HomeMy WebLinkAboutOrdinance 22045-01-2016 ORDINANCE NO. 22045-01-2016
AN ORDINANCE APPROPRIATING FUNDS FOR PURPOSES OF ENACTING
THE 2015-2016 PUBLIC EVENTS CAPITAL IMPROVEMENT PROGRAM,
INCLUDING CAPITAL PROGRAMS AND PROJECTS; APPROPRIATING
FUNDS FOR PURPOSES OF MAKING CAPITAL OUTLAYS DURING THE
FISCAL YEAR; ACKNOWLEDGING PRIOR APPROPRIATIONS EFFECTING
THE CAPITAL IMPROVEMENT PLAN; PROHIBITING THE EXPENDING,
OBLIGATING, OR COMMITTING OF FUNDS IN EXCESS OF
APPROPRIATIONS OR ACTUAL AVAILABLE RESOURCES; DELEGATING
AUTHORITY TO ROLLOVER UNSPENT APPROPRIATIONS TO
SUBSEQUENT FISCAL YEAR IF PROJECT OR PROGRAM IS INCOMPLETE
AND TO SWEEP UNSPENT APPROPRIATION TO FUND BALANCE OF
ORIGINAL FUNDING SOURCE FOLLOWING COMPLETION OF
PROJECT/PROGRAM; ESTABLISHING A LEGAL LEVEL OF CONTROL;
PROVIDING A SEVERABILITY CLAUSE; PROVIDING A SAVINGS
CLAUSE; PROVIDING FOR THE REPEAL OF ALL ORDINANCES AND
APPROPRIATIONS IN CONFLICT WITH THE PROVISIONS OF THIS
ORDINANCE.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FORT WORTH, TEXAS:
SECTION 1.
That there shall be appropriations for the Public Events Capital Improvement Plan of the
City of Fort Worth for Fiscal Year 2015-2016, including Capital Projects and Capital Programs, as
follows:
Ordinance No.22045-01-2016
Page 1 of 5
PUBLIC EVENTS CAPITAL IMPROVEMENT PLAN
The Public Events Capital Improvement Plan is used to complete activities such as acquisition of
land or construction of infrastructure consistent with activities of the Public Events Department of
the City of Fort Worth. Appropriations for Capital Projects and Programs are outlined below,
which includes total Public Events Capital Improvement Plan appropriations of$8,669,071.00.
2016
Category Project Appro riation
Convention Center Major
Renovation and Repair Motorized Partition $350,000.00
Convention Center Minor Miscellaneous Renovations, Repairs, and
Renovation and Repair Upgrades $644,571.00
Will Rogers Memorial
Center Major Renovation Burnett/Richardson-Bass/Justin Area Barn
and Repair Lighting $750,000.00
Central Plant Chiller $900,000.00
Coliseum East Parking Lot $250,000.00
Coliseum Lighting $250,000.00
Justin& Watt Arena Video Boards $500,000.00
Will Rogers Memorial
Center Minor Renovation Miscellaneous Renovations, Repairs,
and Repair Studies, and Upgrades $824,500.00
Cowtown Coliseum Major Central Plant Renovate and Replace Air
Renovation and Repair Handlers $2,900,000.00
New Facilities Multipurpose Arena $1,300,000.00
Total $8,669,071.00
Culture and Tourism Fund—Fund
Funding Sources Balance $4,318,971.00
DFW Revenue Share Capital Projects
Fund $3,020,100.00
Pay as you Go—Culture and Tourism
Fund $1,330,000.00
Total $8,669,071.00
Ordinance No.22045-01-2016
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SECTION 2.
That there shall be appropriations for the Capital Outlays of the Public Events Department
of the City of Fort Worth for Fiscal Year 2015-2016 as follows:
PUBLIC EVENTS
Category Project 2016 Appropriation
Capital Outlay Facilities Assessments $350,000.00
Total $350,000.00
Funding Source Culture and Tourism Fund—Fund Balance $350,000.00
Total $350,000.00
SECTION 3.
That prior appropriation ordinances approved by the City Council relate to capital programs,
capital projects, and capital outlays to be undertaken during the fiscal year beginning October 1,
2015, and ending September 30,2016, and such ordinances are hereby acknowledged.
SECTION 4.
That no department, division, officer, or employee of the City may expend, obligate, or
commit any funds in an amount that exceeds the lesser of (i) appropriations authorized by adopted
budgets and appropriation ordinances, including any duly enacted amendments thereto, or(ii) actual
available resources. Further, that no department, division, officer, or employee of the City may
expend, obligate, or commit any monies, such as grant funds or donations, that are anticipated to be
received or any monies, such as asset forfeiture fund balance, that are anticipated to become
available for expenditure unless and until such funds have been received and appropriated.
Ordinance No.22045-01-2016
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SECTION 5.
That capital appropriations are intended to be life-of-project/life-of-program appropriations
and are considered encumbered and available until the associated project or program has been fully
completed. And that in accordance with this concept, the Director of the Financial Management
Services Department/Chief Financial Officer, acting on behalf of the City Manager, is hereby
authorized to take all actions and effect all transactions necessary to rollover capital appropriations
that remain unspent at the conclusion of a fiscal year to the ensuing fiscal year so long as the
associated capital program or capital project remains incomplete. And that, on full completion of a
capital program or capital project, the Director of the Financial Management Services
Department/Chief Financial Officer, acting on behalf of the City Manager, is hereby authorized to
return or "sweep" any remaining unspent appropriation to the fund balance of the original funding
source for future use and appropriation by the City Council in accordance with applicable law. And
that all actions taken in accordance with the authority delegated under this Section shall be taken in
accordance and compliance with all applicable laws and ordinances.
SECTION 6.
That the legal level of control for capital appropriations shall be at the Project, Program, or
Outlay level, as applicable, for which an appropriation has been adopted, whether in this ordinance
or another ordinance duly adopted by the City Council in the past or during this fiscal year. The
City Manager, acting directly or through the Assistant City Managers,may approve the allocation of
funds to a lower level within the same Project, Program, or Outlay, as applicable, without the
approval of the City Council so long as such reallocation otherwise complies with all applicable
laws and ordinances and does not result in a net increase to the overall appropriation of the Project,
Program, or Outlay, as applicable.
Ordinance No.22045-01-2016
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SECTION 7.
That should any part, portion, section, or part of a section of this ordinance be declared
invalid or inoperative or void for any reason by a court of competent jurisdiction, such decision,
opinion, or judgment shall in no way affect the remaining parts, portions, sections, or parts of
sections of this ordinance, which provisions shall be, remain, and continue to be in full force and
effect.
SECTION 8.
All rights and remedies of the City of Fort Worth, Texas, are expressly saved as to any and
all violations of the provisions of the Code of the City of Fort Worth, or any other ordinances of the
City, that have accrued at the time of the effective date of this ordinance; and, as to such accrued
violations and all pending litigation, both civil and criminal, whether pending in court or not, under
such ordinances, same shall not be affected by this ordinance, but may be prosecuted until final
disposition by the courts.
SECTION 9.
That all ordinances and appropriations for which provisions have previously been made are
hereby expressly repealed to the extent they are in conflict with the provisions of this ordinance.
SECTION 10.
That this ordinance shall take effect and be in full force and effect from and after the date of
its passage, and it is so ordained.
APPROVED AS TO FORM AND LEGALITY: ATTEST:
Denis C. Mc ro ,Asst. City Attorney JJ.'1K)-,ayser, City Se,cj tary
Adopted and Effective: January 12,2016
Ordinance No.22045-01-2016
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City of Fort Worth, Texas
Mayor and Council Communication
COUNCIL ACTION: Approved on 1112/2016 - Ordinance No. 22045-01-2016
DATE: Tuesday, January 12, 2016 REFERENCE NO.: G-18635
LOG NAME: 25PUBLIC EVENTS CIP
SUBJECT:
Adopt Ordinance Enacting the City of Fort Worth Public Events Capital Improvement Plan for Fiscal Year
2016, Including Capital Projects and Capital Outlays and Appropriating Funds Therefor, and Approve
Public Events Five-Year Capital Improvement Plan (COUNCIL DISTRICTS 7 and 9)
RECOMMENDATION:
It is recommended that the City Council:
1. Adopt the attached ordinance, which enacts the City of Fort Worth Public Events Capital Improvement
Plan for Fiscal Year 2016, including both capital projects and capital outlays and which increases
estimated receipts and appropriations in the designated funds (i) for the capital projects shown in the
Public Events Capital Improvement Plan in the amount of$8,669,071.00 and (ii) for Public Events capital
outlays totaling $350,000.00. Combined total new appropriations for Fiscal Year 2016 for both capital
projects and capital outlays is $9,019,071.00; and
2. Approve the attached five-year Capital Improvement Plan for Public Events.
DISCUSSION:
The purpose of this Mayor and Council Communication (M&C) is to approve the Public Events
Department's spending plans for capital improvements for the current year and outline the plan for future
years' improvements.
FY2016 Capital Improvement Plan:
The attached ordinance enacts the Public Events Fiscal Year(FY) 2016 Capital Improvement Plan by
transferring and appropriating funds from operating funds (the Culture & Tourism Fund and the DFW
Revenue Share Fund) to corresponding capital funds (the Culture & Tourism Capital Project Fund and
DFW Revenue Share Capital Project Fund) for the purpose of implementing capital improvements and
making capital outlays during FY2016.
In 2009, City Council amended the Financial Management Policy Statements to dedicate the revenue from
the DFW Revenue Share for facility improvements at the Fort Worth Convention Center and Will Rogers
Memorial Center. Available fund balance from the Culture & Tourism Fund has also provided funds for
facility improvements.
The FY2016 budget separated the Culture & Tourism Fund into three funds for improved tracking of
revenues and expenditures associated with the 2% hotel occupancy tax (HOT), the DFW Revenue Share,
and operations (consisting of facility rental and operating revenue and the budgeted portion of the 7%
hotel occupancy tax). To further enhance record keeping and enhanced accounting efforts, the DFW
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Revenue Share Capital Project Fund was also created to track capital projects funded with the DFW
Revenue Share.
Approval of this M&C and the attached appropriation ordinance will allow the funds to be available for
completion of the FY2016 Public Events Capital Improvement Plan and for expenditures related to the
Multipurpose Arena that occur during the current fiscal year.
Five-Year Capital Improvement Plan:
The development and implementation of the five-year Capital Improvement Plan will ensure that the
facilities are upgraded and maintained in order to meet the needs of the facility users and achieve the
Department's mission to provide an outstanding customer experience. The criteria for the plan were
based on strategic communication with clients, visits to competing facilities, identification of aging systems
and infrastructure, plus public/private partnerships with Event Facilities Fort Worth and the Fort Worth
Stock Show.
The five year plan includes six categories:
New Facilities: The design, construction and equipping of new facilities (i.e., The new Multipurpose Arena
adjacent to WRMC).
FWCC Minor Renovation and Repairs: Renovation, rehabilitation, repairs and maintenance on existing
systems, equipment and facilities with a cost of less than $250,000.00 per item at the Fort Worth
Convention Center (i.e., Roof repairs).
FWCC Major Renovation and Repairs: Renovation, rehabilitation, repairs and maintenance on existing
systems, equipment and facilities with a cost of$250,000.00 or more per item at the Fort Worth
Convention Center (i.e., Replacement of Motorized Partition).
WRMC Minor Renovation and Repairs: Renovation, rehabilitation, repairs and maintenance on existing
systems, equipment and facilities with a cost of less than $250,000.00 per item at the Will Rogers
Memorial Center (i.e., Installation of fire sprinkler systems in Cattle Barns).
WRMC Major Renovation and Repairs: Renovation, rehabilitation, repairs and maintenance on existing
systems, equipment and facilities with a cost of$250,000.00 or more per item at the Will Rogers Memorial
Center (i.e., Upgrade of lighting systems).
Cowtown Coliseum Renovation and Repairs: Renovation, rehabilitation, repairs and maintenance on
existing systems, equipment and facilities with a cost of$250,000.00 or more per item at the Cowtown
Coliseum that may qualify for use of Culture & Tourism funds (i.e., Replacement of HVAC System).
Key accomplishments over the last several years include:
- Multipurpose Equestrian Building (WRMC)
- Multipurpose Pavilion (WRMC)
-Cattle Barn 2 and Promenade Renovation (WRMC)
-Portable Horse Stall Purchase (WRMC)
-Chiller Replacements — both units (FWCC)
-Cooling Tower Replacement (FWCC)
-Sound and Lighting enhancements (Cowtown Coliseum)
The attached five-year plan represents the Department's initial roadmap for future expenditures based on
current conditions and projections. The intent is for this document to serve as the basis for the
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Department's five-year rolling capital improvement plan, which will be a living document that the City
Council will be asked to adjust and update each year.
These projects are located in COUNCIL DISTRICTS 7 and 9.
This M&C does not request approval of a contract with a business entity.
FISCAL INFORMATION I CERTIFICATION:
The Financial Management Services Director certifies that upon approval of the above recommendations
and adoption of the attached appropriation ordinance, funds will be available in the Fiscal Year 2016
Capital Improvement Plans, as appropriated in the designated capital projects and associated funds for
the identified purposes.
FUND IDENTIFIERS (FIDs):
TO
Fund Department ccoun Project Program ctivity Budget Reference # moun
ID ID Year Chartfield 2
FROM
Fund Department Accoun Project Program ctivity Budget Reference # �mounl
ID ID Year Chartfield 2
CERTIFICATIONS:
Submitted for City Manager's Office by_ Susan Alanis (8180)
Originating Department Head: Kirk Slaughter (2501)
Additional Information Contact: Betty Tanner (2502)
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