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HomeMy WebLinkAboutOrdinance 10086~, -h 4 ti .~ <i~. ORDINANCE NO. /~!v~,~ AN ORDINANCE AMENDING PARAGRAPH (a) OF SECTION 2-26 "COPYING, TYPING MATERIALS; FEE," IN ARTICLE II "CITY SECRETARY," OF CHAPTER 2 "ADMINISTRATION" OF THE CODE OF THE CITY OF FORT WORTH (1986), AS AMENDED, TO PROVIDE THAT THE CITY SECRETARY MAY CHARGE FEES FOR RESEARCHING, LOCAT- ING, PREPARATION AND COPYING OF PUBLIC RECORDS AND PUBLIC INFORMATION AS PROVIDED BY THE REGULATIONS AND LAWS OF THE STATE OF TEXAS GOVERNING SUCH FEES; PROVIDING THAT THIS ORDINANCE SHALL BE CUMULATIVE OF OTHER ORDINANCES AND CODE PROVISIONS AND REPEALING ORDINANCES AND CODE PROVISIONS IN CONFLICT HEREWITH; PROVIDING A SEVERABILITY CLAUSE; PRO- VIDING FOR ENGROSSMENT AND ENROLLMENT; AND PROVIDING AN EFFECTIVE DATE. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FORT WORTH, TEXAS: SECTION I. That paragraph (a) of Section 2-26 "Copying, typing materials; fee," in Article II "City Secretary" of Chapter 2 "Administration" of the ~ Code of the City of Fort Worth, Texas (1986) , as amended, is amended to read as follows: See. 2-26. Copying, typing materials; fee. (a) The city secretary .may charge fees for research- in~, locating, preparation and copying of public records and public information as provided by the regulations and laws of the State of Texas governing such fees, as same may be amended from time to time. In addition, the follow- ing fees may be charged for the typing of any papers: Type/Size 8-1/2 X 11 11 X 14 Transcripts Fee $2.00 per sheet $2.50 per sheet $5.00 per sheet If any of the above papers are to be mailed by the City Secretary, a one-dollar handling fee and a fee for postage will be charged. ~; "~~~. SECTION 2. This ordinance shall be cumulative of all provisions of ordi- nances and of the Code of the City of Fort Worth, Texas (1986), as amended, except where the provisions of this ordinance are in direct conflict with the provisions of such ordinances and such Code, in which event conflicting provisions of such ordinances and such Code are hereby repealed so far as they conflict with the provisions of this ordinance. SECTION 3. It is hereby declared to be the intention of the City Council that the sections, paragraphs, sentences, clauses and phrases of this ordinance are severable, and if any phrase, clause, sentence, paragraph or section of this ordinance shall be declared unconstitu- tional by the valid judgment or decree of any court of competent jurisdiction, such unconstitutionality shall not affect any of the remaining phrases, clauses, sentences, paragraphs and sections of this ordinance, since the same would have been enacted by the City Council without the incorporation in this ordinance of any such unconstitutional phrase, clause, sentence, paragraph or section. SECTION 4. The City Secretary of the City of Fort Worth is hereby directed to engross and enroll this ordinance by copying the caption, Sections 1 and 5 in the minutes of the City Council and by filing the ordinance in the ordinance records of the City. -2- '` .,, y SECTION 5. This ordinance shall take effect and be in full force and effect from and after its passage, and it is so ordained. APPROVED AS TO FORM LEGALITY: City Attorney Date: 3 ~ Z~ -g ~`' ADOPTED: r EFFECTIVE: ~.~~~ -3- tA5YER~~riL-Eti V - -~--_ ACCOUIV7IN~+:2 , fRANSf'_ORiA_Ti~x?NCf?ILBL[~W.(Ftt[C,^i~E1 ~~~~ ~~ ~~/ ~ ~®i 1./l~~ ~~V~~~Y HATER ADMINFSTRATi(Slk ~/// ~ ly/ ®~ ~1.~{~~~ ~./® IIiIV~IL/ IL~ ~/®U I/ l{i~ (W/~~Il/~UL~ 11/®~ DATE ^_ `I REFERENCE I SUBJECT AMENDMENT TO THE CODE OF THE ~ PAGE NUMBER CITY OF FORT WORTH FEES FOR lof 2 PHOTOCOPYING PUBLIC RECORDS Recommendation It is recommended that an ordinance be adopted amending Chapter 2, Article II, Section 2-26 of The Code of the City of Fort Worth, Texas (1986), as .amended, to allow the City Secretary to charge fees for locating, preparing and photocopying the public records, such fees to be consistent with those fees set by the Texas State Purchasing and General Services Commission. Background Ordinance No 8269 was adopted by the City Council on February 17, 1981. The ordinance allowed the City Secretary to charge a person requesting public records $0 55 for the first page copied and $0 15 for each additional page copied Excluded from these charges are the charges to City officials who need copies to be used for City duties. Periodically, the Texas State Purchasing and General Services Commission reviews the costs involved in photocopying public records. The Commission issues regulations that apply to photocopying of public records. Recently, the Commission adopted new regulations for prices for researching, locating, preparing and photocopying of public records. The regulation includes prices for readily-available information on standard size paper as well as guidelines for non-standard size pages (computer printouts, microfilm records, etc ). The new regulation allows charges to be made for the time of the employee doing the research For information not readily available, actual labor costs for locating and preparing the information can be charged. Ordinance No 8269 stated the maximum amount that could be charged. The new ordinance, if adopted, will allow the City Secretary to charge for copies as regulated by State Law and will allow for fluctuation in changes of fees without the necessity of returning to the City Council for a new ordinance authorizing new fees Copying Charges Allowed by Ordinance No. 8269 (February 17, 1981) $0 55 first page $0 15 for each additional page Copying Charges Allowed by State Regulation (December 1987) A Standard sized pages .up to 8-1/2 X 14• (1) For 50 pages or less of readily available information- $0 10 per page, rv `i;- DATE REFERENCE SUBJECT AMENDMENT TO THE CODE OF THE PAGE NUMBER WQRT(fiFE'ES-F~ CITY OF FORT 2 2 4-5-88 **G-7512 _ L _ of PHOTOCOPYING PUBLIC RECORDS (2) For more than 50 pages of readily available information - $0 85 for page 1, $0.15 per page thereafter; (3) For any quantity of information deemed not readily available - $0.70 for page 1, $0.15 per page thereafter, plus actual labor costs for locating and preparing the information (employee time multiplied by employee salary). B. Nonstandard sized a es (Computer printouts, microfilm records, etc) Actual cost of preparation, in consultation with the State Purchasing and General Services Commission. Adequate cost data for this consultation consists of the specific cost components of an individual charge including, but not limited to, labor hours and rates, computer time and rates, costs for materials such as computer tapes, paper, fiche, cassettes, and printer supplies, and applied overhead by component and application base. APPROVED BY CITY COI~~VCIL a~~ ~ t~sa ~+~ ~. City Soaratary of tha City of Fart Wczth, T6x°e SUBMITTED FOR THE CITY MANAGER'S DISPOSITION BY COUNCIL. PROCESSED BY OFFICE BY Ruth Ann M K' n ^ APPROVED - ORIGINATING ^ OTHER (DESCRIBE) DEPARTMENT HEAD: Ruth HOWard CITY SECRETARY FOR ADDITIONAL INFORMATION Atlopted Ordinance No / DATE CONTACT R. Ho r . .