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HomeMy WebLinkAboutContract 46017-R1 CSC No. CITY OF FORT WORTH REQUEST TO EXERCISE RENEWAL OPTION January 12, 2016 Lamb-Star Engineering LP Attn: John Lamb 5068 W. Plano Parkway, Suite 155 Plano, TX 75093 Email Address: amy.smith(cDlamb-star.com Phone#: 214-440-3600 Re: REQUEST TO EXERCISE RENEWAL OPTION Professional Services AgreeTq� (,UI7 Contract No. CSC No. 46864(the"Agreement") Renewal Term No. #:4- A-le The above referenced Agreement expired on September 30, 2015. Pursuant to the Agreement, renewals are at the mutual agreement of the parties. This letter is to inform you that the City requests renewal of CSC No. 43884 for an additional one year period, which will begin immediately upon the expiration of the current term and will end on September 30, 2016. All other terms and conditions of CSC No. 46,864 remain unchanged. Please return your signed agreement letter, along with a copy of your current insurance certificate, to the address set forth below. 'r Please log onto BuySpeed Online at http://fortworthtexas.gov/purchasing to insure that your company information is correct and up-to-date. If you have any questions concerning this Request for Agreement Renewal, please contact me at the telephone number listed below. Sincerely yours, Doris Brent, Contract Compliance Specialist OFFICIAL RECORD City of Fort Worth CITY SECRETARY 1000 Throckmorton Street, Lower Level T WORTH,TX Fort Worth, Texas 76102 817 392 2058 ' Yes, renew this agreement for a one-year period ending on September 30, 2016. _No, do not renew this agreement. By: Jo i-v^) LA!!A is �LAE 5-r—Oew"l Date: O 1 Printed Name itle �®Rr Signa0.ur O F-8 0� CITY OF FORT WORTH: U!� ox t TEST: / 0 ° . 0000000000000 �X�► y J. r' Assistant City Manager City Se retary Date: /, 113 `l//�. M&C: C-26907 10/21/014 "' M&C Review Official site of the City of Fort Worth,Teams CITY COUNCIL AGENDA �� H COUNCIL ACTION: Approved on 8/5/2014 DATE: 8/5/2014 REFERENCEC-26907LOG 20INFRASTRUCTURE CONSTRUCTION NO.: NAME: INSPECTION SERVICES CODE: C TYPE: NON- PUBLIC NO CONSENT HEARING: SUBJECT: Authorize Execution of One-Year Annual Contracts with Renewal Options for Construction Inspection Services for Various City Construction Projects with Freese and Nichols, Inc., Lamb-Star Engineering, L.P., and VRX Inc., with a Fee Not to Exceed $500,000.00 Annually per Firm (ALL COUNCIL DISTRICTS) RECOMMENDATION: It is recommended that the City Council authorize the City Manager to execute individual contracts with Freese and Nichols, Inc., Lamb-Star Engineering, L.P., and VRX Inc.,for construction inspection services for various City construction projects. The term of each contract is one-year with two one-year renewal options with a fee not to exceed $500,000.00 annually per firm. DISCUSSION: The Transportation and Public Works Department solicited firms to provide Construction Inspectors to inspect various projects city-wide as an augmentation to Staff in order to accommodate peak periods of construction. A Request for Qualifications (RFQ)was published for these services in the Fort Worth Star-Telegram on March 13, 2014 and April 10, 2014. The Department received Statements of Qualifications (SOQ) for professional services from 14 firms for providing construction inspection services. Each firm's Statements of Qualifications (SOQ)was evaluated based upon pre-established selection criteria including qualification of personnel, experience and performance on previous City contracts and availability. An inter-departmental committee selected as most qualified and recommends the following firms for contract approval, Freese and Nichols, Inc., Lamb-Star Engineering, L.P. and VRX Inc. Funding for the construction inspection services for various City construction projects will be provided through various Capital Improvement Program Funds including the 2014 Bond Program. For the 2014 Bond Program, available resources within the General Fund will be used to provide interim financing for the expenditures associated with these projects until debt is issued. Once debt associated with the projects are sold, bond proceeds will reimburse the General fund, in accordance with the statement expressing official intent to reimburse that was adopted as part of the ordinance canvassing the bond election (Ordinance 21241-05-2014). M/WBE Office: The M/WBE Office in conjunction with the Transportation and Public Works Department has determined compliance with the City's Business Diversity Enterprise Ordinance by the inclusion of a SBE Prime on this project. Three firms have been recommended for an award includes Freese and Nichols, Inc., Lamb-Star Engineering, L.P. and VRX, Inc. FISCAL INFORMATION/CERTIFICATION: The Financial Management Services Director certifies that the funds are available in the current capital budgets, as appropriated, of the various Capital Improvement Program Funds, and funds are available in the General Fund to pay expenses which will be incurred on this contract associated with the 2014 W:I/apps.dwrmt.orgicamdl_packet/mc review.asp?ID=20092&coLmildate=8/512014 1/2 IMI/2014 - M&C Review Bond Program until reimbursement can occur from the issuance of public securities. TO Fund/AccountlCenters FROM Fund/AccountlCenters Submitted for City Manager's Office by: Fernando Costa (6122) Originating Deaartment Head: Douglas W.Wiersig (7801) Additional Information Contact: Roy Teal (7958) ATTACHMENTS http!/apps.ctm*.org/cwdljecket/mc review.asp?ID=200928oxmildate=815J2014 212 DATE(MM/DDNYYY) ACCO CERTIFICATE OF LIABILITY INSURANCE 8/6/2015 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(les) must be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT McLaughlin Brunson Insurance Agency, LLP NAME: Joe A Bryant 9 �J Y• PHONE FAX 12801 North Central Expressway A/C No Ext: (214) 503-1212 A/C No):(214) 503-8899 Suite 1710 E-MAIL ADDRESS: Dallas TX 75243 INSURERS AFFORDING COVERAGE NAIC f INSURERA:Travelers Indemnity Company 25658 INSURED INSURER B:XL Specialty Insurance Company 37885 Lamb-Star Engineering, L.P. INSURER C:Travelers Indmenity CO Of Am 25666 5700 W. Plano Pkwy. INSURER D:Charter Oak Fire Insurance Cc 25615 Ste. 1000 Plano TX 75093 INSURER E:Phoenix Insurance Company 25623 INSURER F: COVERAGES CERTIFICATE NUMBER:Cert ID 29746 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE ADOL SUBR POLICY EFF POLICY EXP LIMITS LTR POLICY NUMBER MMIDD MMIDD GENERAL LIABILITY EACH OCCURRENCE $ 1,000,000 DAMAGE TO RENTED C X COMMERCIAL GENERAL LIABILITY Y Y PACP8149L149 2/2/2015 2/2/2016 PREMISES Ea occurrence $ 1,000,000 CLAIMS-MADE ❑Z OCCUR MED EXP(Any one person) $ 10,000 X Severability of Int PERSONAL&ADV INJURY $ 1,000,000 GENERAL AGGREGATE $ 2,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: PRODUCTS-COMP/OP AGG $ 2,000,000 POLICYFX] PRO LOC $ AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT 1,000,000 Ea accident DIx ANY AUTO Y Y BA7C573184 2/2/2015 2/2/2016 BODILY INJURY(Per person) $ ALL OWNED SCHEDULED BODILY INJURY(Per accident) $ AUTOS AUTOS NON-OWNED PROPERTY DAMAGE $ HIRED AUTOS X AUTOS Per accident $ A X UMBRELLA LIAB X OCCUR Y Y CUP3660T358 2/2/2015 2/2/2016 EACH OCCURRENCE $ 8,000,000 EXCESS LIAR CLAIMS-MADE AGGREGATE $ 8,000,000 DED X I RETENTION$ 10,000 $ E WORKERS COMPENSATION YIN Y UB4211T631 2/2/2015 2/2/2016 X TORY WC LIMIT OTH- AND EMPLOYERS'LIABILITY ANY PROPRIETOR/PARTNER/EXECUTIVE❑ NIA E.L.EACH ACCIDENT $ 1,000,000 OFFICERIMEMBER EXCLUDED? (Mandatory in NH) E.L.DISEASE-EA EMPLOYE $ 1,000,000 If yes,describe under DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $ 1,000,000 B Professional Liability / Y DPR9722130 2/6/2015 2/2/2016 Per Claim/ $ 5,000,000 Annual Aggregate ContractorsPollution Liab $ DESCRIPTION OF OPERATIONS I LOCATIONS/VEHICLES (Attach ACORD 101,Additional Remarks Schedule,H more space Is required) The claims made professional liability coverage is the total aggregate limit for all claims presented within the annual policy period and is subject to a deductible. Thirty (30) day notice of cancellation in favor of the certificate holder on all policies.The City of Fort Worth, its officers, employees and servants are named as additional insureds on the general, auto and umbrella liability coverages as required by contract. A waiver of subrogation is shown in favor of the additional insured on the workers' compensation coverage as required by contract. The general and umbrella liability coverages are on a primary and non-contributory basis. The auto liability coverage is on a primary basis. RE: Construction Inspection Services for Infrastructure Projects CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN City of Fort Worth - Transportation & Public Works ACCORDANCE WITH THE POLICY PROVISIONS. Attn: Roy Teal 1000 Throckmorton St. AUTHORIZED REPRESENTATIVE Fort Worth TX 76102 �. ©1988-2010 ACORD CORPORATION. All rights reserved. ACORD 25(2010/05) The ACORD name and logo are registered marks of ACORD Page ., of '.