HomeMy WebLinkAboutOrdinance 18820-09-2009Ordinance No. 18820-09-2009
AN ORDINANCE INCREASING ESTIMATED RECEIPTS AND APPROPRIATIONS IN
THE GENERAL FUND IN THE AMOUNT OF X1,300,000.00 AND DEGREASING THE
UNRESERVED, UNDESIGNATED FUND BALANCE BY THE SAME AMOUNT, FOR THE
PURPOSE OF COMPLETING THE CITY'S 2009 COMPREHENSIVE ANNUAL
FINANCIAL REPORT; PROVIDING FOR A SEVERABILITY CLAUSE; MAKING THIS
ORDINANCE CUMULATIVE OF PRIOR ORDINANCES; REPEALING ALL ORDINANCES
IN CONFLICT HEREWITH; AND PROVIDING AN EFFECTIVE DATE.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FORT WORTH, TEXAS:
SECTION 1.
That in addition to those amounts allocated to the various City departments for Fiscal Year 2009-2010, there
shall also be increased appropriations in the General Fund in the amount of $1,300,000.00 and decreasing
the unreserved, undesignated fund balance by the same amount, for the purpose of completing the City's
2009 Comprehensive Annual Financial Report.
SECTION 2.
That should any portion, section ar part of a section of this ordinance be declared invalid, inoperative or void
for any reason by a court of competent jurisdiction, such decision, opinion or judgment shall in no way
impair the remaining portions, sections, or parts of sections of this ordinance, which said remaining
provisions shall be and remain in full force and effect.
SECTION 3.
That this ordinance shall be cumulative of Ordinance No. 18283 and all other ordinances and appropriations
amending the same except in those instances where the provisions of this ordinance are in direct conflict
with such other ordinances and appropriations, in which instance said conflicting provisions of said prior
ordinances and appropriations are hereby expressly repealed.
SECTION 4
This ordinance shall take effect upon adoption.
AF~'i?OLrED AS TO FORL,t AND LEGALITY:
pity of Fort INor~h, Texas
Mayor and Council Communication
COUNCIL ACTION: Approved on 9/15/2009 -Ord. No. 18820-09-2009
DATE: Tuesday, September 15, 2009 REFERENCE NO.: C-3778
LOG NAME: 13CROWE 2009 CAFR
SUBJECT:
Authorize the Execution of a Contract for Professional Consuiting Services with Crowe Norwath, LLP, for
the Purpose of Completing the City's 2009 Comprehensive Annual Financial Report for the Financial
Management Services Department for a Cost Not to Exceed $1,300,000.00 and Adopt Appropriation
Ordinance
RECOMMENDATION:
It is recommended that the City Councii:
1. Adopt the attached supplemental appropriation ordinance increasing appropriations in the General
Fund by $1,300,000.00 and decreasing the unreserved, undesignated fund balance by the same amount;
and
2. Authorize the City Manager to enter into a contract with Crowe Horvath, LAP, for professional
consulting services for the purpose of completing the City's 2009 Comprehensive Annual Financial Report
for the Financial Management Services Department at a cost not to exceed $1,300,000.00; and authorize
the contract to include two one year options for completion of the 2010 Comprehensive Annual Financial
Report and the 2011 Comprehensive Annual Financial Report.
DISCUSSION:
This contract will provide additional staff and professional Consuiting services to the Financial
Management Services Department {FMS} to assure the timely production and Completion of the
Comprehensive Annual Financial Report {CAFR} and Singie Audit Report for Fiscal Year 2009 and
inciudes two one-year renewal options for the Fiscal Year 2010 and Fiscai Year 2011 CAFR's and Single
A~rciit Reports. This staff augmentation is necessary to aiiow City staff to focus on the ERP Phase it
Financials project implert~~entation ~ti~hiie ensuring timely compietion of the CAFR. ERP Phase ll has a
Le ~t~five completion date of October 2012 anc r~.qu;res fhe dedication of C,ty stagy: ~~ the implementafion
,;:~~h. Of ~ ~P»ara .Cr~Gt~I" „~e~~f •ilN. ~y ~tefll ~ ~Ui!'~~1 ent C~~?{~~11t10~1 SOf~`~.^J~I _ _;~~E'C!I~ ~ ' ~~~ ~'~,~'~~
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exe~~`uted based on the selection ~~~nder the aforemertio~~ed RFP process for the 2007 and 2008
CAFR`s. The cost of those ser~rices vas S1,443,23C}.04}.
Due to its prior performance Qn the Fiscal Year 2007 and Fiscal Year 2008 CAFR's, Crowe Horwath, t_LP,
has been determ;r,~ed to be the i~nr~ ti~at is most capabie of perform~?lg the services for the 2(Jr~9 CAFR
preparation process. The Fiscal Year 2007 a~~d Fiscal `r'ear 2008 contact with Crowe Horwath, LLP
required the City dedicate four resources to the external a~:~dit. the CAFR and Single AG~dit Report
n~epaation. The hours wo~~~ked by City star was approxi«~ately 7,740. For this contract the number of
dedicated City staff is reduced to one employee or 1,290 hours. This co~~tract requires the consultant to
absorb the reduction of hours for City staff and assur7~e expanded respons~biiit~es for the financial audit
and preparation of the Comprehensive Annual Report CAI=R}.
This contract will include options to complete the 2010 CAFR and the 2011 CAFR at a cost of
$1,380,000.00 for each year.
Funding for this contract is a supplemental appropriation of the General Fund's fund balance. Funding
was originally included as part of the City Manager's 2009-2010 Budget. The use of fund balance yields a
corresponding Fiscal Year 2010 budget savings of :1,300,000.00.
If approved, this oontract shall begin on September 21, 2009, and shall remain in effect until all services
have been provided under the Agreement.
MNVBE -Crowe Horwath, ~bP, is in campiianoe with the City's M1WBE Ordinance by committing to 10
peroent MIWBE participation on this project. The City's M/WBE goal on this project is 10 percent.
FISCAL INFORMATICIN /CERTIFICATION.:
The Financial Management Services Director certifies that upon approval of the above recommendations
and adoption of the attached supplemental appropriation ordinance, funds will be available in the current
operating budget, as appropriated, of the General Fund. Upon approval, the unreserved, undesignated
fund balance of the General Fund will exceed the minimum reserve as outlined in the Financial
Management Policy Statements.
FUND CENTERS:
TO Fund/Account/Centers
FROM FundlAccQUntlCen#ers
GC01 531200 090100 ~1,34(l'.?0(7 00
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CERTIFICATIONS:
Submitted for City Manager's Office by:. Karen Montgomery ;0222}
Originating Department Head' Lena F'~''s i~_~'~)
Additional Information Contact - ~ ~ '~'`~~
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