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HomeMy WebLinkAbout1993/09/21-Agenda-Pre-Council PRE-COUNCIL MEETING TUESDAY, SEPTEMBER 21, 1993 8:30 A.M. PRE-COUNCIL CHAMBER 1) Responses to M&C's Continued from a Previous Week a) M&C C-13986 - Purchase of a Customer Information and Billing System and Acquisition of Consultant Services (Confd from 9-7-93 by Council - Groomer responding) b) M&C C-13992 - Contract with Silver Creek Construction, Inc., for Meacham Airport Joint Sealing,Runway 16L/34R(Cont'd from 9-14-93 by Meadows - Guajardo responding) c) M&C C-13999 - Demolition of Substandard Structures at 41 Locations by Multiple Vendors for the City Services Department (ConYd from 9-14-93 by Council - Guajardo responding) 2) Questions Concerning Current Agenda Items - Bob Terrell, City Manager 3) Discussion of Ordinance Amending Employees' Retirement Fund of the City of Fort Worth - Wade Adkins, City Attorney 4) Design Competition for the Beautification and Urban Design of I-30 - Mayor Kay Granger 5) Greater Southwest International Airport - Sale Proceeds (I.R. 7759) Ramon Guajardo, Assistant City Manager 6) City Council Requests for Future Agenda Items The Pre-Council Meeting is scheduled to end at 9:45 a.m. THE PURPOSE OF A PRE-COUNCIL MEETING HELD PRIOR TO A REGULAR CRY COUNCIL MEETING IS TO ALLOW THE MAYOR AND COUNCIL MEMBERS TO INFORMALLY DISCUSS ITEMS ON THE AGENDA AND TO SECURE INFORMATION FROM THE CITY MANAGER AND THE STAFF.ALTHOUGH THE MEETING IS OPEN TO THE PUBLIC,CITIZENS ARE REQUESTED TO RESERVE COMMENTS AND QUESTIONS FOR THE SUBSEQUENT COUNCIL MEETING SO THEY WILL BE A PART OF THE PUBLIC RECORD. "This facility is wheelchair accessible. For accommodations or sign interpre please call{he City Managiees Office at 871-6140,48 homy in advance" OFRC r II IML CITY METARY Lf T. WORTH, TEL NOTES FROM SEPTEMBER 21, 1993 PRE-COUNCIL AND COUNCIL MEETINGS FOR SEPTEMBER 22, 1993 CITY MANAGER'S STAFF MEETING PRE-COUNCIL 1. Responses to M&C's Continued from a Previous Week a) M&C C-13986 - Purchase of a Customer Information and Billing System and Acquisition of Consultant Services. ACM Groomer stated that staff needs additional time to properly address Council's privatization concerns, and asked that this M&C be continued for two additional weeks. ACTION: During Council meeting, this M&C was continued for two weeks. b) M&C C-13992 - Contract with Silver Creek Construction, Inc. , for Meacham Airport Joint Sealing, Runway 16L/34R. SUMMARY: ACM Groomer stated that staff has verified Silver Creek's credentials, and has letters of reference from TexDOT and D/FW Airport. The company is strong financially, and is bondable. COUNCIL: Mr. Silcox verified that Silver Creek's bid will repair the linear feet specified in the bid, and the amount of work can then be increased. He also expressed concern that perhaps staff should watch the other two vendors, since their bids came in so high. Ms. Woods asked if we can require them to complete the work before being paid. STAFF: ACM Groomer responded affirmatively to Mr. Silcox, and stated that Silver Creek will be required to meet our standards. To Ms. Woods he stated that we cannot withhold payment until the work is completed, but that the contract allows only 20 working days, so the work may be completed before they are paid anyway. ACTION: None. c) M&C C-13999 - Demolition of Substandard Structures at 41 Locations by Multiple Vendors for the City Services Department. SUMMARY: ACM Guajardo stated that this M&C was delayed only because staff had notified the property owners that this M&C would be considered on 9/21/93 . He further stated that one vendor may question why he was eliminated, and the reason for his elimination is that he did not submit the required 1 OFFICIAL RECOON CITY SECZETARY FT. WORTH, TEX. documentation. ACTION: None. 2 . Questions Concerning Current Agenda Items a) M&C G-10338 - Confirm the Emergency Purchase of Environmental Clean-Up Services from Emtech Environmental Services for a Hazardous Materials Discharge from the Texas & Pacific Warehouse. COUNCIL: Mr. Lane asked if we could be reimbursed for this cost. STAFF: ACM Groomer replied that staff will pursue reimbursement, and that we have annual agreements with several firms for environmental clean-up services, of which Emtech is one. ACTION: None. b) M&C C-14000 - Personal Services Agreement for Representation in Washington, D.C. COUNCIL: Mr. Lane asked how long Jeff Richard has been associated with the City of Fort Worth. Mayor Granger expressed her desire to have Mr. Richard come to Fort Worth to meet with Council, and make a presentation. Mr. Meadows stated that the City has hired specialized lobbyists on a project-by-project basis, but that Mr. Richard is our day-to-day representation. Mr. Lane asked if staff is receiving the periodic reports that we should be receiving from Jeff, and if Jeff has been monitoring the EDA grant since 1991. STAFF: ACM Boswell stated that Mr. Richard has been associated with the City since 1985, and has been our Washington representative since 1991. He further stated that staff receives grant information on a regular basis, and pertinent judicial decisions and legislation as they occur. Joe Paniagua added that this information is not always forwarded to Council directly, but that Mr. Richard makes an annual presentation to Council that includes specific legislative issues. ACM Boswell stated that Mr. Richard monitors everything affecting Fort Worth, including the EDA grant. COUNCIL: Mayor Granger stated that Council can delay this item until Jeff can come to Fort Worth and make a presentation to Council. ACTION: Ask Jeff Richard to come to Fort Worth and make a presentation to Council on October 5, 1993 . OFEMT 2 CITY SEVETARY FT. WORTH! Tc . c) Mr. Silcox stated that a neighborhood in his district asked for street lights and specifically asked for wooden poles; now they don't like the wooden poles, and would like them replaced with steel poles. He asked what the current policy is regarding replacement of poles, and if we charge the citizens for the replacement poles. ACTION: ACM Groomer to notify Mr. Silcox of the current policy for replacing poles. 4. Design Competition for the Beautification and Urban Design of I-30. SUMMARY: Elaine Petrus and John Nelson presented the concept for the design competition, and asked for $30, 000 from the City to provide $10, 000 to each of the three firms to compete in the design. They stated that the SDHPT has been approached to provide the funds, but have been told that if the SDHPT can provide the funds, they will not be available for 3-6 months. COUNCIL: Mayor Granger expressed her support of the competition, and stated that the two possible sources for the $30, 000 are either contingency funds, or General Fund reserves. Mr. Silcox asked what specifically the $30, 000 would be used for, to which Mayor Granger responded that the funds will pay the three firms' expenses related to the design. Mr. Silcox stated that he would like to see what the City would be paying for, and asked if it would be possible for the City to be reimbursed by the SDHPT. STAFF: Mr. Nelson responded that he has examples of the type of work that the firms will be developing that he can share with Council. He also stated that they will request reimbursement from the SDHPT. COUNCIL: Ms. Haskin asked if there would be further citizen input into the process. STAFF: Elaine Petrus stated that a 3-member selection committee will make the final decision for selecting the design. COUNCIL: Mayor Granger verified that approval of the $30, 000 would not commit the City to further funds in the future. She also asked whether five Councilmembers agreed to have staff bring forward an action item for the $30, 000 for next week's agenda. ACTION: Staff to bring forward an action item for the $30, 000 design competition for next week's agenda (9/28) . OFFICIAL RECORD CITY SECRETARY 3 FT. WORTH, TEL lop 5.Greater Southwest International Airport-Sale Proceeds (I.R. 7759) SUMMARY: ACM Guajardo presented to Council I.R. 7759, which summarized the proceeds of the GSIA sale, the original priorities established by the Council at the time of the sale for the uses of the funds, and the amount scheduled to come in through 1998 . He stated that he will bring forward a report reflecting the projects at the three airports on which the $9. 6m has been spent. COUNCIL: Mayor Granger asked if Council would like to see a report of all past projects that the funds have been spent on. Mr. Silcox stated that he would like to know how much more money is coming in, and if it could be earmarked for Meacham Airport. STAFF: ACM Guajardo verified that it would be sufficient to provide Council with a report reflecting the projects on which the $9. 6m has been spent, as well as the options for future uses of the remaining $6.3m still to be received. He further stated that future projects will depend on Council policy, and that, according to the original priorities established by the Council in 1979, the majority of the remaining funds to be received should go to the General Fund to repay the subsidies provided to the Aviation Fund. He stated that Council can change the policy, if it so desires. COUNCIL: Mr. Silcox stated that he has concerns, and will give them to Councilmembers in writing. Mayor Granger asked the amount of the subsidy provided to Spinks Airport. STAFF: ACM Guajardo stated that the subsidy is not currently broken down by airport, but staff can allocate a percentage of administrative costs and determine the amount of subsidy provided to Spinks Airport. ACTION: Provide report to Council reflecting the projects on which the $9. 6m from GSIA payments has been spent; and the options for future uses of the remaining $6. 3m still to be received. Provide Council with the amount of subsidy provided to Spinks Airport. 3. Discussion of Ordinance Amending Employees' Retirement Fund of the City of Fort Worth. SUMMARY: Wade Adkins presented the two ordinances that could be used to the amend the Employees' Retirement Fund, and stated that both ordinances include the increase in the multiplier to 2 . 63%, but that they differ in the handling of the 25 and Out plan implementation. He stated that staff recommends using the second ordinance. OFFICIAL RECORD 4 CITY SECRETARY FT. WORTH, TEX. A1W COUNCIL: Mayor Granger encouraged Council to adopt the second ordinance. Ms. Woods asked if the Retirement Fund is subsidizing the 25 and Out plan. STAFF: Mr. Adkins responded that the Actuary has stated that if the 25 and Out plan were not implemented, the multiplier could be increased to 2.70%. COUNCIL: Mr. Meadows stated that the second ordinance affords the proper process established by ordinance for amending the Retirement Fund, and that he supports the second ordinance. He also stated that Council has allocated the funds to treat one employee group differently than the others, and that Council has the obligation to review other benefit enhancement options over the next 30 days. He recommended approving the second ordinance, and asking the Retirement Board to present other options from the Actuary. Mayor Granger expressed concern about the changes in numbers received from the Retirement Board. Mr. Silcox suggested a comprehensive review of other employee groups, including staffing, salaries, equipment, and benefits over a period of time (rather than 30 days) by a Council committee. ACTION: None. 6. City Council Requests for Future Agenda Items ACTION: a) Mayor Granger asked for an executive session with the City Manager regarding personnel on next week's agenda. ACTION: b) Mayor Granger also requested a discussion of the ACT jobs plan and what steps Council wants to take to be on the agenda in two weeks (October 5th) . She requested that ACT's proposal be sent to Councilmembers in next week's packet. ACTION: c) Ms. Woods requested that the City's No Smoking enforcement policy be included on next week's agenda. Specifically, she would like to know how it is being enforced, and if it is not being enforced, why not. d) Mr. Meadows requested a review of the DBE Advisory Committee relative to what extent the ethics code affects the committee and if the members would be disqualified from bidding. ACTION: Wade Adkins to look into this issue and report back to Council. e) ACM Boswell stated that staff would like the DBE Advisory Committee to be on board by October th and mentioned OFFICIAL RECOCIRD 5 CITY SECRETARY FT. WORTH, TEX. „ftk that the Council DBE Committee still needs to be selected. ACTION: None. f) Mayor Granger stated that she would like to know if we could fund the Fire Department's uniform allowance, since the uniforms may not come in until later in the fiscal year. ACTION: ACM Guajardo stated that staff will provide a report next week (9/28) that includes the cost of providing half of the annual clothing allowance, and how long staff anticipates it will take to receive the new uniforms. COUNCIL MEETING VI. Items to be Withdrawn from the Consent Agenda M&C L-11331 - Sale of City Owned Surplus Property, 2500 Block of Tierney Road to Mrs. Quinetta Jones; M&C L-11335 - Sale of City Owned Surplus Property, 2500 Block of Tierney Road to Mrs. William E. Harris Rambo; and M&C C-14000 - Personal Services Agreement for Representation in Washington, D.C. were withdrawn from the consent agenda by ACM Boswell. VII. Items to be Continued or Withdrawn M&C L-11331 - Sale of City Owned Surplus Property, 2500 Block of Tierney Road to Mrs. Quinetta Jones was continued for one week by ACM Boswell. M&C L-11335 - Sale of City Owned Surplus Property, 2500 Block of Tierney Road to Mrs. William E. Harris Rambo was continued for one week by ACM Boswell. M&C C-13986 - Purchase of a Customer Information and Billing System and Acquisition of Consultant Services was continued for two weeks by ACM Boswell. M&C C-14000 - Personal Services Agreement for Representation in Washington, D.C. was continued for two weeks by ACM Boswell. ACTION: Continue M&C's L-11331 and L-11335 for one week (until 9/28) , and continue M&C's C-13986 and C-14000 for two weeks (until 10/5) . OFFICIAL RECORD 6 CITY SECRETARY FT. WORTH, TEX. '"ftk IX. Presentations by the City Council 3) Second Supplemental Ordinance Authorizing the Issuance and Sale of City of Fort Worth Texas Water and Sewer System Revenue Refunding Bonds, Series 1993, and Ordaining Other Matters Related Thereto. This item was approved unanimously. 4) An Ordinance Amending Chapter 2, Article VI, Division 1, Entitled "Employees' Retirement Fund of the City of Fort Worth (1986) , as Amended, by Providing for Implementation of 25-And-Out Retirement Benefit for Police Officers and Multiplier Increase for All Employees and Retirees. COUNCIL: Mr. Silcox submitted an amendment to the second ordinance stating that an election be called by Council within 30 days. Mr. Meadows asked if legal questions would arise if Council requires the expenditure of Retirement Fund money to conduct the election, and asked the reason for departing from the normal procedure of having the election called by the Retirement Board. Mr. Silcox stated that by having Council call the election, Council would ensure that the election will be called and conducted in a timely manner. Following several presentations both for and against the ordinance, Mayor Granger stated that Council discussed in Pre-Council that it will not exclude consideration of other benefit options to other employees. Mr. Silcox later amended his motion to allow the election to be called by the Retirement Board or the Council. Mr. Meadows expressed his concerns about equity for all City employees, and he suggested that Council should instruct the City Attorney to bring back to Council an ordinance providing for an increase in the multiplier to 2 . 70% for. all employees, except sworn Police, to be effective concurrently with the implementation of the 25 and Out plan. Ms. Woods agreed with Mr. Meadows on the equity issue, but expressed concern about the accuracy of the actuarial numbers, and the fact that they keep changing. She suggested clarifying that the funds are actually available within the Retirement Fund. CARDS: The following individuals spoke in support of the ordinance: David Manning, Randy Ely, Richard Parker, Luther Perry, Marva McLaughlin, Eddie Lee, Jeffrey Dunn, and Terry Constance. Concern was expressed by several Police Department employees that those officers not eligible for the 25 and Out program would not then be eligible to receive the 2 .70% multiplier. Others suggested that the 25 and Out plan would make the Police Department more attractive to young people as a career, and that it would put our P. D. more on par with other Police Departments. 1 OFRI:C63 CITY SFC=grTARy 7 FT. WORTH, TEX. The following individuals spoke in opposition to the ordinance: Bruce Cox, Leo Sandruski, Richard Escovedo, Reba Walls, Terry Himes, Danny Hickman, Jay Peacock, R.C. Phillips, Bennie Squires, Jim Tate, Bobby Reed, Ronny Hyde, Minnie Nealy, Marla Jesmore, Sandy Buchert, and Martin Baskin. Most individuals stated that they have nothing against the Police implementing the 25 and Out plan, but are primarily concerned with the equity issue. Much support was expressed for increasing the multiplier to 2.70% for all City employees other than sworn Police. Several expressed concern that other City employees do not have the access to Councilmembers that the Police Officers' Association has. Bruce Cox expressed his concern about Mr. Silcox's motion to have the Council call the election rather than the Retirement Board, stating that the Retirement Board's authority is eroded by actions of this nature. COUNCIL: Mr. Barr expressed concern that approval of the ordinance before Council would sent the wrong message to all other City employees, and made a substitute motion instructing the City Attorney to prepare an ordinance to be brought back to Council next week (9/28) providing for an increase in the multiplier to 2 .70% for all employees, except sworn Police, to be effective concurrently with the implementation of the 25 and Out plan, with the election to be called by either the Council or the Retirement Board. This motion was defeated in a 5-4 vote (Granger, Lane, Silcox, Haskin, and Woods opposed; Jackson, Meadows, Webber and Barr for) . Council then voted on the second ordinance with Mr. Silcox's amendment stating that either the Retirement Board or Council may call the election, to be held within 30 days. This motion passed, with only Ms. Webber opposed. Mr. Meadows then made a motion asking the City Attorney to bring forward an ordinance providing for an increase in the multiplier to 2 .70% for all employees, except sworn police, contingent upon the P.D. passing the 25 and Out plan, to be brought forward at some point in the future (no specific date) . Mr. Silcox stated that Council needs to review the salaries, benefits, and equipment of all employee groups. Mr. Barr stated that employees need to know that Council is listening to them. Mr. Lane and Ms. Webber expressed concern that votes are coming too fast, without adequate time to study the numbers and the issues. Mayor Granger expressed concern about Council's relationship with the Retirement Board. Mr. Meadows' motion passed in a 5-4 vote (Jackson, Meadows, Webber, Barr, and Haskin for; Granger, Lane, Silcox and Woods opposed) . OFFICIAL RECORD 8 CITY SECRETARY FT. WORTH, TEX. AMA ACTION: City Attorney to bring forward to Council at some point in the future an ordinance providing for an increase in the multiplier to 2 . 70% for all employees, except sworn police, contingent upon the P.D. passing the 25 and Out plan. XIII. Report of the City Manager a) M&C G-10345 - Banners on Light Poles in Stockyards Area. Mr. Lane disqualified himself from voting on this item because he is on the Board of Directors of the North Fort Worth Business Association. This M&C was approved unanimously with Mr. Lane abstaining. b) M&C C-13999 - Demolition of Substandard Structures at 41 Locations by Multiple Vendors for the City Services Department. SUMMARY: Mr. Roy Haney, whose bid was disqualified due to failure to meet WC insurance requirements, spoke in support of allowing 15-20 days to obtain the necessary WC insurance. STAFF: Gail Baxter explained that State law required WC insurance, and if contract awards are made to contractors without the proper insurance and the contractor subsequently is unable to obtain the required insurance, staff would be forced to go through the process again, which in turn slows the demolition process. COUNCIL: Rev. Jackson stated that Black contractors always have problems obtaining insurance and bonding, and that allowances should be made for that. Mr. Meadows suggested that this issue be a top priority for the newly-established DBEAC. SUMMARY: Ms. Vicki Boudreaux and Mr. Elmer Love spoke on behalf of their respective properties. Each were given a 30-day extension to begin work on bringing the properties up to code, after which time staff may proceed with demolition without reappearing to Council if no work has begun. This M&C was approved with two corrections, and with these two properties provided a 30-day extension. ACTION: None. XIV. Citizen Presentations 1) Pat Taylor requested that the ethics review committee meeting scheduled for 9/30 be delayed until 10/14 . He also stated OFFICIAL RECO�RO 9 CITY SECRETARY FT. WORTN, TEX. problems that he experienced in the first ethics review committee meeting. 2) Brent Dickey spoke about prostitution problems on E. Lancaster and requested the City's help in permanently closing two motels in that area. 3) Pedro Herrera spoke about the lack of Police protection for Mexican-American citizens. LFT. WORTH, RECOIRO io CRETARY TEX.