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HomeMy WebLinkAboutContract 47375 "' COMPACT NO. CITY OF FORT WORTH,TEXAS DEPARTMENT OF TRANSPORTATION AND PUBLIC WORKS ` GENERAL, SURVEY AGREEMENT THIS AGREEMENT ("Agreement"),effective as described below("Effective Date"),is by and between the CITY OF FORT WORTH, a Texas home-rule municipal corporation, acting by and through its duly authorized Assistant City Manager(the"City"), and Surveying And Mapping, LLC, authorized to do business in Texas acting by and through its duly authorized representative (the"Surveyor"). The City and Surveyor may be referred to herein as a"Party'or the"Parties". WITNESSETH That for and in consideration of mutual covenants and agreements herein contained,the parties hereto mutually agree as follows: ARTICLE I SERVICES Section 1:The services to be performed by the Surveyor shall include topographic,preliminary,geodetic,geospatial, cadastral, construction, as-constructed and all other necessary land surveying tasks, as specified by the City. The services may be requested by the City on a project-by-project basis, which require from one (1) day to several months to complete. The Surveyor shall be given written authorization to proceed with the requested services along with all available project information, which shall contain the scope of services to be provided, City project numbers(s), project name, project schedules, or other pertinent data as necessary. All authorizations and project information issued to Surveyor shall become a part of this Agreement, and it will be the Surveyor's responsibility to make certain that completed data furnished to the City is in the format requested, and that copies of all original data is submitted to the City for inclusion into permanent projectfiles. The Surveyor agrees to begin work on any requested services within two (2)business days after the receipt of the written authorization to begin work,and work authorized hereunder shall be completed within a time period to be specified in writing at the time the Surveyor is authorized to begin work. The Surveyor agrees that it may be requested to perform services simultaneously on one or more projects at any given time, and that the foregoing time limitations will apply to each individual request for services on which Surveyor is working. The Surveyor acknowledges that it may be one of several surveying firms that the City has contracts with as independent contractors, any of which may be providing like services to the City simultaneously. Further, the Surveyor acknowledges that the services requested by the City will supplement like services by City and this Agreement in no way grants any exclusive right of the Surveyor to provide services unless such services are initiated and requested in writing by the City,in City's sole discretion. Section 2:The services to be performed by the Surveyor shall include,but not be limited to the following: 1.Provide services of a minimum two (2) member field crew on an hourly rate basis and perform the services within the time specified by the City. A four(4)hours minimum charge will be considered by the City upon request. 2.Provide services of a Registered Professional Land Surveyor, licensed by the Texas Board of Professional Land Surveying,on an hourly rate basis,and perform the services within the time specified by the City. 3.Provide services of Surveying Technicians, experienced in preparation of survey-related documents such as maps,plats, legal descriptions, records research or other related documents or technical services as specified at time the request is made, on an hourly rate basis, and perform the services within the time specified, or approved,by the City. `'�� l� ��I ��°1'" !n l�ry�� "ftl p f CFW Survey Agreement 2016 f ���� � ��J�:i���;(S;('������° � Page 2 of 10 Cry (" h h 4.Provide personnel and equipment to perform work using Clerical Staff on an hourly rate basis and perform the services within the time specified,or approved,by the City. 5.Provide for the services from other vendors necessary for the execution and progress of the assigned project. Payment for these services shall be at a rate of actual billing to the Surveyor,plus ten percent(10%)for profit and overhead. A copy of the invoice from the vendor to the Surveyor must be submitted to the City with the Surveyor's invoice for payment for all work performed. No additional compensation shall be paid for sub consultant services. 6.Provide all field notes, plats, maps, legal descriptions or other specified documents prepared in conjunction with the requested services in a digital format compatible with the electronic data collection and computer aided design and drafting software currently in use by the City Surveying Services Division(Carlson Survey 2014, Trimble Business Center and Microsoft Office Suite 2010). All data such as coordinate files shall be provided in the American Standard Code for Information Interchange (ASCII) format and all drawing files shall be provided in AutoCAD(DWG)format,or as otherwise approved in writing by the City. All geospatial data such as attribute data, etc. shall be provided in ESRI (SHP, SHX, and DBF) format compatible with software currently in use by the City(ArcGIS). 7.All work provided shall conform to the PROFESSIONAL LAND SURVEYING PRACTICES ACT and current General Rules of Procedures and Practices of the TEXAS BOARD OF PROFESSIONAL LAND SURVEYING as amended, and except as provided for herein must meet the minimum standards of practice as set forth in the current edition of TEXAS SOCIETY OF PROFESSIONAL LAND SURVEYORS MANUAL OF PRACTICE FOR LAND SURVEYING IN TEXAS. 8.Comply with,upon City specification in writing and at its sole discretion, more stringent accuracy standards than those established at the time the services arerequested. 9.When access to private property is required as a component of the requested services, where no known easement exists granting said access,prior to the Surveyor's entry onto the property the Surveyor shall obtain a written "RIGHT OF ENTRY" from the Property owner or his on-site representative. The "RIGHT OF ENTRY"shall be prepared in accordance with Attachment A,a copy of which shall be provided to the City in the format requested(PDF). In the event Surveyor is unable to obtain said"RIGHT OF ENTRY" in a timely manner, Surveyor shall notify the City, and the City shall determine if Surveyor shall spend additional time trying to obtain said"RIGHT OF ENTRY", or if City shall obtain the `RIGHT OF ENTRY". If there is an existing known easement granting access, Surveyor shall notify the property owner in writing at the best available address of the property owner, and if occupied, to the actual physical address of the property, and copy to the City,prior to any entry onto the property. ARTICLE II CITY'S OBLIGATIONS AND COMPENSATION Section 1 All surveying or other work to be performed under this Agreement will be specified in writing by the City's Department of Transportation and Public Works, Surveying Services Division. City shall not pay for any surveying or other work performed by the Surveyor or its subcontractors that has not been ordered in writing. It is specifically agreed that Surveyor shall not be compensated for any alleged additional work resulting from verbal orders of any person. City shall make available to Surveyor in the performance of this Agreement, all existing plans,maps, field notes, statistics, computations, and other data in its possession relative to the project(s) designated for survey. City assumes no responsibility for the accuracy of such data furnished to Surveyor by the City, its agents, contractors or subcontractors. Section 2 For all land surveying services provided hereunder, including but not limited to all expenses for and provisions of payroll, supervision, overhead, profit, insurance, benefits, local travel, tools, equipment, materials, CFW Survey Agreement 2016 3 Page 3 of 10 supplies and incidentals, the City agrees to pay the Surveyor a fixed fee agreed to in advance or a fee in the amount equal to the following hourly rates times the hours invoiced and approved for payment by the City for each request or portion thereof performed by the Surveyor: ONE(1)MEMBER FIELD CREW $ 100.00/HR TWO(2)MEMBER FIELD CREW $ 155.00/HR THREE(3)MEMBER FIELD CREW $200.00/HR REGISTERED PROFESSIONAL LAND SURVEYOR $ 155.00/HR ADMINISTRATIVE/CLERICAL $ 70.00/HR SURVEYING TECHNICIAN $ 100.00/HR HYDROGRAPHIC SURVEY SERVICES $200.00/HR GEOGRAPHIC INFORMATION SYSTEM SERVICES $ 110.00/HR RECORD DRAWING SERVICES $ 95.00/HR MILEAGE CURRENT IRS RATE OTHER SERVICES(LASER SCANNING,LIDAR,SUE,ETC.) NEGOTIATED FEE PER PROJECT VENDOR SERVICES ACTUAL+ 10% In no event shall the payment by the City for all work and services performed hereunder exceed the sum of Three Hundred Thousand Dollars ($300,000.00) unless this Agreement is specifically amended or renewed ("Compensation"). The award of this Agreement does not guarantee the expenditures of funds under this Agreement unless the work is actually requested by the City, and performed by the Surveyor in accordance with this Agreement. Section 3 Surveyor shall bill City monthly or upon completion of the particular requested services,whichever comes first.Payment of invoices will be subject to certification by the City that such work has been performed and shall be made in accordance with the TEXAS PROMPT PAY ACT (Government Code 2251.001 et seq.). Acceptance by Surveyor of said payment shall operate as and shall release the City from all claims or liabilities under this Agreement for anything related to, done, or furnished in connection with the services for which payment is made, including any act or omission of the City in connection with such services. Invoices shall be prepared and shall include dates of service and hourly totals for each Agreement rate as well as extended totals for each project by City Project Number (CPN xxxx), Fund Identifier code (FID xxx-5330500-xxxxxxxxxxx), project name and purchase order and line item number(s) as shown on the Purchase Order. Surveyor shall provide the City an example invoice prior to commencing any work under this Agreement to ensure required content is included and the format is acceptable to the City. ARTICLE III TERM Section 1 This term of this Agreement shall commence on the Effective Date and shall be for a term of one(1)year or expenditure of the Compensation, whichever occurs first, unless terminated in accordance with the terms of this Agreement. Any work for which a notice to proceed was issued prior to the expiration of the term of the Agreement shall be completed under the terms of this Agreement regardless of the actual completion date,and regardless if such completion date is after the Agreement has expired,unless notified in writing by the City otherwise. Section 2 City, in its sole discretion, shall have the right, but not the obligation, to renew this Agreement two (2) times,each for a period described in Section 1,above,provided that Surveyor shall agree in writing to continue such agreement pursuant to the same conditions as contained herein at unit pricing satisfactory to City. CFW Survey Agreement 2016 4 Page 4 of 10 Section 3 The City may terminate this Agreement at any time and for any cause by issuing a notice in writing to the Surveyor. Upon receipt of such notice the Surveyor shall immediately discontinue all services and work, the placing of all orders or entering into agreements for supplies, assistance, facilities, and materials in connection with the performance of this Agreement and shall proceed to cancel all existing agreements insofar as they are chargeable to this Agreement. The City shall compensate Surveyor for work performed up to the date of termination and for any reasonable,in the City's sole judgment,costs associated with termination of the work. ARTICLE IV CERTIFICATE OF SUSPENSION ORDEBARMENT Non-federal entities are prohibited by Federal Executive orders 12549 and 12689 from contracting with or making sub-awards under covered transactions to parties that are suspended or debarred or whose principles are suspended or debarred. Covered transactions include procurement Agreements for goods or services equal to or in excess of$25,000 and non-procurement transactions such as grants or cooperative agreements. ARTICLE V ASSIGNMENT OF AGREEMENT Neither the City nor the Surveyor shall assign or transfer any rights under or interest in this Agreement (including,but without limitation,moneys that may become due or moneys that are due)without the written consent of the other,except to the extent that it is permitted by law.Any attempted assignment or transfer without the written consent of City shall be void. ARTICLE VI OWNERSHIP OF DOCUMENTS All completed or partially completed original documents prepared under this Agreement shall become the property of the City upon completion of services or termination or expiration of the Agreement,and may be used by the City in any manner it desires; provided, however, that the Surveyor shall not be liable for the use of such documents for any purpose other than as described when the service was requested. ARTICLE VII INDEPENDENT CONTRACTOR The Surveyor covenants and agrees that it will perform the work hereunder as an independent contractor, and not as an officer, agent, servant or employee of the City; that the Surveyor shall have exclusive control of and the exclusive right to control the details of the work performed hereunder, and all persons performing same, and shall be liable for the acts and omissions of its officers, agents, employees, Contractors, subcontractors and consultants, and nothing herein shall be construed as creating a partnership or joint enterprise between the City and the Surveyor. The doctrine of respondeat superior shall not apply as to the relationship between the City and Surveyor. ARTICLE VHI PROFESSIONAL COMPETENCE AND INDEMNIFICATION Section 1 To the best of its professional ability, all work performed by Surveyor shall comply in all aspects with all applicable local, state and federal laws and with all applicable rules and regulations promulgated by the local, state and national boards,bureaus and agencies. Approval by the City shall not constitute or be deemed to be a release of the responsibility and liability of Surveyor or its officers, agents, employees, contractors and subcontractors for the accuracy and competency of other surveying services performed hereunder. Section 2 Surveyor shall indemnify,hold harmless and defend the City and all of its officers, agents, servants and employees from and against any and all claims or suits for property damage or loss and/or personal injury, including death, to any and all persons of whatsoever kind of character, including but not limited to employees of Surveyor,employees of subcontractors,and all other persons under Surveyors' control resulting from the acts, errors or omissions of Surveyor in the performance of work under this Agreement. Surveyor shall likewise indemnify, and hold harmless, City for any and all injury or damage to City personnel or property arising out of, or in connection with, any and all acts or omissions of Surveyor, its officers, agents, employees or subcontractors. CFW Survey Agreement 2016 5 Page 5 of 10 ARTICLE IX INSURANCE REQUIREMENTS Section 1 The Surveyor shall not commence work under this Agreement until it has obtained Professional Liability Insurance as required hereunder and such insurance coverage has been submitted to and approved by the City. Such insurance shall be in the minimum amount of$1,000,000 and shall include coverage of Contractual Liability. The insurance coverage prescribed herein shall be maintained until one (1) year after surveying services were provided and shall not be cancelled without prior written notice to the City. In this connection,upon the signing and return of this Agreement by the Surveyor, a Certificate of Insurance shall be furnished to the City as evidence that the insurance coverage required herein has been obtained by Surveyor. The Surveyor shall be responsible for providing the City a written thirty(30) day advance notice of cancelation. Policies shall have no exclusions by endorsements that neither nullify or amend the required lines of coverage, nor decrease the limits of said coverages unless such endorsements are approved in writing by the City. Surveyor shall provide City a certificate of insurance as proof that the Surveyor has obtained a policy of comprehensive general liability coverage (occurrence basis) with carriers acceptable to City covering all risks relating to the services to be performed under this Agreement by the Surveyor, its subcontractors, consultants, such insurance to be in at least the following amounts: Commercial General Liability $1,000,000 Per Occurrence $2,000,000 Policy Aggregate Workers'Compensation Coverage A: Statutory Limits Coverage B: Employer's Liability $100,000 Each Accident $100,000 Disease—Each Employee $500,000 Disease-Policy Limit Business Automobile—Coverage shall be on any vehicle used in the course of this Agreement_ Combined Single Limit of $2,000,000 OR Bodily Injury $500,000 Per Person $1,000,000 Per Accident Property Damage $250,000 Professional Liability Insurance (Errors and Omissions) $1,0005000 Per Claim 1,000,000 Policy Aggregate Section 2 Additional Insurance Requirements: a. The City,its officers, employees and servants shall be endorsed as an additional insured on Surveyor's insurance policies excepting employer's liability insurance coverage under Surveyor's workers' compensation insurance policy. b. Certificates of insurance shall be delivered to the City of Fort Worth,Transportation and Public Works Department, ATTN: Crystal Harris, 8851 Camp Bowie West Blvd, Ste. 300, Fort Worth, TX 76116, prior to commencement of any work under thisAgreement. c. Any failure on part of the City to request required insurance documentation shall not constitute a waiver of this insurance requirements specified herein. d. The Surveyor shall provide the City a minimum thirty(30) days notice of cancellation, non-renewal, and/or material change in policy terms or coverage. A ten (10) days notice shall be acceptable in the event of non-payment ofpremium. e. Insurers must be authorized to do business in the State of Texas and have a current A.M. Best Rating of A:VII or equivalent measure of financial strength and solvency. f. Deductible limits, or self-funded retention limits, on each policy must not exceed $10,000.00 per occurrence unless otherwise approved by the City. CFW Survey Agreement 2016 6 Page 6 of 10 g. Other than workers' compensation insurance, in lieu of traditional insurance, City may consider alternative coverage or risk treatment measures through insurance pools or risk retention groups. The City must approve in writing any alternative coverage. h. Workers' compensation insurance policy(s) covering employees employed on the project shall be endorsed with a waiver of subrogation. i. City shall not be responsible for the direct payment of insurance premium costs for Surveyor's insurance. j. Surveyor's insurance policies shall each be endorsed to provide that such insurance is primary protection and self-funded or commercial coverage maintained by City shall not be called upon to contribute to loss recovery. k. In the course of the project, Surveyor shall report, in a timely manner, to City's officially designated contract administrator any known loss occurrence which could give rise to a liability claim or lawsuit or which could result in a property loss. 1. Surveyor's liability shall not be limited to the specified amounts of insurance required herein. m. Upon the request of City, Surveyor shall provide complete copies of all insurance policies required by this Agreement. ARTICLE X RIGHT TO AUDIT The Surveyor agrees that the City shall,until the expiration of three(3)years after the final payment under this Agreement, have access to and the right to examine any directly pertinent books, documents,papers, computer media, and records of the Surveyor involving transactions related to this Agreement. The Surveyor agrees that the City shall have access during normal working hours to all necessary Surveyor facilities and shall be provided adequate and appropriate workspace in order to conduct audits in compliance with the provisions of this section. The City shall give the Surveyor reasonable advance notice of the intention to audit. Surveyor and any of its subcontractors agree to photocopy such project-related documents as may be requested by the City and allowed by law. The Surveyor further agrees to include in all its subcontracts hereunder a provision to the effect that the subcontracting consultant agrees that the City shall, until the expiration of three (3) years after the final payment under the subcontract, have access to and the right to examine any directly pertinent books, documents, papers, computer media, and records of such consultant involving transactions relating the subcontract, and further that the City shall have access during normal working hours to all necessary Consultant facilities and shall be provided adequate and appropriate workspace in order to conduct audits in compliance with the provisions of this section. The City shall give the consultant reasonable advance notice of the intention to audit. ARTICLE XI MINORITY BUSINESS ENTERPRISES (MBE)PARTICIPATION In accordance with the City of Fort Worth's Business Diversity Enterprise Ordinance No. 20020-12-2011, as amended, the City has goals for the participation of minority business enterprises and/or small business enterprises ("MBE" and/or "SBE") in City Agreements. Surveyor acknowledges the MBE (and/or SBE, if applicable) goal established for this Agreement and its M/BE (and/or SBE, if applicable) commitment. Any misrepresentation of facts(other than a negligent misrepresentation)and/or the commission of fraud by the Surveyor may result in the termination of this Agreement and debarment from participating in City Agreements for a period of time of not less than three(3)years. ARTICLE XII OBSERVE AND COMPLY Surveyor's/Contractors shall at all times observe and comply with all current and applicable federal,state, and local laws and regulations and with all City ordinances and regulations which in any way affect this Agreement CFW Survey Agreement 2016 8 Page 8 of 10 and the work hereunder, and observe and comply with all current and applicable orders, laws ordinances and regulations which may exist or may be enacted later by governing bodies having jurisdiction or authority for such enactment. The City of Fort Worth recognizes and follows the regulations, Occupational Safety Health Act of 1970 for General Industry; and Part 1926 for the Construction Industry (commonly referred to as the OSHA Standards). No plea of misunderstanding or ignorance thereof shall be considered Surveyor agrees to indemnify and hold harmless City and all of its officers and employees from and against all claims or liability arising out of the violation of any such order,law,ordinance,or regulation,whether it be by itself or its employees. ARTICLE XIII VENUE Should any action,whether real or asserted, at law or in equity, arise out of or under this Agreement,venue for said action shall be exclusively in Tarrant County, Texas or the United States District Court for the Northern District of Texas,Fort Worth Division. ARCITLE XIV NO THIRD PARTY BENEFICIARIES This Agreement shall inure only to the benefit of the parties hereto and third persons not privy hereto shall not, in any form or manner, be considered a third party beneficiary of this Agreement. Each party hereto shall be solely responsible for the fulfillment of its own Agreements and commitments. ARTICLE XV SEVERABILITY The provisions of this Agreement are severable, and if any word, phrase, clause, sentence, paragraph, section or other part of this Agreement or the application thereof to any person or circumstance shall ever be held by any court of competent jurisdiction to invalid or unconstitutional for any reason, the remainder of this Agreement and the application of such word, phrase, clause, sentence, paragraph, section, or other part or this Agreement to other persons or circumstance shall not be affected thereby and this Agreement shall be construed as if such invalid or unconstitutional portion had never been contained therein. ARTICLE XVI COUNTERPARTS This Agreement may be executed in one or more counterparts and each counterpart shall, for all purposes, be deemed an original,but all such counterparts shall together constitute but one and the same instrument. ACCORDINGLY,the duly authorized representatives of the Parties hereby execute the Agreement to be effective as of the date subscribed by the City's City Manager or Assistant City Manager. BY: BY: CITY OF FORT WORTH Surveying And Mapping,LLC J ythapa Gm r S.Vedro, LS Assistant City Manager D'llas Operations Manager V Date: , e-> 3 Date: wa" APPROVAL RECOMMENDED: /l ( ✓ t CJP IClAL RECORD � By;Doug iersig,P.E. o"%Y r t�.��,��J�ri`( VA,�`��Y Director,Transportation&Public Works Tau CFW Survey Agreement2016 8 Page 9 of 10 APPROVED AS TO FORM AND LEGALITY M&C No By Douglas fi W.Black M&C Date: Sr.Assistant City Attorney ATTEST: r' ii ID xv Mafy J. ' , City Seca at " eP .,"a,... � l U CFW Survey Agreement 2016 9 Page 9 of 10 ATTACHMENT A RIGHT-OF-ENTRY <Project Name> Parcel# /ROE CPN# WO# /P Lot ,Block Addition <Street Address> CITY OF FORT WORTH TEMPORARY RIGHT OF ENTRY STATE OF TEXAS § KNOW ALL BY THESE PRESENTS COUNTY OF TARRANT § That the undersigned, hereinafter referred to as "Grantor", does by these presents grant and convey to , herein after referred to as "Grantee" a temporary right of entry onto property described as Block Lot Addition as shown on the deed recorded in Volume Page Tarrant County Deed Records and plat recorded in Cabinet Slide Page -Tarrant County Plat Records a/k/a , Fort Worth, Tarrant County, Texas, hereinafter referred to as the "Property", for the purpose of Upon execution of this agreement, Grantor will grant Grantee and its contractor's access to the Property for the purpose stated herein, until such time as the project is completed and approved by the Grantee, at which time the above described temporary right of entry becomes void. This Right of Entry shall include the right of Grantee and its employees, agents, representatives, or contractors to access the aforementioned property. TO HAVE AND TO HOLD the above described right of entry, together with all and singular, the rights and appurtenances thereto,anywise belonging unto the said Grantee,is successors and assigns,for the purposes set forth above. Grantee shall restore the Property to the condition it was in immediately prior to accessing the Property under this Right of Entry. EXECUTED this the day of ,20 GRANTOR: (Please Print) (Signature) (Authorized Title) CFW Survey Agreement 2016 10 Page 10 of 10 FORTWORTH. City of Fort Worth Transportation and Public Works Department Surveying Services Division Agreement for Professional Services 2016 CFW Survey Agreement 2016 Page 1 of 10 M&C Review r I U lICILAGENIIJA COUNCIL ACTION: Approved on 12/1512015 DATE: 12/15/2015 REFERENCE **C-27558 LOG NAME: 2016 SURVEYING SERVICES NO.: AGREEMENT CODE: C TYPE: CONSENT PUBLIC NO HEARING: SUBJECT: Authorize Execution of One Year Agreements Plus Renewal Options for Professional Land Surveying Services for Various City Projects with ARS Engineers, Inc., Criado & Associates, Inc., Gorrondona &Associates, Inc., Lina T. Ramey &Associates, Inc., Nathan D. Maier Consulting Engineers, Inc., Pacheco Koch Consulting Engineers, Inc., Surveying and Mapping, LLC, Shield Engineering Group, PLLC, Topographic Inc., and TranSystems Corporation d/b/a TransSystems Corporation Consultants Each in an Amount Not to Exceed $300,000.00 (ALL COUNCIL DISTRICTS) RECOMMENDATION: It is recommended that the City Council authorize the execution of individual Agreements, each in the amount of$300,000.00, to provide professional land surveying services for various City projects with ARS Engineers, Inc., Criado & Associates, Inc., Gorrondona &Associates, Inc., Lina T. Ramey & Associates, Inc., Nathan D. Maier Consulting Engineers, Inc., Pacheco Koch Consulting Engineers, Inc., Surveying and Mapping, LLC, Shield Engineering Group, PLLC, Topographic Inc., and TranSystems Corporation d/b/a TransSystems Corporation Consultants. The term of each Agreement is one year or the expiration of the funds, whichever comes first, with two one-year renewal options for a total potential contract term of three years. The annual amount of each Agreement will not exceed $300,000.00. DISCUSSION: Historically, the City has entered into this type of contract with land surveying firms to supplement Staff to provide flexibility and rapid response to requests for surveying services for various City projects. On May 12, 2015, the City Council approved outsourcing of surveying functions effective July 25, 2015 providing that these functions be performed by the private sector through contract. All of the firms selected are qualified professional firms. Funding is provided on an individual project basis and is paid by the department requesting surveying services. The Surveying Services Division has negotiated a uniform unit price for all firms and believes it to be fair and reasonable. A Request for Qualifications (RFQ) was published for these services in the Fort Worth Star-Telegram on June 3, 2015, June 7, 2015, June 10, 2015, June 14, 2015, June 17, 2015, June 21, 2015, June 24, 2015 and June 28, 2015. The Transportation and Public Works Department received Statements of Qualifications for professional services from 20 firms. Each firms' Statement of Qualifications was evaluated based upon pre-established selection criteria which included qualification of personnel, firm's past performance on City projects, firm's experience, equipment inventory, ability to respond to City's requests for services, financial responsibility, references and small business enterprise provision compliance. The selection criteria were included in the RFQ. Fifteen firms were selected for face-to- face interviews and evaluated again upon pre-established selection criteria which included experience, availability and responsiveness, safety, accountability, GIS capabilities, record drawing capabilities, professionalism and customer service. Survey Division staff recommended the indicated firms for award of contract. http://apps.cfrvnet.org/council_packet/mc_review.asp?ID=21771&councildate=12/15/2015[12/21/2015 4:31:26 PM] M&C Review RENEWALS - Each of these contracts may be renewed up to two additional terms, which are one year or the fulfillment of the contract amount, whichever comes first. ADMINISTRATIVE AMENDMENT-An amendment to the Agreement may be made administratively to increase the scope or contract amount in an amount up to $50,000.00 without requiring specific City Council approval as long as sufficient funds have been appropriated. M/WBE OFFICE - The M/WBE Office in conjunction with the Transportation and Public Works Department has determined compliance with the City's Business Diversity Enterprise Ordinance by the inclusion of SBE firms on this project. Seven of the ten firms recommended for award are SBE certified which includes ARS Engineers, Inc., Criado &Associates, Inc., Gorrondona & Associates, Inc., Lina T. Ramey &Associates, Inc., Nathan D. Maier Consulting Engineering, Inc., Pacheco Koch Consulting Engineers, Inc., and Shield Engineering Group, PLLC. FISCAL INFORMATION/CERTIFICATION: The Financial Management Services Director certifies that the funds are available in the current capital budgets, as appropriated, on a project by project basis of the various capital project funds. TO Fund Department Account Project Program Activity Budget Reference# Amount ID ID Year (Chartfield 2) FROM Fund Department Account Project Program Activity Budget Reference# Amount ID I I ID I I Year (Chartfield 2) Submitted for City Manager's Office b. Jay Chapa (5804) Originating Department Head: Douglas Wiersig (6157) Additional Information Contact: Crystal Harris (8971) ATTACHMENTS http://apps.cfwnet.org/council_packet/mc review.asp?ID=21771&councildate=12/15/2015[12/21/2015 4:31:26 PM]