HomeMy WebLinkAboutOrdinance 21993-12-2015 ORDINANCE NO. 21993-12-2015
AN ORDINANCE INCREASING THE ESTIMATED APPROPRIATIONS IN THE
INFORMATION TECHNOLOGY SYSTEMS FUND IN THE AMOUNT OF $484,997.00,
AND DECREASING THE UNASSIGNED FUND BALANCE BY THE SAME AMOUNT,
FOR THE PURPOSE OF TRANSFERRING SAID FUNDS TO THE INFORMATION
SYSTEMS CAPITAL PROJECTS FUND FOR THE INFORMATION TECHNOLOGY
SOLUTIONS DEPARTMENT TO PURCHASE NETWORK FIREWALLS;
PROVIDING FOR A SEVERABILITY CLAUSE; MAKING THIS ORDINANCE
CUMULATIVE OF PRIOR ORDINANCES; REPEALING ALL ORDINANCES IN
CONFLICT HEREWITH; AND PROVIDING AN EFFECTIVE DATE.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FORT WORTH,TEXAS:
SECTION 1.
That in addition to those amounts allocated to the various City departments for Fiscal Year 2015-2016 in the Budget of
the City Manager,there shall also be increased estimated appropriations in the Information Technology Systems Fund
in the amount of$484,997.00, and decreasing the unassigned fund balance in the same amount, for the purpose of
transferring said funds to the Information Systems Capital Projects Fund for the Information Technology Solutions
Department to purchase network firewalls.
SECTION 2.
That should any portion, section or part of a section of this ordinance be declared invalid, inoperative or void for any
reason by a court of competent jurisdiction, such decision, opinion or judgment shall in no way impair the
remaining portions, sections, or parts of sections of this ordinance, which said remaining provisions shall be and
remain in full force and effect.
SECTION 3.
That this ordinance shall be cumulative of Ordinance No. 21873-09-2015 and all other ordinances and
appropriations amending the same except in those instances where the provisions of this ordinance are in direct
conflict with such other ordinances and appropriations, in which instance said conflicting provisions of said prior
ordinances and appropriations are hereby expressly repealed.
SECTION 4.
This ordinance shall take effect upon adoption.
APPROVED AS TO FORM AND LEGALITY:
r.
µ
Will Trevino,Assistant City Attorney Mary J. 'e ,City e retaiy
ADOPTED AND EFFECTIVE: December 15, 2015
Ordinance No.21993-12-2015
Page 1 of 1
City of Fort Worth, Texas
Mayor and Council Communication
COUNCIL ACTION: Approved on 1211512095 - Ordinance No. 21993-12-2015 & 21994-12-
2015
DATE: Tuesday, December 15, 2015 REFERENCE NO.: **P-11820
LOG NAME: 13P16-0044 FIREWALL EW
SUBJECT:
Authorize Transfer from the Information Technology Systems Fund to the Information Systems Capital
Projects Fund in the Amount of$484,997.00, Authorize Purchase of Network Firewalls and Services from
Critical Start LLC, in the Amount Up to $484,997.00, Using a Cooperative Purchasing Contract for the
Information Technology Solutions Department and Adopt Appropriation Ordinances (ALL COUNCIL
DISTRICTS)
RECOMMENDATION:
It is recommended that City Council:
1. Adopt a supplemental appropriation ordinance increasing the appropriations within the Transfers to
Capital Fund account within the Information Technology Systems Fund in the amount of$484,997.00 and
decreasing the unaudited, unreserved, undesignated Information Technology Systems Fund reserve by
the same amount;
2. Adopt a supplemental appropriation ordinance increasing estimated receipts within the Transfers from
Operating Fund account within the Information Systems Capital Project Fund in the amount of
$489,997.00 to fund the purchase of network firewalls and services; and
3. Authorize the Information Technology Solutions Department to purchase network firewalls and services
from Critical Start LLC, in the amount up to $484,997.00, using Department of Information Resources
Contract No. DIR-SDD-2663.
DISCUSSION:
The Information Technology Solutions (ITS) Department will use this Agreement to secure equipment and
services to support the security of the City of Fort Worth network. ITS achieved savings in FY2015 due to
operational and contract efficiencies. These savings have been targeted to fund enterprise City-wide
capital technology initiatives. Funding for this project in the amount of$484,997.00 is recommended to
come from these savings.
This purchase request includes a Palo Alto firewall, which will replace aging infrastructure and improve
cyber protection for the City's systems and networks, increase capacity, streamline the environment by
consolidating existing disparate firewalls and improve management capability of the environment.
This capital expenditure will be from the Information Systems Capital Projects Fund funded through the
Information Systems Fund. The project funding table below shows the estimated funds in excess of the
reserve requirement.
Logname: 13P16-0044 FIREWALL EW Page 1 of 3
Fund Estimated Encumbrances and Remaining
FY2015 Projected Balance
Available Fund Expenditures
Balance _ _
Information 851,270.00 $484,997.00 $366,273.00
Systems
COOPERATIVE PURCHASE —State law provides that a local government purchasing an item under a
Cooperative Purchasing Agreement satisfies state laws requiring that the local government seek
competitive bids for purchase of the item. The State of Texas Department of Information Resources (DIR)
Cooperative Contract No. DIR-TSO-2663 has been competitively bid to increase and simplify the
purchasing power of local government entities.
PRICE ANALYSIS — DIR pricing has been reviewed and compared with alternative Cooperative Contract
sources and determined this DIR Contract provides the best value. There is no new operating expense
from this purchase because the cost is less than that of the current environment, which is estimated to be
$675,000.00 for five years. ITS solicited three quotes for this procurement. Critical Start, LLC, was the
lowest quote.
MIWBE OFFICE —A waiver of the goal for MBE/SBE subcontracting requirements was requested by the
Purchasing Division and approved by the M/WBE Office, in accordance with the BDE Ordinance, because
the purchase of goods and services is from sources where subcontracting or supplier opportunities are
negligible.
AGREEMENT TERMS - Upon City Council approval, this Agreement shall begin on December 16, 2015
and end on December 14, 2016 to coincide with the expiration of the DIR Contract.
RENEWAL OPTIONS - This Agreement may be renewed, at the City's option, for up to two additional one-
year terms in accordance with the terms of the DIR Contract. This action does not require specific City
Council approval provide that the City Council has appropriated sufficient funds to satisfy the City's
obligations during the renewal term.
ADMINISTRATIVE CHANGE ORDER—An administrative change order or increase may be made by the
City Manager in the amount up to $50,000.00 and does not require specific City Council approval as long
as sufficient funds have been appropriated.
FISCAL INFORMATION / CERTIFICATION:
The approval of this action provides contract authority up to $484,997.00 per year, as specified. The
Financial Management Services Director certifies that upon approval of the above recommendations funds
will be available in the current operating budget, as appropriated, of the Information Technology Solutions
Department and that prior to an expenditure being made, the Information Technology Solutions
Department has the responsibility to validate the availability of funds.
BQN\16-0044\EW
FUND IDENTIFIERS (FIDs):
TO
Fund Department ccoun Project Program ctivity Budget I Reference # I Amount
Logname: 13P16-0044 FIREWALL EW Page 2 of 3
ID I I ID Year Chartfield 2
F601051 0900415 4990000 1 2016 $484,997.00
601061 0046030 15330201 1 100025 1 C00015 2016 $484,997.00
FROM
Fund Department Account Project Program Activity Budget Reference # Amount
ID ID Year Chartfield 2
601051 0046030 5900011 2016 $484,997.00
601061 0046030 4960105 100025 C00015 2016 $484,997.00
CERTIFICATIONS:
Submitted for City Manager's Office by_ Susan Alanis (8180)
Originating Department Head: Aaron Bovos (8517)
Jack Dale (8357)
Additional Information Contact: Eryck Walker (6610)
Logname: 13P16-0044 FIREWALL EW Page 3 of 3