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HomeMy WebLinkAbout1987/09/29-Agenda-Pre-CouncilA G E N D A PRE-COUNCIL MEETING Tuesday, September 29, 1987 9:00 A.M. PRE-COUNCIL CHAMBER FOR ACTION TODAY 1) Request for Use Agreement and Waiver of Rental Fees -Fort Worth International Airfest -Fort Worth Meacham Field (M&C C-10557) -Rod Bremby, Assistant to the City t1anager (10 Min.) 2) Questions/Answers Concerning Current Agenda Items -Douglas Hannan, City Manager ( 5 Min.) FOR DISCUSSION ONLY 3) Planning and Naming of the Fuller Garden at the Botanic Garden (I.R. No. 7220) -Ramon Guajardo, Assistant City Manager (15 Min.) 4) Neighborhood Housing Services (NHS) Expansion-Site Selection (I.R. No. 7219) -Sandra Gonzales, Hous i ng and Human Services Director (10 Min.) 5) Temporary Reciprocal Aid Agreement with Haltom City (I.R. No. 7222) -Bob Terrell, Assistant City Manager ( 5 Min.) The Meeting ends at 9:55 a.m. To add or make revisions, please call the City Manager•s Office, 870-6140, before 3:00 P.M.,.Monday, September 28, 1987 The purpose of the Pre-Council Conference held prior to a regular City Council Meeting is to all ow the Mayor and Council members to discuss i nfor- mally items on the agenda and to secure infonnation from the City Manager and the staff. Although the meeting is open to the public, citizens are requested to reserve comments and questions for the subsequent Council meeting so they will be a part of the pub l ic record. OFFICIAL RECORD CITY SECRETARY · \A URTH, TEX. PRE-COUNCIL MEETING SEPTEMBER 29, 1987 COUNCIL CHAMBER ABSENT: Councilmen Gilley, Lancaster, and Zapata ITEMS: 1. REQUEST FOR USE AGREEMENT AND WAIVER OF RENTAL FEES -FORT WORTH INTERNATIONAL AIRFEST -FORT WORTH MEACHAM FIELD (M&C C-10557) -ROD BREMBY, ASSISTANT TO THE CITY MANAGER Rod Bremby, Assistant to the City Manager, reviewed the proposed agreement for use of Meacham Field by Fort Worth International Airfest (F.W.I.A.). The agreement would permit F.W.I.A. to use Meacham Field on Saturday, October 17 and Sunday, October 18. The agreement is contingent upon several factors, including FAA approval and provision of adequate damage and liability insurance. Councilman Murrin asked Mr. Bremby where other planes would land during the Airfest activities. Diana Ringler, a representative of F.W.I.A., indicated that the airport will be closed from 12:30 p.m. to 6:30 p.m. on both Saturday and Sunday; therefore, planes will not be permitted to land. Provisions have been made, however, to accomodate emergencies and the arrival of dignitaries. 2. QUESTIONS/ANSWERS CONCERNING CURRENT AGENDA ITEMS -DOUGLAS HARMAN, CITY MANAGER Councilman Garey Gilley asked that the M&C's dealing with development fee increases (M&C G-7206 and M&C G-7255) be carried over to another meeting. Ann Diveley, Assistant to the City Manager, informed Council that because of reassessments by TAD, forty-eight property owners would be temporarily deleted from the downtown improvement district assessment rolls. Consequently, a new hearing will be held for those forty-eight property owners once new tax notifications have been sent. Regarding assignment pay for Community Relations Officers, Councilman Williams questioned the need for this additional pay. Chief Windham indicated that Community Relations Officers are responsible for coordinating community meetings in an entire division. These meetings relate to issues such as neighborhood crime problems and crime prevention. Mr. Williams asked Chief Windham if these duties were not simply a part of the officers' jobs. Chief Windham explained that the officers are essentially on call to their communities at all times. City Manager Douglas Harman stated that the assignment pay gives the Police Department flexibility and allows the assignment of additional responsibility without a permanent pay increase. Councilwoman Webber asked if the Community Relations Officers are eligible for rank increases and promotions. Chief Windham explained that Community Relations Officers are eligible for promotions, but that once an officer is promoted, another officer moves into the Community Relations position. Judson Bailiff, Finance Director, briefly explained several purchasing M&C's in which bids were awarded to out-of-town businesses. Because of the way costs were estimated, the out-of-town firms actually submitted the lowest bids. 3. PLANNING AND NAMING OF THE FULLER GARDEN AT THE BOTANIC GARDEN (I.R. NO. 7720) -RAMON GUAJARDO, ASSISTANT CITY MANAGER Ramon Guajardo, Assistant City Manager, informed Council of a proposal for the construction and endowment of a new garden at the city's Botanic Garden. If approved, the garden will be built from funds contributed to the Fort Worth Garden Club, Inc. by the Fuller Foundation and will be named ''Fuller Garden" in honor of Mrs. Adelaide Fuller. Assistant Park and Recreation Director David Nivens explained that the proposed garden is similar to other Old South gardens with passive, meandering walks. The garden will appear complete with the construction of the first phase, and other phases will be added as funds are available from the Fuller Foundation. Mr. Nivens stressed that the garden will be supported completely by funds from the Fuller Foundation; therefore, no city funds will be required for maintenance. The concept for the garden is presented to Council in acc ordance with the city's proposed gift policy, which calls for preliminary Council approval of the concept prior to development of acrhitectural plans. Councilman Williams asked Mr. Guajardo if the wording of the informal report ( I.R. 7219) with regard to architectural plans and construction will cause problems for the city in the future. City Manager Douglas Harman indicated that the real issue is how Council wants to handle acceptance of gifts to the city and how the various Foundations might react to Council's policy. Mr. Williams indicated that it is not his intention to discourage gifts to the city from private donors. He asked City Attorney Wade Adkins for his opinion on the matter of gift acceptance. Mr. Adkins suggested that there are two possible types of gifts. The first consists of gifts of money which would go into the city's treasury. Use of these funds on special projects would require conformance to standard purchasing procedures. The second type of gift consists of projects that are privately built, in which case the donor is not legally required to follow the city's purchasing procedures. Councilman Williams asked Mr. Nivens how much money has been donated to the Botanic Garden in the past. Mr. Nivens indicated that over the last five to eight years, $10-$12 million has been donated. Councilman Murrin asked for further clarification on the gift policy, particularly with regard to the issue of accepting money versus accepting a completed project. 4. NEIGHBORHOOD HOUSING SERVICES (NHS) EXPANSION -SITE SELECTION (I.R. NO. 7219) -SANDRA GONZALES, HOUSING AND HUMAN SERVICES DIRECTOR Sandra Gonzales, Housing and Human Services Director, informed Council of plans for expansion of Neighborhood Housing Services into the Near Northside and for the gradual phasing down of NHS in the Polytechnic area. The contract between the city and Neighborhood Reinvestment Corporation (NRC). the national organization with NHS is affiliated. requires $50.000 of CBDG funds from the city with $20.000 from NRC. The expansion contract between the City of Fort Worth. NHS and NRC was executed on September 4. 1987. Planning and organizing of the Near Northside area will begin once a Development Coordinator is recruited. Councilman Williams asked Ms. Gonzales how the Polytechnic area will be affected by the phasing down of NHS. Ms. Gonzales indicated that although NHS in Polytechnic is phasing down in terms of CBDG funding. some level of services will be maintained. Councilman Williams indicated that he does not want NHS to phase down in Polytechnic. Ms. Gonzales indicated that the city had already entered into a mutual agreement with NHS to move into new neighborhoods. Councilman Murrin stressed the need for having NHS move around to other neighborhoods. although he stated that the progress in Polytechnic should contine to be monitored. Ms. Gonzales indicated that it will be at least nine months before NHS is ready to move into the Near Northside. City Manager Douglas Harman stated that there are many neighborhoods in the city that could benefit from NHS. and unfortunately funds are limited. 5. TEMPORARY RECIPROCAL AID AGREEMENT WITH HALTOM CITY (I.R. NO. 7222) -BOB TERREL. ASSISTANT CITY MANAGER Bob Terrell. Assistant City Manager. explained the proposed temporary reciprocal aid agreement between the Fort Worth and Haltom City Fire Departments. The agreement is necessary because of joint construction on North Beach Street. from Fossil Creek Boulevard to Western City Boulevard. which makes it difficult for each city to provide fire protection service within its respective jurisdiction. This mutual aid agreement will be in effect until the reopening of North Beach Street. which is anticipated to be in December 1988. Chief McMillen indicated that the proposed agreement is a supplement to the regular reciprocal aid agreement.