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HomeMy WebLinkAbout1993/12/07-Agenda-City Council-Worksession i NOTES FROM DECEMBER 7, 1993 WORKSESSION AND COUNCIL MEETING FOR DECEMBER 8, 1993 CITY MANAGER'S STAFF MEETING PRE-COUNCIL 1. Responses to M&C's Continued from a Previous Week a) M&C G-10432 - Community Development Block Grant Programs. SUMMARY: ACM Watson provided examples of the impact on our CDBG Program of approving the new eligible areas concept. COUNCIL: Mayor Granger asked if this item needs to be approved today. She stated that she supports this plan, but suggested that individual Councilmembers meet with Libby in order to ensure that everyone fully understands the ramifications of going to the new program. She suggested delaying this item until the January 4, 1994 Council meeting. i STAFF: ACM Watson stated that we are under no timeframe to adopt this new program, and that she will personally contact each Councilmember individually to determine if they would like a meeting. ACTION: Libby to contact each Councilmember individually, and delay M&C G-10432 until January 4, 1994. 2. Questions Concerning Current Agenda Items - None. 3. Implementation of One Tag Animal Licensing Program and License Fee Increase (I.R. 7777 and M&C G-10451) SUMMARY: ACM Watson presented the information contained in I.R. 7777 and M&C G-10451. COUNCIL: Mr. Silcox asked if this proposed program would increase paperwork requirements on the part of the veterinarians; and he expressed his concern regarding the deposit of the revenue from this program to the General Fund. He expressed his opinion that the Humane Society may need the additional money to fund their operations. STAFF: Dr. Mellina stated that he does not anticipate the proposed program creating additional paperwork in most instances. He stated that most of the vets that he has spoken to support the proposed program. ACM Watson stated that the program 1 OFFiGiAI RECORD CITY SECRETARY FT. WOi:Tits. will add some costs to the Animal Control budget, such as mailing of postcards, advertising, and printing vet information on the tags. She added that state law requires that any fees recovered go back to the Animal Control program; but that our fees do not cover our costs at this time. COUNCIL: Mr. Meadows stated that this is another example where non-pet owner taxpayers are subsidizing pet owners. He stated that Council will need to address the issue of the Animal Control budget in next year's budget process. He expressed his concern that the fine imposed on those in non-compliance might be too steep. Ms. Haskin asked when the Humane Society will begin to receive the $4.32/day. STAFF: ACM Watson stated that the Humane Society has requested that it be retroactive to October 1, 1993 so that they can collect the full $53,640. Libby has told the Humane Society that if this program generates sufficient revenue to provide for the full $53,640, she will not recommend 'against. it. She stated that if Council desires, staff will bring forward an M&C adjusting the Humane Society contract, including making the increase to $4.32/day retroactive to October 1. ACTION: Bring forward M&C to adjust the Humane Society contract, including the $53,640 retroactive to 10/1. 4. Commission on the Status of Women Annual Report SUMMARY: Irma Perez, Chairperson, presented the accomplishments of the Commission on the Status of Women. COUNCIL: Rev. Jackson asked the term of the chairperson. STAFF: Ms. Perez stated that a new chairperson is elected every December. ACTION: None. 5. Discussion of 1992-93 Bed Tax Collection SUMMARY: ACM Boswell stated that in FY 1992-93, the City overcollected Bed Tax revenue by approximately $258,000, of which (by contract) the CVB is entitled to 90% ($225,753) . However, the CVB owes the City $101,595 from three years that we undercollected. He asked for Council direction on how to proceed. COUNCIL: Mr. Lane asked how we can fairly distribute the shortfall; 2 OFFICIAL RECORO CITY SECRETARY FT. WORTH, TEX. Mr. Meadows asked how the contract with the CVB reads. STAFF: ACM Boswell stated that the contract stipulates that the CVB absorb the first $100,000 of any shortfall in a one-year period, but that the contract is silent on when we should settle up with the CVB. COUNCIL: Mr. Lane suggested that we should settle up with the CVB annually. Mr. Meadows suggested a phased collection of the funds from the CVB over several years. Mr. Lane asked if we have delinquent Bed Tax revenue, and if we have a better way to enforce the collection of the revenue. Mayor Granger stated that Council needs more information from the Law Department concerning this contract: Ms. Woods suggested giving the CVB the $72,800 that is currently available, and perhaps getting the remaining $28,000 from delinquent Bed. Tax to give to the CVB. Mayor Granger agreed. STAFF: ACM Boswell stated that staff has implemented procedures to audit the Bed Tax annually now. He stated that he is aware of one property with $63,000 in delinquent Bed Tax. ACTION: Bring forward an M&C appropriating the $72,800 out of the Culture and Tourism fund to the ICVB, and keep Council informed of progress in recovering delinquent revenue. 6. Vision Coalition Youth Summit SUMMARY: Marty Leonard, Chairperson of the Vision Coalition Coordinating Council; Arlene Byrd; and Estrus presented an update on the accomplishments of Vision Coalition and the upcoming Youth Summit. ACTION: None. 7. Proposed Amendments to the Sexually Oriented Business Ordinance SUMMARY: Wade Adkins and Terry Vernon walked Council through the changes to the four ordinances regulating SOB's. COUNCIL: Council asked numerous questions concerning wording in several sections of the ordinances, and requested clarification. Mr. Lane requested that the Stockyards be defined as the Stockyards Historic District in Exhibit A. Ms. Haskin asked if these ordinances are enforceable by staff. Mayor Granger asked if it was staff's intention to develop the toughest ordinance that we could without landing us in court. Mr. Lane suggested ;that we work on these ordinances a little more to clarify some questions. 3 OFFICIAL RECORD CITY SECRETARY e K WORTH, TEX. Awk I STAFF: Mr. Adkins stated that the proposed ordinances have been reviewed by staff in the Development, Code Enforcement, and Police Departments, and they feel that the proposed ordinances are enforceable. Mr. Adkins stated that Council needs to either pass the proposed ordinances or extend the moratorium by December 31, when the current moratorium expires. He cautioned Council against being too restrictive, warning that that could lead to legal trouble. He stated that staff would be happy to go over the ordinances with individual Councilmembers, if desired. COUNCIL: Mayor Granger asked that staff make the changes to the ordinances discussed today, distribute them for Council review ASAP, and place them on the December 21, 1993 agenda. ACTION: Make changes ASAP, distribute, and place on December 21, 1993 Pre-Council and Council agendas. 8. Internal Audit Annual Report and Proposed Audit Plan SUMMARY: Costa Triantaphilides presented the Annual Report for FY 193 and the Audit Plan for 194. He - stated that they have implemented the new reporting system patterned off of D/FW Airport. They will report quarterly, and will focus only on significant issues. He presented five significant findings. COUNCIL: Mr. Silcox stated that he would like to continue receiving the full Audit Reports prepared by Internal Audit. Mr. Lane asked if he includes Council requests for audits in the Audit Plan. Mayor Granger stated that all requests from Council should be agreed upon by five Councilmembers before Internal Audit proceeds with them. She also stated that Internal Audit's areas of emphasis should be in the areas of greatest financial significance. Mr. Silcox asked what ACM Guajardo is looking for in the audit of Meacham Airport. He suggested that Internal Audit take the lead in this audit. STAFF: Costa stated that he receives input from Councilmembers, department heads, and the CMO in developing his annual Audit Plan. ACM Guajardo stated that the purpose of the audit is to look into the bond projects at the airports, to ensure that project accounts have been properly closed as they are completed, and to determine the amount of bond funds available to fund future projects: He stated that he supports Internal Audit being included as part of the audit team, and having Internal Audit prepare an independent report to Council from their point of view. ACTION: Internal Audit to continue providing Audit Reports to Mr. Silcox. OFFICIAL RECORD 4 CITY SECRETARY FT. WORTH, TEX. /� 9. Adoption of the 1993-94 Comprehensive, Housing Affordability Strategy (CHAS) (M&C G-10449) SUMMARY: ACM Watson presented the CHAS, and ,stated that it must be submitted by December 31, 1993 . ACTION: None. 10. Update on the Clean Texas 2000 Project ACTION: Delay until the December 14, 1993 Pre-Council meeting. 11. City Council Requests for Future Agenda Items a) Mayor Granger stated that she will add Mr. Lane to the Council Liaison Committee to the Landmark Commission, and that she will officially appoint Ms. Woods, Mr. Barr, and Mr. Lane to this committee during the Council meeting. ACTION: None. COUNCIL MEETING VI. Items to be Withdrawn from the Consent Agenda a) M&C P-6757 - Reject all Bids for the Mobile Storefront Vehicle for the Police Department. Mr. Silcox withdrew this M&C from the consent agenda. b) M&C P-6752 - Purchase Agreement for Blueline Reproduction Services with Spartan Reproduction for the City of Fort Worth. Mr. Terrell withdrew this M&C from the consent agenda. c) M&C C-14103 - Contract with South Park Station, Inc. , for the Installation of Community Facilities - South Park Station (Storm Drainage) . Mr. Terrell withdrew this M&C from the consent agenda. VII. Items to be Continued or Withdrawn by Staff a) M&C P-6752 - Purchase Agreement for . B1 ine Reproduction OFClAL RECORD 5 CITY SECRETARY F WORTH, TEX Services with Spartan Reproduction for the City of Fort Worth. Mr. Terrell withdrew this M&C. He stated that staff will recalculate the bids in order to save several thousand dollars. ACTION: M&C P-6752 withdrawn. Staff to recalculate bids. b) M&C G-10432 - Community Development Block Grant Programs. Mr. Terrell delayed this M&C until the January 4, 1994 worksession and Council meeting. ACTION: Delay M&C G-10432 until January 4, 1994. XIII. Report of the City Manager a) M&C G-10451 - Implementation of One Tag Animal Licensing Program and License Fee Increase. Following a citizen presentation in opposition to this M&C by Donna Riggs, this M&C was approved. ACTION: None. b) M&C P-6757 - Reject all Bids for the Mobile Storefront Vehicle for the Police Department. Mr. Silcox had withdrawn this item from the consent agenda. He asked what the Police Department plans to do if these bids are rejected. ACM Watson responded that the Police ; Department had bid a customized bus, and now wants to look at buying two mobile home-type vehicles that we will customize. She stated that having two vehicles will increase our flexibility. This M&C was approved. ACTION: None. c) M&C C-14103 - Contract with South Park Station, Inc. , for the Installation of Community Facilities - South Park Station (Storm Drainage) . Mr. Barr requested that this item be delayed for two weeks. ACTION: Delay M&C C-14103 for two weeks. XIV. Citizen Presentations ' 1) Bill Banks spoke on behalf of his brother regarding storm drain problems that he is having at his home. OFFICIAL RECORO 6 CITY SECRETARY T. WORTH, TEa(.