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HomeMy WebLinkAbout1986/04/29-Agenda-Pre-Council PRE-COUNCIL MEETING APRIL 29, 1986 ABSENT: COUNCILMAN BAGSBY AND COUNCILMAN ZAPATA COUNCIL DISTRICT 7 (VACANT) ITEM 1. BRIEFING ON SPECIAL EMERGENCY ELECTION REQUEST - RUTH HOWARD, CITY SECRETARY AND WADE ADKINS, CITY ATTORNEY. Mr. Adkins spoke on the City's Special Election Request to hold elections for District 6 and District 7 on June 28th. He informed them that the Governor's Office had denied the City's request that the elections be held on that particular date, due to the Republican and Democratic Conventions that would be held around that time. He recommended that the Council adopt a Resolution requesting that special emergency elections be held on July 12, 1986, for the unexpired terms on District 6 and District 7. Fie believed that this would be the most practical date, although it would he a non-uniform election date and would be thirty days prior to the uniform election date of August 9, 1986. Councilman Williams asked if there were any other elections being held on that date? Ms. Howard stated that there were no other elections being held either on July 12th or August 9th. Councilman Lancaster: "Do the newly elected officials have to sit out one or two weeks prior to being seated?" (Ms. Howard: "Yes, it is about a three week waiting period") Councilman Lancaster: "In that case I recommend that we hold the election as quickly as possible." 2. COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM. YEAR TWELVE, PROPOSED STATEMENT OF OBJECTIVES AND PROJECTED USE OF FUNDS (MSC G-6644) AND TRANSFER OF COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS (MSC G-6655) - CIA1. GUAJARDO, ASSISTANT TO THE CITY MANAGER CITY Mr. Guajardo asked that Council approve the Proposed Statement of u SECRET AR`I Objectives and Projected Use of Community Development Block Grant Fin fW,,A, program year twelve. He mentioned that the entitlement amount of $4,166,000 is approximately thiry percent less than the $5,885,000 received last year as a result of several factors at the federal level. Furthermore, the total amount of funds expected to be available for use next year for CDBG activities would be S5, 185,160. Funding components within this projected use of funds would include $543,109 from the sale of the Meadowbrook assisted housing site. Essentially, the Meadowbrook money would be utilized to fund some of the proposed projects and would allow for the $2 million that was set aside for streets to be left intact. Councilmember Wetherby: "Mr. Bagsby was adamant that the money from the sale of the Meadowbrook site should be used for housing. Is that what is being done?" Mr. Guajardo: "It is not being done with this application, however, if you approve MSC G-6655 you would have $500,000 set aside for housing but with the $2 million still intact." Specifically, MSC G-6655 would permit staff to transfer $400,000 from the CDBG Year XI Street Reconstruction Account to a new Innovative Housing Account. This amount would be reserved for any innovative housing project developed during the CDBG Year XII. Councilman Williams added that Mr. Bagsby had a great deal of input the preparation of MSC G-6655 and was in accord with its provisions. Ms. Wetherby: "I would just like to go on record as stating that we definitely need to use the Meadowbrook funds for the purposes of housing. We need to use the money for what we had originally intended that it be used for." 3. LEASE/PURCHASE OF MAPPING IIARDWARE/SOFTWARE AND PUCHASE OF BASE MAP DATA FOR VARIOUS CITY DEPARTMENTS (MSC P-1887) - J. A. MARSHALL, DATA PROCESSING DIRECTOR Mr. Marshall informed the Council on the new geoprocessing technology which has been recently introduced and that will make marked improvements on the City's capability to produce and maintain City maps. Under the proposed system the areas that will be computerized will be base maps, zoning, annexation, water lines, sewer lines, and street light maps. These computerized maps will be totally compatible with water and sanitation maps. He also asked Council to execute a 36-month lease-purchase contract with Secrurity Pacific Leasing Corporation for acquisition of TEDKTRONIX mapping hardware and software in an amount not to exceed $3,968.43 per month, as well as a 12-month maintenance agreement for the mapping system Councilman Garrison: "This is a phenomenal concept. Are you satisfied that we have this technology?" (Marshall stated that the technology had been in existence for several years). Mr. Garrison: "Gary, what do you think about this?" Mr. Santerre: "What impressed me the most was when we asked them r� AL RECO D up the maps, it was done instantaneously." He further added that t'h1ga IL system would be particularly useful in his department where it would �� SECRETARY utilized in the realignment of existing streets. FT. WORTH, TEX- Mr. Harman pointed-out that the amount of mapping that goes on in the various departments is time consuming and expensive. Under this new system the City would save both time and money. 4. COOKS LANE COST OVERRUN (I. R. No. 7113) - GARY SANTERRE, TRANSPORTATION AND PUBLIC WORKS DIRECTOR. Mr. Santerre explained to Council the reasons behind the Cooks Lane Project cost overrun. During a meeting with City, State and Rady and Associates it was determined that there were three major causes of the error. However, 50 percent of the error can be attributed to the use of compacted "in place" quantities for crushed stone used on City jobs rather than the "loose" quantities bid on state jobs. Mayor Bolen raised a point by stating that the consultants should be liable for the increased cost, since it was their misinformation that lead to the cost overrun. In defense of Rady & Associates, Mr. Santerre indicated that alot of the problem stemmed from the extensive period between completion of design and the start of construction which was caused by delays in right-of-way acquisition. Therefore, it was difficult to detemine the exact source of the calculation error. Mr. Santerre stressed, that even with the corrected quantities the bidders were not out of line with each other on those items which had the lower quantities; and the order of low bidders did not change as a result of the bid readjustment. 5. DISCUSSION OF CULTURAL DISTRICT COMMITTEE - WADE ADKINS, CITY ATTORNEY Mr. Adkins discussed the By-Laws of the Cultural District Committee. He mentioned that it looked as if the Committee is a non-profit organization and would be independant of Council control. Mayor Bolen: "The issue is how autonomous are they? Does their vote mean anything? The way I interpret this thing is that they are an advisory Committee, and that we still would vote to approve their recommendations." Ms. Wetherby: "I do not believe, that a year ago when we decided on this, that we had any intent to reduce Council control of the Cultural District. Some of what their By-Laws state really bother me a great deal." Mr. Garrison recommended that this item be discussed at the next worksession and that guidelines be established by Council determining how the Committee should function. hi RECORD Off w Council agreed to discuss the matter at next weeks worksession. Cary SECRET pRY �, WORTH, TEX. i. OTHER ISSUES Mr. Harman discussed some of Lhe topics that would be place on the May 6, 1986 Worksession Agenda. One item would be a brief of Lake Worth and its land usage. There would also be an update on the Council Committee Assignments. Finally, there would be a tour of the Stockyard area to allow Council to see the status of the construction project. The tour would be held late in the afternoon. O�F1Ilkl RE C1l, �ItRll' m �T.