 on the 13th day of January, 1998; and WHEREAS, the Contract involves professional services for the following project: Renovation Master Planning for Pecan Valley and Meadowbrook Golf Courses ; and WHEREAS, it has become necessary to amend the Contract to include an increased scope of work and/or revised maximum fee. NOW, THEREFORE, City and Consultant, acting herein by and through their duly authorized representatives, enter into the following agreement which amends the contract: 1. Section I of the Contract is amended to include the additional engineering services specified in a letter dated June 9, 2000, a copy of which is attached hereto and incorporated herein, as authorized by the City Council in M & C C-18153 on the 18`h day of July, 2000, a copy of which is attached hereto and incorporated herein. 2. Section V of the Contract is amended to provide for an increase in the maximum fee in the amount of$ 34,640, which is to be paid to Consultant for all work and services under the Contract, as amended, so that the total fee to be paid by City for all work and services shall not exceed the sum of$ 220,376. 3. All other provisions of the Contract that are not expressly amended herein shall remain in full force and effect. Executed on this the day of , AL El�CUkD C fvy k � e Wrl)(1111M, �� o ATTEST: CITE' OF FORT WORTH cLG.c� By: City Secretary o2�_�v Assistant ity Manager APPROVED AS TO FORM CONSULTANT: F"FP-c>� (acLf, It-TL-- (Company t-TL-.(Company Name) i By' - !::�j� ^� Assistant Attorney Name: Title: (Company Address) 101 c=aeaO qw---5 moo. W. �-=vRv 1+1 Contract Authorization A4xjwo-zsL " Z(.°011a Date )�v C-�iL PE(C0G�D Iv��tl( Cr�I(,�'�SI;jM':LSUL'111()�h(/Ji! / / nt Golf Internation.a S T E V E N D . PLUMER June 9, 2000 D E S I G N Mr. Mike Ficke Landscape Architecture Supervisor 4200 South Freeway Suite 2200 Fort Worth, TX 76115 Dear Mike, This letter is to request an Amendment to Forefront Golf, Inc.'s existing contract number 23565, for the preparation of a floodplain study on the Meadowbrook Golf Course for the City of Fort Worth. Our original contract for services did not include this study. Attached is the agreement between Forefront Golf, Inc. and J & E Engineering, Inc. for their services relating to this floodplain study. (Attachment "A") At this point in time, J & E Engineering has not included the services for a COE 404 Permit, however service fee information is noted if the need for a COE 404 Permit is required. The following is a tabulation of the anticipated service fees: Date Collection and Coordination Budget $1,750.00 Topographic Survey Budget $3,750.00 Hydrologic Modeling Lump Sum $3,600.00 Hydraulic Modeling Lump Sum $9,300.00 Storm Water Pollution Prevention Plan Lump Sum $6,500.00 Direct/Reimbursable Cost Budget $1,500.00 Subtotal $26,400.00 FFG 10% Lump Sum $2,640.00 Total Budget $29,040.00 If a COE 404 Permit is needed: Section 404 Permit (Nation Wide Level) Lump Sum $5,600.00 "f (Public Notification Level) Lump Sum $7,200.00 (Public Hearing Level) Lump Sum $16,800.00 The schedule for work to be completed shall be approximately 7 weeks from the notification to begin. This may vary pending on the availability of the site information provided by the City of Fort Worth. If you are in agreement with everything stated above, please sign both copies and return one original to my office. If you have any questions on this matter please call me at 817- 483-7411. I look forward to hearing from you soon. Sincerely, EEC f ^ F1,56 ORE RONT GOLF INTERNATIONAL/Steven D. Plumer Design ►G� Vf Steven . Plumer � �NJ►J, p�`o President By: City of Fort Worth Date ForeFront Golf,Inc. 4101 Green Oaks Blvd.West Suite 141 Arlington,Texas 76016 USA (817)483-7411 Fax(817)483-7620 www.stevendplumerdesign.com .�Y'��'i��."TIi11G�EN6�IN EERS 3610 West Pioneer Parkway, Suite 218 •Arlington, TX 76013 •Office#(817)277-1810• Fax#(817)277-3416 June 5,2000 Mr. Steven D.Plumer ForeFront Golf,Inc. 4101 Green Oaks Blvd West Suite 141 Arlington,Texas 76016 Re: Meadowbrook Golf Course Hydrologic and Hydraulic Evaluation Dear Mr. Plumer: Thank you for considering JE Associates,Consulting Engineers for the above referenced project.Based on our understanding of the project,we propose the following I. SCOPE OF SERVICES A. Basic Services 1. Data Collection and Coordination Budeet:51.750 Meet with the City of Fort Worth and ForeFront Golf staff to determine special requirements,if any,of the proposed project,and to gather or verify information required for analyses and design.This information may include the following: G Owner-Engineer Relationship G Existing Hydraulic Model(HEC-2) G Existing Hydrology(BEC-1/NUDALLAS) G Available Benchmarks G Existing Topography G Proposed Site plan layout and topography Coordination with FEMA and the US Army COE will be necessary to process any collected records, and to satisfy with reasonable confidence that such information is up to date. 2. Toaoersohic Survey Budeet:$3.750 JE Associates will obtain cross sections of the creek and critical measurements of the existing conditions.We anticipate performing the survey without establishing any new benchmarks. Mr. Steven D. Plumer June 5,2000 Page 2 of 4 3. Hydroloeic Modeling Lump Sum: $3,600 JE Associates shall prepare/update the official HEC-I/NUDALLAS hydrologic model,and perform numerical evaluation of the floodwater routing as necessary to determine the discharges within the study area. 4. Hydraulic Modeling Lump Sum: $9,300 JE Associates shall prepare/update the official HEC-2,water surface profiles computer model,and perform numerical evaluation of the floodwater flow as affected by the proposed activities. Specific information required for analyses and design include:velocities and effects of changes in geometry. 5. Storm Water Pollution Prevention Plan(SW3P) Lump Sum: $6,500 On behalf of the City,JE Associates will prepare an EPA,Notice of Intent(NOI)permit application,and coordinate these requirements with ForeFront Golf during the preparation of re-grading plans.Included in this undertaking is the preparation of Erosion Control measures. B. Direct/Reimbursable Cost Budget: $1,500 Other cost items to be budgeted for this project include filing fees,expedited deliveries,reproduction(blue line prints and spec books),mileage,review plans,etc.The amount provided is based on our experiences with other projects,and is presented so that your total project budget information can be as comprehensive and detailed,as you need it. 11. COMPENSATION In consideration for the Professional Services provided,JE Associates shall be compensated in accordance with the following: G Billing statements will be submitted on a monthly basis requesting payments on a"percentage complete" of each lump sum item. G Payments are due within 30 days of invoice date. G Applicable non-labor expenses shall be billed as Direct/Reimbursable Cost. G Budgeted amounts shall be billed in accordance with our established rate schedule,copy attached. G Additional services,items not identified in,or specifically excluded from this scope, shall be billed at our established rate schedule(e.g.filing fees,expedited deliveries,reproduction,mileage,etc.). The fees do not include any services due to changes in direction,or beyond our control.Additional services due to such changes will be compensated in accordance with our established rate schedule. HP Mr. Steven D. Plumer June 5,2000 Page 3 of 4 RATESCHEDULE Additional Engineering Services: PERSONNEL HOURLY BILLENGY RATE Principal—Planning/Design Engineer $100.00 Project Manager $90.00 Civil Engineer(E.I.T.) $65.00 Engineering Technician $50.00 Administrative Assistant $40.00 Secretary/Typist $30.00 Soil Testing(verification of soil compaction density) $75.00/Sample Perform periodic site visits to observe specific construction activities $90.00/Hr. Blue Line Prints(Reimbursable Expenses) AT COST Reproducible Plan Documents(i.e.:Mylar,Vellums,ect...) AT COST RECAP Data Collection and Coordination Budget: $1,750 Topographic Survey Budget: $3,750 Hydrologic Modeling Lump Sum: $3,600 Hydraulic Modeling Lump Sum: $9,300 Storm Water Pollution Prevention Plan Lump Sum: $6,500 Direct/Reimbursable Cost Budget: $1,500 Total: $26,400 The Consultant will bill the Client monthly for any and all cost incurred during a particular month. The Client shall promptly process any and all invoices/bills,received from Consultant,for payment to the Consultant. Payment to the Consultant shall not be delayed more than a period of thirty(30)days from the date Client receives Document Submission from the last Phase of project. If payment to the Consultant is received after a period of thirty(30)days, the Client shall pay the Consultant a one and one-half percent per month(1-1/2%/month)additional cost(Late Payment Fee)of the amount shown on any one particular invoice. Subsequent invoices/bills submitted to the Client shall show such"Late Payment Fee"charged to the Client. utRcJG`?D 0 Mr.Steven D.Plumer June 5,2000 Page 4 of 4 We appreciate the opportunity to submit this proposal to ForeFront Golf,Inc. and the City of Fort Worth. We are ready to begin work immediately,upon your authorization. We are looking forward to working with you and other members of the team toward the successful completion of this project. Should this proposal meet with your approval,please sign and return one(1)copy for our files. Respectfully submitted, J•E&Associates r #utierrE.OF PROPOSAL By signing this document,the Owner/Agent accepts this Proposal. Signature Date City of Fort Worth, Texas OVagor and Council Communication DATE REFERENCE NUMBER I LOG NAME PAGE 7/18/00 C-18153 80FOREFRONT 1 of 2 SUBJECT AMENDMENT TO THE PROFESSIONAL SERVICES AGREEMENT WITH FOREFRONT GOLF, INC. FOR MASTER PLANNING OF THE MEADOWBROOK GOLF COURSE RECOMMENDATION: It is recommended that the City Council authorize the City Manager to execute an amendment to the existing engineering agreement with Forefront Golf, Inc. in the amount of $34,640 for the preparation of a floodplain study and federal permit applications for the proposed renovation of greens and tees at Meadowbrook Golf Course. DISCUSSION: On January 13, 1998 (M&C C-16541) the City Council authorized the award of an engineering agreement to Forefront Golf, Inc. in the amount of $186,000 for golf course architectural and engineering services for proposed renovations to Meadowbrook and Pecan Valley `River' Golf Courses. A plan was submitted to the Engineering Department for review in late January 2000. The Parks & Community Services Department was notified that a floodplain study was required to determine if the proposed renovation work within the floodplain would cause an adverse flooding impact to adjacent residential properties in the floodplain corridor at Meadowbrook Golf Course. The original professional service agreement with Forefront Golf, Inc. did not include a floodplain study in the scope of services. In mid-June, Forefront Golf, Inc. submitted a proposal in the amount of $34,640, to conduct the floodplain study and process the required Corps of Engineers Section 404 Permit. Staff has determined this fee to be fair and reasonable. Forefront Golf, Inc. is in compliance with the City's M/WBE ordinance by committing to an additional 76% M/WBE participation on this amendment. Meadowbrook Golf Course is located in COUNCIL DISTRICT 4. City of Fort Worth, Texas "ayor and Council Communicaflon DATE REFERENCE NUMBER LOG NAME PAGE 7/18/00 C-18153 80FOREFRONT 2 of 2 SUBJECT AMENDMENT TO THE PROFESSIONAL SERVICES AGREEMENT WITH FOREFRONT GOLF, INC. FOR MASTER PLANNING OF THE MEADOWBROOK GOLF COURSE FISCAL INFORMATION/CERTIFICATION: The Finance Director certifies that funds are available in the current capital budget, as appropriated, of the Golf Capital Projects Funds. LW:I Submitted for City Manager's FUND ACCOUNTI CENTER I AMOUNT. CITY SECRETARY Office by: (to) Libby Watson 6183 CITY Originating Department Head: Richard Zavala 5704 (from) GC16 541200 080160520120 $34,640.00 Additional Information Contact: Richard Zavala 5704