HomeMy WebLinkAboutOrdinance 21975-11-2015 ORDINANCE NO.21975-11-2015
AN ORDINANCE INCREASING THE ESTIMATED RECEIPTS AND
APPROPRIATIONS IN THE AIRPORTS GAS LEASE CAPITAL PROJECT
FUND IN THE AMOUNT OF $2,300,000.00, FROM AVAILABLE FUNDS, FOR
THE PURPOSE OF CONSTRUCTION OF THE ADMINISTRATION BUILDING
AT MEACHAM INTERNATIONAL AIRPORT; PROVIDING FOR A
SEVERABILITY CLAUSE; MAKING THIS ORDINANCE CUMULATIVE OF
PRIOR ORDINANCES; REPEALING ALL ORDINANCES IN CONFLICT
HEREWITH;AND PROVIDING AN EFFECTIVE DATE.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FORT WORTH,
TEXAS:
SECTION 1.
That in addition to those amounts allocated to the various City departments for Fiscal Year 2015-2016 in the
Budget of the City Manager, there shall also be increased estimated receipts and appropriations in the
Airports Gas Lease Capital Project Fund in the amount of $2,300,000.00 from available funds, for the
purpose of construction of the Administration Building at Meacham International Airport.
SECTION 2.
That should any portion, section or part of a section of this ordinance be declared invalid, inoperative or
void for any reason by a court of competent jurisdiction, such decision, opinion or judgment shall in no way
impair the remaining portions, sections, or parts of sections of this ordinance, which said remaining
provisions shall be and remain in full force and effect.
SECTION 3.
That this ordinance shall be cumulative of Ordinance No. 21873-09-2015 and all other ordinances and
appropriations amending the same except in those instances where the provisions of this ordinance are in
direct conflict with such other ordinances and appropriations, in which instance said conflicting provisions
of said prior ordinances and appropriations are hereby expressly repealed.
SECTION 4.
This ordinance shall take effect upon adoption.
APPROVED AS TO FORM AND LEGALITY:
Grant Jordan,Assistant City Attorney ary J. er Cif ecretary
ADOPTED AND EFFECTIVE:November 17,2015
Ordinance No.21975-11-2015
Page 1 of 1
Mayor and Council Communication Map
Jd ,
jf
r
i
N
INJ
S
E 287
2:8 73
f t.
p i l r• -.
��� eft
p`
4 w ,„
jf
19410.
Fort t M&qh 1� 4
ER
ry p�
t 87 r
w1�{ r
AA
J
y 1
f
U „ k_ �q St 1 01
�x t�
.. NE ' I p
1�
�' �i li
.._:�
m Ir}fit
/ l �WTI
r
xrp C r +�K'w f, R6
a 0 q v r ,
NN fI { pp
,» r
i�u�
r � 1 f
r�
� .
City of Fort Worth, Texas
Mayor and Council Communication
COUNCIL ACTION: Approved on 11/17/2015 - Ordinance No. 21975-11-2015
DATE: Tuesday, November 17, 2015 REFERENCE NO.: C-27536
LOG NAME: 55FTW ADMIN BLDG FUNDING 2
SUBJECT:
Authorize a Change in Scope for the Meacham Administration Building Renovation Project to Include a
Customs Facility, Enhancements to Tenant Spaces and Additional Temporary Trailer Facility Costs,
Authorize Use of Revenue Derived from Mineral Leases on Airport Property in an Amount Up to
$2,300,000.00 to Fund Costs Associated with this Project at Fort Worth Meacham International Airport for a
Revised Total Project Amount of$21,435,898.50, Authorize Execution of Change Order No. 2 to City
Secretary Contract No. 46343 with Imperial Construction, Inc., to Increase the Owner's General
Contingency Allowance in an Amount Up to $1,800,000.00 and Adopt Appropriation Ordinance (COUNCIL
DISTRICT 2)
RECOMMENDATION:
It is recommended that the City Council:
1. Authorize the use of unappropriated revenue derived from mineral leases on City-owned airports in the
amount of$2,300,000.00 to fund project costs associated with the Meacham Administration Building
Renovation Project at Fort Worth Meacham International Airport;
2. Adopt the attached appropriation ordinance increasing the estimated receipts and appropriations in the
Airports Gas Lease Capital Project Fund in the amount of$2,300,000.00 from available funds; and
3. Authorize execution of Change Order No. 2 to City Secretary Contract No. 46343 with Imperial
Construction, Inc., to increase the Owner's General Contingency Allowance in an amount up to
$1,800,000.00.
DISCUSSION:
On May 11, 2010 (Mayor and Council Communication [M&C] C-24215), the City Council authorized an
Architectural Services Agreement (City Secretary Contract [CSC] No. 40243) with Hahnfeld, Hoffer and
Stanford in the amount of$247,875.00 for the initial programming and schematic design to renovate and
expand the Meacham Administration Building at Fort Worth Meacham International Airport (Meacham).
Once a basic design was selected, amendments to the contract in the amount of$1,723,178.00 were
executed to fully develop the design, bringing the total contract amount to $1,998,548.00.
On December 9, 2014 (M&C C-27131), the City Council authorized a Construction Contract (CSC No.
46343) in an amount not to exceed $15,872,750.00 with Imperial Construction, Inc., for the construction of
the Meacham Administration Building Renovation Project (Project). This M&C also rescinded M&C
C-27061, which authorized a Construction Contract with Williams Scotsman, Inc., in an amount up to
$680,000.00, to provide site work for the placement of temporary modular buildings. Change Order No. 1
was on implemented August 28, 2015, to revise glazing specification and associated details as a no cost
change.
Logname: 55FTW ADMIN BLDG FUNDING 2 Page 1 of 3
The purpose of this M&C is to appropriate revenue to fund additional project costs, which include, but are
not limited to, costs associated with the construction of a new U.S. Customs facility, modification of tenant
space to realize a more efficient layout, and an increased demand for tenant space not previously
programmed to be finished-out, as well as to increase the Owner's General Contingency Allowance
(Allowance). The Allowance will be used to pay Imperial Construction Inc., to construct a new U.S.
Customs facility and finish-out tenant spaces that were added to the Project after the construction
bid. The Allowance is also used to offset the cost of construction issues associated with the Project. For
example, this Project is adjacent to a TxDOT and Aviation Department funded Taxilane project, which
serves new hangars north of the Administration Building. Modifications to the Project are required due to
underground utilities and other infrastructure within the Taxilane project, that touch the Administration
Building project, not being located as anticipated at the time of the design of these projects.
The expansions, improvements and additional finish-outs will improve leasable space at the airport and
increase the revenue of the Administration Building. Meacham Airport is also in the process of becoming
a Customs User Fee Airport, which would allow international private flights to clear Customs at 24 hours a
day, 7 days a week. After the Project went to bid, it was determined that Meacham would see a significant
cost reduction in total construction costs of a new Customs facility if it could be integrated into the
Meacham Administration Building and become part of the Project. Recent stand-alone Customs facilities
at other airports have cost up to $1.4 million. The current construction estimate to have the Customs
facility integrated into the Project is anticipated to cost $500,000.00. The Customs facility will serve all
airport tenants and increase business opportunities for the City of Fort Worth.
The amount of$1,800,000.00 will be added to the Allowance by executing Change Order No. 2 to City
Secretary Contract No. 46343 with Imperial Construction, Inc. The additional $500,000.00 will be used to
cover material testing, utilities, Information Technology Services (ITS), furniture, fixtures and equipment
(FF&E), Property Management Staff, Art and other contingency costs. Any remaining funds in the
Allowance at the conclusion of the Project will be retained by the City. This M&C, in an amount up to
$2,300,000.00, will bring the total Project amount to $21,435,898.50.
The construction began on March 2, 2015 and the estimated completion date is August 17, 2016. The
operating impact for Fiscal Year 2016 will be $25,000.00 and for Fiscal Year 2017 is approximately
$300,000.00.
Subject to approval of this M&C, appropriations for this Project will consist of the following:
Design _ �F__ $ 1,971,593.00
Design Administration _ _ ~__1 $ 26,955.00
(� � Design Tota_IF$ _1,998,548.00
Construction (Including General Contingency_ Allowance) $ 15,8_72,750.00
dd
t n to General Contingency Allowance: Customs and
Tenant Finish-Out Construction (Included in Change Order
No. 2) $ _1,800,000.00
Material Testing, Utilities, ITS, FF&E, Staff, Art, Contingency_ $ 1,764,600.50
Construction Total__ $ 19,437,350.50
PROJECT TOTAL $ 21,435,898.50
This Project is funded from the Airports Gas Lease Project Fund:
Fund_^ � �_ __
Airports Gas Lease Capital Project Fund `$21,435,898.50
Logname: 55FTW ADMIN BLDG FUNDING 2 Pace of I
Below is the Total Cost of Ownership for Administration Building at Fort Worth Meacham International
Airport:
0esign and Construction $21,435,898.50
Operations $13,236,750.00 _
Maintenance Reserves $7,936,125.00
System Upgrades $6,348,900.0_0_
otal Cost of Ownership $48,957,673.501
M/WBE OFFICE — Imperial Construction, Inc., is in compliance with the City's BDE Ordinance by
committing to an additional 10 percent MBE participation on this Change Order No. 2.
This Project is located in COUNCIL DISTRICT 2 at Fort Worth Meacham International Airport (Mapsco
48T) but will serve Fort Worth residents of ALL COUNCIL DISTRICTS.
FISCAL INFORMATION /CERTIFICATION:
The Financial Management Services Director certifies that upon approval of the above recommendations
and adoption of the attached appropriation ordinances, funds will be available in the current capital
budget, as appropriated, of the Airports Gas Lease Capital Project Fund. The Airports Gas Lease Capital
Project Fund has unappropriated receipts in the amount of$4,164,130.00. After appropriations for this
Project, remaining unappropriated receipts will be $1,864,130.00.
FUND IDENTIFIERS (FIDs):
TO
Fund Department Account Project Program Activity Budget Reference # Amount
ID -- I ID Year Chartfield 2
2&3 59302 0550435 4 C01527 C08180 $2,300,000.00
3 593021 0550435 5330201 C01527 C08180 $2,300,000.00
FROM
Fund Department Accouni Project Program Activity Budget Reference # Amount
ID ID Year Chartfield 2
2 59302 0550435 4623001 C01527 UN9200 $2,300,000.00
59302 0550435 5740010 C01527 C08180 $1,800,000.00
CERTIFICATIONS:
Submitted for City Manager's Office by: Fernando Costa (6122)
Originating Department Head: Bill Welstead (5402)
Additional Information Contact: Ruseena Johnson (5407)
Logname: 55FTW ADMIN BLDG FUNDING 2 Pacra of