HomeMy WebLinkAboutContract 46057-A1A1 CITY SECRETAW Al
CONTRACT NO. '
7,201t AMENDMENT No.1
C1TYM;'O.RTW0RM
OUSECMAW TO CITY SECRETARY CONTRACT No. 46057-A1
WHEREAS, the City of Fort Worth (CITY) and Freese and Ni1s In„. ,
(ENGINEER) made and entered into City Secretary Contract No. 7-P(the
CONTRACT) which was authorized by M&C C-27028 on the 14th day of October,
2014 in the amount of $ $217, 925 . 00; and
WHEREAS, the CONTRACT involves engineering services for the
following project :
Six Points Urban Village Street Scape Improvements, Project
No. 00705;
WHEREAS, it has become necessary to execute Amendment No. l to the
CONTRACT to include an increased scope of work and revised fee.
NOW THEREFORE, CITY and ENGINEER, acting herein by and through their
duly authorized representatives, enter into the following agreement,
which amends the CONTRACT:
1 .
Article I of the CONTRACT is amended to include the additional
engineering services specified in a proposal dated June 9, 2015, a copy
of which is attached hereto and incorporated herein. The cost to City
for the additional design services to be performed by Engineer totals
$33, 000. 00. (See Attached Funding Breakdown Sheet, Attachment B)
2 .
Article II of the CONTRACT is amended to provide for an increase in
the fee to be paid to Engineer for all work and services performed under
the Contract, as amended, so that the total fee paid by the City for all
work and services shall be an amount of $250,925. 00.
3 .
All other provisions of the Contract, which are not expressly
amended herein, shall- remain in full force and effect.
EXECUTED and EFFECTIVE as of the date last written by a signatory,
below.
City of Fort Worth
Professional Services Agreement Amendment Template
PMO Official Release 8/1/2012 OFFICIAL RECORD
Page 1 of 3
CITY SECRETARY
SUED
FT. WORTH, TX
r
APPROVED:
City of Fort Worth ENGINEER
/ Freese and Nichols, Inc.
4Fernando Costa kris Bosco, P.E.
Assistant City Manager Principal
DATE: 4&h- DATE: 4G5/yj//s
APM C
O ENDED:
Ra dle Harw od
Director, Planning and Development Department
APPROVED AS TO FORM AND LEGALITY: M&C:
Date:
Douglas W. Black
Assistant City Attorney
ATTEST: �®®�
Mary s'®
City ticretary ��
0000000
City of ort Worth OFFICIAL RECORD
Proksssonal Services AUeemeatAmendment Template
PMO Oftidal Release 8/1/2012
Pape 2 of 3 CITY SECRETARY
FT.WORTH, TX
FUNDING BREAKDOWN SHEET
City Secretary No. 46057-A1
Amendment No. 1
Department Fund Identifier Department (FID) Amount
Planning & 31001-0060419-5330500--000705-00773
Development $33 , 000 . 00
Total : $33 , 000 . 00
City of Fort Worth
Professional Services Agreement Amendment Template
PMO Official Release 8/1/2012
Page 3 of 3
SIX POINTS URBAN VILLAGE(PROJECT NO. SIX POINTS URBAN VILLAGE(PROJECT NO.
00705)-PERMANENT PEDESTRIAN ACCESS 00705)-PERMANENT PEDESTRIAN ACCESS
£ASEMFNTSPREADSHEET EASEMENT SPREADSHEET
a
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Pro Owner P Addy in Ft a Pro oomer Address 1n Ft
1805&2807 Rax st-
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7 AL MCNATT FAMILY PARTNERSHIP 2624 RACE STREET 174.24 4570&468-Atkin
22 CommeMal Allianz Mana amen[ McLa—r.5—ay 914
9 2925 RACE,L.LC. 2707 RACE STREET 566.28
2813 Rao St-L.L
23 PRLU Haft Management,LLC Berton Subd"ion 596
10 JAL MCNATT FAMILY PARTNERSHIP 2628 RACE STREET 217.110
Fort Worth Hxabp Fkurra 2901 Rax St-L L
2632&21100 RACE 24 Cp ration Benton Subd"hi SIDE;
11 KNIGHTS OF PYTHIAS STREET 479.16 2905 Rau St
A-]056 Tr 48D,Atkin
MrLman Survry
12 2925 RACE,L.L.C. 2719 MCE STREET 21790
29 M25 Raz LLC 1352
an Raz St
A-1056 Tr all,Atk1n
33 LUIS ANTONIO GONZALEZ 2725 MOE STREET 261.36 Mda—Survry
39 2925 Rax LLC 1258
14 LUIS ANTONIO GONZALEZ 2727 RACE STREET 281.36
2915 Rau StA-1056
TR 498Atkb
McLemoz S—aY
15 L.&M.LEASING,INC. 28M RACE STREET 217.80
30 Hom Family Umlted Partnershl 9118
2919 Rau St
A-10M Tr 49&a9A,
16 RIDA JOETTE WINN ]1104 MCE STREET 348.48 Atkin Md--
Survry 3000
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17 PAULOS PROPERTIES,LLC. 2830 RACE STREET 435.60 Rablin W E 33370,
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Survry Fort Worth,
31 2925 Pace LLC 1139
18 PAULOS PROPERTIES,L.L.C. 2812 RACE STREET 304.92
19 PAULOS PROPERTIES,L.LC. 2814 RACE STREET 304.92
20 PAULOS PROPERTIES,LLC. 2902 MCE STREET 435.60
32 2925 Pace LlC 4328
25 GARLAND&EMILY HORN 2906 MCE STREET 261.36
26 EDDIE HICKMAN&ALAN SMITH 2908 RACE STREET 304.92
33 2925 Race LLC 839
3021 Rau St
Blod&WO'Lar B
27 EDDIE HICKMAN&ALAN SMITH 2912 MCE STREET 304.92 WERaIadn
SubdNisipn
36 Shannon NeHand-t 920
32 GARLAND R.HORN 2920 RACE STREET 392.04 3025 Rau St
Bbd D&E10'lar B
W E Rabtin
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34 RACE STREET PROPERTI ES LP STREET 1655.28 37 Trust 1298
3111 Rao M"
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35 JAMES D.AVERITT 3020 RACE STREET 764.08 38 T—mi dem.M-Arts 1565
]803 Rax St.
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FREESE Practical results
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4055 International Plaza,Suite 200 Fort Worth,Texas 76109 817-735-7300 • fax 817-735-7491 www.freese.com
June 9,2015
Patrina Newton,Senior Planner
Planning and Development Department
City of Fort Worth
1000 Throckmorton Street
Fort Worth,TX 76102
Re: Contract Modification Proposal No. 1 for Six Points Urban Village
Dear Ms.Newton:
As we discussed at our project coordination meeting on June 5, 2015 we removed the property
owner meetings from this amendment. We will keep tract of the property owner meetings
throughout the right of way acquisition phase of the pmject and will submit a second contract
modification that will include the actual quantity of meetings following the completion of those
services.The additional scope of services in this contract modification includes the following:
1) Prepare a metes and bounds description with an exhibit for the proposed easement
acquisition along Race Street. Our current contract scope includes one (1) right of way
document and five (5)easement documents as detailed in section 72 on page 13 of the
engineering agreement. The attached easement table summarizes the total easements
needed for the project including seventeen (17) that are needed for the current design
concept and fourteen(14)that are needed to meet the cities preferred sidewalk width of
10 feet. Therefore we are proposing twenty five(25)additional easement documents for
the project at a unit cost of$1,320.00 per each document for a total fee of$33,000.00.
Deliverables shall include (3) approved, signed and sealed originals to the City of Fort
Worth.
Freese and Nichols request a contract fee modification of$33,000.00 for a total project contract
amount of$250,925.00.
If youu have any questions concerning this proposal,please do not hesitate to me at 817-735-7359.
We are also available at your convenience to meet and discuss the additional scope of work.
Thank you for this opportunity,
Chris Bosco,P.E.
Project Manager
Official site of the City of Fort Worth,Texas
CITY COUNCIL AGENDA FORTH
COUNCIL ACTION: Approved on 10/14/2014
DATE: 10/14/2014 REFERENCE *`C-27028 LOG NAME: 06SIXPOINTSUVDESIGN
NO.:
CODE: C TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT: Rescind Approval of Mayor and Council Communication C-23099, Which Authorized
Execution of an Engineering Agreement with TCB, Inc., for the Design of Pedestrian and
Streetscape Improvements in the Six Points Urban Village, Authorize Execution of an
Engineering Services Agreement in an Amount Not to Exceed $217,925.00 with Freese
and Nichols, Inc., for the Design of Pedestrian and Streetscape Improvements in the Six
Points Urban Village (COUNCIL DISTRICT 9)
RECOMMENDATION:
It is recommended that the City Council:
1. Rescind approval of Mayor and Council Communication C-23099, which authorized execution of
an Engineering Services Agreement in an amount not to exceed $109,973.00 with TCB, Inc. currently
d/b/a AECOM for the design of pedestrian and streetscape improvements in the Six Points Urban
Village; and
2. Authorize the execution of an Engineering Services Agreement in an amount not to exceed
$217,925.00 with Freese and Nichols, Inc., for the design of pedestrian and streetscape
improvements in the Six Points Urban Village.
DISCUSSION:
On January 19, 2006, (M&C G-15065) the City Council authorized acceptance of Federal Highway
Administration (FHWA) funds in the amount of$4,467,855.00 to be allocated in two phases for
planning and for design and construction in certain designated urban villages. A total of 12 urban
villages, organized in three clusters, have used this grant funding for planning activities (phase one)
in the amount of$50,000 each. Of those 12 urban villages, Six Points was one of five selected to
receive funding for a subsequent design and construction project(phase two).
On March 6, 2007, (M&C C-21988) the City Council authorized the City Manager to execute an
Agreement with TCB, Inc. (TCB) (now d/b/a AECOM) (AECOM) in an amount not to exceed
$150,000.00 for the preparation of redevelopment plans and implementation strategies for the Central
Cluster urban villages (Historic Marine, Six Points, and South Main).
On December 4, 2007, (M&C G-15990) the City Council adopted the 12 urban village master plans,
including the Six Points Master Plan. The preliminary streetscape concept for Six Points was
determined through community input on the master plan. Subsequent to completion of the master
plan, the City negotiated a new Agreement with TCB for phase two services in an amount not to
exceed $109,973.00, execution of which was authorized by M&C C-23099 on September 30, 2008.
However, a contract between the City of Fort Worth and TCB was never executed for this project. On
August 15, 2013, the City notified AECOM that, since the 2008 City Council authorization, both the
project scope and funding were modified and that Staff would recommend to the City Council to
rescind the M&C C-23099 authorization.
The delay between 2008 and 2014 was due to several factors. After the Six Points Urban Village
Master Plan was adopted, Staff worked with stakeholders, TxDOT, and NCTCOG to combine multiple
funding sources into one constructible streetscape improvement project in the Six Points Urban
http://apps.cf\vnet.org/council_packet/mc_review.asp?ID=20266&counciIdate=10/14/2014 02/18/2015
Village. However, a portion of the assembled Six Points funding from NCTCOG's Sustainable
Development Program was subsequently withdrawn following the loss of the required private
development partner. Staff subsequently worked with TxDOT, Tarrant County, and NCTCOG to shift
federal funds from the South Main Urban Village Project to Six Points for the purposes of de-
federalizing South Main while restoring sufficient funds to Six Points. As a result of these changes to
the original funding strategy, as well as a subsequent stakeholder review and resulting modifications
to the original scope of work, the design work required has changed significantly. Due to the evolution
of the Six Points project over time, it was determined to issue a new Request for Qualifications design
engineer services.
The Purchasing Division issued a Request for Qualifications(RFQ No. 14-0099) on March 12, 2014
soliciting qualified firms to provide the necessary design and engineering services in accordance with
the scope of work, specifications, terms, and conditions as directed by the City. The evaluation
factors included project understanding, management and team capability, previous project
experience, ability to meet the proposed schedule and current capacity, past performance on City
projects, and approach to meeting the Disadvantaged Business Enterprise (DBE) commitment. An
evaluation panel made up of representatives from Transportation and Public Works and Planning and
Development reviewed and scored Statements of Qualifications received from the following eight
vendors.
Dunaway Associates, Inc. Hayden Consultants, Inc.
EBG Engineeering, LLC Kimley-Horn &Associates
Freese and Nichols, Inc. TBG Partners
Halff Associates, Inc. Teague, Nall & Perkins, Inc.
The recommended vendor, Freese and Nichols, Inc., was determined to be the most qualified to
perform the services required.
The scope of work for this project consists of design and preparation of construction plans and
contract documents for pedestrian and streetscape improvements in the Six Points Urban Village.
Improvements may include but are not limited to wide sidewalks, pedestrian lights, landscaping,
parking realignment, bike lanes, crosswalks, and ADA compliant wheelchair ramps. The project is
federally funded and must meet Texas Department of Transportation (TxDOT) and Federal Highway
Administration (FHA) requirements.
Freese and Nichols, Inc., proposed to provide the necessary design and engineering services for a
lump sum fee of$217,925.00 for this contract. In order to complete the design by July 2015, an
administrative contract, in the amount of$49,505.00 (City Secretary Contract No. 45714),was
previously executed with Freese and Nichols, Inc. to begin survey and other preliminary work. City
staff considers the fees to be fair and reasonable for the scope of services proposed.
BID ADVERTISEMENT—The Request for Qulifications(RFQ)was advertised in the Fort Worth Star-
Telegram on Wednesdays from March 12, 2014 to April 9, 2014. A pre-submittal conference was held
on March 19, 2014 and RFQ proposals were received on April 10, 2014. Forty-two vendors were
solicited from the Purchasing database system; eight responses were received.
M/WBE OFFICE—Freese and Nichols, Inc., is in compliance with the City's DBE Program by
committing to 13 percent DBE participation on this contract. The City's DBE goal on this project is
eight percent.
Although this project has not yet been designed, streetscape projects such as this typically have a
higher long-term basic maintenance cost than standard street projects because of additional
landscaping and paving details. The Parks and Community Services Department has estimated an
annual budget impact for this project could average$5,400.00 per 1/10th mile (block), depending
upon the extent of landscape improvements.
This project is located in COUNCIL DISTRICT 9.
FISCAL INFORMATION/CERTIFICATION:
http://apps.cfwnet.org/council_packet/mc_review.asp?ID=20266&councildate=10/14/2014 02/18/2015
budget, as appropriated, of the Grants Fund.
TO Fund/Account/Centers FROM Fund/Account/Centers
GR76 531200 006456167300 $217,925.00
Submitted for City Manager's Office by: Fernando Costa (6122)
Originating Department Head: Randle Harwood (6101)
Additional Information Contact: Patrina Newton (8068)
ATTACHMENTS
Six Points MC Map.pdf
http://apps.cfwnet.org/counciIpacket/mc_review.asp?ID=20266&councildate=10/14/2014 02/18/2015
SIX POINTS URBAN VILLAGE
STREETSCAPE PROJECT AREA
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