HomeMy WebLinkAboutContract 43945-R3 - CITY SECRETARY
RECEIVED CONTRACT NO. ' R
JAN 12016
CIIYOFFORTWORTH �
CITfSEC6EtARY AGREEMENT FOR THE OPERATION OF THE
COMIN' UP GANG INTERVENTION PROGRAM
In consideration of the mutual covenants, promises and agreements contained herein, THIS
AGREEMENT ("Agreement") is made and entered into between CITY OF FORT WORTH, a
home rule municipal corporation of the State of Texas, ("City") acting by and through Valerie R.
Washington, its duly authorized Assistant City Manager, and BOYS & GIRLS CLUB OF
GREATER FORT WORTH, INC., a Texas private non-profit corporation ("Contractor")
acting by and through Daphne Barlow Stigliano, its duly authorized President / Chief Executive
Officer.
RECITALS
WHEREAS, City has determined that the Comin' Up Gang Program is necessary to
support crime prevention in City during Fiscal Year 2016 to meet one or more of the Crime
Control and Prevention District ("CCPD") goals, which are (1) to support efforts to reduce
violent crime and gang-related activities through enhanced enforcement activities and crime
prevention programs, (2) to support efforts to increase the safety of residents and to decrease
crime throughout Fort Worth neighborhoods, and (3) to support efforts to increase the safety of
youth and reduce juvenile crime through crime prevention and intervention programs; and
WHEREAS, Contractor has agreed to operate the Comin' Up Gang Intervention
Program (the "Program"), which will support the Fort Worth Police Department's crime
prevention efforts throughout the community;
WHEREAS, the City is committed to providing a safe environment for the citizens of the
Fort Worth, Texas;
WHEREAS, City desires to enter into an agreement with Contractor to operate the
Program; and
WHEREAS, City, as consideration for the performance of Contractor, has appropriated
monies in the CCPD Budget as reimbursed by the CCPD in the amount of$1,129,000.00 and an
additional amount of $208,350.00 from the General Fund for a total amount of $1,337,350.00
("Program Funds"), to provide to the Contractor for the operation of the Program;
NOW, THEREFORE, in consideration of the mutual covenants herein expressed, the
parties agree as follows:
AGREEMENT DOCUMENTS
OFFICIAL RECORD
The Agreement documents shall include the following: CITY SECRETARY
FT. WORTH, TX
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1. This Agreement
2. Exhibit A—Proposal Abstract and Narrative
3. Exhibit B —Budget
4. Exhibit C —Request for Reimbursement
5. Exhibit D—Program Activities Report
6. Exhibit E—Program Effectiveness Measurement Report
7. Exhibit F —Request for Budget Modification
Exhibits A through F, which are attached hereto and incorporated herein, are made a part of this
Agreement for all purposes. In the event of any conflict between the terms and conditions of
Exhibits A through F and the terms and conditions set forth in the body of this Agreement, the
terms and conditions of this Agreement control.
AGREEMENT
1. Responsibilities of Contractor.
Contractor covenants and agrees to fully perform, or cause to be performed, with good
faith and due diligence, all work and services described in Exhibit "A" — Proposal Narrative .
Contractor shall be responsible for day-to-day administration of the Program. Contractor agrees
to expend Program Funds in accordance with the Budget as described in Exhibit "B". Program
activities shall be reported in accordance with Exhibit "D" and effectiveness measures shall be
reported in accordance with Exhibit"E".
2. Program Funds.
2.1 In no event shall the total distribution from City made to the Contractor during the Term
of this Agreement exceed $1,337,350.00 ("Program Funds").
2.2 Payment of the Program Funds from City to Contractor shall be made on a cost-
reimbursement basis following receipt by City from Contractor of a signed Request for
Reimbursement (RFR), as described in Exhibit "C" along with supporting documentation.
Contractor shall deliver to City a written detailed Program Activities Report and Program
Effectiveness Measures Report as described in Section 4.2 below with each RFR to support
expenditure of Program Funds. Such reports shall be signed by the Contractor or duly authorized
officer of the Contractor. The RFR and monthly Program Activities Report shall be submitted to
City no later than the 15th day following the end of the month. Submittal of a monthly RFR and
Program Activities Report is required even if services are not provided.
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The monthly RFR, with an original signature by an authorized representative, must be submitted
to the Research and Planning Section of the Fort Worth Police Department, ATTENTION:
Tiffany Hayes, Bob Bolen Public Safety Complex, 505 W. Felix St., Fort Worth, Texas,
76115. Reimbursements will not be made until after receipt of an acceptable and approved RFR
and a monthly Program Activities Report from the Contractor. Reimbursements shall be made
within 30 days receipt of said documents.
2.3 Contractor is authorized to modify up to five (5) percent of any budgeted line-item in the
original approved budget without prior written permission from City. However, Contractor
must submit the Request for Budget Modification Form (Exhibit "F") to City, with the monthly
RFR, during the month the modification took place. The new modified budget cannot exceed the
total amount of Program Funds.
2.4 Any modifications of more than five (5) percent of any budgeted line-item in the original
approved budget must have prior written permission from City before the modifications are
made. The Budget Modification Form (Exhibit "F") must be submitted, and request must be
approved by City, before any money is moved to the line-item. Once the Budget Modification is
approved, the modified budget will take effect on the first day of the following month. The new
modified budget shall not exceed the total amount of Program Funds.
2.5 Any modifications to zero line-items in the original approved budget must have prior
written permission from City before the modifications are made. The Budget Modification Form
(Exhibit "F") must be completed and approved by City before money is transferred into the new
line-item. Once the Budget Modification is approved, the modified budget will take effect on the
first day of the following month. The new modified budget shall not exceed the total amount of
Program Funds.
2.6 Budget modification can only occur within the Direct and Indirect costs. Funds may not
be moved from a Direct line-item into an Indirect line-item, or vise versus. Modification of
Direct and Indirect approved budgets must follow the guidelines outlined in sections 2.3, 2.4. and
2.5.
Budget adjustments shall be submitted to the Tiffany Hays at Bob Bolen Public Safety
Complex at 505 W. Felix St., Fort Worth, Texas, 76115.
3. Term. This Agreement shall commence upon October 1, 2015 ("Effective Date"), and
shall end on September 30, 2016 ("Term"). All of Contractor's expenditures under this
Agreement must be completed no later than September 30, 2016.
4. Program Performance.
4.1 Contractor agrees to maintain full documentation supporting the performance of the work
set forth in Exhibit "A."
4.2 Contractor agrees to provide a monthly Program Activities Report and quarterly Program
Effectiveness Measurement Report to document the performance of the work described in
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Exhibit "D" and Exhibit "E," respectively. The Program Activities and Effectiveness Measures
shall document the program activity names, numbers of participants attending, details of the
activities, and a description of the goals achieved in support of the CCPD goals. Program
Effectiveness Measures shall be reported on a quarterly basis and included in the January, April,
July, and October RFR and Program Activities Report submittals. Additionally, the Program
Effectiveness Measurement Report must describe include any realized successes. The monthly
Program Activities and quarterly Program Effectiveness Measurement Reports shall be
submitted to City no later than the 15`h day after the end of each month.
4.3 Contractor agrees that the monthly Request for Reimbursement and Program Activities
Report and quarterly Program Effectiveness Measurement Report will be submitted to City no
later than the 15`h day after the end of each month. Should Contractor not meet these
requirements, Contractor will be given an additional 15 days to submit the required reports to
City. If, at the end of this 15-day extension period, Contractor has not submitted the required
reports, City will send a non-compliance letter notifying Contractor's duly authorized
representative of a possible suspension of program funding.
4.4 A representative of the program shall attend quarterly meetings of the Crime Control and
Prevention District Board as requested.
5. Default and Termination.
5.1 This Agreement is wholly conditioned upon the actual receipt by City of Program Funds
from the CCPD. All monies distributed to Contractor hereunder shall be exclusively from
monies received from the CCPD, and not from any other monies of City. In the event that funds
from the CCPD are not timely received, in whole or in part, City may, at its sole discretion,
terminate this Agreement and City shall not be liable for payment for any work or services
performed by Contractor under or in connection with this Agreement.
5.2 In the event no funds or insufficient funds are appropriated by the City in any fiscal year
for any payments due hereunder, City will notify Contractor of such occurrence and this
Agreement shall terminate on the last day of the fiscal period for which appropriations were
received without penalty or expense to the City of any kind whatsoever, except as to the portions of
payments herein agreed upon for which funds have been appropriated.
5.3 The City may terminate this Agreement at any time and for any reason by providing the
other party with thirty (30) days' written notice of termination.
5.4 Termination will be effected by delivering to Contractor written notice of termination.
Upon Contractor's receipt of notice of termination, Contractor shall:
(a) Stop work under the Agreement on the date and to the extent specified in the notice of
termination;
(b) Place no further order or subcontracts, except as may be necessary for completion of the
work not terminated;
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(c) Terminate all orders and contracts to the extent that they relate to the performance of the
work terminated by the notice of termination; and
(d) Cease expenditures of Program Funds, except as may be necessary for completion of the
work not terminated.
5.5 In the event City suspends or terminates this Agreement for cause, and the cause for such
suspension or termination is determined to be invalid, the Contractor's sole remedy shall be
reinstatement of this Agreement. Contractor expressly waives any and all rights to monetary
damages, including but not limited to actual, consequential, and punitive damages, court costs
and attorney's fees.
5.6 Within thirty (30) days following the date of termination of this Agreement, Contractor
shall return to City any property provided hereunder. City will have no responsibility or liability
for Contractor's expenditures or actions occurring after the effective date of termination of the
Agreement.
6. Equipment and Maintenance. All equipment purchased with Program Funds must
meet all eligibility requirements of City. Contractor shall maintain all equipment used in the
administration and execution of the Program. Contractor shall maintain, replace or repair any
item of equipment used in support of the Program and/or for use under the terms of this
Agreement that no longer functions or is lost or stolen. The cost for maintenance, replacement or
repair of any equipment used in support of the Program and/or for use under the terms of this
Agreement is the sole responsibility of Contractor. Contractor shall not use Program Funds or
City funds to repair or replace said equipment. Contractor shall use any and all equipment
purchased with Program Funds exclusively in support of the Program. Within 10 days following
the purchase of equipment, Contractor shall submit to City a detailed inventory of all equipment
purchased with Program Funds to the Grants and Contracts Management Section at the address
set forth in paragraph 2.2 above. The equipment inventory shall include an itemized description
of each piece of equipment, the date each piece of equipment was purchased, the cost of
purchase for each piece of equipment, and the location of each piece of equipment.
7. Administrative Requirements.
7.1 Contractor agrees to keep sufficient records to document its adherence to applicable local,
state, and federal regulations, along with documentation and records of all receipts and expenditures
of Program Funds. Contractor agrees that the City shall, until the expiration of three (3) years after
final payment under this Agreement, have access to and the right to examine any directly pertinent
books, documents, papers and records of the Contractor involving transactions relating to this
Agreement. Contractor agrees that the City shall have access during normal working hours to all
necessary Contractor facilities and shall be provided adequate and appropriate workspace in order
to conduct audits in compliance with the provisions of this section. The City shall give Contractor
reasonable advance notice of intended audits.
7.2 If any audit reveals a questioned practice or expenditure, City shall notify Contractor as
soon as reasonably practical. Contractor shall have fifteen (15) days to provide City with a
written explanation and any supporting documentation regarding the practice or expenditure. If
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Contractor fails to resolve or cure the questioned practice or expenditure, to the City's
satisfaction, within the fifteen (15) day period, , City reserves the right to withhold further
Program Funds under this and/or future agreement(s) with Contractor.
7.3 If, as a result of any audit, it is determined that Contractor misused, misapplied or
misappropriated all or any part of the Program Funds, Contractor agrees to reimburse City the
amount of such monies so misused, misapplied or misappropriated, plus the amount of any
sanction, penalty, or other charge levied against City because of such misuse, misapplication or
misappropriation.
7.4 Contractor's obligation to City shall not end until all closeout requirements are
completed. The closeout requirements shall include, but are not limited to: providing final
Program Activities Report and Program Effectiveness Measurement Reports, making final
payments, and disposing of Program assets as appropriate.
7.5 Contractor covenants and agrees to fully cooperate with City in monitoring the
effectiveness of the services and work to be performed by Contractor under this Agreement, and
8. Independent Contractor.
8.1 Contractor shall operate hereunder as an independent contractor and not as an officer,
agent, or servant or employee of City. Contractor shall have exclusive control of, and the
exclusive right to control, the details of the work and services performed hereunder, and all
persons performing same, and shall be solely responsible for the acts and omissions of its
officers, members, agents, servants, employees, subcontractors, program participants, licensees,
or invitees. The doctrine of respondeat superior shall not apply as between City and Contractor,
its officers, members, agents, servants, employees, subcontractors, program participants,
licensees, or invitees, and nothing herein shall be construed as creating a partnership or joint
enterprise between City and Contractor. It is expressly understood and agreed that no officer,
member, agent, employee, subcontractor, licensee, or invitee of the Contractor, nor any program
participant hereunder is in the paid service of City. City does not have the legal right to control
the details of the tasks performed hereunder by Contractor, its officers, members, agents,
employees, subcontractors, program participants, licensees, or invitees.
8.2 City shall in no way nor under any circumstances be responsible for any property
belonging to Contractor, its officers, members, agents, employees, subcontractors, program
participants, licensees or invitees, which may be lost, stolen, destroyed, or in any way damaged.
9. Liability and Indemnification.
CONTRACTOR SHALL BE LIABLE AND RESPONSIBLE FOR ANY AND ALL
PROPERTY LOSS, PROPERTY DAMAGE AND/OR PERSONAL INJURY,
INCLUDING DEATH, TO ANY AND ALL PERSONS, OF ANY KIND OR
CHARACTER, WHETHER REAL OR ASSERTED, TO THE EXTENT CAUSED BY
THE NEGLIGENT ACT(S) OR OMISSION(S), MALFEASANCE OR
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INTENTIONAL MISCONDUCT OF CONTRACTOR, ITS OFFICERS, AGENTS,
SERVANTS OR EMPLOYEES.
CONTRACTOR AGREES TO DEFEND, INDEMNIFY,AND HOLD THE CITY, ITS
OFFICERS, AGENTS, SERVANTS, AND EMPLOYEES HARMLESS AGAINST
ANY AND ALL CLAIMS, LAWSUITS, ACTIONS, COSTS, AND EXPENSES OF
ANY KIND, INCLUDING, BUT NOT LIMITED TO, THOSE FOR PROPERTY
DAMAGE OR LOSS (INCLUDING ALLEGED DAMAGE OR LOSS TO OWNER'S
BUSINESS AND ANY RESULTING LOST PROFITS) AND/OR PERSONAL
INJURY(INCLUDING DEATH) THAT MAY RELATE TO,ARISE OUT OF, OR BE
OCCASIONED BY (I) CONSULTANT'S BREACH OF ANY OF THE TERMS OR
PROVISIONS OF THIS AGREEMENT OR (II) ANY NEGLIGENT ACT OR
OMISSION OR INTENTIONAL MISCONDUCT OF CONTRACTOR, ITS
OFFICERS, AGENTS, ASSOCIATES, EMPLOYEES, CONTRACTORS (OTHER
THAN THE CITY), OR SUBCONTRACTORS RELATED TO THE PERFORMANCE
OF THIS AGREEMENT; EXCEPT THAT THE INDEMNITY PROVIDED FOR IN
THIS SECTION SHALL NOT APPLY TO ANY LIABILITY RESULTING FROM
THE SOLE NEGLIGENCE OF THE CITY OR ITS OFFICERS, AGENTS,
EMPLOYEES, OR SEPARATE CONTRACTORS, AND IN THE EVENT OF JOINT
AND CONCURRENT NEGLIGENCE OF BOTH CONSULTANT AND CITY,
RESPONSIBILITY, IF ANY, SHALL BE APPORTIONED COMPARATIVELY IN
ACCORDANCE WITH THE LAWS OF THE STATE OF TEXAS. NOTHING
HEREIN SHALL BE CONSTRUED AS A WAIVER OF THE CITY'S
GOVERNMENTAL IMMUNITY AS FURTHER PROVIDED BY THE LAWS OF
TEXAS.
Contractor shall require all of its subcontractors to include in their subcontracts a release
and indemnity in favor of City in substantially the same form as above.
This section shall survive the expiration or termination of this Agreement.
10. Non-Assignment. No assignment or delegation of duties under this Agreement by
Contractor shall be effective without City's prior written approval.
11. Prohibition Against Interest.
11.1 No member, officer or employee of City, or its designees or agents; no member of the
governing body of the locality in which the Program is situated; and no other public official of
such locality or localities who exercises any functions or responsibilities with respect to the
Program during his tenure or for one year thereafter, shall have any interest, direct or indirect, in
any contract or subcontract, or the proceeds thereof, for work to be performed hereunder.
Contractor shall incorporate, or cause to be incorporated, like language prohibiting such interest,
in all contracts and subcontracts hereunder.
11.2 No officer, employee, member, or program participant of Contractor shall have a
financial interest, direct or indirect, in this Agreement or the monies transferred hereunder, or be
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financially interested, directly or indirectly, in the sale to Contractor of any land, materials,
supplies, or services purchased with any funds transferred hereunder, except on behalf of
Contractor, as an officer, employee, member, or program participant. Any willful violation of
this paragraph with the knowledge, expressed or implied, of Contractor or its subcontractors,
shall render this Agreement voidable by City of Fort Worth.
12. Nondiscrimination.
Contractor, for itself, its personal representatives, assigns, subcontractors and successors in
interest, as part of the consideration herein, agrees that in the performance of Contractor's duties
and obligations hereunder, it shall not discriminate in the treatment or employment of any
individual or group of individuals on any basis prohibited by law. IF ANY CLAIM ARISES
FROM AN ALLEGED VIOLATION OF THIS NON-DISCRIMINATION COVENANT
BY CONTRACTOR, ITS PERSONAL REPRESENTATIVES, ASSIGNS,
SUBCONTRACTORS OR SUCCESSORS IN INTEREST, CONTRACTOR AGREES TO
ASSUME SUCH LIABILITY AND TO INDEMNIFY AND DEFEND THE CITY AND
HOLD THE CITY HARMLESS FROM SUCH CLAIM.
This section shall survive the expiration or termination of this Agreement.
13. Compliance.
13.1 Contractor, its officers, members, agents, employees, program participants, and
subcontractors, shall abide by and comply with all laws, federal, state and local, including all
ordinances, rules and regulations of City. If City calls to the attention of Contractor any such
violation on the part of Contractor or any of its officers, members, agents, employees,
subcontractors or program participants, then Contractor shall immediately desist from and
correct such violation.
13.2 Contractor shall utilize Program Funds strictly for those purposes and goals intended
under the terms and conditions of this Agreement. If City calls the attention of Contractor to any
such violations on the part of Contractor or any of its officers, members, agents, employees,
program participants or subcontractors, then Contractor shall immediately desist from and
correct such violation.
14. Governmental Powers. It is understood that by execution of this Agreement, the City does
not waive or surrender any of it governmental powers.
15. Waiver of Immunity. If Contractor is a charitable or nonprofit organization and has or
claims an immunity or exemption (statutory or otherwise) from and against liability for damages
or injury, including death, to persons or property; Contractor hereby expressly waives its rights to
plead defensively such immunity or exemption as against City. This section shall not be
construed to affect a governmental entity's immunities under constitutional, statutory or common
law.
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16. Insurance Requirement.
16.1 Coverages and Limits. Contractor shall provide the City with certificate(s) of
insurance documenting policies of the following minimum coverage limits that are to be in
effect prior to commencement of any work pursuant to this Agreement:
(a) Commercial General Liability CGW: $1,000,000 per occurrence, with a $2,000,000.00
annual aggregate limit, in a form that is acceptable to the City's Risk Manager.
(b) Professional Liability/Errors & Omission Policy: $1,000,000 per occurrence, with a
$1,000,000 annual aggregate limit, in a form that is acceptable to the City's Risk
Manager.
(c) Automobile Liability: $1,000,000 each accident on a combined single limit basis OR
split limits are acceptable if limits are at least $250,000 Bodily Injury per person,
$500,000 Bodily Injury per accident and $100,000 Property Damage.
16.2 Contractor's insurer(s) must be authorized to do business in the State of Texas for the
lines of insurance coverage provided and be currently rated in terms of financial strength and
solvency to the satisfaction of the City's Risk Manager. All insurers must have a minimum
rating of A- VII in the current A.M. Best Key Rating Guide, or have reasonably equivalent
financial strength and solvency to the satisfaction of Risk Management. If the rating is below
that required, written approval of Risk Management is required. Evidence of self-insurance will
also be accepted.
16.3 Each insurance policy required herein shall be endorsed with a waiver of subrogation in
favor of the City. City shall have the right to revise insurance coverage requirements under this
Agreement.
16.4 Contractor further agrees that it shall comply with the Worker's Compensation Act of
Texas and shall provide sufficient compensation insurance to protect Contractor and City from
and against any and all Worker's Compensation claims arising from the work and services
provided under this Agreement.
16.5 Each insurance policy required by this Agreement, except for policies of worker's
compensation or accident/medical insurance shall list the City as an additional insured thereon,
as its interests may appear.. The term City shall include its employees, officers, officials, agents,
and volunteers in respect to the contracted services.
16.6 A minimum of thirty (30) days' notice of cancellation or reduction in limits of coverage
shall be provided to the City. Ten (10) days' notice shall be acceptable in the event of non-
payment of premium. Notice shall be sent to the Risk Manager, City of Fort Worth, 1000
Throckmorton, Fort Worth, Texas 76102, with copies to the City Attorney at the same address.
16.7 Any failure on the part of the City to request required insurance documentation shall not
constitute a waiver of the insurance requirement.
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16.8 Certificates of Insurance evidencing that the Consultant has obtained all required insurance
shall be delivered to the City prior to Consultant proceeding with any work pursuant to this
Agreement.
17. Miscellaneous Provisions.
17.1 If any provision of this Agreement is held to be invalid, illegal or unenforceable, the
validity, legality and enforceability of the remaining provisions shall not in any way be affected or
impaired.
17.2 City's failure to insist upon the performance of any term or provision of this Agreement
or to exercise any right herein conferred shall not be construed as a waiver or relinquishment to
any extent of City's right to assert or rely upon any such term or right on any future occasion.
17.3 Should any action, whether real or asserted, at law or in equity, arise out of the execution,
performance, attempted performance or non-performance of this Agreement, venue for said
action shall lie in state courts located in Tarrant County, Texas or the United States District
Court for the Northern District of Texas, Fort Worth Division.
17.4 Contractor represents that it possesses the legal authority, pursuant to any proper,
appropriate and official motion, resolution or action passed or taken, to enter into this Agreement
and to perform the responsibilities herein required.
17.5 This written instrument and Exhibits A through F, constitute the entire agreement between
the parties concerning the work and services to be performed hereunder, and any prior or
contemporaneous, oral or written agreement which purports to vary from the terms hereof shall
be void.
17.6 Any amendments to the terms of this Agreement must be in writing and must be signed by
authorized representatives of each Party.
17.7 None of the performance rendered under this Agreement shall involve, and no portion of
the Program Funds received hereunder shall be used, directly or indirectly, for the construction,
operations, maintenance or administration of any sectarian or religious facility or activity, nor
shall said performance rendered or funds received be utilized so as to benefit, directly or
indirectly, any such sectarian or religious facility or activity.
17.8 Contractor certifies that it has obtained a 501 (c) (3) Certificate from the Internal
Revenue Service. Contractor shall notify City in writing of any changes to its 501 (c) (3) tax-
exempt status during the term of this Agreement.
17.9 Captions and headings used in this Agreement are for reference purposes only and shall
not be deemed a part of this Agreement.
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17.10 The provisions and conditions of this Agreement are solely for the benefit of City and
Contractor and are not intended to create any rights, contractual or otherwise, to any other person
or entity.
18. Notice.
Notices to be provided hereunder shall be sufficient if forwarded to the other party by hand-
delivery or via U.S. Postal Service certified mail, postage prepaid, to the address of the other
party shown below:
CITY: Valerie R. Washington, Assistant City Manager
City Manager's Office
City of Fort Worth
1000 Throckmorton Street
Fort Worth, TX 76102
COPY TO: Contract Compliance Specialist
Bob Bolen Public Safety Complex
505 West Felix St.
Fort Worth, TX 76115
CONTRACTOR: Daphne Barlow Stigliano, President/ Chief Executive Officer
Boys & Girls Club of Greater Fort Worth
3218 E. Belknap St.
Fort Worth, TX 76111
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IN WITNESS WHEREOF, the parties heret haveex uted this agreement in multiples in
Fort Worth, Tarrant County, Texas, on the day o , 20
APPROVED AND AGREED FOR
APPROVED AND AGREED FOR BOYS & GIRLS CLUB GREATER
CITY OF FORT WORTH FORT WORTH
64?
Valerie R. Washington DaphneBarlow Stigliano
Assistant City Manager President/Chief Executive Officer
Date: 1 I! Date: /3��,�-9//S
APPROVED AS TO FORM AND
LEGALITY FOR e-A M4F-F14W,_
APPROVAL RECOMMENDED 84 LcaFw
-"j- —G,,— 6L�
Chief Joel F. Fitzgerald Boys&Girls Club Attorney
Chief of Police
Date: 1Z , y- l Date: / a-9 lI SP
APPROVED AS TO FORM AND
LEGALITY FOR CITY OF FORT
WORTH ATTEST �. � ►°'°° °°°° O
� Vg
Victoria D. Honey aryPVa er
Assistant City Attorney City Secretary � �
Date: � !.G Date: I
M&C No. it
VVM 12-15 �iiCAi6n 11�� OFFICIAL RECORD
C
25q �,1, �Yj - , FT.SECRETARY
WORTH,TX
FY 2016 Comin'Up Gang lnterventl6Mg� Y Re W
Boys&Girls Club of Greater Fort Worth Page 12 of 34
Exhibit A
Proposal Abstract and Narrative
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m1ssL411
Positively impact the lives of youth involved in gangs by providing needs-based
services and activities as part of the overall collaborative effort to reduce the level of
gang violence in Fort Worth.
Overview
The Comin' Up Gang Intervention Program provides intervention services to gang-
involved youth between the ages of 13 and 24 and provides access to programs and
services to help youth avoid negative and destructive behaviors. The Crime Control and
Prevention District funds six Comin' Up Gang Intervention program sites, including
Diamond Hill, Hillside, Near Southside (Panther), Northside, Poly, and Stop Six, all of
which are operated by the Boys and Girls Clubs of Greater Fort Worth. The Crime
Control and Prevention District provides the Comin' Up Gang Intervention Program
with staff and supplies to serve approximately 680 youth through programming nightly
Monday through Friday.
Program staff develops truces between rival gangs by working directly with gang
leaders to assist with conflict resolution, provide information and referral services, and
crisis intervention to diffuse potentially troubling or violent situations.
Some of the services provided include:
• Needs-Based Curriculum. Topics offered in concurrent six week cycles:
o Life Skill (Violence Prevention and Avoiding Risky Gang Behavior)
o PRIDE (STD/STI Prevention)
■ Healthy Lifestyles
o Job Readiness
• GED and academic tutoring
• Mediation
• Coordination with schools, courts,juvenile probation, gang unit, law enforcement
• Community service
• Organized sports
• Occupational skills training and job placement
Goals
• Prevent further gang-related activities of identified gang members by providing
needs-based services and activities, including academic programming and job skills
development, in specific areas throughout Fort Worth.
• Reduce gang activity and violence through truce development, peer mediation, and
relationship-building activities between rival gangs throughout the city.
Performance Measures
• Number of program participants
• Number of extended services offered to program participants
• Number of participants making life changes
• Number of inter-site activities
• Number of written truces
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Exhibit B
Budget
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Exhibit B
BUDGET NARRATIVE FISCAL YEAR 2016
Please attach a detailed budget narrative that explains the need for all proposed
expenditures by individual item. The budget narrative should clearly explain how funds
will be used and why expenditures are necessary for successful implementation of your
program. Please explain how costs are calculated.
TOTAL GRANT - 51,337,350.00
DIRECT COSTS:
A. PROGRAM PERSONNEL: S736,599.84
Site Services Director—The Comin' Up Site Services Director, under the supervision of
the Chief Operating Officer, is responsible for the implementation and successful
execution of site based services and programs for the Comin' Up program. The Comin'
Up Site Services Director will develop, implement, and evaluate programs and services
that accomplish short to mid-term outcome indicators and long range outcomes in the
areas of Academic Success, Healthy Lifestyles and Good Character/Citizenship. Duties
include but are not limited to meeting all required program goals and objectives
successfully; ensure spending is reasonable, allowable, and allocable; follow and enforce
program budget; program planning for each site; create and maintain successful
relationships internally and externally; ensure all required activities and services are
completed successfully; personnel management to include hiring, training, coaching, and
discipline; and ensure compliance with all regulation and legislation. Other
responsibilities include motivating and leading staff, site management, participant
recruitment and member services, documentation and data entry, maintaining company
vehicles and safety. (573,244.15 @ 100% = $73,244.15)
Case Management Director—The Comin' Up Case Manager, under the
supervision of the Chief Operating Officer, is responsible for the implementation
and successful execution of case management services and programs for the
Comin' Up Gang Intervention Program. Case Managers provide fundamental
support to Comin' Up Program members to achieve short and mid-term indicators
and long range outcomes. Comin Up Gang Intervention Program serves gang-
involved youth between the ages of 13-24 years in Fort Worth communities.
Comin Up Program along with Case Managers provides needs-based services and
activities in efforts to reduce gang violence and influence positive change.
Responsibilities include recruitment, providing services to members, group
facilitation, case management, documentation and data entry, building
relationships, assist site staff and cover sites as needed, and safety. (555,681.80 @
100% =55,681.80)
Program Coordinator (6 Positions)—The Comin' Up Program Coordinator,
under the supervision of the Comin Up Site Services Director, is responsible for
FY 2016 Comin' Up Gang Intervention Program
Boys&Girls Club of Greater Fort Worth Page 16 of 34
the implementation and successful execution of program services and gang
intervention services for the Comin' Up Gang Intervention Program at assigned
site. Program Coordinator provides fundamental support to Comin' Up Program
members to achieve short and mid-term indicators and long range outcomes.
Comin Up Gang Intervention Program serves gang-involved youth between the
ages of 13-24 years in Fort Worth communities. Responsibilities include
supervision and leadership of staff, site management, recruitment and member
services, documentation and data entry, building and maintaining relationships,
fleet management, safety, and successfully meet all program goals and objectives.
Comin Up Program staff along with Case Managers provides needs-based
services and activities in efforts to reduce gang violence and influence positive
change. (Average salary $39,214.80 X 6 @ 100% = 235,288.80)
Case Manager (3 Positions)—The Comin' Up Case Manager, under the
supervision of the Director of Case Management, is responsible for the
implementation and successful execution of case management services and
programs for the Comin' Up Gang Intervention Program. Case Managers provide
fundamental support to Comin' Up Program members to achieve short and mid-
term indicators and long range outcomes. Comin Up Gang Intervention Program
serves gang-involved youth between the ages of 13-24 years in Fort Worth
communities. Comin Up Program along with Case Managers provides needs-
based services and activities in efforts to reduce gang violence and
influence positive change. Responsibilities include recruitment, providing
services to members, group facilitation, case management, documentation and
data entry, building relationships, assist site staff and cover sites as needed, and
safety. (Average salary $35,943.83 X 3 @ 100% = $107,831.49)
Academic Coordinator—The Comin' Up Academic Coordinator, under the supervision
of the Director of Case Management, is responsible for the recruitment, selection,
assessment, supervision, and evaluation of members; monitor members' academic
progress; provide academic advising and information; and provide career advising,
assessment, and information. The Academic Coordinator is responsible for assisting
members to meet their educational goals which include but not limited to obtaining GED,
obtaining high school diploma and assisting interested members with preparing, applying
and enrolling into college. The Academic Coordinator assists the Director of Case
Management with coordinating tutoring services provided by Education Service
Providers. ($35,700.00 @ 100% = $35,700.00)
Youth Development Specialist (12 Positions—Part Time) —The Comin' Up Youth
Development Specialist, under the supervision of the Comin Up Program Coordinator, is
responsible for representing the gang intervention program to gang-involved youth in the
community. Responsible for providing required services; monitoring behavior and safety
of members; assisting program staff in recruiting, orienting, and supporting the program
experience of new participants; and to successfully achieve all program goals an d
objectives. ($11,800 X 12 = 141,600.00 (& 100% _ $141,600.00)
FY 2016 Comin' Up Gang Intervention Program
Boys&Girls Club of Greater Fort Worth Page 17 of 34
Program Assistant—The Comin' Up Administrative Assistant, under the supervision of
the Comin' Up Site Services Director and Comin' Up Director of Case Management, is
responsible to assist in the overall operations of the Comin' Up Gang Intervention
Program. The Comin' Up Administrative Assistant deals with a diverse group of
important external callers and visitors as well as internal contacts at various levels of the
organization. Independent judgment is required to plan, prioritize and organize diversified
workload. Responsibilities include but not limited to administrative functions such as
reporting, answer phone, create correspondence, reporting, maintain office equipment,
provide customer services, and maintain positive relationships. (41,673.60 @ 100% _
$41,673.60)
GED/Life Skills Trainers/Recruiters - 7 part-time employees teaching and training
approximately 2 hours per day, approximately 2 days per week over 14 weeks. Average
rate of pay = $16.00/hour. (7 X 2 X 2 X 36 X $16.00 = $16,128.00)
Program Services Director—The Program Services Director coordinates activities and
programs at all Boys & Girls Clubs of Greater Fort Worth locations. 11% of the Program
Services Director's annual salary is allocated to this program based on estimated time and
effort expended. ($60,000.00 * 11% = $6,600.00)
IT Specialist—The IT specialist installs and maintains equipment networks and software
used by program members for educational and program purposes. 40% of the IT
Specialists' annual salary is allocated to this grant based on estimated time and effort
expended. ($57,130.00 a 40% = $22,852.00)
B. FRINGE BENEFITS: $165,324.10
FICA—7.65% of the above listed salaries are budgeted in this line item. (7.65% X
$736,599.84 = $56,349.89)
Life Insurance—($220.68 annual cost X 13.49 FTEs = $2,976.97)
Health, Dental, Vision Insurance—($5,565.40 annual cost X 13.49 FTEs =
$75,077.25)
Unemployment—(1.88% X applicable salaries of$245,718.00 = $4,619.50)
Retirement—Full time employees are eligible for a 5% match on a 401 K plan.
Participation is estimated at 4%. (4% X $578,871.84 eligible salaries = $23,154.87)
Worker's Comp —Ratio of program employee salaries to total employee salaries =
15.8%. 2015-2016 policy cost = $19,909.00. (15.8% X $19,909.00 = $3,145.62)
FY 2016 Comin' Up Gang Intervention Program
Boys&Girls Club of Greater Fort Worth Page 18 of 34
C. TRAVEL AND TRAINING: $31,447.49
Mileage Reimbursement & Car Allowances —Program Staff stipends for use of
personal vehicles for program travel ($800.00/mo. X 12 = $9,600.00). Other Staff travel
for training, program activities, and meetings (Estimated 6,846.22 miles @ .54 per mile
= $3,696.96). $9,600.00 + $3,696.96 = $13,296.96
Participant Travel—Participant travel/meals/other expenses for events and program
activities ($191.58 per site X 6 = 1,149.48)
Staff Training—Staff program training, safety training, and program related travel
($4,000.55 X 100% = $4,000.55)
Bus Fuel—(Average 48.15 miles per month X 12 X $2.50 per gallon X 9 buses
=$13,000.50)
D. EQUIPMENT: No funds requested in this category.
E. SUPPLIES: $54,179.61
Office Supplies—Background screening, drug screening,job posting fees, pens, paper,
miscellaneous office supplies, non-capital office equipment ($14,000.00 X 100% _
$14,000.00)
Printing—Program brochures, promotional materials, recruiting materials, flyers, bank
checks ($250.00 X 100% = $250.00)
Food Supplies—Meals, snacks, drinks, refreshments for program activities and events
($4,000.00 X 100% = $4,000.00)
Teaching Aids/Program Supplies—Including but not limited to the following:
Program supplies and project work, computer software/hardware, attendance tracking
software, game room equipment/supplies, community service supplies, education
supplies, athletic equipment, event entry/participation fees, program participant's baby
supplies, hygienic supplies ($35,929.61 X 100% = $35,929.61)
F. CONTRACTS AND CONSULTANTS: $128,827.00
Contract Labor—GED training, life skills training, recruiting, tutoring. An average of 7
part-time employees teaching and training approximately 2 hours per day, approximately
2 days per week over 14 weeks. Average rate of pay = $16.00/hour. (7 X 2 X 2 X 14 X
$16.00 = $6,272.00)
FY 2016 Comin' Up Gang Intervention Program
Boys&Girls Club of Greater Fort Worth Page 19 of 34
Assistance/Support Services —Occupational skills training, work clothing, interview
clothing, transportation, fees, other vocational or educational support. (Average
$5,200.00 per site X 6 = $31,200.00)
Accident Insurance—Accident insurance covers program members participating in
sports and all other activities at all Club facilities. 2015-2016 accident policy cost=
$6,093.00 (35.7% X $6,093.00 = $2,175.20)
Copier Lease/Maintenance—Comin' Up administration office $120.00/month X 12 =
$1,440.00. Program sites $50.00/month 4 sites X 12 months = $2,400.00 ($1,440.00 +
$2,400.00 = $3,840.00)
Bus Lease —(3 buses @ average lease cost $1,495.60/mo. X 12 = $53,841.60)
Bus Repairs and Maintenance—Oil Changes, tags, inspections, registration,
major/minor repairs, GPS tracking, and other operating expenses (Average $148.15/mo.
X 12 per bus X 9 = $16,000.20)
Bus Insurance— (36% X $43,050.00 = $15,498.00)
G. FACILITY AND UTILITIES (Program Sites): $92,418.45
Communications—Telephone, mobile phones, internet, cable, WIFI ($3,100.00/year per
site X 6 = $18,600.00)
Electricity—Comin' Up program staff and members occupy 4 Club-owned sites for 50%
of their total operating hours for nine months of the year and 31% of their total operating
hours for three months of the year. 30% of electric service cost at Comin' Up Club-
owned sites and 100% of electric service cost at Comin' Up program building will be
charged to the program ($7,375.00 X 4 = $29,500.00)
Gas —Comin' Up program staff and members occupy 4 Club-owned sites for 50% of their
total operating hours for nine months of the year and 31% of their total operating hours for
three months of the year. 30% of gas service cost at Comin' Up Club-owned sites and
100% of gas service cost at Comin' Up program building will be charged to the program
($1,335.75 X 4 = $5,343.00)
Water& Sewer—Comin' Up program staff and members occupy 4 Club-owned sites for
50% of their total operating hours for nine months of the year and 31% of their total
operating hours for three months of the year. 30% of water and sewer service cost at
Comin' Up Club-owned sites and 100% of water and sewer service cost at Comin' Up
program building will be charged to the program ($1,564.25 X 4 = $6,257.00)
Cleaning Supplies —Janitorial and general cleaning supplies for Comin' Up program
building—($750 X 100% _ $750.00)
FY 2016 Comin' Up Gang Intervention Program
Boys&Girls Club of Greater Fort Worth Page 20 of 34
Building Maintenance—Repairs and maintenance on Comin' Up program building
($1,150.00 X 100% = $1,150.00)
Comin' Up Program Building Lease—Program building leased exclusively for Comin'
Up office staff($2,000/month X 12 = $24,000.00)
Building Insurance—Building insurance allocated based on square footage used by
program staff and members at program sites multiplied by the 2015-2016 policy cost.
($25,730.00 @ 26.5% = $6,818.45)
INDIRECT COSTS:
A. INDIRECT PERSONNEL: $85,924
Chief Operations Officer—The Chief Operations Officer oversees program staff and
directs the implementation of programs and activities designed to maximize program
outcomes. 40% of the Chief Operations Officer's annual salary is allocated to this
program based on estimated time and effort expended. ($90,000.00 @ 40% _
$36,000.00)
Operations Assistant—The Operations Assistant assists the Chief Operations Officer by
tabulating and documenting program outcome reports. 11% of the Operations Assistant's
annual salary is allocated to this program based on estimated time and effort expended.
($35,000.00 @ 11% =3,850.00)
Branch Site Director—The Branch Site Director coordinates and oversees branch
operations at all Boys & Girls Clubs of Greater Fort Worth locations. 10% of the Branch
Site Director's annual salary is allocated to this program based on estimated time and
effort expended. ($70,000.00 @ 10% = $7,000.00)
Maintenance Director—The Maintenance Director insures that program activities at all
Boys & Girls Clubs of Greater Fort Worth Locations are conducted in a safe and
comfortable environment. 12.5% of the annual salary is allocated to this program based
on estimated time and effort expended. ($41,200.00 @ 12.5% = $5,150.00)
Assistant to the CFO —The CFO Assistant processes payroll for all employees of the
Boys & Girls Clubs of Greater Fort Worth and assists with grant allocations, billing, and
reporting. 11% of the CFO Assistant's annual salary is allocated to this program based on
estimated time and effort expended. ($42,000.00 (W, 11% = $4,620.00)
HR Specialist—The HR Specialist assists with HR functions including benefit
administration for all employees of the Boys & Girls Clubs of Greater Fort Worth. 11%
of the HR Specialist's salary is allocated to this program based on estimated time and
FY 2016 Comin' Up Gang Intervention Program
Boys&Girls Club of Greater Fort Worth Page 21 of 34
effort expended. (62,400.00 @ 11% = $6,864.00)
HR Director—The HR Director oversees HR functions including all hiring and
compliance with employment laws, regulations, and Club policies for all employees of the
Boys & Girls Clubs of Greater Fort Worth. 11% of the HR Director's salary is allocated
to this program based on estimated time and effort expended. (85,000.00 @ 11% _
$9,350.00)
Accounts Payable Manager—The Accounts Payable Manager is responsible for
ensuring that all expenditures of the Boys & Girls Clubs of Greater Fort Worth are
recorded and paid in compliance with internal controls established through the Club's
procurement policies and procedures. The accounts payable manager also assists with
grant allocations, billing, and reporting. 11% of the Accounts Payable Manager's salary is
allocated to this program based on estimated time and effort expended. (42,000.00 @
11% = $4,620.00)
CFO—The Chief Financial Officer oversees and participates in grant allocations, billing,
budgeting, and reporting for all grants awarded to the Boys & Girls Clubs of Greater Fort
Worth. 11% of the Chief Financial Officer's salary is allocated to this program based on
estimated time and effort expended. (77,000.00 @ 11% = $8,470.00)
B. FRINGE BENEFITS: $18,200.22
FICA—7.65% of the above listed salaries are budgeted in this line item. (7.65% X
$85,924.00 = $6,573.19)
Life Insurance—($220.68 annual cost X 1.285 FTEs = $283.57)
Health, Dental, Vision Insurance— ($5,565.40 annual cost X 1.285 FTEs = $7,151.54)
Unemployment—(1.88% X applicable salaries of$11,565.00 = $217.42)
Retirement—Full time employees are eligible for a 5% match on a 401K plan.
Participation is estimated at 4%. (4% X$85,924.00 eligible salaries = $3,436.96)
Worker's Comp—Ratio of indirect program employee salaries to total employee salaries
= 2.7%. 2015-2016 policy cost= $19,909.00. (2.7% X $19,909.00 = $537.54)
C. TRAVEL AND TRAINING: No funds requested in this category.
D. EQUIPMENT: No funds requested in this category.
E. SUPPLIES: No funds requested in this category.
F. CONTRACTS AND CONSULTANTS: $24,429.29
FY 2016 Comin' Up Gang Intervention Program
Boys&Girls Club of Greater Fort Worth Page 22 of 34
General Liability—Allocated based on the ratio of Comin' Up program activity to all
activity in all programs at all sites multiplied by the 2015-2016 policy cost. ($14,366.00
X 35.7% = $5,128.66)
Umbrella Liability—Allocated based on the ratio of Comin' Up program activity to all
activity in all programs at all sites multiplied by the 2015-2016 policy cost. ($7,111.00 X
35.7% = $2,538.63)
Audit—Allocated based on the ratio of Comin' Up financial activity to all Club financial
activity multiplied by the estimated 2015 Audit and Single Audit fees of$40,000 ($40,000
X 28.9% = $11,560.00)
Accounting/HR—Accounting and HR employee tracking/allocation software billed per
active program employee ($17.00/month X 34 employees X 9 months = $5,202.00)
G. FACILITY AND UTILITIES: No funds requested in this category
FY 2016 Comin' Up Gang Intervention Program
Boys&Girls Club of Greater Fort Worth Page 23 of 34
Exhibit B
Budget Summa
DIRECT PROGRAM COSTS(90%Minimum) Total 1,24U,796.419
A. PERSONNEL
Salaries $736,599.84
A. PERSONNEL TOTAL $736,593.$4
B. FRINGE BENEFITS
FICA $56,349.89
Life Insurance $2,976.97
Health, Dental,Vision Insurance $75,077.25
Unemployment-State $4,619.50
Retirement $23,154.87
Unemployment-State $3,145.62
B. FRINGE BENEFITS TOTAL $165,324.10
C.TRAVEL AND TRAINING
Mileage $13,296.96
Participant Travel $1,149.48
Staff Travel/Training $4,000.55
Bus Fuel $13,000.50
C.TRAVEL AND TRAINING TOTAL $31,447.49
D. EQUIPMENT
No funds requested in this category
D.g% fN TOTAL:
E.SUPPLIES
Office Supplies $14,000.00
Printing $250.00
Food Supplies $4,000.00
Teaching Aids/Program Supplies $35,929.61
SUPPLIES TOTAL $54,179.61
F. CONTRACTS AND CONSULTANTS
Contract Labor $6,272.00
Assistance $31,200.00
Accident Insurance $2,175.20
Copier Lease/Maintenance $3,840.00
Bus Lease $53,841.60
Bus Repairs $16,000.20
Bus Insurance $15,498.00
F.CONTRACTS AND CONSULTANTS TOTAL $9.28,$27.00
FY 2016 Comin'Up Gang Intervention Program
Boys&Girls Club of Greater Fort Worth Page 24 of 34
G. FACILITY AND UTILITIES(PROGRAM SITES ONLY):
Telephone, Mobile Phones, Internet $18,600.00
Electricity $29,500.00
Gas $5,343.00
Water and Wastewater $6,257.00
Cleaning Supplies $750.00
Building Maintenance $1,150.00
Building Insurance $6,818.45
Program Admin Office Lease $24,000.00
G. FACILITY AND UTILITIES:TOTAL $92,418«43
INDIRECT PROGRAM COSTS(10%Maximum) Total $128,553.51
A. PERSONNEL
Salaries $85,924.00
A. PERSONNEL TOTAL $85,9Q
B. FRINGE BENEFITS
FICA $6,573.19
Life Insurance $283.57
Health, Dental,Vision Insurance $7,151.54
Unemployment $217.42
Retirement $3,436.96
Worker's Compensation $537.54
B. FRINGE BENEFITS TOTAL $18,200 .2
C.TRAVEL AND TRAINING
No funds requested in this category
C.TRAVEL AND TRAINING TOTAL
D. EQUIPMENT
No funds requested in this category
D.MAHMENT TOTAL: $0.00
E.SUPPLIES
No funds requested in this category
SUPPLIES TOTAL $0.
FY 2016 Comin'Up Gang Intervention Program
Boys&Girls Club of Greater Fort Worth Page 25 of 34
F.CONTRACTS AND CONSULTANTS
General Liability $5,128.66
Umbrella Liability $2,538.63
Audit $11,560.00
Accounting $5,202.00
F.CONTRACTS AND CONSULTANTS TOTAL $124=7.00
G FACILILTY AND UTILITIES
None in this category $0.00
G FACILITY AND UTILITIES TOTAL $0.00
FY 2016 Comin'Up Gang Intervention Program
Boys&Girls Club of Greater Fort Worth Page 26 of 34
Exhibit C
Request for Reimbursement
FY 2016 Comin' Up Gang Intervention Program
Boys&Girls Club of Greater Fort Worth Page 27 of 34
FORT WORTH. Exhibit C
Request for Reimbursement(R FR)
FY 2016
CRIME CONTROL
AND PREVENTION DISTRICT
Submit To: Submitting Agency: Boys&Girls Clubs of Greater Fort Worth
Bob Bolan Public Safety Complex Contact Name:
Atm: Ti8any Hayes Phone Ntmlber.
Program Support Division Fi[Bi:
505 West Felix St
Fort Worth,TX 76115 Remit Address:
Invoice Nrmlber.
Month of Request
DIRE]CTCOSTS(90%Minimum)
A B C D E
Total of PreviousTYis MoA-D
Budget Category Gadget Amount Reimbursements ReQPestst Total Requested Remaining Bduex
Requested To-Date Available
1 Personnel $ 736¢9934 $ - S 736,599.84
2 Fringe Benefits $ 165,324.10 $ - $ 1659324.10
3 Travel&Training $ 31t147A9 $ - S 31,e447A9
4 Equipment $ - $ - $
5 Supplies $ 54,179.61 $ - $ 54,179.61
6 Contracts and Consultants $ 128,82730 $ - $ 128$27.00
7 Facility and Utilites $ 42 418A5 S - $ 92,418A5
Total Direct Costs S 1,208,796A9 1$ S $ IS 1,209,796A9
INDIRECT COSTS(10%Maximum)
A B C D E
Total of PreviousThis Mouth's B A-D
Budget Cate Budget Amount Reimbursements Total Re
� So'y � Re Test Tested Remaining Baha
Requested To-Date Available
1 Personnel $ 85,92430 S - $ 85,924.00
2 Fringe Benefits $ 18,20020 $ - $ 18,20020
3 Travel and Training $ - S - $ -
4 Equipment $ - S - $ -
5 Supples $ - $ - S
6 Contracts and Consultants $ 24,429.31 $ - $ 24,42931
7 Facility and Utilites $ S - S
Total lnDirectCosts $ 123,55351 $ S S S 128,55361
Sam4Ym
Total Budget: $ 1,337,35030
Previous Requests: $
This Request: $
Total Requested To-Date $
Remaining Funds $ 1,337,350.110
I have reviewed this request and certify that these listed expenses and support documentation are accurate.
Authorized Signatory Signatory Title Dade
Fiscal Agent Use Only
Purchase Order 4 Fond Accoant Qnsrr
RFR Appmrad For Palomar!
Finants Staff Signature DaDe
FY 2016 Comin'Up C �t�±iggl( f!
Boys&Girls Club of Greater Fort Worth Page 28 of 34
Exhibit D
Program Activities Report
FY 2016 Comin' Up Gang Intervention Program
Boys&Girls Club of Greater Fort Worth Page 29 of 34
Exhibit D
Fiscal Year 2016
Monthly Program Activities Report
Current Reporting
Month
Submitting Agency Boys & Girls Club of Greater Fort Worth
Contact Name J.D. Newsom
Phone Number and 817-834-4711 ext. 214;jnewsomaa,fortworthkids.org
Email
Remit Address 3218 East Belknap Street, Fort Worth, TX, 76111-4739
Activity Current To Date Year
Month Total End
Total Goal
1 Identify 100 gang members to participate in the Comin' Up 600
Program from each operating site. Provide extended
services to the identified gang members.
2 Provide case management services to 25 participants from 150
each operating site.
3 Provide a minimum of 3000 case management service units 3000
to gang members enrolled in the case management program.
4 Ensure 20%of participants from each operating site make 120
life changes.
5 Provide eight (8) inter-site activities from each operating 48
site.
6 Develop three (3) written truces among gangs from each 18
operating site.
7 Ninety-five (95%)percent of program participants will 95%
avoid arrest on an annual basis.
I have reviewed this report and certify that the measures provided are accurate and
appropriately reflect the CCPD goals set forth in the contract.
Authorized Signatory Signatory Title Date
FY 2016 Comin'Up Gang Intervention Program
Boys&Girls Club of Greater Fort Worth Page 30 of 34
Exhibit E
Program Effectiveness
Measurement Report
FY 2016 Comin' Up Gang Intervention Program
Boys&Girls Club of Greater Fort Worth Page 31 of 34
Exhibit E
Fiscal Year 2016
Quarterly Program Effectiveness Measurement Report
Current Reporting
Quarter
Submitting Agency
Contact Name
Phone Number and
Email
Remit Address
Please include outcome narrative that describes how measure was accomplished for
each quarter.
Effectiveness Measures and Quarter
rlyOutcomes
Measure 1 Ensure 20%of participants from each operating site make life changes.
Outcome
Measure 2 Ninety-five (95%)percent of program participants will avoid arrest on an
annual basis.
Outcome
Measure 3
Outcome
Measure 4
Outcome
Measure 5
Outcome
I have reviewed this report and certify that the measures provided are accurate and
appropriately reflect the CCPD goals set forth in the contract.
Authorized Signatory Signatory Title Date
FY 2016 Comin'Up Gang Intervention Program
Boys&Girls Club of Greater Fort Worth Page 32 of 34
Exhibit F
Request for Budget Modification
FY 2016 Comin'Up Gang Intervention Program
Boys&Girls Club of Greater Fort Worth Page 33 of 34
Exhibit F
Request for Budget Modification
Fiscal Year 2016
Date
Submitting Agency
Contact Name
Phone Number and Email
Remit Address
DIRECT COSTS (90%minimum)
Budget Category Approved Budget Change Requested Revised Budget
Personnel
Fringe Benefits
Travel&Training
Equipment
Supplies
Contracts and Consultants
Facility and Utilities
Total Direct Costs
INDIRECT COSTS(10%maximum)
Budget Category Approved Budget Change Requested Revised Budget
Personnel
Fringe Benefits
Travel and Training
Equipment
Supplies
Contracts and Consultants
Facility and Utilities
Total Indirect Costs
Modification Narrative (describe in detail what change is for)
1 have reviewed this request and certify that the listed modifications are correct.
Authorized Signatory Signatory Title Date
FWPD STAFF USE ONLY
OModification Approved E3 Modification NOT Approved
FWPD Staff Signature Date
FY 2016 Comin' Up Gang Intervention Program
Boys&Girls Club of Greater Fort Worth Page 34 of 34
City of Fort Worth, Texas
Mayor and Council Communication
COUNCIL ACTION: Approved on 11/12/2012
DATE: Monday, November 12, 2012 REFERENCE NO.: **C-25976
LOG NAME: 8000MINUP13
SUBJECT:
Authorize Execution of a Contract with the Boys & Girls Clubs of Greater Fort Worth, Inc., to Operate the
Comin' Up Gang Intervention Program (COUNCIL DISTRICTS 2, 3, 4, 5, 7, 8 and 9)
RECOMMENDATION:
It is recommended that the City Council authorize the execution of a contract with the Boys & Girls Clubs
of Greater Fort Worth, Inc., to operate the Comin' Up Gang Intervention Program.
DISCUSSION:
The purpose of this Mayor and Council Communication is to authorize a contract with the Boys & Girls
Clubs of Greater Fort Worth, Inc., for the continued support and services of the Comin' Up Gang
Intervention Program (Comin' Up) Comin' Up was established in 1994 in order to reduce gang-related
violence by diverting gang members into activities such as job training, counseling, GED programs, family
referrals and case management. The programs are located in North Fort Worth, Diamond Hill, Near
Southside, Far Southside, Near Southeast, Polytechnic, Stop Six, Riverside and Como. There are
approximately 1,095 active members. From October 2011 to September 2012, 384 participants have
made life changes by maintaining employment for 90 days or longer, attending school regularly, attending
alternative schools, attending GED classes, obtaining a GED, completing certification for specialized
employment, completing a semester of college, obtaining employment and graduating or being slated for
graduation from high school.
The Fiscal Year 2013 General Fund adopted budget appropriates the amount of$1,688,541.00 for seven
Comin' Up sites. The Crime Control and Prevention District Fund Fiscal Year 2013 budget appropriates
the amount of$339,634.00 for two sites. The total funds available for nine program sites is in the amount
of$2,028,175.00.
The proposed contract includes four one-year renewals upon mutual consent. Future allocations are
subject to appropriation and may include adjustments in funding based upon the Consumer Price Index.
This program serves COUNCIL DISTRICTS 2, 3, 4, 5, 7, 8 and 9.
FISCAL INFORMATION / CERTIFICATION:
The Financial Management Services Director certifies that funds are available in the current operating
budgets, as appropriated, of the Crime Control and Prevention District Fund and the General Fund.
FUND CENTERS:
TO Fund/Account/Centers FROM Fund/Account/Centers
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GR79 531200 0359101 $339,634.00
GG01 539120 0800500 $1,688.541.00
CERTIFICATIONS:
Submitted for City Manager's Office by: Susan Alanis (8180)
Originating Department Head: Richard Zavala (5704)
Additional Information Contact: Sonia Singleton (5774)
ATTACHMENTS
1. Comin' Up Map October 15th 2012.pdf (Public)
2. funding verification.doc (CFW Internal)
3. GR79 531200.pdf (CFW Internal)
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