HomeMy WebLinkAboutResolution 4563-01-2016 Resolution
NO. 4563-01-2016
A RESOLUTION AUTHORIZING THE EXECUTION OF A PROJECT ADVANCE
FUNDING AGREEMENT WITH THE TEXAS DEPARTMENT OF TRANSPORTATION IN
THE AMOUNT OF $828,389.00 TO CONSTRUCT, INSTALL AND MAINTAIN A
COMMUNICATION SYSTEM IN THE I.H.35W CORRIDOR FROM DOWNTOWN FORT
WORTH TO DENTON COUNTY LINE
WHEREAS, A Master Funding Agreement between the City of Fort Worth ("Local
Government") and the Texas Department of Transportation ("State") has been adopted and states
the general terms and conditions for transportation projects developed through a Project
Advanced Funding Agreement; and
WHEREAS, the Texas Transportation Commission passed Minute Order 113948, dated
May 29, 2014 and Minute Order 113162, dated August 30, 2012 authorizing the State to
undertake and complete improvements on LH.35W to include construction, implementation and
maintenance of the I.H.35W Communication System (Project) described herein; and
WHEREAS, the City of Fort Worth desires to enter into a Project Advance Funding
Agreement with the Texas Department of Transportation for construction, implementation and
maintenance of a communication system on I.H.35W from downtown to Denton County Line; and
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FORT
WORTH THAT:
The City Manager or his designee is authorized to execute a Project Advance Funding
Agreement with the Texas Department of Transportation in the amount of $828,389.00 for
construction, implementation and maintain a communication system through August 31, 2061 of a
72-strand fiber optic communication system (36-strand for the City of Fort Worth and 36-strand
for the State) in the I.H.35W Corridor from downtown Fort Worth to Denton County Line.
Adopted this 26th day of January, 2016.
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City of Fort Worth, Texas
Mayor and Council Communication
COUNCIL ACTION: Approved on 1/26/2016 - Ordinance No. 22061-01-2016 & Resolution
No. 4563-01-2016
DATE: Tuesday, January 26, 2016 REFERENCE NO.: **C-27606
LOG NAME: 20—I.H. 35W COMMUNICATION SYSTEM (TXDOT)
SUBJECT:
Adopt Resolution Authorizing Execution of a Funding Agreement in the Amount of$828,389.00 with the
Texas Department of Transportation for Construction, Installation and Maintenance of a Communication
System in the IH-35W Corridor from Downtown to Denton County Line, Authorize Payment to the Texas
Department of Transportation in the Amount of$828,389.00 and Adopt Supplemental Appropriation
Ordinance (2014 BOND PROGRAM) (COUNCIL DISTRICTS 2, 4, 7, 8 and 9)
RECOMMENDATION:
It is recommended that the City Council:
1. Adopt the attached resolution authorizing the execution of a Funding Agreement in the amount of
$828,389.00 with the Texas Department of Transportation for construction, installation and maintenance of
a communication system in the IH-35W Corridor from downtown to Denton County Line;
2. Adopt the attached supplemental appropriation ordinance increasing estimated receipts and
appropriations in the 2014 Bond Program Fund in the amount of$900,000.00; and
3. Authorize a payment to the Texas Department of Transportation in the amount of$828,389.00 in
accordance with the Funding Agreement.
DISCUSSION:
Over the last year, Staff has been working with the Texas Department of Transportation (TxDOT) to
construct, install and maintain a communication system for the City of Fort Worth as part of the current
construction underway in the IH-35W Corridor. The Funding Agreement advances implementation of the
City's 32-strand Fiber Optic Communication System as part of a larger corridor Traffic Signal
Communication Management System that will tie into the City's communication network and allow Staff to
remotely monitor traffic conditions and adjust frontage road signal timing without dispatching field crews.
Staff estimates this partnership with TxDOT will save the City of Fort Worth approximately 50 percent of
the construction and installation costs compared to the City of Fort Worth constructing and installing a
stand-alone project. This project is funded with 2014 Capital Improvement Program (CIP) proceeds for
traffic signals. However, since this project was not included in the 2016 5-Year CIP, Staff recommends
bringing forward funds from the 2017 5-Year CIP Traffic Signal funding for future projects so that this
project can move forward.
Construction on Segments 3A and 3B began in 2013 and is scheduled for completion in 2017/2018.
Segment 3C is planned to begin construction in 2016 with an estimated completion date of 2020.
Logname: 20_I.H. 35W COMMUNICATION SYSTEM (TXDOT) Page I of 3
IH-35W- NORTH TARRANT EXPRESS SEGMENT 3
(—_ IH-35W Corridor _(� From_ To: Approx... Length
C Segment 3A US 287/IH-30 1 IH-820 ( 6.2 miles _
(— Segment 313 IH-820 IUS 81/287 4.0 miles_ _
Segment 3C T US 81/287 � -( Denton County Line 5.0 miles
IH-35W Corridor Management System Costs
DESCRIPTION TOTAL COST I FED/STATE COST LOCAL COST
Segment 3A (Conduit & Fiber) $600,000.00[ $0.00 $600,000.00
Segment 3B (Fiber)
Segment 313 (Conduit) �_ 1$178,389.00 _ $_0.00 $178,389.00
Segment 3C (Fiber) * _ F $50,000.001 $0.001 $50,000.00
C Sub-Total Cost: $828,389.00— tO.001 $828,389.00
Contingency & City Staff 1 $71,611.00 $71,611.00
Sub-Total Cost: $71,611.00— $0.00 $71,611.00
Total Project Cost: _ $900,000.001 $0.00 $900,000.00
*Note: 1 Segment 3C ($50,000.00 Fiber Only -- Conduit Provided by TxDOT)
TxDOT will manage the project construction and installation of the City-owned communication fiber, in
accordance with the Agreement.
TxDOT will maintain the City-owned fiber optic line through August 31, 2061, at which time the City will be
responsible for the operation and maintenance of the communication fiber optic line.
This project is included in the 2014 Bond Program. Available resources within the General Fund will be
used to provide interim financing for these expenses until debt is issued. Once debt associated with this
project is sold, bond proceeds will reimburse the General Fund, in accordance with the statement
expressing official Intent to Reimburse that was adopted as part of the ordinance canvassing the bond
election (Ordinance No. 21241-05-2014).
This project is located in COUNCIL DISTRICTS 2, 4, 7, 8 and 9, Mapsco 76J, 76K, 76L, 76M, 77J, 77K,
77L, 77M, 78J, 78K, 78L and 78M.
This contract will be with a governmental entity, state agency or public institution of higher
education: TXDOT.
FISCAL INFORMATION /CERTIFICATION:
The Financial Management Services Director certifies that upon approval of the above recommendations
and adoption of the supplemental appropriation, funds will be included in the Fiscal Year 2016, 2014 Bond
Program and funds are available in the General Fund to pay expenses that will be incurred under this
funding until reimbursement can occur from the issuance of public securities.
Logname: 20_I.H. 35W COMMLTNICATION SYSTEM (TXDOT) Page 2 of 3
----
Fund Appropriation Traffic Signals Total Expenditures/ Remaining
Through FY2016 I Project Allocation Encumbrances Balance___
[3-4-0147—F$ 4,688,546.00 1$ 10,000,000.00 $ 1,665,303.00 $ 8,334,697.00
FUND IDENTIFIERS (FIDs):
TO
Fund Department Account Project Program Activity Budget Reference # Amount
ID ID Year (Chartfield 2)
2 34014 0200431 5740010 100028 007480 2016 14010209 $900,000.0
FROM
Fund Department Account Project Program Activity Budget Reference # Amount
ID ID Year Chart field 2
3 34014 0200431 5740010 100028 007480 2016 14010209 $828,389.00
CERTIFICATIONS:
Submitted for City Manager's Office by: Jay Chapa (5804)
Originating Department Head: Douglas W. Wiersig (7801)
Alonza Linan (8009)
Additional Information Contact: David Jodray (2891)
Logname: 20—I.H. 35W COMMUNICATION SYSTEM(TXDOT) Page 3 of 3