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HomeMy WebLinkAboutContract 26124 CITY CONTRACT O Y ,,--U !9 TEXAS DEPARTMENT OF HOUSING AND COMMUNITY AFFAIRS CONTRACT NO. 610448 FOR THE FY 2000 COMMUNITY SERVICES BLOCK GRANT PROGRAM CFDA#93.569 SECTION 1. PARTIES TO THE CONTRACT This contract is made by and between the Texas Department of Housing and Community Affairs, an agency of the State of Texas, (herein the "Department") and City of Fort Worth (herein the "Contractor"). SECTION 2. CONTRACT PERIOD This contract shall commence on March 28, 2000, and, unless earlier terminated, shall end on March 27, 2001 (herein the "Contract Period"). SECTION 3. CONTRACTOR PERFORMANCE Pursuant to the Community Services Block Grant Act, 42 U.S.C. §§9901 et seq. (herein the "CSBG Act"), Contractor shall operate, on an equitable basis throughout Contractor's service area, a program to ameliorate the causes of poverty. Contractor shall provide services and activities of the type specified in 42 U.S.C. §9904(c)(1) in accordance with the attached Performance Statement (herein "Exhibit A") and Budget (herein "Exhibit B"). Contractor's service area consists of the following Texas counties: Tarrant County. SECTION 4. DEPARTMENT OBLIGATIONS A. Measure of Liability In consideration of Contractor's satisfactory performance of this contract, as determined by Department, Department shall be liable for actual and reasonable costs incurred by Contractor during the contract period for performances rendered under this contract, subject to the limitations set forth in this Section 4. 1. Department's obligations under this Section are contingent upon the actual receipt by Department of funds from the U. S. Department of Health'and Human Services (hereinafter "HHS"). If adequate funds are not available to make payments under this contract, Department shall terminate this contract and shall not be liable for failure to make payments hereunder. 2. Department. is not liable to contractor for any cost incurred by Contractor which: a. is subject to reimbursement by a source other than Department; ,-ear` 1Agq Page 1 of 11 FT b. is for the performance of services or activities not authorized by 42 U.S.C. §9904(c)(1), or which is not in accordance with the terms of this contract; ` +-c. is not reported to Department on CSBG Monthly Report (TDHCA Form 85) within sixty (60) days following the termination of this contract; d, is not incurred during the Contract Period; e. is incurred for the purchase or improvement of land, or the purchase, construction, or permanent improvement of any building or other facility (other than low-cost residential weatherization or other energy-related home repairs, if described in Exhibit A). B. Excess Payments Contractor shall refund, within fifteen (15) days after Department's request, any sum of money paid to Contractor by Department which Department determines (1) has resulted in an overpayment to Contractor or (2) has not been spent strictly in accordance with the terms of this contract. Department may offset or withhold any amounts otherwise owed to Contractor under this contract against any amount owed by Contractor to Department arising under this contract. C. Limits of Liability Notwithstanding any other provision of this contract, the total of all payments and other obligations incurred by Department under this contract shall not exceed the sum of Thirty Thousand and no/100 Dollars ($30,000.00) SECTION 5. METHOD OF PAYMENT/ CASH BALANCES A. Each month Contractor may request an advance payment by submitting to Department at its offices in Travis County, Texas, no later than the twentieth (20th) day of the month prior to the month for which payment is sought, a properly completed CSBG Monthly Funding/Financial/Performance Report (TDHCA Form 85) and a State of Texas Purchase Voucher for an amount not to exceed Contractor's actual cash needs for the�rr�onth for which such advance is.sought. B. Contractor's requests for advances shall be limited to the minimum amounts needed for the effective performance of this contract, and shall be timed as closely as possible with Contractor's actual immediate cash requirements. Contractor shall establish procedures to minimize the time elapsing between the transfer of funds from Department to Contractor and the disbursal of such funds by Contractor. , C. Department may use a cost reimbursement method of payment if (1) Department determines that Contractor has maintained cash balances in excess of need, (2) Department identifies any deficiency in the cash controls or financial management r'4RC; 1999 Page 2 of 11 �� system used by Contractor, or (3) Contractor fails to comply with the reporting requirements of Section 12. D. All funds paid to Contractor pursuant to this contract are paid in trust for the exclusive benefit of the low-income population of Contractor's service area and for the payment of allowable administrative expenses. SECTION 6. COST PRINCIPLES AND ADMINISTRATIVE REQUIREMENTS A. Except as expressly modified by law or the terms of this contract, Contractor shall comply with the cost principles and uniform administrative requirements set forth in the Uniform Grant and Contract Management Standards, 1 T.A.C. § 5.141 et sec . (herein the "Uniform Grant Management Standards"). All references therein to "local government" shall be construed to mean Contractor. B. None of the costs described in Attachment C of OMB Circular No. A-87, as modified by the Uniform Grant Management Standards, shall be allowable unless Contractor has obtained Department's prior written approval to incur such cost. C. Use of Alcoholic Beverages. None of the funds provided under this contract shall be used for the payment of salaries to any employee who uses alcoholic beverages while on active duty. No funds provided under this contract for travel expenses shall be used for the purchase of alcoholic beverages. SECTION 7. TERMINATION AND SUSPENSION A. Department may terminate this contract, in whole or in part, at any time Department determines that there is good cause for termination, including but not limited to Contractor's failure to comply with any term of this contract. Department shall notify Contractor in writing at least 30 days before the date of termination. B. Nothing in this Section shall be construed to limit Department's authority to withhold payment and immediately suspend performance of this contract if Department identifies possible instances of fraud, abuse, fiscal mismanagement, or other serious deficiencies in Contractor's performance. Suspension shall be a temporary measure pending either corrective action by Contractor or a decision by Department to terminate this contract. . C. Department shall not be liable for any costs incurred by Contractor after termination of this contract. Notwithstanding the suspension or early termination of this contract, Contractor shall not be relieved of any liability for any damages due to Department by virtue of any breach of this contract by Contractor.Department may withhold any payment otherwise due to Contractor until such time as the exact amount of damages owed to Department by Contractor is determined and paid. SECTION 8. CHANGES AND AMENDMENTS _ A. Any change in the terms of this contract required by a chane in state or federal In r'SRr 1999 Page 3 of 11 law or regulation is automatically incorporated herein effective on the date designated by such law or regulation. B. Except as otherwise specifically provided herein, any change in the terms of this contract shall be made by an amendment in writing and signed by both parties to this contract. C. Notwithstanding Subsection 8(B), Contractor may transfer funds between or among line items within or between the budget categories of Exhibit B without a written amendment to this contract, if. (1) the cumulative amount of the transfers between direct budget categories is not more than five percent (5%) of the contract total shown on Page 1 of Exhibit B; and (2) the transfer will not change the scope or objective of the programs funded under this contract. SECTION 9. DEPARTMENT ISSUANCES Department may issue policy directives which serve to interpret or clarify the terms of this contract. Such directives shall be issued by Department in the form of CSBG Issuances. Issuances shall not alter the terms of this contract so as to relieve Department of any obligation to reimburse an allowable cost incurred by Contractor prior to the effective date of the Issuance. All CSBG Issuances promulgated by Department prior to or during the Contract Period shall govern the performance of this contract until specifically rescinded by Department. SECTION 10. TECHNICAL ASSISTANCE AND MONITORING Department or its designee may conduct periodic on-site monitoring and evaluation of the efficiency, economy, and effectiveness of Contractor's performance of this contract. Department will advise Contractor in writing of any deficiencies noted during such monitoring. Department may provide technical assistance to Contractor and may require or suggest changes in Contractor's program implementation or in Contractor's accounting, personnel, procurement, and management procedures in order to correct any deficiencies noted. Department may conduct follow-up visits to review and assess the efforts Contractor has made to correct previously noted deficiencies. Department may withhold funds, place Contractor on a reimbursement method of payment, suspend performance, terminate this contract, or invoke other remedies in the event monitoring or other reliable sources reveal material deficiencies in Contractor's performance or if Contractor fails to correct any deficiency within a reasonable period of time. SECTION 11. RETENTION AND ACCESSIBILITY OF RECORDS A. Contractor shall maintain fiscal records and supporting documentation for all expenditures made under this contract in accordance with the Uniform Grant Management Standards, Common Rule, §_.42. r r' _cQel- ,a4A Page 4 of 71 B. All information collected, assembled, or maintained by Contractor shall be made available to the public during normal business hours in compliance with the Texas Public Information Act, Texas Government Code, Chapter 552. C. Contractor shall give HHS, the Comptroller General of the United States, and Department, or their duly authorized representatives, access to and the right to examine and copy, on or off of the premises of Contractor, all records pertaining to this contract. Contractor agrees to maintain such records in an accessible location and to cooperate with any examination conducted pursuant to this Subsection. Contractor shall include the requirements of this Subsection in all subcontracts. SECTION 12. REPORTING REQUIREMENTS A. Contractor shall submit to Department page 1 of a CSBG Monthly Funding/Financial/ Performance Report (TDHCA Form 85). The report must be received by Department according to the schedule set forth in Section 5(A). B. No later than the twentieth (20th) day of the fourth (4th) month following the beginning date of contract, and each quarter thereafter of the contract period, Contractor shall submit a Quarterly Performance Report in narrative form describing the accomplishments of the program. In numerical order as per Exhibit A, Performance Statement, of this contract, Contractor shall report the cumulative accomplishments and progress toward the goal in each activity in the Performance Statement. Descriptions are to include quantitative data and measures and indicate geographic areas where activities are conducted. Other project. accomplishments not included as goals in Exhibit A should be included in the Quarterly Performance Report. C. Contractor shall submit to Department no later than sixty (60) days after the termination of this contract, a final CSBG Report (TDHCA Form 85) containing a full accounting of all funds expended under this contract. The failure of Contractor to provide a full accounting of funds expended under this contract shall be sufficient reason for Department to deny any future contracts to Contractor. D. Contractor shall submit to Department no later than sixty (60) days after the termination of this contract an inventory (TDHCA Form 27) of the nonexpendable personal property (as such is defined in Attachment N of the .Uniform Grant ,Management Standards) acquired in whole or in part with funds received under this contract. E. If Contractor fails to submit, in a timely and satisfactory manner, any report or response required by this contract, including responses to monitoring reports, Department may, in its sole discretion, withhold any payment otherwise due or requested by Contractor hereunder. Payments withheld pursuant to this paragraph may be held by Department until such time as the delinquent obligations for which funds are withheld are fulfilled by Contractor. Page 5 of 11 9�e1m10 S?, j0 SECTION 13. PROPERTY REQUIREMENTS Contractor may riot use funds provided under this contract to purchase personal property with an acquisition cost of more than $500.00 unless Contractor has received the prior written approval of Department for such purchase. SECTION 14. INDEPENDENT CONTRACTOR Contractor is an independent contractor. Contractor agrees to hold Department harmless and, to the extent allowed by law, indemnify it against any disallowed costs or other claims which may be asserted by any third party in connection with Contractor's performance of this contract. SECTION 15. SUBCONTRACTS A. Contractor may not subcontract the primary performance of this contract and only may enter into contractual agreements for consulting and other professional services including, but not limited to, auditors and attorneys, if Contractor has received Department's prior written approval. Contractor may subcontract for the delivery of client assistance without obtaining Department's prior approval. Any subcontract for the delivery of client assistance will be subject to monitoring by the Department as per Section 10. B. In no event shall any provision of this Section 15, specifically the requirement that Contractor obtain Department's prior written approval of a subcontractor, be construed as relieving Contractor of the responsibility for ensuring that the performances rendered under all subcontracts are rendered so as to comply with . . . . all of the terms of this contract, as if such performances rendered were rendered by Contractor. Department's approval under Section 15 does not constitute adoption, ratification, or acceptance of Contractor's or subcontractor's performance hereunder. Department maintains the right to insist upon Contractor's full compliance with the terms of this contract, and by the act of approval under Section 15, Department does not waive any right of action which may exist or which may subsequently accrue to Department under this contract. SECTION 16. CONFLICT OF INTEREST/NEPOTISM f A. Contractor covenants that neither it nor any member of its governing body has or shall acquire any interest, direct or indirect, which would conflict in any manner with the performance of this contract. No person having such interest shall be employed by Contractor or appointed as a member of Contractor's governing body. No member of Contractor's governing body may be employed by Contractor during his service on the board or for twelve months thereafter. B. Contractor agrees that it will comply with TEX. REV. CIV. STAT. ANN. art. 5996a by ensuring that no officer, employee, or member of Contractor's governing body shall vote for or confirm the employment of any person related within the second degree by affinity or third degree by consanguinity to mv member overning Page 6 of 11 body or to any other officer or employee authorized to employ or supervise such person. This prohibition shall not prohibit the continued employment of a person who has been continuously employed for a period of two years prior to the election or appointment of the officer, employee, or governing body member related to such person in the prohibited degree. C. No employee, officer, or agent of Contractor shall participate in the selection, award, or administration of a subcontract supported by funds provided hereunder if a conflict of interest, real or apparent, would be involved. Such a conflict of interest would arise when: 1) the employee, officer, or agent; 2) any member of his or her immediate family; 3) his or her partner; or 4) any organization which employs or is about to employ, any of the above, has a financial or other interest in the firm or person selected to perform the subcontract. D. Contractor's employees, officers, and agents shall neither solicit nor accept gratuities, favors, or anything of monetary value from subcontractors, or potential subcontractors. SECTION 17. COMPLIANCE WITH LAW Contractor shall comply with the CSBG Act and with the rules and regulations promulgated thereunder, and with all federal, state, and local laws and regulations applicable to the performance of this contract. SECTION 18. PROGRAM INCOME Contractor shall account for and expend program income derived from activities financed in whole or in part with funds provided under this contract in accordance with the Uniform Grant Management Standards, Common Rule, §_.25. SECTION 19. NON-DISCRIMINATION AND EQUAL OPPORTUNITY No person shall on the ground of race, color, religion, sex, national origin, age, disability, political affiliation or belief be excluded from participation in, be denied the benefits of, be subjected to discrimination under, or be denied employment in the administration of or in connection with any program or activity funded in whole or in part with funds made available under this contract SECTION 20. LEGAL AUTHORITY A. Contractor represents that it possesses the legal authority to enter into this contract and to perform the services Contractor has obligated itself to perform hereunder. B. The person signing this contract on behalf of Contractor hereby warrants that he/she has been duly authorized by Contractor to execute this contract on behalf of Contractor and to bind Contractor to the terms herein se 'SCOP Page 7 of 11 C. Department shall have the right to suspend or terminate this contract if there is a dispute as to the legal authority of either Contractor or the person signing this contract to enter into this contract or to render performances hereunder. Contractor is liable to Department for any money it has received from Department for performance of the provisions of this contract, if Department has suspended or terminated this contract for reasons enumerated in this Section 20. SECTION 21. AUDIT A. For any fiscal year included within the Grant Period and ending on or after June 30, 1997, during which the Contractor expended $300,000 or more in total federal financial assistance, Contractor shall arrange for the performance of an annual audit ` of the funds received and performances rendered under this grant agreement. The audit shall be made in accordance with the Single Audit Act Amendments of 1996, 31 U.S.C. ch. 75, and OMB Circular No. 133 (as revised on 6/30/1997), "Audits of States, Local Governments, and Non-Profit Organizations." The term "federal financial assistance includes awards of federal financial assistance received directly from federal agencies, or indirectly through units of state and local government. B. Notwithstanding Subsection A, of this Section 21, Contractors expending less than $300,000 in Federal financial assistance, may arrange for the performance of an annual financial statement audit. - However, no federal funds may be used to pay the cost of such audit. C. Contractor shall submit two (2) copies of the report of such audit to Department within thirty (30) days after the completion of the audit, but no later than nine (9) months after the end of the audit period. Contractor shall insure that the audit report is made available for public inspection within thirty (30) days after completion of the audit. Audits performed under this Section 21 are subject to review and resolution by Department or its authorized representative. D. For any fiscal year ending within or immediately after the Grant Period, Contractor must submit an "Audit Certification Form" (available from the Department) within ninety (90) days after the Contractors fiscal year end. E. . Department reserves the right to conduct additional audits of the funds received and performances rendered under this grant agreement. Contractor agrees to permit Department or its authorized representative to audit Contractor's records and to obtain any documents, materials, or information necessary to facilitate such audit. F. Contractor shall be liable to Department for any costs disallowed pursuant to audit(s) of funds received under this agreement. G. Contractor shall procure audit services through an open, competitive process at least once every four years. The auditor shall retain working papers and reports for a minimum of three years after the date of issuance of the auditor's report to the 111ZRr, 1999 Page 8 of 110 auditee. Audit working papers shall be made available upon request to Department at the completion of the audit, as a part of a quality review, to resolve audit findings., or to carry out oversight responsibilities consistent with the purposes of this part. . Access to working papers includes the right to obtain copies of wor@i_ng papers, as is reasonable and necessary. SECTION 22. TRAVEL A. Allowable travel costs under this contract shall be determined in accordance with OMB Circulars A-'122 or A-87, as applicable, any Department Issuance on travel, and with Contractor's written travel policy. Contractor's written travel policy shall delineate the rates which Contractor shall use in computing the travel and per diem expenses of its board members and employees. Prior to incurring any costs for travel, contractor must provide Department with a copy of its travel policy and evidence that such policy has been approved by Contractor's governing body. If Contractor has no established written travel policy, the travel regulations applicable to Department employees shall apply. SECTION 23. POLITICAL ACTIVITY PROHIBITED A. None of the funds provided under this contract shall be used for influencing the outcome of any election, or the passage or defeat of any legislative measure. This prohibition shall not be construed to prevent any official or employee of Contractor from furnishing to any member of its governing body upon request, or to any other local or state official or employee or to any citizen information in the hands of the c- employee or official not considered under law to be confidential information. Any action taken against an employee or official for supplying such information shall subject the person initiating the action to immediate dismissal from employment. B. No funds provided under this contract may be used directly or indirectly to hire employees or in any other way fund or support candidates for the legislative, executive, or judicial branches of government of Contractor, the State of Texas, or the government of the United States. C. None of the funds provided under this contract shall be expended in payment of the salary for full-time employment of any employee who is also the paid lobbyist of any individual, firm, association, or corporation. None of the funds provided by this contract shall be expended in payment of the partial salary of a part-time employee. who is required to register as a lobbyist by virtue of the employee's activities for compensation by or on behalf of industry, a profession or association related to operation of Contractor. A part-time employee may serve as a lobbyist on behalf of industry, a profession, or association so long as such entity is not related to Contractor. Except as authorized by law, no contract funds shall be expended in payment of membership dues to an organization on behalf of Contractor or an employee of Contractor if the organization pays all or part of the salary of a person required to register under Chapter 305, Government Code. D. None of the funds provided under this contract shall be paid to any official c r employee who violates any of the provisions of this section �N7V *'N G��Y C SBG 1999 Page 9 of 11 S X114 I'll HP SECTION 24. SECTARIAN INVOLVEMENT PROHIBITED No funds received by Contractor hereunder shall be used, either directly or indirectly, to support any religious or anti-religious activity. SECTION 25. COPYRIGHT Contractor may copyright materials developed in the performance of this contract or with funds expended under this contract. Department and HHS shall each have a royalty-free, nonexclusive, and irrevocable right to reproduce, publish, or otherwise use, and to authorize others to use, the copyrighted work for government purposes. SECTION 26. PREVENTION OF FRAUD AND ABUSE A. Contractor shall establish, maintain, and utilize internal controls sufficient to provide for the proper and effective management of all program and fiscal activities funded under this contract. Contractor's internal controls and all transactions and other significant events are to be clearly documented and the documentation shall be readily available for monitoring by Department. B. Contractor shall give Department complete access to all of its records, employees, and agents for the purpose of monitoring or investigating the CSBG program. Contractor shall fully cooperate with Department's efforts to detect, investigate, and prevent waste, fraud, and abuse. C. Contractor shall not discriminate against any employee or other person who reports a violation of the terms of this contract or of any law or regulation to Department or to any appropriate law enforcement authority if the report is made in good faith. SECTION 27. MAINTENANCE OF EFFORT Funds provided to Contractor under this contract may not be substituted for funds or resources from any other source nor in any way serve to reduce the funds or resources which would have been available to or provided through Contractor had this contract never been executed. SECTION 28. NO WAIVER ' Any right or remedy given to Department by this contract shall not preclude the existence of any other right or remedy, nor shall any action taken in the exercise of any right or remedy be deemed a waiver of any other right or remedy. The failure of Department to exercise any right or remedy on any occasion shall not constitute a waiver of Department's right to exercise that or any other right or remedy at a later time. SECTION 29. SEVERABILITY If any portion of this contract is held to be invalid by a court or ad competent jurisdiction, the remainder shall remain valid and binding , ��v� 3111 PECOND COY KfrVNNPY CSBG 1999 Page 10 of 11 RAI^1[7HP FM SECTION 30. ORAL AND WRITTEN AGREEMENTS All oral and written agreements between the parties relating to the subject matter of this contract have been reduced to writing and are contained in this document and the exhibits attached hereto. SECTION 31. EXHIBITS The exhibits identified below are hereby made a part of this contract: A. Exhibit A, Performance Statement B. Exhibit B, Budget SIGNED this_ N _ day of 2000. CITY OF FORT WORTH TEX EPART T OF HOUSING AND O MUNIT A FAIRS i By: u w By:_ ichard Zava a, Direc or aisy S ' er arks and Community Services Executie irector This contract is not enforceable against Department unless signed by its Executive Director or her designee. 0 � � � CSBG 1999 Page 11 of 11 SIGNATURE PAGE Approved As To Form And Legality: ATTEST: CAQ�-- "Secretary - Assis a City Attorney '/N /to Contract Authorization AssistantCi Manager u MCN°`,F Elam�,q c tlf �mc;,?FRE o _,n� ya. EXHIBIT A COMMUNITY SERVICES BLOCK GRANT PROGRAM FFY 2000 Performance Statement Contractor: City of Fort Worth Service Area: Tarrant County Contract No.: 610448 Contract Period: 03/28/2000 - 03/27/2001 Contract: 4 Original Amendment No. ACTIVITIES DESCRIPTION Due to devastating storms that included two tornadoes on Tuesday, March 28, 2000 in Tarrant County the following services will be provided to low income residents: CSBG Direct Service (S/A Code D5.6) Assist with the insurance deductibles costs for those who have insurance. Replace windows destroyed in vehicles of the uninsured and underinsured. Replace essential appliances of stoves and refrigerators. Replace other unmet needs for households, such as mattresses, bedding, sofas and chairs, dishes and cookware. PS: # of persons in household assisted first time SU: # of persons in household times each service provided Cop o F`"Vi HP Rex EXHIBIT B COMMUNITY SERVICES BLOCK GRANT FFY 2000 Budget Contractor: City of Fort Worth Contract No.: 610448 Contract Period: 03/28/2000 - 03/27/2001 Contract: X Original Amendment No. 1. Personnel (Detailed on Budget Support Sheet) $ 2. Fringe Benefits 3. Travel 4. Supplies 5. Equipment (Detailed on Budget Support Sheet) 6. Contractual (Detailed on Budget Support Sheet) 7. Other (Detailed on Budget Support Sheet) 30,000 8. Indirect Costs (Based on Budget currently approved plan) % Base of , TOTALS $ 30,000 Department's prior written approval for purchase or lease of equipment with acquisition costs of$500 or over is required. Approval of this budget does not constitute prior approval. a�CoPO EXHIBIT B COMMUNITY SERVICES BLOCK GRANT PROGRAM BUDGET SUPPORT SHEET CITY OF FORT WORTH �E'zrx.'q-a''".�.•—r t�e�+C v'�,H epi r�w�'s'r'rLt1 '+.��a�_; 1 �� R `�-�.i�t��"� 's"�;sr" �'n � ,.�G�i 7+`c�' }tti �,•,_y'`��.�L r-e �'-ck, ,�y. E'C,t*y ��. �,y'a'`'+,.-.sots- +^3 '� 1 i' �,a it a Budget Categories Amount Rear windshield 40 @ $150 $ 6,000 Front windshield 40 @ 150 6,000 Side windows 4,000 (4 per vehicle x 40 vehicles = 160 side windows) Insurance deductibles 20 @ $250 5,000 Appliance replacement stove 10 @ $300 3,000 Appliance replacement refrigerator 10 @ $300 3,000 Additional unmet needs 3,000 Total $ 30,000 TEXA-5 DEPARTMENT OF HOUSING AND COMMUNITY AFFAIRS George W.Bush BOARD MEMBERS GOVERNOR Donald R.Bethel, Chair Michael E.]ones,Vice Chair Dairy A.Srincr Margic Lee Bingham EXECUTIVE DIRECTOR Robert O.Brewer C.Kent Conine James A.Daross Floris Bell Griffin,Ph.D. Lydia Saeni MEMORANDUM Marsha L.Williams TO: City of Fort Worth FROM: Sam Guz Director o mmunity Affairs DATE: May 26, 2000 SUBJECT: Community Services Block Grant Program Contract No. 610448 Enclosed is an original of the above document. Please review, sign, and return the contract to TDHCA as soon as possible. After the contract is signed by the Executive Director of TDHCA, a copy of the executed contract will be returned for your files. If you have any questions, please contact your assigned program officer. Enclosure , "SCC kl� °kV Visit its on the world wide web at:wivrv.tdhca.state.tx.its 507 SABINE- SUITE 400 • P. O. BOX 13941 • AUSTIN, TEXAS 78711-3941 • (512) 475-3800 Niw,,t••—),teJp.�1 City of Fort Worth, Texas *V01yor And Council Communication DATE REFERENCE NUMBER LOG NAME PAGE 7/18/00 **C-18132 80STORM 1 of 2 SUBJECT - ACCEPTANCE OF FUNDS FROM THE TEXAS DEPARTMENT OF HOUSING AND COMMUNITY AFFAIRS TO ASSIST IN PROVIDING MINOR STORM DAMAGE REPAIR TO LOW-INCOME HOUSEHOLDS RECOMMENDATION: It is recommended that the City Council 1. Authorize the City Manager to execute a contract with the Texas Department of Housing and Community Affairs (TDHCA) in the amount of $30,000 to assist low-income households in replacing vehicle windows, essential appliances, bedding and other minor household items; and 2. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the Grants Fund by $30,000 from available funds; and 3. Authorize the City Manager to waive indirect cost since no salaries are involved. DISCUSSION: On April 7, 2000, President Clinton declared Tarrant County a major disaster area, due to the devastating storms and two tornadoes that struck the area on March 28, 2000. The storms destroyed or severely damaged more than a dozen homes of residents in the Linwood neighborhood who had little or no insurance. In the central downtown district, Hunter Plaza Apartments, occupied by 194 senior and disabled low-income citizens and managed by the Fort Worth Housing Authority, also sustained heavy damages. Although the Housing Authority provides major appliances in each apartment, other furnishings are the personal property of the residents. A wide range of household items of our low- income residents across Tarrant County, including mattresses, bedding, sofas and chairs, dishes and other essential items were destroyed or severely damaged. In addition, vehicles of some persons, who only carry liability insurance, received damages to the windows. The City of Fort Worth Parks and Community Services Department requested Emergency Discretionary Funds from TDHCA to assist low-income households with the replacement of vehicle windows, essential household appliances (refrigerators and/or stoves), mattresses and/or box springs and other minor household items. Households must meet the 100% Federal Poverty Income Guidelines provided by TDHCA. The primary target groups are households residing in the Hunter Plaza Apartments and the Linwood area at the time of the storm. Other households, who meet the income guidelines and reside in Tarrant County,may also be eligible for assistance. Indirect cost does not apply since no salaries are involved, only direct services. This program serves ALL COUNCIL DISTRICTS. City of Fort Worth, Texas "Agar And Council Communication -t DATE REFERENCE NUMBER LOG NAME FPAGE 7/18/00 **C-18132 80STORM 2 of 2 SUBJECT -ACCEPTANCE OF FUNDS FROM THE TEXAS DEPARTMENT OF HOUSING AND COMMUNITY AFFAIRS TO ASSIST IN PROVIDING MINOR STORM DAMAGE REPAIR TO LOW-INCOME HOUSEHOLDS FISCAL INFORMATION/CERTIFICATION: The Finance Director certifies that upon approval and execution of all of the above recommendations and adoption of the appropriation ordinance, funds required for this project will be available in the current operating budget, as appropriated of the Grants Fund. LW:I Submitted for City Manager's FUND ACCOUNT CENTER AMOUNT CITY SECRETARY Office by: (to) 2)GR76 488185 080200656000 $30,000.00 MPROVED Libby Watson 6183 2)GR76 539120 080200656010 $30,000.00 CITY COUNCIL Originating Department Head: JUL 18 2000 Richard Zavala 5704 (from) i Additional Information Contact: City Secretary of thxe City of Fort Vvorth.Texas Willa Lister 5775 Aclnntptl nrdinanr.P Nn 1%Z73