HomeMy WebLinkAboutContract 46151-A2 CITY SECRET W
CONTRACT NO. '
FORTWORTH
January 5,2016
Tarrant County Samaritan Housing, Inc.
Attn: Norbert White,President and CEO
929 Hemphill Street
Fort Worth, Texas 76104
RE: Final Budget Revision of City Secretary Contract No. 46151 and 46151 A-1 between the City of
Fort Worth ("City")and Tarrant County Samaritan Housing, Inc. ("Agency")for HOPWA Funds
("Contract')
Dear Mr. White,
This letter is to advise you that the Budget line items in the Contract with your Agency will
require a final revision. As outlined in Section 5.2.2.2 of the Contract, Agency may increase or decrease
line item amounts in the Budget, subject to written approval by the Director of the Neighborhood Services
Department. In order to reconcile the remaining HOPWA Funds and to more accurately reflect actual
spending,City will waive the June 1,2015 deadline for Agency requests for Budget amendments.
The Budget shown on EXHIBIT "B" — BUDGET Revised 05/2015 of the Contract is hereby
replaced by EXHIBIT `B"—BUDGET Revised 01/2016 attached to this letter, and deemed effective as
of October 1,2014.
To indicate your agreement with the revised Budget and its Effective Date, please sign where
indicated below and return four copies of the original executed documents to the following address at
your earliest convenience:
Neighborhood Services Department
Attn: Diana Carranza, Contract Compliance Specialist
City of Fort Worth
1000 Throckmorton Street
Fort Worth, Texas 76102
Sincere
Aubrey T agard,Director
Neighborhood Services Department
ACCEPTED AND AGREED: Approxed'as to Form and egality:
Tarrant Co my aritan Hou i ,Inc. // C�•uQ��-
Assistant City Attorney
By. F 0/?
No e, resid6dand CYO Ate
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City Secre ®8 - �
OFFICIAL RECORD M&C C-26893 Date: 1201
CITY SECRETARY `0
FT.WORTHS TX AFaCAS°
s
EXHIBIT B-BUDGET REVISED 01/2016
Ria
Account Pr age® Increase Decrease Avis ee
ADMINISTRATIVE
Salaries 1001 20,176 1,752 18,424
FICA 1002 1,543
Life Insurance 1003 142
Health/DentalInsurance 1004 2,456
Disability Insurance 1005 0
Unemployment-State 1006 425
Accounting 1007 3,500
Worker's Compensation 1008 0
Retirement 1009 0
Insurance-Crime and Fidelity,Commercial Umbrella Liability 1010 414
Insurance-Directors and Officers 1011 0 1,262 1,262
Insurance-Fidelity Bond or Equivalent 1012 0 490 490
SUBTOTAL ADMINISTRATIVE EXPENSES 28,656 1,752 1,752 28,656
%Administrative Cost 7%
SUPPORTIVE SERVICES
PROGRAM PERSON14EL
Salaries 2001 234,571
FICA 2002 17,884
Life Insurance 2003 3,096
Health/DentalInsurance 2004 37,157 3,766 33,391
Unemployment-State 2005 9,289
Worker's Compensation 2006 4,521
Retirement 2007 0
Disability Insurance 2008 0
Office Supplies 3001 2,057
Office Equipment Rental 3002 3,357 2,684 6,041
Postage 3003 477
Printing 3004 650 82 732
Medical Pro am Supplies 3005 5,646 826 4,820
Construction/Building Materials(only REACH) 4001 0
Contract Labor-Nutritionist(City needs copy of contract before expenses can 21,150 3,688 24,838
be reimbursed) 4002
Craft Supplies 4003 0
Field Trip Admission Expenses 4004 0
Other Field Trip Expenses(if preapproved by City) 4005 0
Food Supplies 4006 0
Teaching Aids 4007 0
VACUA
Telephone 5001 0
Electric 5002 0
Gas 5003 0
Water and Wastewater 5004 0
Solid Waste Disposal 5005 0
Rent(City needs copy of lease before expenses can be reimbursed) 5006 0
Custodial Services 5007 0
Repairs 5008 0
Cleaning Supplies 5009 0
Building Security 5010 0
Fidelity Bond or Equivalent 6001 600 600 0
Directors and Officers 6002 1,262 1,262 0
Professional Liability/Business Auto 6003 2,808
SUBTOTAL SUPPORTIVE SERVICES EXPENSES 344,525 6,454 6,454 344,525
- REIV'� AC» trT1t17`#'
Short-term Rent Assistance 7002 0
Short-term Mortgage Assistance 7003 0
Short-term Utilities Assistance 7004 0
SUBTOTAL STRMU EXPENSES 0 0 0 0
OFFICIAL RECORD
CITY SECRETARY
FT.WORTH, TX
TENANT BASED RENTAL ASSISTANCE RA
Tenant Based Rental Assistance 7005 0
SUBTOTAL TBRA EXPENSES 1 0 0 0 0
FACILITY BASED OPERATING EXPENSES
Salaries 8001 27,000
FICA 8002 2,100
Life Insurance 8003 75
Health/DentalInsurance 8004 2,000
Disability Insurance 8005 0
Unemployment-State 8006 I25
Worker's Compensation 8007 400
Retirement 8008 0
Insurance-Commercial Property and Liability,Professional Liability 8009 4,500
SUBTOTAL FACILITY BASED OPERATION EXPENSES 36,200 0 0 36,200
TOTAL 409,Ml SIM6 8.2%
409 1
The following tables are purely informational and were created solely for purposes of preparing, negotiating, and
determining the reasonableness of the overall line item budget on the first page of this EXHIBIT"B"-BUDGET
and are not to be considered part of the terms and conditions of this Contract. Contractor may make changes to any
column except the "Position" column in the "Salary Detail" table without the City's consent so long as the total
amounts charged to the grant do not exceed the line items on the first page of the EXHIBIT `B" - BUDGET.
Changes to the column labeled"Position"may only be made with the prior written consent of the City.
ADMINISTRATIVE SALARY DETAIL
Position Name Rate Annual Percent to Amount to
Hours Grant Grant
Administrative Assistant 22,425 1,300 10% 2,242
Accountant
CEO 95,202 2,080 9.5% 9,008
COO 79,706 2,080 9% 7,173
TOTAL 197,333 9.3% 18,424
ADMINISTRATIVE FRINGE DETAIL
Percent of Amount Percent to Amount to
Payroll Grant Grant
FICA 7.65% 15,096 10.2% 1,543
Life Insurance 1% 1,973 7.2% 142
Health/DentalInsurance 12.170/6 24,015 10.2% 2,456
Unemployment-State 3% 5,920 7.2% 425
Accounting 11,500 30.40 3,500
TOTAL 58,504 13.7% 8,066
ADMINISTRATIVE INSURANCE
Total Budget Percent to Amount to
Grant Grant
Crime and Fidelity,Commercial Umbrella Liability 414 100% 414
Directors and Officers 2,360 53.5% 1,262
Fidelity Bond or Equivalent 489 100% 1 490
TOTAL 3,263 663% 2,166
SUPPORTIVE SERVICES SALARY DETAIL
Position Name Rate Annual Percent to Amount to
Hours Grant Grant
CPO 68,411 2,080 12% 8,209
Food Service Manager 38,979 2,080 27% 10,524
Cook 27,310 2,080 31% 8,466
Cook 2 26,520 2,080 33% 8,752
Cook 3 11,997 1,040 50% 5,999
OFFICIAL RECORD
CITY SECRETARY
FT.WORTH,TX
Medical Case Manager/RN 58,000 2,080 10% 5,800
Social Work Case Mgr/Lead 40,000 2,080 62% 24,800
Social Work Case Mgr 34,008 2,080 77% 26,186
Social Work Case Mgr 30,000 2,080 80% 24,000
RCA Lead 29,000 2,080 29% 8,410
RCA 1 22,880 2,080 50% 11,440
RCA 2 22,880 2,080 40% 9,152
RCA 3 11,440 1,040 50% 5,720
RCA 4 9,360 1,040 40% 3,744
RCA 5 5,720 520 52% 2,974
RCA 6 5,720 520 50% 2,860
Family Health/Ed Coord 35,000 2,080 98% 34,306
Property Manager 44,290 2080 P 10% 4,429
LCDC Lead 36,000 2,080 15% 5,400
Support Services Manager 36,000 2,080 65% 23,400
TOTAL 539,515 39.6% 234,571
SUPPORTIVE SERVICES FRINGE DETAIL
Percent of Amount Percent to Amount to
Payroll Grant Grant
FICA 7.65% 45,404 19.4% 17,884
Life Insurance 1% 5,935 52.2% 3,096
Health/DentalInsurance 12% 71,222 46.9% 33,391
Unemployment-State 3% 17,804 52.2% 9,289
Worker's Compensation 1 1.46% 8,663 52.2% 4,521
TOTAL 1 149,028 45.8% 68,181
FACILITY BASED OPERATION SALARY DETAIL
Position Name Rate Annual Percent to Amount to
Hours Grant Grant
Driver/Maintenance Manager 36,070 2,080 12.50% 4,500
Driver/Maintenance Tech 18,720 2,080 32.1% 6,000
Administrative Assistant 18,720 2,080 13.4% 2,500
Property Manager 44,290 2,080 31.6% 14,000
TOTAL 117,800 22.9% 27,000
FACILITY BASED OPERATION FRINGE DETAIL
Percent of Amount Percent to Amount to
Payroll Grant Grant
FICA 7.65% 9,012 23.3% 2,100
Life Insurance 1% 1,178 6.3% 75
Health/DentalInsurance 12% 14,136 14.1% 2,000
Unemployment-State 3% 3,534 3.5% 125
Worker's Compensation 1.46% 1,720 23.2% 400
TOTAL 29„580 15.8% 1 4,700
FACILITY BASED OPERATION INSURANCE
Total Budget Percent to Amount to
Grant Grant
Commercial Property and Liability,Professional 22,278 20.2% 4,500
Liability
TOTAL 22,278 1 20.2% 1 4,500
SUPPORTIVE SERVICES-SUPPLIES AND SERVICES
Total Budget Percent to Amount to Grant
Grant
Office Supplies 5,000 41.7% 2,057
OFFICIAL RECORD
CITY SECRETARY
FT.WORTH,TX
Office Equipment Rental 8,135 74% 6,041
Postage 3,000 16% 477
Priniin- 5,000 14.6% 732
Medical Program Supplies 8,250 58.4% 4,820
TOTAL 29,385 48% 14,127
SUPPORTIVE SERVICES-MISCELLANEOUS
Total Budget Percent to Amount to Grant
Grant
Contract Labor 37,000 67.1% 24,838
TOTAL 37,000 67.1% 24,838
SUPPORTIVE SERVICES-FACILITY AND UTILITIES
Total Budget Percent to Amount to Grant
Grant
Telephone
Electric
Gas
Water and Wastewater
Solid Waste Disposal
Rent
Custodial Services
Repairs
Cleaning Supplies
Building Security
TOTAL
SUPPORTIVE SERVICES-LEGAL,FINANCIAL AND INSURANCE
Total Budget Percent to Amount to Grant
Grant
Professional Liability/Business Auto 7,587 37% 2,808
TOTAL 7,587 37% 2,808
DIRECT ASSISTANCE
Total Budget Percent to Amount to Grant
Grant
Childcare Scholarships
Short-Term Rent Assistance
Short Term Mortgage Assistance
Short Term Utilities Assistance
Tenant Based Rental Assistance
TOTAL
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX