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HomeMy WebLinkAboutContract 26137 AMENDMENT NO. 2 STATE OF TEXAS 8 CITY SECRETARY CONTRACT NO A J tO (No M&C Needed) COUNTY OF TARRANT S WHEREAS, the City of Fort Worth (City) and Wade & Associates, Inc. , (Engineer) made and entered into City Secretary Contract No. 23763, (the Contract) which was authorized by the City Council by M&C C-16691 on the 24th day of March, 1998; and subsequently revised by one previous amendment; and WHEREAS, the Contract involves engineering services for the following project: Engineering contract for the design of Main M-390 Drainage Area, Sanitary Sewer Rehabilitation and Improvements (Group 6, Contract 1) , Part 5 and M-106R Drainage Area Sanitary Sewer System Rehabilitation and Improvements (Group 4, Contract 2) , Part 7 . WHEREAS, it has become necessary to execute Amendment No. 2 to said Contract to include an increased scope of work and revised maxJ mum fee; NOW THEREFORE, City and Engineer,_ acting herein by and through their duly authorized representatives, enter into the following agreement which amends the Contract: 1. Article I of the Contract is amended to include the additional engineering services specified in a proposal letter dated July 31, 2000 a copy of which is attached hereto and incorporated herein. The cost to City for the additional design services to be performed by Engineer total $10 ,389.16. 2 . Article II of the Contract is amended to provide for an increase in the maximum fee to be paid to Engineer for all work and services performed under the Contract, as amended, so that the total fee paid by the City for all work and services shall not exceed the sum of $328,019.24 JIMCI A Ur � D1vJ D� 3 . All other provisions of the Contract which are not expressly amended herein shall remain in full force and effect. ¢- EXECUTED on this the Z"dayof _t 2000, in Fort Worth, Tarrant County, Texas. may) AT -Alt) Contract Authorization Gloria Pearso , City Sec eta -,��7 beta APPROVAL RECOMMENDED: APPROVED: A. Douglas Rademaker, P.E. Mike Groomer Director, Department of Assistant City Manager Engineering WADE & ASSOCIATES, INC. ENGINEER By: Name: Mark Wade, P.E. President 6701 Brentwood Stair Road Fort Worth, TX 76112 APPROVED AS TO FORM AND LEGALITY: Gary Steinberger Assistant City Attorney 23763 -2- c0 nn♦���� G?�'PON WHO E d•.A�SiGI_gTES�111C_ 31 July, 2000 Department of Engineering Integrated Wet Weather Program ATTN: Mr. Mike Domenech, P.E. 811 Lamar Street, Suite 310 Fort Worth, Texas 76102 RE: Submission of REVISED Contract Amendment No. 2, Main M-390 Drainage Area, Sanitary Sewer Rehabilitation and Improvements (Group 6, Contract 1), Part 5, DOE 1649, Sewer Project No. PS46-070460410280, and M-106R Drainage Area Sanitary Sewer System Rehabilitation and Improvements (Group 4, Contract 2), Part 7, Sewer Project No. PS46-070460410150 WADE File Nos. 9803 & 9804 Dear Mr. Domenech: Per your request, we have examined our previous contract amendment request and have adjusted the numbers down. It is important to note that we do not agree that a reasonable fee for the work item related to the incorporation of specification changes that came up during the re-advertisement phase is only $4,000 as stated to me last Friday. We were granted nearly twice that amount in an amendment for essentially the same task on our M-CIC413 contract recently. As you will see in the itemized information below, we have substantively reduced our proposed amendment by over 25% which we believe shows good faith and representative of our cooperation with the City. Therefore we are submitting Revised Contract Amendment No. 2 to the above referenced contract to account for additional work beyond the original scope of work. This includes the incorporation of Unit 5 into the project plans, the integration of new Standard Specifications and addressing various design changes associated with them, and the recovery of addenda costs. Specifically, we are seeking approval of the following additional work items in the amendment request as described below: Phases la & Ib — Design Services: Sewer Pipeline Rehabilitation for 11-390 (Basin E & mise. locations) Drainage Areas • The incorporation of Unit 5 into the project plans including consultant coordination into the Contract Documents. WADE was asked to incorporate several plan sheets into this project that were designed by Dikita Engineering. This project was established as Unit 5 and was predominately related to the installation of gabion baskets and gabion mats along a creek. Originally, Consulting Eng i n e e s 570' BreqfNood Stair Road project the incorporation of this material into our was thought e very to bminor task and S t o 1 0 0 'N 8 1 7 . 4 5 1 2 8 2 0 FAX 81 7 .451 • 2208 ie,� G.I�S,Clvlu�)D If'J !r Page 2 of 3 Mr. Mike Domenech 7/3 1/2000 should be easily handled. In fact, it proved to be very time consuming and difficult. Effectively, WADE staff produced all materials necessary for the contract documents for Dikita, except for the Part B proposal section. WADE staff incorporated specification clarifications and plan notes and issued them in an addendum in order to address contractor inquiries concerning this Project Unit. Additionally after receiving bids,. WADE produced the bid tabulation for this project and provided extensive coordination with Dikita Engineering throughout the duration of this project. The following table reflects the staff hours and miscellaneous costs associated with this work item. Staff/Item Hours Labor Direct Total Expenses Ex enses Expenses Senior Engineer 12 S 1,209.48 $ 1,209.48 ($100.79/hr) Staff Engineer 46 S 2,981.72 $ 2,981.72 ($64.82/hr) Senior Office 10 S 609.40 $ 609.40 Technician ($60.94/hr) Clerical ($39.63/hr) 8 S 317.04 $ 317.04 Printing/Plotting/Fax/ $ 180.00 S 180.00 Coping Costs (In-house) Labor Subtotal: S 5,117.64 Direct Expenses Subtotal: $ 180.00 TOTALS: $ 5,297.64 • The Incorporation of numerous City directed revisions to Supplemental Section C and Sections D and DA addressin14 various Technical and Legal/Administrative issues into the Contract Documents. Under the above referenced contract element, WADE was asked to incorporate numerous specification changes that required edits to the project plan/profile sheets (CAD edits) and the re-plotting of those plan sheets, and the selected revision of the contract documents/specifications. This also includes the recovery of costs associated with issuing 3 addenda related to the above-referenced contract document changes. The table below reflects the staff hours and miscellaneous costs associated with this work item. Staff/Item Hours Labor Direct Total Expenses Ex enses Expenses Senior Engineer 8 S 806.32 $ 806.32 ($100.79/1-tr) Staff Engineer 30 S 1,944.60 $ 1,944.60 ($64.82/hr) Senior Office 16 S 975.04 $ 975.04 Technician (S60.94/hr) Wade & Associates, Inc. J ��IGQ � Consulting Engineers ?17 Page 3 of 3 Mr. Mike Domenech 7/31/2000 Clerical ($39.63/hr) 12 $ 475.56 $ 475.56 Printing/Plotting/Fax/ $ 890.00 $ 890.00 Coping Costs (In-house) Labor Subtotal $ 4,'_01.52 Direct Expenses Subtotal: $ 890.00 TOTALS: $ 5,091.52 In summary, WADE seeks to recover actual expenses that either have been or are currently being incurred for all of the work items addressed and itemized in the table below. Amendment Item Total Fee Requested The incorporation of Unit 5 into the project plans including $ 5,297.64 consultant coordination into the Contract Documents: The Incorporation of numerous City directed revisions to $ 5,091.52 Supplemental Section C and Sections D and DA addressing various Technical and Legal/Administrative issues into the Contract Documents: TOTAL AMENDMENT REQUEST: $ 10,389.16 Therefore, we are requesting Contract Amendment No. 2 in the amount of$ 10,389.16 to the original M-390 Agreement. This amendment_would increase the total contract amount from $317,630.08 to $328,019.24, representing an increase of nearly 3.3 percent (3.27%). As is indicated throughout the above narrative work descriptions, WADE was directed by City Staff to address the items discussed above. We would appreciate your help to expedite this request. We are prepared to meet with you to discuss this amendment at your earliest convenience. As stated before, we intend to submit another amendment under this contract in order to address the costs associated with the re-advertisement of Units 1, 3 and 5 and to recover additional survey costs in excess of budgeted amounts. Do not hesitate to contact me should you have any questions or need any background information concerning this matter. Thank you for your time and consideration. WADE & ASSOC ES, INC. Chris Br E., Project Manager CC: Peter Fu, P.E., FWWD, City of Fort Worth Tony Sholola, P.E., DOE, City of Fort Worth Mark Wade, P.E., President, WADE Wade & Associates, Inc. Consulting Engineers i 1 _ . .