HomeMy WebLinkAboutContract 47382 CITY
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CONTRACT W"
CITY OF FORT WORTH,TEXAS
— OF TRANSPORTATION AND PUBLIC WORKS
J7yOFR]R7\ '/ /, GQ0N]0RAL SURVEY AGREEMENT
THIS AGREEMENT("Agreement"),effective as described below("Effective Date"),is by and between
the CITY OF FORT WORTH, a Texas home-rule municipal corporation, acting by and through its duly authorized
Assistant City Manager (the '^City")' uoJARS EuAiooem' Inc., authorized to do hoaiueoa in Ioxuo acting hyand
through its July muhn6mud representative (tbu "Surveyor"). The City and Surveyor may be /e8:oe6 to herein as u
'^9orty"or the^Purtioo".
WITNESSETH
That for and in consideration of mutual covenants and agreements herein contained,the parties hereto mutually
agree uofollows:
ARTICLE
SERVICES
Section 1:The services to be performed by the Surveyor shall include topographic,preliminary,geodetic,geospatial,
cudaotruL construction, as-constructed and all other necessary land surveying tasks, as specified by the City. The
services may be requested by the City on a project-by-project houio, which require from one (l) day to several
months tocomplete.
The Surveyor shall be given w6800 authorization to pn/ocnd with the requested services oJnog with all
available project iotbouoduo, which obu|} contain the scope of services to be provided, City project 000bors(o),
project name, project mubednlco, or other pertinent data as necessary. All audbmimu6uoe and project information
issued to Surveyor shall 600mue u part nfthis Agreement, and it will be the Surveyor's responsibility to make
certain that completed data tuzuiobmt 0o the City is in the fmoomi nogucm\od, and that copies of all original data is
submitted tu the City for inclusion into permanent project files.
The Surveyor agrees to begin work on any requested services within two(2)business days after the receipt
of the written authorization to begin work,and work authorized hereunder shall be completed within a time period to
he specified io writing ut the time the Surveyor io authorized to begin work. The Surveyor agrees that d may he
requested to perform services simultaneously oo one or more projects utany given time,and that the foregoing time
limitations will apply k/each individual request for services ou which Surveyor ioworking.
The Surveyor acknowledges that d may bu one nf several surveying firms that the City has contracts with
as independent on/tzootum, any of which may be providing like ourvi000 N the City simultaneously. FnUhc4 the
8onxeymc acknowledges that the services requested by the City will supplement like uuoiuea by City and this
Agreement iuuo way grants any exclusive right of the Surveyor to provide services unless such services are initiated
and requested iu writing by the City, io City's sole discretion.
Section 2:The services tobe performed hythe Surveyor shall include,but not he limited\n the following:
1. Provide services of a minimum two (2)member field crew on an hourly rate basis and perform the services
within the time specified by the City.A four(4)hours minimum charge will be considered by the City upon
oogoust.
2. Provide services of a Registered Professional Land Surveyor, licensed by the Texas Board of Professional
Land Surveying,nuuu hourly rate basis,and perform the services within the time vpooifiodby the City.
3. Provide services of Surveying Technicians, experienced in preparation of survey-related documents such as
maps,plats,legal descriptions,records research or other related documents or technical services as specified
o1 time the request is made, on uu hourly rate basis, and perform the services within the time specified, or
approved,bythe City.
(%W Survey Agreement 20l6 Page
CITY110 1
4. Provide personnel and equipment to perform work using Clerical Staff on an hourly rate basis and perform
the services within the time specified,or approved,by the City.
5. Perform the services from other vendors necessary for the execution and progress of the assigned project.
Payment for these services shall be at a rate of actual billing to the Surveyor,plus ten percent(10%)for profit
and overhead. A copy of the invoice from the vendor to the Surveyor must be submitted to the City with the
Surveyor's invoice for payment for all work performed. No additional compensation shall be paid for sub
consultant services.
6. Provide all field notes,plats, maps, legal descriptions or other specified documents prepared in conjunction
with the requested services in a digital format compatible with the electronic data collection and computer
aided design and drafting software currently in use by the City Surveying Services Division(Carlson Survey
2014, Trimble Business Center and Microsoft Office Suite 2010). All data such as coordinate files shall be
provided in the American Standard Code for Information Interchange (ASCII) format and all drawing files
shall be provided in AutoCAD(DWG)format,or as otherwise approved in writing by the City.All geospatial
data such as attribute data, etc. shall be provided in ESRI (SHP, SHX, and DBF) format compatible with
software currently in use by the City(ArcGIS).
7. All work provided shall conform to the PROFESSIONAL LAND SURVEYING PRACTICES ACT and
current General Rules of Procedures and Practices of the TEXAS BOARD OF PROFESSIONAL LAND
SURVEYING as amended, and except as provided for herein must meet the minimum standards of practice
as set forth in the current edition of TEXAS SOCIETY OF PROFESSIONAL LAND SURVEYORS
MANUAL OF PRACTICE FOR LAND SURVEYING IN TEXAS.
8. Comply with,upon City specification in writing and at its sole discretion,more stringent accuracy standards
than those established at the time the services are requested.
9. When access to private property is required as a component of the requested services, where no known
easement exists granting said access,prior to the Surveyor's entry onto the property the Surveyor shall obtain
a written "RIGHT OF ENTRY" from the Property owner or his on-site representative. The "RIGHT OF
ENTRY"shall be prepared in accordance with Attachment A,a copy of which shall be provided to the City in
the format requested(PDF). In the event Surveyor is unable to obtain said"RIGHT OF ENTRY"in a timely
manner, Surveyor shall notify the City, and the City shall determine if Surveyor shall spend additional time
trying to obtain said"RIGHT OF ENTRY",or if City shall obtain the `RIGHT OF ENTRY". If there is an
existing known easement granting access, Surveyor shall notify the property owner in writing at the best
available address of the property owner, and if occupied,to the actual physical address of the property, and
copy to the City,prior to any entry onto the property.
ARTICLE H
CITY'S OBLIGATIONS AND COMPENSATION
Section 1 All surveying or other work to be performed under this Agreement will be specified in writing by the
City's Department of Transportation and Public Works, Surveying Services Division. City shall not pay for any
surveying or other work performed by the Surveyor or its subcontractors that has not been ordered in writing. It is
specifically agreed that Surveyor shall not be compensated for any alleged additional work resulting from verbal
orders of any person.
City shall make available to Surveyor in the performance of this Agreement,all existing plans,maps,field
notes, statistics, computations, and other data in its possession relative to the project(s)designated for survey. City
assumes no responsibility for the accuracy of such data furnished to Surveyor by the City,its agents,contractors or
subcontractors.
Section 2 For all land surveying services provided hereunder, including but not limited to all expenses for and
provisions of payroll, supervision, overhead, profit, insurance, benefits, local travel, tools, equipment, materials,
CFW Survey Agreement 2016 3 Page 3 of 10
supplies and incidentals,the City agrees to pay the Surveyor a fixed fee agreed to in advance or a fee in the amount
equal to the following hourly rates times the hours invoiced and approved for payment by the City for each request
or portion thereof performed by the Surveyor:
ONE(1)MEMBER FIELD CREW $ 100.00/HR
TWO(2)MEMBER FIELD CREW $ 155.00/HR
THREE(3)MEMBER FIELD CREW $200.00/HR
REGISTERED PROFESSIONAL LAND SURVEYOR $ 155.00/HR
ADMINISTRATIVE/CLERICAL $ 70.00/HR
SURVEYING TECHNICIAN $ 100.00/HR
HYDROGRAPHIC SURVEY SERVICES $200.00/HR
GEOGRAPHIC INFORMATION SYSTEM SERVICES $ 110.00/HR
RECORD DRAWING SERVICES $ 95.00/HR
MILEAGE CURRENT IRS RATE
OTHER SERVICES(LASER SCANNING,LiDAR,SUE,ETC.) NEGOTIATED FEE PER PROJECT
VENDOR SERVICES ACTUAL+ 10%
In no event shall the payment by the City for all work and services performed hereunder exceed the sum of Three
Hundred Thousand Dollars ($300,000.00) unless this Agreement is specifically amended or renewed
("Compensation').The award of this Agreement does not guarantee the expenditures of funds under this Agreement
unless the work is actually requested by the City, and performed by the Surveyor in accordance with this
Agreement.
Section 3 Surveyor shall bill City monthly or upon completion of the particular requested services,whichever comes
first.Payment of invoices will be subject to certification by the City that such work has been performed and shall be
made in accordance with the TEXAS PROMPT PAY ACT (Government Code 2251.001 et seq.). Acceptance by
Surveyor of said payment shall operate as and shall release the City from all claims or liabilities under this
Agreement for anything related to, done, or furnished in connection with the services for which payment is made,
including any act or omission of the City in connection with such services. Invoices shall be prepared and shall
include dates of service and hourly totals for each Agreement rate as well as extended totals for each project by City
Project Number(CPN xxxx), Fund Identifier code (FID xxx-5330500-xxxxxxxxxxx), project name and purchase
order and line item number(s)as shown on the Purchase Order. Surveyor shall provide the City an example invoice
prior to commencing any work under this Agreement to ensure required content is included and the format is
acceptable to the City.
ARTICLE III
TERM
Section 1 This term of this Agreement shall commence on the Effective Date and shall be for a term of one(1)year
or expenditure of the Compensation,whichever occurs first,unless terminated in accordance with the terms of this
Agreement. Any work for which a notice to proceed was issued prior to the expiration of the term of the Agreement
shall be completed under the terms of this Agreement regardless of the actual completion date,and regardless if such
completion date is after the Agreement has expired,unless notified in writing by the City otherwise.
Section 2 City, in its sole discretion, shall have the right, but not the obligation, to renew this Agreement two (2)
times,each for a period described in Section 1,above,provided that Surveyor shall agree in writing to continue such
agreement pursuant to the same conditions as contained herein at unit pricing satisfactory to City.
CFW Survey Agreement 2016 4 Page 4 of 10
Section 3 The City may terminate this Agreement at any time and for any cause by issuing a notice in writing to the
Surveyor. Upon receipt of such notice the Surveyor shall immediately discontinue all services and work,the placing
of all orders or entering into agreements for supplies, assistance, facilities, and materials in connection with the
performance of this Agreement and shall proceed to cancel all existing agreements insofar as they are chargeable to
this Agreement.The City shall compensate Surveyor for work performed up to the date of termination and for any
reasonable,in the City's sole judgment,costs associated with termination of the work.
ARTICLE IV
CERTIFICATE OF SUSPENSION OR DEBARMENT
Non-federal entities are prohibited by Federal Executive orders 12549 and 12689 from contacting with or
making sub-awards under covered transactions to parties that are suspended or debarred or whose principles are
suspended or debarred. Covered transactions include procurement Agreements for goods or services equal to or in
excess of$25,000 and non-procurement transactions such as grants or cooperative agreements.
ARTICLE V
ASSIGNMENT OF AGREEMENT
Neither the City nor the Surveyor shall assign or transfer any rights under or interest in this Agreement
(including,but without limitation,moneys that may become due or moneys that are due)without the written consent
of the other,except to the extent that it is limited by law. Any attempted assignment or transfer without the written
consent of City shall be void.
ARTICLE VI
OWNERSHIP OF DOCUMENTS
All completed or partially completed original documents prepared under this Agreement shall become the
property of the City upon completion of services or termination or expiration of the Agreement,and may be used by
the City in any manner it desires; provided, however, that the Surveyor shall not be liable for the use of such
documents for any purpose other than as described when the service was requested.
ARTICLE VII
INDEPENDENT CONTRACTOR
The Surveyor covenants and agrees that it will perform the work hereunder as an independent contractor,
and not as an officer, agent, servant or employee of the City;that the Surveyor shall have exclusive control of and
the exclusive right to control the details of the work performed hereunder, and all persons performing same, and
shall be liable for the acts and omissions of its officers, agents, employees, Contractors, subcontractors and
consultants,and nothing herein shall be construed as creating a partnership or joint enterprise between the City and
the Surveyor. The doctrine of respondeat superior shall not apply as to the relationship between the City and
Surveyor.
ARTICLE VIII
PROFESSIONAL COMPETENCE AND INDEMNIFICATION
Section 1 To the best of its professional ability,all work performed by Surveyor shall comply in all aspects with all
applicable local,state and federal laws and with all applicable rules and regulations promulgated by the local,state
and national boards,bureaus and agencies.Approval by the City shall not constitute or be deemed to be a release of
the responsibility and liability of Surveyor or its officers, agents, employees, contractors and subcontractors for the
accuracy and competency of other surveying services performed hereunder.
Section 2 Surveyor shall indemnify,hold harmless and defend the City and all of its officers,agents,servants
and employees from and against any and all claims or suits for property damage or loss and/or personal
injury,including death,to any and all persons of whatsoever kind of character,including but not limited to
employees of Surveyor,employees of subcontractors,and all other persons performing work incident to this
agreement. Surveyor shall likewise indemnify, and hold harmless,City for any and all injury or damage to
City property arising out of, or in connection with, any and all acts or omissions of Surveyor, its officers,
agents,employees or subcontractors.
CFW Survey Agreement 2016 5 Page 5 of 10
ARTICLE IX
INSURANCE REQUIREMENTS
Section 1 The Surveyor shall not commence work under this Agreement until it has obtained Professional Liability
Insurance as required hereunder and such insurance coverage has been submitted to and approved by the City. Such
insurance shall be in the minimum amount of$1,000,000 and shall include coverage of Contractual Liability. The
insurance coverage prescribed herein shall be maintained until one(1)year after surveying services were provided
and shall not be cancelled without prior written notice to the City. In this connection,upon the signing and return of
this Agreement by the Surveyor, a Certificate of Insurance shall be furnished to the City as evidence that the
insurance coverage required herein has been obtained by Surveyor.The Surveyor shall be responsible for providing
the City a written thirty(30)day advance notice of cancelation.Policies shall have no exclusions by endorsements
that neither nullify or amend the required lines of coverage, nor decrease the limits of said coverages unless such
endorsements are approved in writing by the City.
Surveyor shall provide City a certificate of insurance as proof that the Surveyor has obtained a policy of
comprehensive general liability coverage (occurrence basis) with carriers acceptable to City covering all risks
relating to the services to be performed under this Agreement by the Surveyor,its subcontractors,consultants,such
insurance to be in at least the following amounts:
Commercial General Liability $1,000,000 Per Occurrence
$2,000,000 Policy Aggregate
Workers'Compensation
Coverage A: Statutory Limits
Coverage B: Employer's Liability $100,000 Each Accident
$100,000 Disease—Each Employee
$500,000 Disease-Policy Limit
Business Automobile—Coverage shall be on any vehicle used in the course of this Agreement_
Combined Single Limit of $2,000,000
OR
Bodily Injury $500,000 Per Person
$1,000,000 Per Accident
Property Damage $250,000
Professional Liabilityy Insurance
(Errors and Omissions) $1,000,000 Per Claim
1,000,000 Policy Aggregate
Section 2 Additional Insurance Requirements:
a. The City,its officers,employees and servants shall be endorsed as an additional insured on Surveyor's
insurance policies excepting employer's liability insurance coverage under Surveyor's workers'
compensation insurance policy.
b. Certificates of insurance shall be delivered to the City of Fort Worth,Transportation and Public Works
Department,ATTN: Crystal Harris, 8851 Camp Bowie West Blvd, Ste. 300,Fort Worth, TX 76116,
prior to commencement of any work under this Agreement.
c. Any failure on part of the City to request required insurance documentation shall not constitute a
waiver of this insurance requirements specified herein.
d. The Surveyor shall provide the City a minimum thirty (30) days notice of cancellation, non-renewal,
and/or material change in policy terms or coverage. A ten(10)days notice shall be acceptable in the
event of non-payment of premium.
e. Insurers must be authorized to do business in the State of Texas and have a current A.M. Best Rating
of A:VII or equivalent measure of financial strength and solvency.
f. Deductible limits, or self-funded retention limits, on each policy must not exceed $10,000.00 per
occurrence unless otherwise approved by the City.
CFW Survey Agreement 2016 6 Page 6 of 10
g. Other than workers' compensation insurance, in lieu of traditional insurance, City may consider
alternative coverage or risk treatment measures through insurance pools or risk retention groups. The
City must approve in writing any alternative coverage.
h. Workers' compensation insurance policy(s) covering employees employed on the project shall be
endorsed with a waiver of subrogation.
i. City shall not be responsible for the direct payment of insurance premium costs for Surveyor's
insurance.
j. Surveyor's insurance policies shall each be endorsed to provide that such insurance is primary
protection and self-funded or commercial coverage maintained by City shall not be called upon to
contribute to loss recovery.
k. In the course of the project, Surveyor shall report, in a timely manner,to City's officially designated
contract administrator any known loss occurrence which could give rise to a liability claim or lawsuit
or which could result in a property loss.
1. Surveyor's liability shall not be limited to the specified amounts of insurance required herein.
m. Upon the request of City, Surveyor shall provide complete copies of all insurance policies required by
this Agreement.
ARTICLE X
RIGHT TO AUDIT
The Surveyor agrees that the City shall,until the expiration of three(3)years after the final payment under
this Agreement,have access to and the right to examine any directly pertinent books, documents,papers, computer
media, and records of the Surveyor involving transactions related to this Agreement. The Surveyor agrees that the
City shall have access during normal working hours to all necessary Surveyor facilities and shall be provided
adequate and appropriate workspace in order to conduct audits in compliance with the provisions of this section.
The City shall give the Surveyor reasonable advance notice of the intention to audit. Surveyor and its sub
consultants agree to photocopy such project-related documents as may be requested by the City.
The Surveyor further agrees to include in all its subcontracts hereunder a provision to the effect that the
subcontracting consultant agrees that the City shall, until the expiration of three (3) years after the final payment
under the subcontract, have access to and the right to examine any directly pertinent books, documents, papers,
computer media,and records of such consultant involving transactions relating the subcontract, and further that the
City shall have access during normal working hours to all necessary Consultant facilities and shall be provided
adequate and appropriate workspace in order to conduct audits in compliance with the provisions of this section.
The City shall give the consultant reasonable advance notice of the intention to audit.
ARTICLE XI
MINORITY BUSINESS ENTERPRISES 01l/BE)PARTICIPATION
In accordance with the City of Fort Worth's Business Diversity Enterprise Ordinance No. 20020-12-2011,
as amended, the City has goals for the participation of minority business enterprises and/or small business
enterprises ("M/BE" and/or "SBE") in City Agreements. Surveyor acknowledges the MBE (and/or SBE, if
applicable) goal established for this Agreement and its M/BE (and/or SBE, if applicable) commitment.Any
misrepresentation of facts(other than a negligent misrepresentation)and/or the commission of fraud by the Surveyor
may result in the termination of this Agreement and debarment from participating in City Agreements for a period of
time of not less than three(3)years.
ARTICLE XII
OBSERVE AND COMPLY
Surveyor's/Contractors shall at all times observe and comply with all current and applicable federal,state,
and local laws and regulations and with all City ordinances and regulations which in any way affect this Agreement
and the work hereunder, and observe and comply with all current and applicable orders, laws ordinances and
CFW Survey Agreement 2016 7 Page 7 of 10
regulations which may exist or may be enacted later by governing bodies having jurisdiction or authority for such
enactment.The City of Fort Worth recognizes and follows the regulations, Occupational Safety Health Act of 1970
for General Industry; and Part 1926 for the Construction Industry(commonly referred to as the OSHA Standards).
No plea of misunderstanding or ignorance thereof shall be considered Surveyors/Contractors agrees to indemnify
and hold harmless City and all of its officers and employees from and against all claims or liability arising out of the
violation of any such order,law,ordinance,or regulation,whether it be by itself or its employees.
ARTICLE XIII
VENUE
Should any action,whether real or asserted,at law or in equity,arise out of or under this Agreement,venue
for said action shall be exclusively in Tarrant County, Texas or the United States District Court for the Northern
District of Texas,Fort Worth Division.
ARCITLE XIV
NO THIRD PARTY BENEFICIARIES
This Agreement shall inure only to the benefit of the parties hereto and third persons not privy hereto shall
not, in any form or manner, be considered a third party beneficiary of this Agreement. Each party hereto shall be
solely responsible for the fulfillment of its own Agreements and commitments.
ARTICLE XV
SEVERABILITY
The provisions of this Agreement are severable, and if any word, phrase, clause, sentence, paragraph,
section or other part of this Agreement or the application thereof to any person or circumstance shall ever be held by
any court of competent jurisdiction to invalid or unconstitutional for any reason, the remainder of this Agreement
and the application of such word, phrase, clause, sentence, paragraph, section, or other part or this Agreement to
other persons or circumstance shall not be affected thereby and this Agreement shall be construed as if such invalid
or unconstitutional portion had never been contained therein.
ARTICLE XVI
COUNTERPARTS
This Agreement may be executed in one or more counterparts and each counterpart shall, for all purposes,
be deemed an original,but all such counterparts shall together constitute but one and the same instrument.
ACCORDINGLY,the duly authorized representatives of the Parties hereby execute the Agreement to be effective as
of the date subscribed by the City's City Manager or Assistant City Manager.
BY: BY:
CITY OF FORT WORTH ARS Engineers,Inc.
All
Ja ha> f b R.S
y p y
A andhu,PE,RPLS
Assistant City Manager President
Date: /Z, ? �", � "> Date: November 18, 2015
APP, QVAL RECOMMENDED:
By: tJ
Doug Wi sig,P.E.
Director,Transportation&Public`C1Vorks
CFW Survey Agreement 2016 8 Page 8 of 10
zri ,yjµlP REC( j" D I�
My
APPROVED AS TO FORM AND LEGALITY M&C No:
By M&C Date: ( �.
Douglas W.Black
Sr.Assistant City Attorney
ATTEST:,..,
0
m ^
a J.' ays
City Se r
f
,�bM RECORD
CFW Survey Agreement 2016 g Page 9 of 10
ATTACHMENT A
RIGHT-OF-ENTRY
<Project Name>
Parcel#_/ROE_
CPN# WO#_/P
Lot_,Block Addition
<Street Address>
CITY OF FORT WORTH
TEMPORARY RIGHT OF ENTRY
STATE OF TEXAS § KNOW ALL BY THESE PRESENTS
COUNTY OF TARRANT §
That the undersigned, hereinafter referred to as "Grantor", does by these presents grant and convey to
, herein after referred to as "Grantee" a temporary right of
entry onto property described as Block ,Lot,, Addition as shown on the deed recorded in
Volume Page Tarrant County Deed Records and plat recorded in Cabinet Slide Page
Tarrant County Plat Records a/k/a Fort Worth, Tarrant County, Texas,
hereinafter referred to as the "Property", for the purpose of
. Upon execution of this agreement, Grantor
will grant Grantee and its contractor's access to the Property for the purpose stated herein, until such time as the
project is completed and approved by the Grantee, at which time the above described temporary right of entry
becomes void.
This Right of Entry shall include the right of Grantee and its employees, agents, representatives, or contractors to
access the aforementioned property.
TO HAVE AND TO HOLD the above described right of entry, together with all and singular, the rights and
appurtenances thereto,anywise belonging unto the said Grantee,is successors and assigns,for the purposes set forth
above.
Grantee shall restore the Property to the condition it was in immediately prior to accessing the Property under this
Right of Entry.
EXECUTED this the day of ,20_.
GRANTOR:
(Please Print) (Signature)
(Authorized Title)
CFW Survey Agreement 2016 10 Page 10 of 10
FORTWORTH
±?
w
City of Fort Worth
Transportation and Public Works Department
Surveying Services Division
Agreement for Professional Services
2016
CFW Survey Agreement 2016 Page 1 of 10
M&C Review
Z �O CIL GENOA (lRT OItTII
COUNCIL ACTION: Approved on 12/15/2015
REFERENCE ** 2016 SURVEYING SERVICES
DATE: 12/15!2015 NO.: C-27558 LOG NAME: AGREEMENT
CODE: C TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT: Authorize Execution of One Year Agreements Plus Renewal Options for Professional
Land Surveying Services for Various City Projects with ARS Engineers, Inc., Criado &
Associates, Inc., Gorrondona &Associates, Inc., Lina T. Ramey &Associates, Inc.,
Nathan D. Maier Consulting Engineers, Inc., Pacheco Koch Consulting Engineers,
Inc., Surveying and Mapping, LLC, Shield Engineering Group, PLLC, Topographic
Inc., and TranSystems Corporation d/b/a TransSystems Corporation Consultants Each
in an Amount Not to Exceed $300,000.00 (ALL COUNCIL DISTRICTS)
RECOMMENDATION:
It is recommended that the City Council authorize the execution of individual Agreements, each in the
amount of$300,000.00, to provide professional land surveying services for various City projects with
ARS Engineers, Inc., Criado & Associates, Inc., Gorrondona & Associates, Inc., Lina T. Ramey &
Associates, Inc., Nathan D. Maier Consulting Engineers, Inc., Pacheco Koch Consulting Engineers, Inc.,
Surveying and Mapping, LLC, Shield Engineering Group, PLLC, Topographic Inc., and TranSystems
Corporation d/b/a TransSystems Corporation Consultants. The term of each Agreement is one year or
the expiration of the funds, whichever comes first, with two one-year renewal options for a total potential
contract term of three years. The annual amount of each Agreement will not exceed $300,000.00.
DISCUSSION:
Historically, the City has entered into this type of contract with land surveying firms to supplement Staff to
provide flexibility and rapid response to requests for surveying services for various City projects. On
May 12, 2015, the City Council approved outsourcing of surveying functions effective July 25, 2015
providing that these functions be performed by the private sector through contract. All of the firms
selected are qualified professional firms. Funding is provided on an individual project basis and is paid
by the department requesting surveying services. The Surveying Services Division has negotiated a
uniform unit price for all firms and believes it to be fair and reasonable.
A Request for Qualifications (RFQ) was published for these services in the Fort Worth Star-Telegram on
June 3, 2015, June 7, 2015, June 10, 2015, June 14, 2015, June 17, 2015, June 21, 2015, June 24,
2015 and June 28, 2015. The Transportation and Public Works Department received Statements of
Qualifications for professional services from 20 firms. Each firms' Statement of Qualifications was
evaluated based upon pre-established selection criteria which included qualification of personnel, firm's
past performance on City projects, firm's experience, equipment inventory, ability to respond to City's
requests for services, financial responsibility, references and small business enterprise provision
compliance. The selection criteria were included in the RFQ. Fifteen firms were selected for face-to-
face interviews and evaluated again upon pre-established selection criteria which included experience,
availability and responsiveness, safety, accountability, GIS capabilities, record drawing capabilities,
professionalism and customer service. Survey Division staff recommended the indicated firms for award
of contract.
http://apps.cfwnet.org/council_packet/inc review.asp?ID=21771&councildate=12/15/2015[12/21/2015 4:31:26 PM]
M&C Review
RENEWALS - Each of these contracts may be renewed up to two additional terms, which are one year or
the fulfillment of the contract amount, whichever comes first.
ADMINISTRATIVE AMENDMENT-An amendment to the Agreement may be made administratively to
increase the scope or contract amount in an amount up to $50,000.00 without requiring specific City
Council approval as long as sufficient funds have been appropriated.
M/WBE OFFICE - The M/WBE Office in conjunction with the Transportation and Public Works
Department has determined compliance with the City's Business Diversity Enterprise Ordinance by the
inclusion of SBE firms on this project. Seven of the ten firms recommended for award are SBE certified
which includes ARS Engineers, Inc., Criado &Associates, Inc., Gorrondona & Associates, Inc., Lina T.
Ramey &Associates, Inc., Nathan D. Maier Consulting Engineering, Inc., Pacheco Koch Consulting
Engineers, Inc., and Shield Engineering Group, PLLC.
FISCAL INFORMATION/CERTIFICATION:
The Financial Management Services Director certifies that the funds are available in the current capital
budgets, as appropriated, on a project by project basis of the various capital project funds.
TO
Fund Department Account Project Program Activity Budget Reference# Amount
ID ID Year (Chartfield 2)
FROM
Fund Department Account Project Program Activity Budget Reference# Amount
ID I I ID I I Year (Chartfield 2)
Submitted for City Manager's Office b. Jay Chapa (5804)
Originating Department Head: Douglas Wiersig (6157)
Additional Information Contact: Crystal Harris (8971)
ATTACHMENTS
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