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, `) AGENDA
PRE-COUNCIL MEETING
' 3 TUESDAY, NOVEMBER 25, 1986
., 8:30 A.M.
PRE-COUNCIL CHAMBER
FOR DISCUSSION ONLY
1) Fund Solicitation in the Street - Councilman Garey Gilley ( 5 Min.)
2) Possible Council Meeting Date Changes - Douglas Harman, City Manager
( 5 Min.)
3) 1985-1986 Financial Performances - Judson Bailiff, Finance Director
(20 Min.)
4) Discussion of Leaflet - Douglas Harman (5 Min.)
FOR ACTION TODAY
5) Traffic Report on the Proposed Closure of Spanish Trail (I.R, No. 7158
and M&C PZ-1428) - Walt Cooper, City Traffic Engineer (15 Min.)
6) Forty Oaks Storm Drainage System, Engineering Design Contract (I.R. No.
7157 and M&C C-9997) - Gary Santerre, Director, Transportation and Public
Works and Joe Paul Jones, Freese and Nichols, Inc. (20 Min.)
To add or make revisions , please call the City Manager's Office,
870-6140, before 3:00 P.M. , Monday, November 24, 1986
OFFICIAL RECORD
CITY SECRETARY
The purpose of the Pre-Council Conference held prior to a regular City tQ11TH, TM
Council Meeting is to allow the Mayor and Councilmembers to discuss infor-
mally items on the agenda and to secure information from the City Manager
and the staff. Although the meeting is open to the public, citizens are
requested to reserve comments and questions for the subsequent Council
meeting so they will be a part of the public record.
ANOL
1
PRE-COUNCIL MEETING
PRE-COUNCIL CHAMBER O C
NOVEMBER 25, 1986
ABSENT: Councilmen Bagsby, Murrin, Lancaster and Garrison
ITEMS
1. FUND SOLICITATION - Councilman Gilley voiced strong opposition regarding
people soliciting money on busy intersections. Councilman Gilley said that
there is an ordinance which addresses this concern. The recommendation was to
either enforce or amend the ordinance to address the safety aspects.
Doug Harman, City Manager, told Council that rather than make safe a practice
that is illegal, everyone should be put on notice as to Councils' intention to
take action to correct this situation.
2. COUNCIL MEETING - Regularly scheduled Council meeting for the first Tuesday,
January 6, 1987, has been changed to Wednesday, January 7, 1987. The meeting
has been changed to accomodate those members of Council who will be attending
installation services in Washington, D.C. where Congressman Jim Wright will be
sworn in.
3. 1985-86 FINANCIAL PERFORMANCES - Mr. Judson Bailiff, Director of Finance,
told Council that the audit for the fiscal year is near a closing. The fiscal
year which ended September 30, 1985, ended with $30.3 million in the general
fund. The $3.4 million reserve -for encumbrances and the $940,139 designated for
authorized expenditures will be rolled over and added to the new budget. Mr.
Bailiff told Council that the actual revenue exceeded budgeted revenue by a
small degree. He also told Council that expenditures fell short of budgeted
amount. Substantial savings were shown in the non-departmental budget.
Mr. David Ivory, Senior Assistant City Manager, told Council that actual changes
occurred on the expenditure side and not the revenue. The concern should be,
according to Mr. Ivory, with what is happening with respect to fees, ad valorem
taxes,etc. Mr. Ivory told Council that there is a $4.5 million imbalance
between forecasted revenues and expenditures.
4. LEAFLET - Mr. Harman informed Council of the posting and distribution of
leaflets at golf course resorts. According to Mr. Harman, these leaflets were
posted without the knowledge of Council.
Councilman Williams asked whether the Park Board was responsible.
Councilman Gilley stated that he feels that an apology is due to Council.
MSC PZ-1428 - Physical closure of the 2400 Block of Spanish Trail. Denied by
Council..
M&C C-9818 - Award of Contract - Demolition of Sub-Standard Structure-Unit No.32
/2813 E. Fourth. Denied by Council.
Zoning Docket No. Z-86-135 will be continued on December 9, 1986.
6. CITIZEN PRESENTATION
Mr. Mark Watley came before Council to further discuss Zoning Docket No. Z-86-
124. Mayor Bolen referred Mr. Watley to the City Attorney, Mr. Wade Atkins.