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HomeMy WebLinkAbout1993/05/11-Agenda-Pre-Council NOTES FROM MAY 11, 1993 PRE-COUNCIL AND COUNCIL MEETINGS FOR MAY 12, 1993 CITY MANAGER'S STAFF MEETING PRE-COUNCIL 1) Responses to M&C's Continued from a Previous week a) Resolution Directing Publication of Notice of Intent to Issue Tax and Revenue Certificates of Obligation; and Resolving Other Matters Relating to the Subject (Continued from 5/4/93 by Council) . Summary: No discussion b) M&C C-13819 - Award of Contract for Financial Auditing Services for the City of Fort Worth to KPMG Peat Marwick, Certified Public Accounting Firm (Continued from 5/4/93 by Council) . Summary: Presentations were made by representatives of both Arthur Anderson and KPMG Peat Marwick Accounting Firms. After the presentations, Mayor Granger asked why did staff make the recommendation to choose KPMG Peat Marwick? Mr. Boswell responded that there were four factors that contributed to the decision. These factors were as follows: a) a more complete proposal, b) the estimation of hours was more realistic, c) Emma Walker's familiarity with the MAR's system, and d) Marwick received higher marks during reference checks than its competitor. Mr. Puente questioned whether there was anything significantly different between the two firms and if either of them had contractual dealings with FWISD. If so, would there be a possible conflict. Council responded in the negative. C) Questions Concerning Current Agenda Items 1) Puente referenced RCP 180 (Ordinances Concerning Sexually Oriented Businesses) and asked why were there only two citizens representatives? Summary: Mr. Adkins responded that this was primarily a technical committee made up of people familiar with codes and ordinances. He stated that all citizens would get an opportunity to attend meetings. Mr. Puente requested information on the task force;. eiayor Granger responded that two task forces had been created pertaining to Sexually Oriented Businesses. One task force would look at ordinances and the other task force would focus on short term and long term issues. The Mayor 1 stated that the short term pertains to what is happening now on North Main and the long term pertains to what we (Council and citizens) want to happen on North Main. Mr. Silcox questioned whether these efforts should be expanded city wide and expressed concerns about the type businesses opening in his district. 2) Community Development Block Grant Mr. Chappell stated that the $7 million dollars of Community Development Block Grant should be looked at by the new council and recommended delaying actions on it for 2 weeks. Summary: Mr. Terrell stated that there were time constraints and Ms. Watson stated that she would find out the deadline. Mr. McCray asked why does Council has to look at all the funding at one time and be rushed into making a decision. He questioned why Council could not have information on CDBG prior to decision making time. Mr. Terrell stated that current procedures reflect past practices of having the Community Development Committee discuss its review of the program with housing. He further stated that government guidelines specified how funds could be spent. Mr. McCray stated that he understood Mr. Terrell's position, but he felt that others should be allowed input. Mr. Terrell stated that management would be sensitive to the concerns raised in the future. Ms. Webber stated that if Council is going to make a review of the CDBG the Community Development Committee should be present. The deadline for submission of the CDBG was determined to be May 25, 1993 . 3) Mayor Granger stated that she had passed around a letter which requested items for future Council study sessions. She stated that these should be long term issues, such as, the airport (Meacham, Spinks) and other areas where policy setting is mandated. 4) Meadows referred to M&C G-10150 (Victim Support Program of the Police Department) he noted that the program had been in effect for 18 months and requested the level of activities that had taken place. Summary: Ms. Watson and Mr. Terrell stated that there had been a 100% turnover in personnel since the program implementation. Mr. Meadow requested a report on what happen and what has been done to remedy the situation. 2 3, water Rates/IMR Study Summary: Mr. Groomer began a discussion on waste water rate increases. Mayor Granger interjected that during her review of the tape from the previous Council meeting there appeared to be several questions left unanswered. The Mayor questioned how the $100, 000 million dollars figure was derived. She further questioned whether this figure should reflect a reduction in maintenance costs. Mr. Chappell questioned whether Council should have some directions as to how the savings resulting from the 50% efficient in maintenance crews should be allocated. Mr. Matson stated that IMR's preliminary study indicates 50% inefficiencies and questioned where these inefficiencies occurred and what was supervision and or management doing? He requested a presentation on the numbers. He questioned the $10 million savings in operations and the $5 million credit. Mr. Sawey stated that $131 million budget was predicated on a rate increase and that in addition to the operating budget there have been other things added resulting in an additional $10 million in expenditures. Mr. Sawey also stated that the $5 million credit resulted from a waste water refund from Tarrant County. Mr. Matson question how the Council could appropriate funds for the IMR study when the revenues were not there? He asked how would this study be payed for? Mr. Groomer responded that they were proposing that the deficit be funded from reserves. Mr. Meadows asked if he was proposing to take the rate increase and pay for the study? Mr. McCray asked if wholesale customers would be charged with a rate increase? Mr. Sawey responded that rate increases would be past on to all customers within the next year. Mr. McCray stated that he thought Enterprise Funds were suppose to take care of themselves and if this was the case why was Council considering this issue? Mr. Chappell recommended going forwarded with the IMR study and letting it be self funded and stated that the rate increase was a separate issue. Mr. Meadows stated that the two issues were separate and that the rate increase was one that Council did not want to face but it was a reality that Council would have deal with. Mr. Matson acknowledged the need for a rate increase and emphasized the cost of the IMR study. He stated that this was a significant amount of money and recommended that the project be implemented in a phase process. 4) update on Run-off Elections Ms. Church informed Council of the Governor's announcement on 3 May 10, 1993 to allow for joint elections to be held on June 5, 1993 . She stated to do so action items OCS - 520 and OCS - 521 would be removed from the current agenda. Summary: Council concurred that since the announcement of May 29, 1993 as the Run-Off Election date had been made the date should remain as is. 5) Legislative Update Mr. Boswell informed Council that there were three Legislative Actions pending. These actions are as follows: a) Water Commission Bill, b) Poison Control Center Funding, and c) House Bill 384 which pertains to a 1/2 cents sales tax for property tax. Mr. Boswell stated that the Water Commission Bill and the Sales Tax Bill should not experience any problems in getting passed by the House. He stated that he was not as optimistic about the Poison Control Center Bill and that perhaps arrangement would have to be made with major medical providers within the area to work out funding support for the Center. 6) City Council Requests for Future Agenda Items Ms. Webber stated that the Disadvantage Business Enterprise (DBE) report was very dismal and requested that the DBE policy be brought before Council. Mr. Terrell stated that it would be scheduled for the June workshop. COUNCIL MEETING VI. Items to be Withdrawn from the Consent Agenda Mr. Terrell requested that M&C C-13822 be withdrawn from the consent agreement and was later approved. IA. Presentation by the City Council 4. The Resolution Directing Publication of Notice of Intent to Issue Tax and Revenue Certificates of Obligation were denied by a vote of 6 to 3. Issues of concern voiced by Meadows and Webber were priority of needs with each voicing concerns of repairs to the swimming pools at Como and Hillside. %I. Presentations by the City Secretary 2 . Resolution Appointing Presiding Judges and Alternates for City Council Run-Off Election to be Held May 29, 1993 was approved. 3. Contract with Tarrant County for Election Services was approved. 4 t XIII. Report of the City Manager Mr. Chappell moved for a delay of one week for M&C G-10154 Community Development Block Grant. Council accepted the delay. Mr. Chappell moved for a two (2) week delay of M&C G-10156. Mr. Meadow stated that he felt the Mayor should call the Rate Committee together to consider this matter prior to Council voting on it. Mr. Terrell that the Rate Committee would review this matter in two (2) and it would be placed on the agenda the following week. Mayor Granger stated this item would be continued for three (3) weeks. Mr. Terrell stated that the word Resolution should be removed from the title in M&C C-13822 . The M&C was approved as amended. Mr. Chappell motioned for a two (2) week delay of M&C C-13829 (Award of Contract with Institute of Management Resources for Study of Water Department) . Council accepted his motion. All other M&C' s on the agenda were approved. XVI. Mr. Taylor made a presentation to Mr. Puente in recognition of his two (2) years of service on the Council and solicited donations for a scholarship fund which is being established in honor of Mr. Puente. 5