HomeMy WebLinkAboutResolution 4561-01-2016 A Resolution
NO. 4561-01-2016
AUTHORIZING FUNDING AND EXECUTION OF A GRANT AGREEMENT
WITH THE TEXAS DEPARTMENT OF TRANSPORTATION
FOR CONSTRUCTION OF A TAXILANE AT
FORT WORTH MEACHAM INTERNATIONAL AIRPORT
WHEREAS,the City of Fort Worth intends to make certain improvernents t o t he Fort Worth
Meacham International Airport; and
WHERE AS, it is necessary to construct a taxilane north of the Meacham Administration
Building at Fort Worth Meacham. International Airport; and
WHEREAS, the City of Fort Worth intends to request financial. assistance from the Texas
Department of 1.1 ransportation to construct a taxilane; and
WHEREAS, the total project cost is estimated to be up to $1,567,580.00 and the City of Fort
Worth will be responsible for the ten percent (10%) local rnatch and sponsor's share up to $298,598.00;
and
WHEREAS, the City of Fort Worth names the 'Texas Department of Transportation as its agent
for the purposes of applying for, receiving and disbursing all funds and the administration of contracts
necessary to complete the construction of a taxilane.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF FOR WORTH, "TEXAS THAT:
1. The City of Fort Worth hereby commits up to $298,598.00 as its ten percent (10%) local
grarit match and sponsor's share for construction of a taxilane at Fort Worth Meacham International
Airport; and
2. The City Manager or his designee is hereby directed and authorized to execute all contracts
and agreements with the Texas Departn1crit of Transportation, and such other parties as shall be
necessary and appropriate to construct a taxilane at Fort Worth Meacham International Airport®
Adopted this.12"' day of Jarnu 2016.
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Mayor and Council Communication Map
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City of Fort Worth, Texas
(Mayor and Council Communication
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COIdN CIL.ACTION: Approved on 1112/201 - Ordinance No. 22032-01-2016,,22033-01=2016
No. 4561-01-2016
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DATE: Tuesday, January 12, 2016 REFERENCE NO.: **C-27592
LOG NAME: 55FTW FY16 ADM( ! ( 166 )
SUBJECT:
Ratify irs Amendment o a Grant Agreement with the Texas Department of Transportation, Aviation
Division, in the ount ,156.00 to Increase the Sponsor's Share to the Amount of ,1 .00 for
Design Costs Associated with onstrucion of a Taxilane North of the Meacham Administration
Building, Authorize Execution Additional Amendment to the Grant Agreement from Texas
Department Transportation, Aviation Division, to Increase the r n in the o nt $42,440.00 for
Additional Design Costs Associated with this Project for a Total Sponsors Share in the Amount of
Authorize s Transfer of Gas Well Drilling Revenue for is Grant Match in an
Amount Up to Resolution Providing for Same and Adopt ro ri tin Ordinances
(COUNCIL DISTRICT )
RECOMMENDATION:
It is recommended that the City Council:
1, Ratify the first amendment o a Grant Agreement with the Texas Department of Transportation Aviation
Division in the amount of ,1 to increase the sponsor's share to $256,158.00 for design costs
associated with the construction of a taxilane north of the Meacham Administration Building and authorize
the execution of an additional amendment to the Grant Agreement from the Texas Department of
Transportation Aviation ivision to increase r n $42,440.00 for additional design costs for this
project for a total sponsor's r in the mount of$298,598.00;
2. Authorize the use of revenue erive from gas well drilling on City-owned it o s and adopt the
attached appropriation ordinance increasing estimated receipts and appropriations in the Aviation Gas
Lease Capital Project Fund in ount up to $108,598.00 for the City's additional share of the project
costs;
. Adopt the attached resolution, as required by the Texas Department of Transportation, providing that
an amount up to .00 in available gas well revenue funds will be available as a match under the
terms of the grant authorizing the City Manager or his designee to execute all necessary contracts
associated with this project with the Texas Department of Transportation;
4. Authorize a transfer in n amount up to $108,598.00 from the vi tion Gas Lease Capital Project Fund
to the Municipal Airport r nts Fund; and
5. Adopt the attached appropriation ordinance increasing estimated receipts an r ri tion in the
Municipal Airport Grants Fund in an amount up to $108,598.00.
DISCUSSION:
On January 25, 2011 (Mayor and Council Communication ( C) C-24698), the City Council approved an
I_,o e: 55FTW F 16 ADMINAREATAXI.1,ANE (01664) Page 1 of
Engineering Services Agreement (ESA) with Garver, U C, for the design, bidding and construction phase
services for Terminal Area Taxilane and Apron Improvements at Fort Worth Meacham International Airport
in the amount of$249,919.00 and project management, admi in ist ration and related costs of
$24,952.00. On June 4, 2013 (M&C C-26291), the City Council approved Amendment No. 1 to the
Garver, LLC, ESA in the amount of$58,300.00. On Mar(,,,h 18, 2014 (MC C-26721), the City Council
approved the application and acceptance of a grant from the Texas Department of Transportation
(TxDOT) for the construction of a taxilane no of the Meacham Administration Building in the amount of
$1,900,000.00 with City participation of 10 percent or$1900000.00. The $1,900,000.00 was an estimate
that came from TxD OT, however, the project bid came in at a lower amount than originally estimated. A
grant was awarded in the amount of$1,268,982.00.
TxDOT initially requested $190,000.00 for the sponsor's share of this project, however, on January 29,
2016 TxDOT submitted a billing letter requesting an additional $66,158.00 for the sponsor's share
increasing the total sponsor's share to $256,158.00 to cover design costs. At that time a grant
amendment was not received by TxDOT but was submitted to the Aviation Department on October 23,
2015. The Department has been informed that an additional amendment to the grant is necessary to
cover increased design costs in the amount of$4,2,440.00 due to project delays associated with utility
issues and a substantial quantity of rock in the subgrade layer which required a redesign of the pavement
section, is brings the total sponsor's share, for this project, to $298,598.00. This M&C is necessary to
ratify the first amendment and to approve the execution of the additional amendment. This amendment
will update the estimated cost of construction for this project to $1,567,580.00. Design costs for this
project are 100 percent funded by the City of Fort Worth.
The project budget is as follows:
Activity
................. .... ................... Amount
b'esi"gn Aprons ,ax,i,a n e, Access Load, P a,r-king
Lot $ 162.,204.x0�00
�
lb
........e....s i g n...........B...'i d,d n_g,.Services
........ —
-------------------- .... ............ ..........
..
Design -Surveys (Topographic S rveys) 10,200M .........
IDesign Geotechnical Investigation 15,985.00
Design Subsurface-U_t,i My_E ngir ie e_d n g ............46,934,00......... ..............
66'rv"er,_Am,endme'6_t-N,-o.,T�_ a"n"e, ", , $_ 58_,_300b00.....
P ....... ..................... —— - -------................
r-ioect Management, Administration Expense' 24,592.00
........... Sub Total -�i6 ii-uo—c
�d 6,n s-t r,66 11 66, . ............. ..... . ...........
d o"n it"i-dc'f u o n A d-r Tiirastiafio'n ....... ............ ..........
Construction Sub Total *1- ,6---6---i,a66 6-0.,
.. ... ................... .........
PROJECT TOTAL 1,896,391.00
.......... ..........
The contractors latest schedule shows the project ending with a total of 226 days, which is significantly
more time than the 120 days in the contract. Construction began in June 2015 and is estimated to
complete in January 2016.
'The project will not impact the department's operating budget.
This project is funded from the following sources:
............ . ................... Amount
iation Gas I ease Capital Project Fund 627,409.00
. .... ...........
,___...................-----
Lognarrie: 55FTW ]F t6 AI)MI.NA.R.[-.-,.,A,,rA.X[I,ANII.,. (01664) Page 2 o:f 3
lwniicipai Aorport Grants Fund 1$1,268,982,00
The City will use revenue derived from gas well drilling on City-owned airports for the sponsor's share.
Fort Worth Meacham International Air-port is located in COUNUL DISTRICT 2, Mapsco 48T.,
This contract will be with a governmental entity, state agency or public institution of higher education:
(Texas Department of Transportation).
.... ......... ..... ...... .. .....
FISCAL INFORMATION / CERTIFICATION:
The Financial Management Services Director certifies that upon approval of the above recommendations,
receipt aft e grant and adoption of the attached appropriation ordinance, funds will be available in the
current capital budget, as appropriated, of the Municipal Airport Grants Fund. Current unappropriated
revenue in the Aviation Gas Lease Capital Projects Fund is $3,974,130.00, after appropriation and
transfer of$108,598.00 the unappropriated balance will be $3,865,532.00.
FUND I D E N T ffIERafftQsl:
T0 ........................................
Fundbe p"ar'-Im"e"n"i P,......r qj ect, r6"g,r"am A'cti_vAiy, "_"B"u_d'g'....ei------- k e ie,r e n" c e # Amount
I D I D Year (Chartfield,2)
............................ ............. ............ ... .......................................................................... ....
59302 0550435 UN SPEC UN9200 $108,598M
.......... ------ ------- ...................................................._.-
2)59302 0550�435 4623001 UNSPEC U149200 $103A598.00,
4
.......... .........
.............
�_..._. 5045........_.- -- 108,598,00
. ....... ........................ ............. ._...........................–
4 �5_',51' 0 0 3 0550435 5330201 C01664 C08130 108,59&00:
................................ ..................................................
FROM
Fund '[Budget Reference # Amount
nd Department Account Project mActivity
ID ID Year (Chartfield 2)
............................. ------- .................. .......................
"i�9 3-0 ............................ NS"_P E_C, UN9200 $108598.00
.......... ........................................ . .................. ........................................................... ..................-
.......... ........................... . ..........
CERTIFICATIONS:
Submitted for City Managqfs Qffie 4 Fernando Costa (6122)
c
OriginatinS......Department Head: Bill Welstead (5402)
Jeff Kloska (5406)
Additional Information Contact: Aya Ealy (5403)
....................... ....... .......... ..........
Logiiame: 5 5FTW FY16 A-1.)MINAREXII'AXILANE, (01664) Page 3 of 3