Loading...
HomeMy WebLinkAboutOrdinance 10637;y.. ~. .- ~?. ORDINANCE N O / ~ IG~J AN ORDINANCE INCREASING THE ESTIMATED RECEIPTS IN THE SPECIAL REVENUE FUND 03, PROJECT 840020- 00, LIBRARY AUTOMATION, OF THE CITY OF FORT WORTH FOR THE FISCAL YEAR 1989-90 BY THE SUM OF $110,000 AND APPROPRIATING SAID $110,000 TO THE SPECIAL REVENUE FUND 03, PROJECT 840020-00, LIBRARY AUTOMATION, FOR THE'PURPOSE OF FUNDING A CONTRACT FOR AN AUTOMATED LIBRARY SYSTEM,• PROVIDING FOR A SEVERABILITY CLAUSE, MAKWG THIS ORDWANCE CUMULATIVE OF PRIOR ORDINANCES AND REPEALING ALL PRIOR ORDINANCES IN CONFLICT HEREWITH, PROVIDING FOR ENGROSSMENT AND ENROLLMENT, AND PROVIDING AN EFFECTIVE DATE. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FORT WORTH, TEXAS SECTION 1 That in addition to those amounts allocated to the various City departments for the Fisca! Year 1989-90 and in the Budget of the City Manager, there shall also be increased estimated receipts in the Special Revenue Fund 03, Project No 840020-00, Library Automation, by the sum of $110,000 and increased appropriations of $110,000 in the Special Revenue Fund 03, Project No 840020-00, Library Automation, for the purpose of funding a contract for an automated Library system SECTION 2 Should any portion, section or part of a section of this ordinance be declared invalid, inoperative or void for any reason by a court of competent jurisdiction, such decision, opinion or judgement shall in na way impair the remaining portions, sections, or parts of sections of this ordinance, which said remaining provisions shat! be and remain in full force and effect SECTION 3 That this ordinance shall be cumulative of Ordinance No 10363 and all other ordinances and appropriations amending the same except in those instances where the provisions of this ordinance are in direct conflict with such other ordinances and appropriations, in which instance said conflicting provisions of said prior ordinances and appropriations are hereby expressly repealed. SECTION 4 The City Secretary of the City of Fort Worth is hereby directed to engross and enroll this ordinance by copying the caption and effective date into the minutes of the City Council and by filing this ordinance in the ordinance records of the City of Fort Worth SECTION 5. This ordinance shall take effect and be in full force and effect from and after the date of its passage, and it is so ordained. AP.PR ED AS TO FORM AND LEGALITY _ ~~ -------- -- -----------=--------- City Attorney Date ~- ~ -`l~ Adopted l ~ ~ 9~ Effective ~~ ~ _ MASTER FILE•1 .:,, ACCOUNTING-2 ~Z~in/ O~ 1L O9 L ~V OI `~~ ~~~~a71 TRANSPDRTATION~PU8L1C a'YORKB.i eee!!!'~~ e ~ /~ /~ /-//-// ~j Q ~f /~ ,///~ ~) HATER ADMINIS7RATIGIV i ~~~®~ 'W/~~ ~®~~cC?G~ ~®~~lLilV/l IV~~`E+W11+~®d IV I.AY/?.2 l.IBRARY~I' ATE REFERENCE SUBJECT M DIFI ATI N F pAG NUMBER FOR AUTOMATED LIBRARY SYSTEM ~_ „Q 7-12-90 C-12417 WITH CLSI, INC.; CONTRACT FOR lof- 1~ DYNIX, INC. RECOMMENDATION: It is recommended that the City Council: 1. Authorize the City Manager to modify City Secretary Contract No. 14471 (M&C P-1777, June 25, 1985) and City Secretary Contract No. 17034 with CLSI, Inc. and authorize payments specified below and release $641,231.58 encumbered to that contract; 2. Authorize the City Manager to accept in Special Revenue Fund 03, Project No. 840020-00, revenues from interest on investments in the amount of $110,000; 3. Adopt the attached appropriations ordinance increasing appropriations by $110,000 in Special Revenue Fund 03, Project No. 840020-00, Library Automation, from increased revenues; and 4. Authorize the City Manager to execute a contract with Dynix, Inc., for an automated library system including software, central site hardware, and all other system equipment and appurtenances, installation, migra- tion of existing databases, testing, training and documentation of same for use in the Central Library, Regional and branches of the Fort Worth Public Library in an amount not to exceed $706,750. DISCUSSION: The City contracted with CLSI, Inc., to provide hardware and software for an automated library system (Contract No. 14471) and for maintenance of that system (Contract No. 17034). Persistent delays in implementation of all sys- tem functions and dissatisfaction with the vendor have made it evident that continuation of the contract is not feasible. The City has proposed, and CLSI, Inc., has accepted a modification of the terms of the contracts to a month-to-month contract, which will allow the City to transfer to another system. The basic terms are as follows: f E` `I r~ 1. .City r.eta~ins certain equipment which it has purchased under the existing Acontract ~ 2. For the period from May 1, 1990, until September 30, 1990, City pays a usage fee for remaining system hardware and software from CLSI, Inc. for a cost of $7,464.80. 3. Beginning October 1, 1990, and continuing until another system is installed; City pays a usage fee on equipment and software of $9,800.00 per month. :a ~~. DATE REFERENCE SUBJECT MODIFICATION OF CONTRACT PAGE NUMBER FOR AUTOMATED LIBRARY SYSTEM t 2 7-12-90 C-12417 WITH CLSI INC.• CONTRACT FOR af AUTOMATED LIBRARY SYSTEM WITH DYNIX, INC. 4. Beginning October 1, 1990, and continuing until another system is installed, City pays a maintenance fee for equipment and software of $12,358.53 per month. 5. Dynix, Inc. is the low bidder. On April 15, 1990, Purchasing issued a Request for Bid for an upgrade to the Library's integrated automated system. Three responses were received and opened on May 10, 1990. After meetings with the various vendors, demonstrations of their systems and extensive evaluation by the staff of the Library and Information Systems and Services Departments, the bid submitted by Dynix, Inc., of Provo, Utah is recommended for acceptance. The recommendation is based upon the following considerations: 1,. Dynix, Inc. has a fully developed system, including all the functions immediately required by the Library to replace its existing system; 2. Dynix, Inc. has extensive experience migrating libraries from Fort Worth's current vendor to their system; 3. Dynix, Inc. receives excellent references from current customers regard- ing their hardware and software support and maintenance organization; and 4.: The proposed hardware is state-of-the-art with significant positive per- formance advances. It is anticipated that the new automated system from Dynix, Inc. will be installed by January 30, 1991. At that time, the modified contracts with CLSI, Inc., will terminate. FUNDING• Upon the completion of Recommendation 1 and adoption of the appropriation ordinance, sufficient funds will be available in Special Revenue Fund 03, Project No. 840020-00, Library Automation, to execute a contract with Dynix, Inc., far an automated library system. Expenditures will be made in Index Code 603431. APPROVED BY RG:v/6 C~~ ~DUNC~~ Jul xz cs~o SUBMITTED FOR THE CITY MANAGER'S OFFICE BY Ramon Guajardo 6191 DISPOSITION BY COUNCIL: ^ APPROVED ......~.+ $SED BY ~^-^~'-~""" ORIGINATING DEPARTMENT HEAD:L~ nda Al ~ mdnd 7706 ^ OTHER (DESCRIBE) ~'{~ $9CL8 ~lty Of FO QYY Of the ~f~'S~~~`~~'ARY FOR ADDITIONAL INE(Ja,MeTIJa1 XOn 7708 ll LG UU Adopted Ordinance No. ,~....~~ ©~ DATE ~i CONTACT