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HomeMy WebLinkAboutOrdinance 9900E., ORDINANCE NO. ,~~-~---~ AN ORDINANCE INCREASING BY 55,000 ESTIMATED REVENUES IH THE CITY OF FORT WORTH GENERAL FUND REVENUE ACCOUNT KUMBER 061119, AKD APPROPRIATING 55,000 IN GENERAL FUND ACCOUNT NUMBER 13-90-00, RETIREMEKT FUND ADMINISTRATIOK, FOR THE PURPOSE OF PURCHASING COMPUTER HARDWARE AKD SOFTWARE; PROVIDING FOR A SEVERABILITY CLAUSE; MAKING THIS ORDINANCE CUMULATIVE OF PRIOR ORDINANCES AND REPEALING ALL PRIOR ORDINANCES IN CONFLICT HEREWITH; PROVIDING FOR ENGROSSMENT AND ENROLLMEKT; AND PROVIDING AN EFFECTIVE DATE. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FORT WORTH, TEXAS: SECTION 1. That in addition to those amounts allocated to the various City departments for the Fiscal Year 1986-87 and in the Budget of the City Manager, there shall also be increased estimated revenues in the City of Fort Worth General Fund Revenue account number 061119, and appropriated from those increased revenues, 55,000 to General Fund Account 13-90-00, Retirement Fund Administration for the purpose of purchasing computer hardware and software for the Retirement Administration Division. SECTION 2. Should any portion, section or part of a section of this ordinance be declared invalid, inoperative or void for any reason by a court of competent jurisdiction, such decision, opinion or judgement shall in no way impair the remaining portions, sections, or parts of sections of this ordinance, which said remaining provisions shall be and remain in full force and effect. SECTION 3. That this ordinance shall be cumulative of Ordinance No. 9690 and all other ordinances and appropriations amending the same except in those instances where the provisions of this ordinance are in direct conflict wih such other ordinances and appropriations, in which instance said conflicting provisions of said prior ordinances and appropriations are hereby expressly repealed. SECTION 4. The City Secretary of the City of Fort Worth is hereby directed to engross and enroll this ordinance by copying the caption and effective date into the minutes of the City Council and by filing this ordinance in the ordinance records of the City of Fort Worth. ~•, ~~ SECTION 5. This ordinance shall take effect and be in full force and effect from and after the date of its passage, and it is so ordained. APPROVED AS TO FORM AND LEGALITY: City Atto/rney Date : G ~ /~~ Adopted: / / Effective: ,i E M P L O Y E E S R E T I R E M E N T F U N D ~_ I N F O S M A L R E P O x T SUBJBCTi COMPUTER SYSTEM WITH MODEM FOR DATE: ~Y 26, 1987 RETIREMENT OFFICE BACKGROUND: The Retirement office is in need of a computer system to update its daily processing. The Retirement system itself has grown con- sistently in the past few years, however, the staff of this office is still processing daily work with outdated office equipment. We have a Tandy 2000HD computer, which has consistently failed in heavy usage, and at present is completely useless. We have had it repaired but with heavy usage the problem reoccures. The Tandy is not compatible with any system the City of Fort Worth currently uses, therefore, we can no.t use our software on any other system. Data Processing has given us a figure of $5,000 for a complete computer system with modem. This would include software packages and four hours of training on the system and usage of the software. The computer system will assist the Retirement Office in providing faster service to both active employees and retired members, Speed up Che retire- ment process, compute applications for benefits, maintain records on re- ~, funds, calculate taxable and non-taxable amounts in accordance with the 1986 Tax Act, produce 1099's for terminated employees and help start the process of modernizing the Retirement Office. RECOMMENDATION/REMARKS The Retirement Administrator recommends that the Board of Trustees of the Employees'Retirement Fund approve the above expenditure in the amount of $5,000. After the Boards approval, the Retirement Office will re-imburse the General Fund and a supplemental appropriation will be written to increase the retirement division operating budget to purchase same. _Y..~ . r---~ L---._._ ___-__.~___. ~-~.._._~_ George K. N laides, Administrator ~_ • f BOARD OF TRUSTEES' RL'TIREMENT FUND MEETING CITY OF FORT WORTH MAY 26, 1987 The Board of Trustees of the Employees' Retirement Fund of the City of Fort Worth met in regular session on May 26, 1987 in the Transportation/ Public Works Conference Room. Members in attendance were the presiding Chairman Bruce Cox, Robert Chesser, Ralph Cates, Bill Otto, Ralph Hardy, Roger Conroy and Ruth Howard Also present were the Retirement Administrator, George K. Nicolaides~, Assistant Director of Finance, Kay W. Cecil, Assistant City Attorney, Sarah Grace, Pension Consultant, Michael C. Robertson, Director of Finance, Judson Bailiff and ,Actuary, Norm Losk. The Board Meeting was called to order by Chairman Cox and the f°llowing business was discussed. The first item of business was the minutes of the April 22, 198,7 Board Meeting On a motion made by Ralph Hardy and seconded by Roger Conroy and a unanimous vote from the board the minutes for April 1987 were approved. 1 The next item of business was the minutes of the May 15, 1987~Special Meeting. On a motion made by Ralph Hardy and seconded by Robert Chc:SSer saris ,- unz-nl.- mous vote from the board the minutes for the May 1987 Special Meeting were approved. i Next on the agenda was the Financial Statement for April 1987 On a motion made by Bill Otto and seconded by Ralph Cates and a unanimous vote from the board the Financial Statement for April 1987 was approved with corrections. The next item was the approval of application for benefits. On a motion by Bill Otto and seconded by Ruth Howard and a unanimous vote from the board the following benefits were approved Payment of $3,000.00 from the Retired Employees' Death Benefit Fund to Eva Camacho, surviving widow of Becente Camacho, deceased retiree. I?va A Camacho, widow of Becente Camacho, deceased retiree, monthly pension $307.71 Payment of $3,000.00 from the Retired Employees' Death Ben fit Fund to Betty Sims, surviving widow of Elmo Sims, deceased retiree. Betty Sims, widow of Elmo Sims, deceased retiree, monthly, pension $358 95. J, n Payment of $3,000.00 from the Retired Employees' Death Benefit Fund to Bernice E. Wood, surviving widow of Horice L Wood, deceased retiree. Bernice E Wood, widow of Horice L. Wood, deceased retiree, monthly pension $323.62. Martha F. Peacock, surviving widow of James A Peacock, deceased employee, mont111y pension $488 94. Stephanie Ann Bailey, minor dependent of Michael Bailey, deceased employee, monthly pension $398.81. (Also back pay June 1, 1985 - May 31, 1987 $8,446.73) Melinda Bailey Woody, surviving widows benefits for June 1, 1985 - August 31, 1985, $1,155 99. Noble L. Crockett, Park/Rec, age 65 years/8 months, service 10 years/4 months, sick leave 3 months, monthly pension $322.81. Earl Cummings, City Services, age 59 years/8 months, service 22 years/ 6 months, sick leave 4 months, monthly pension $1,063 59 Devern L Devers, Water Department, age 61 years/ 9 months, service 18 years/ 5 months, sick leave 4 months, monthly pension $795.50. Vernon Hostvet, Park/Rec, age 65 years/1 month, service 13 years/2 months, sick leave 3 months, monthly pension $308.65. Perry Phelps, Water, age 51 years/10 months, service 29 years/11 months, sick leave 5 months, monthly pension $1,179.24. John E. Smith, Public Health, age 54 years/5 months, service 28 years/ 8 months, sick leave 2 months, monthly pension $747 31. Next item were the application for disability benefits. A. Odell Carver, Transportation/Public Works, age 62 years/11 months, service 4 years/10 months, NON-VESTED MEMBER, JOB RELATED DISABILITY, monthly pension $250.00 (base pay for job-related disability) On a motion made by Ralph Hardy and seconded by Ruth Howard and a unanimous vote from the board this application was held over until next month until a legal opinion could be submitted by the Department of Law. B. Tom Jordan, Water Department, age 55 years/10 months, service 21 years/ 7 months, NON-JOB RELATED DISABILITY, monthly pension $687.31. On a motion made by Ruth Howard and seconded by Ralph Hardy and a unanimous vote from the board the above application was approved Next on the agenda was an application for Widow's Benefits pertaining to Irene Jamar, surviving widow of Orval Jamar, monthly pension $2.18.93, back pay $2,820.25. After a lengthy discussion a motion was made by Ralph. Hardy and seconded by Robert Chesser for approval but with a vote of. S. yes and 2 no it was noZ passed. 9 ` e, • F s ~ .'! A further discussion followed and a motion was made to rescind the previous motion. on a motion made by Bill Otto and seconded by Ralph Hardy and with a vote of 6 yes and 1 no the previous motion was rescinded. Then a motion was made to approve the above benefits. On a motion made by Ralph Hardy and seconded by Robert Chesser and a vote of 6 for and 1 against the above benefit was approved Next on the agenda was the presentation by Mike Robertson, Pension Consul- tant. It was noted in the Summary Report, First Quarter, 1987 that Bank Fixed Managers Hibernia and Sovran had less than desirable performances during that period. It was decided that these two managers should be brought before the board separately, with Hibernia tentatively scheduled to appear at the June meeting. Next item was a presentation by Norm Losk, Actuary concerning section 414 (h) of the Internal Revenue Code which allows employee contributions to the Employees' Retirement Fund to be non-taxable Also discussed in the presen- tation were post-retirement medical benefits Next on the agenda was the review and approval of amendment to Investment Management Control Systems., Inc. Contract with Retirement Fund. On a motion made by Ruth Howard and seconded by Ralph Hardy and a unanimous vote from the board the above amendment was approved. Next item was the review and approval of Securities Lending Amendment to Master Trustee agreement with the Employees' Retirement Fund of the City of Fort Worth. After a brief discussion the following determination was made. On a motion made by Ruth Howard and seconded by Rogers Conroy and a unani- mous vote from the board the above Securities Lending Amendment to Master Trustee agreement was approved with corrections. Last on the agenda was the review and approval of authorization to purchase a computer for the retirement office. On a motion made by Ralph Hardy and seconded by Ruth Howard and a unanimous vote from the board the above authorization was approved. The meeting adjourned at 4.15 p.m. George K. Nicolaides, Administrator Bruce Cox, Chairman of the Board LI~~: / rtlASTE•R FI•L~E•Z ~iRAfdSP11RTATIQlVfPUBLIC . i7 K fi'~^-"i^,/ ®~ 't.~/ (l ((~~LtV ~® ((~tj/ (/ ({i~j~~j ~©~~~~~~~~~®~ 1~1ATER ADMIT FJNANCE 1.,. 'RATA PROCI ~~ DATE REFERENCE suB~ECr SUPPLEMENTAL APPROPRIATION FUR PAGE NUMBER 6/30/87 RETIRE~1ENT ADP1INISTRATION 1 **G-7124 t of :s ,... . RECOPiPIENDATION It is recommended that the City Council 1) Accept $5,000 from the Retirement Board as a contribution for the purchase of computer hardware and software, thereby increasing Estimated Receipts in the General Fund by $5,000, and, 2) Adopt the attached supplemental appropriation ordinance appropriating $5,000 from the increased revenues of the General Fund to the General Fund, Finance Department, Retirement Administration Division, Account 13-90-UU, for the purpose of purchasing computer hardware and software f o the Retirement Administration Division. DISCUSSION A micro computer is being requested to maintain adequate records and eliminate time consuming work currently being done by hand. The Board of Trustees voted on Play 26, 1987 to increase the contribution to the City for Fiscal Year 1986-87 by $5,000 for the purpose of purchasing computer hardware and' software to be used by the Retirement Administration Division. FINANCING The contribution from the Retirement Fund will provide increased General Fund revenue from which an appropriation can be made to the Retirement Administration Division of the General Fund. APp~ROVED BY DA I /s f Ci I t li®UNC~~.. gyy9 Attachment JUN ~0 1987 K~ 4~k~~~ City Saaxetazy oftha Cicy of Fox. Wott.h~ Taxaa SUBMITTED FOR I Mt CITY MANAGER'S ~ / ~ - / OFFICE BY DISPOSITION BY COUNCIL. PROCESSED BY „ , ~ ~ APPROVED ORIGINATING ~ DEPARTMENT HEAD A J Bailiff ^_ OTHER (DESCRIBE) ~~ CITY SECRETARY FOR ADDITIONAL INFORMATIOPheci 1 8329 Illl 1, Adopted Ordinance No CONTACT DATE