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HomeMy WebLinkAboutOrdinance 21994-12-2015 ORDINANCE NO. 21994-12-2015 AN ORDINANCE INCREASING THE ESTIMATED RECEIPTS AND APPROPRIATIONS IN THE INFORMATION SYSTEMS CAPITAL PROJECTS FUND FOR IN THE AMOUNT OF $484,997.00, FROM AVAILABLE FUNDS, FOR THE PURPOSE OF THE INFORMATION TECHNOLOGY SOLUTIONS DEPARTMENT TO PURCHASE NETWORK FIREWALLS; PROVIDING FOR A SEVERABILITY CLAUSE; MAKING THIS ORDINANCE CUMULATIVE OF PRIOR ORDINANCES; REPEALING ALL ORDINANCES IN CONFLICT HEREWITH;AND PROVIDING AN EFFECTIVE DATE. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FORT WORTH,TEXAS: SECTION 1. That in addition to those amounts allocated to the various City departments for Fiscal Year 2015- 2016 in the Budget of the City Manager, there shall also be increased estimated receipts and appropriations in the Information Systems Capital Projects Fund in the amount of $484,997.00, from available funds, for the purpose of the Information Technology Solutions Department to purchase network firewalls. SECTION 2. That should any portion, section or part of a section of this ordinance be declared invalid, inoperative or void for any reason by a court of competent jurisdiction, such decision, opinion or judgment shall in no way impair the remaining portions, sections, or parts of sections of this ordinance, which said remaining provisions shall be and remain in full force and effect. SECTION 3. That this ordinance shall be cumulative of Ordinance No. 21873-09-2015 and all other ordinances and appropriations amending the same except in those instances where the provisions of this ordinance are in direct conflict with such other ordinances and appropriations, in which instance said conflicting provisions of said prior ordinances and appropriations are hereby expressly repealed. SECTION 4. This ordinance shall take effect upon adoption. APPROVED AS TO FORM AND LEGALITY: Will Trevino,Assistant City Attorney Mary J. �ffser, C Secretary ADOPTED AND EFFECTIVE: December 15, 2015 Ordinance No.21994-12-2015 Page 1 of 1 City of Fort Worth, Texas Mayor and Council Communication COUNCIL ACTION: Approved on 12/1512015 - Ordinance No. 21993-12-2015 & 21994-12- 2015 DATE: Tuesday, December 15, 2015 REFERENCE NO.: **P-11820 LOG NAME: 13P16-0044 FIREWALL EW SUBJECT: Authorize Transfer from the Information Technology Systems Fund to the Information Systems Capital Projects Fund in the Amount of$484,997.00, Authorize Purchase of Network Firewalls and Services from Critical Start LLC, in the Amount Up to $484,997.00, Using a Cooperative Purchasing Contract for the Information Technology Solutions Department and Adopt Appropriation Ordinances (ALL COUNCIL DISTRICTS) RECOMMENDATION: It is recommended that City Council: 1. Adopt a supplemental appropriation ordinance increasing the appropriations within the Transfers to Capital Fund account within the Information Technology Systems Fund in the amount of$484,997.00 and decreasing the unaudited, unreserved, undesignated Information Technology Systems Fund reserve by the same amount; 2. Adopt a supplemental appropriation ordinance increasing estimated receipts within the Transfers from Operating Fund account within the Information Systems Capital Project Fund in the amount of $489,997.00 to fund the purchase of network firewalls and services; and 3. Authorize the Information Technology Solutions Department to purchase network firewalls and services from Critical Start LLC, in the amount up to $484,997.00, using Department of Information Resources Contract No. DIR-SDD-2663. DISCUSSION: The Information Technology Solutions (ITS) Department will use this Agreement to secure equipment and services to support the security of the City of Fort Worth network. ITS achieved savings in FY2015 due to operational and contract efficiencies. These savings have been targeted to fund enterprise City-wide capital technology initiatives. Funding for this project in the amount of$484,997.00 is recommended to come from these savings. This purchase request includes a Palo Alto firewall, which will replace aging infrastructure and improve cyber protection for the City's systems and networks, increase capacity, streamline the environment by consolidating existing disparate firewalls and improve management capability of the environment. This capital expenditure will be from the Information Systems Capital Projects Fund funded through the Information Systems Fund. The project funding table below shows the estimated funds in excess of the reserve requirement. Logname: 13P16-0044 FIREWALL EW Page 1 of 3 Fund Estimated Encumbrances and Remaining FY2015 Projected Balance Available Fund Expenditures _ Balance (Information ($851,270.00 ($484,997.00 0$366,273.00�� Systems COOPERATIVE PURCHASE —State law provides that a local government purchasing an item under a Cooperative Purchasing Agreement satisfies state laws requiring that the local government seek competitive bids for purchase of the item. The State of Texas Department of Information Resources (DIR) Cooperative Contract No. DIR-TSO-2663 has been competitively bid to increase and simplify the purchasing power of local government entities. PRICE ANALYSIS — DIR pricing has been reviewed and compared with alternative Cooperative Contract sources and determined this DIR Contract provides the best value. There is no new operating expense from this purchase because the cost is less than that of the current environment, which is estimated to be $675,000.00 for five years. ITS solicited three quotes for this procurement. Critical Start, LLC, was the lowest quote. M/WBE OFFICE —A waiver of the goal for MBE/SBE subcontracting requirements was requested by the Purchasing Division and approved by the M/WBE Office, in accordance with the BDE Ordinance, because the purchase of goods and services is from sources where subcontracting or supplier opportunities are negligible. AGREEMENT TERMS - Upon City Council approval, this Agreement shall begin on December 16, 2015 and end on December 14, 2016 to coincide with the expiration of the DIR Contract. RENEWAL OPTIONS - This Agreement may be renewed, at the City's option, for up to two additional one- year terms in accordance with the terms of the DIR Contract. This action does not require specific City Council approval provide that the City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal term. ADMINISTRATIVE CHANGE ORDER—An administrative change order or increase may be made by the City Manager in the amount up to $50,000.00 and does not require specific City Council approval as long as sufficient funds have been appropriated. FISCAL INFORMATION /CERTIFICATION: The approval of this action provides contract authority up to $484,997.00 per year, as specified. The Financial Management Services Director certifies that upon approval of the above recommendations funds will be available in the current operating budget, as appropriated, of the Information Technology Solutions Department and that prior to an expenditure being made, the Information Technology Solutions Department has the responsibility to validate the availability of funds. BQN\16-0044\EW FUND IDENTIFIERS (FIDs�: TO Fund Department ccount Project Program ctivity Budget I Reference # I Amount Logname: 13P16-0044 FIREWALL EW Page 2 of 3 ID I I ID I Year Chartfield 2 601051 0900415 4990000 2016 $484,997.00 601061 0046030 15330201 1 100025 C00015 1 2016 $484,997.00 FROM Fund Department Account Project Program Activity Budget Reference # Amount ID ID Year Chartfield 2 60105 0046030 5900011 2016 $484,997.00 60106 0046030 4960105 100025 C00015 2016 $484,997.00 CERTIFICATIONS: Submitted for City Manager's Office by: Susan Alanis (8180) Originating Department Head: Aaron Bovos (8517) Jack Dale (8357) Additional Information Contact: Eryck Walker (6610) Logname: 13P16-0044 FIREWALL EW Page 3 of 3