HomeMy WebLinkAboutContract 46391-A1 COIW i tiu.s.l No. I
AMENDMENT NUMBER 1
STATE OF TEXAS S CITY SECRETARY CONTRACT NO. 46391
COUNTY OF TARRANTS
WHEREAS,the City of Fort Worth (CITY)and Freese& Nichols, Inc., (ENGINEER)made and entered into
City Secretary Contract No. 46391, (the CONTRACT) which was authorized by the City Council by M&C C-
27595 on the 12th day of January,2016;
WHEREAS,the Contract involves engineering services for the following project:
Westside&Sout side Master Plan
(Project No. );
WHEREAS, it has become necessary to execute Amendment No. 1 to said Contract to include an
increased scope of work and revised maximum fee;
NOW THEREFORE, CITY and ENGINEER, acting herein by and through their duly authorized
representatives,enter into the following agreement,which amends the Contract:
1.
Article I of the Contract is amended to include the additional engineering services specified in the
attached Attachment A, copies of which are attached hereto and incorporated herein. The cost to City for
the additional design services to be performed by Engineer total $134,567.00, as more fully described in
Attachment B.
2.
Article II of the Contract is amended to provide for an increase in the maximum fee to be paid to
Engineer for all work and services performed under the Contract, as amended, so that the total fee paid
by the City for all work and services shall not exceed the sum of$459,993.00.
3.
All other provisions of the Contract,which are not expressly amended herein,shall remain in full force
and effect.
Page -I-
EXECUTED on this thAay of 2016 in Fort Worth,Tarrant County,Texas.
CITY OF FORT WORTH: FREESE AND NICHOLS, INC.
ENGINEER:
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Jay Chapa *Jerown, P.E.
Assistant City Manager
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City Secr ary ' V
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APPROVAL RECOMMENDED:
Joh R. Carman
W ter Director
APPROVED AS TO FORM AND LEGALITY: I aa,5 ,� N o. 20 Ico- I L)
Christa Lo ez-Reynolds
Senior Assistant City Attorney
Page -2-
ATTACHMENT A
City of Fort Worth
Westside&Southside Master Plan
(Update Holly and Eastside Pressure Planes Water System Master Plan)
Scope of Services
The City experiences challenges in balancing raw water supply sources,especially under sustained higher
demand conditions such as in 2011,as the West Fork raw water supply has restrictions that become active
under certain drought stages. This study will evaluate the optimal balance between the West Fork and
Clear Fork raw water supplies and infrastructure needs while maintaining consistent water quality and
service. With continued growth outside the core of the City and excess water treatment capacity, this
study will evaluate infrastructure improvements to leverage existing treated water supply from the Rolling
Hills and Holly Water Treatment Plants or adding treated water supply through an additional source to
serve retail and wholesale customers and defer expansions of other water treatment plants.
Freese and Nichols will develop future population and water demands for the Holly and Eastside II
pressure planes,conduct water system modeling and capacity assessment for various scenarios,evaluate
needed infrastructure improvements and recommend a water capital improvements program,which will
include scheduling and costs.This amendment will combine all pressure planes into a single Water Master
Plan Update document.
Task A. Population and Water Demand Projections
A.1 Review and Evaluate Historical Water Usage Data: FNI will review and evaluate historical water
usage overall and by single family residential, multifamily residential, commercial/ industrial,
wholesale and selected large users for the last 10 years in the Holly and Eastside Pressure Planes.
A.2 Review Existing Design Criteria: FNI will review per capita (gpcd), peaking factors, and velocity/
headloss gradient requirements for planning and development purposes. FNI will review billing
meter data by class for the past three years to develop detailed per capita based on the new usage
patterns observed for residential and non-residential users that include the permanent
conservation measures. This information will be utilized in developing a recommended gallons
per capita per day and gallons per employee per day for future planning periods. FNI present
updated water demand projections and modifications to design criteria to assure adequate
system improvements to account for the impact of development on Fort Worth's water system.
A.3 Develop Population and Commercial/Industrial Growth Projections: FNI will utilize information
from the 2012 Water and Wastewater impact Fee Study and the latest information from the
Planning Department to develop updated population and commercial/industrial growth
projections for year 2018, year 2023 and year 2033 planning periods for the Holly and Eastside
Pressure Planes.
A.4 Develop Water Demand Proiections for Retail and Wholesale with Current Conservation Efforts:
Utilizing historical residential per capita and non-residential per employee water usage and
updated land use assumptions, FNI will develop projected average day, maximum day, and peak
hour demands for year 2018,year 2023 and year 2033 planning periods for retail and wholesale
customers. FNI will also evaluate coincidental vs. noncoincidental water demands for the Holly
and Eastside Pressure Planes.
Page 1 of 4 Attachment A
A.5 Allocate Future Water Demands in the Holly and Eastside Pressure Planes: Distribute projected
residential water demands for year 2018,year 2023 and year 2033 conditions for average day and
maximum day using TSZ population projections, per capita usage and peaking factors. Distribute
projected non-residential water demands using land uses, acreage and peaking factors. Large
water users will be distributed as point loads. FNI will meet with the Water Department Staff to
discuss population and demand projections.
Task B. Model Calibration
B.1 Update Model to Include Recently Constructed Projects and Upcoming Projects in the Holly and
Eastside Pressure Planes: FNI will update the hydraulic model to include recently constructed
projects and projects under construction.
B.2 Develop Diurnal Curves and Operational Controls: FNI will develop diurnal curves and operational
controls for model calibration and average day demands for the Holly and Eastside II Pressure
Planes.City staff will review the diurnal curves and operational controls.
B.3 Conduct Detailed Delineation of Holly and Eastside Pressure Plane: FNI will review current
pressure plane delineation. FNI will update pressure plane delineation for use in model
construction and population and flow distribution.
B.4 Conduct EPS Model Calibration: FNI will conduct a 24-hour extended period simulation model
calibration for the Holly and Eastside II Pressure Planes to SCADA data only (no pressure testing
being performed)by adjusting c-factors, peaking factors,diurnal curves,and demand distribution
until modeling results match pump/tank operation. FNI will provide comparison graphs and
mapping to document model calibration results.
B.5 Meet with City to Present Model Calibration Results: FNI will meet with the Water Department
staff to present the water model calibration results for the Holly and Eastside Pressure Planes.
Task C. Water Supply Sources
C.1 Evaluate Treatment Capacity Expansion Options: FNI will develop up to two (2) alternatives to
leverage existing water treatment capacities to meet short term and longer term demand needs.
The expansion alternatives will take into consideration system reliability needs as well as capacity
needs. FNI will evaluate the ability to delay expansions at the Rolling Hills and Eagle Mountain
Water Treatment Plants with water supply from alternative treated water sources and capital cost
offset.
C.2 Evaluate Raw Water Supply Sources:FNI will evaluate the optimal balance between the West Fork
and Clear Fork raw water supplies and infrastructure needs while maintaining consistent water
quality and service.
C.3 Develop Technical Memorandum: FNI will draft and submit technical memorandum,
Recommendations for Future Water Supplies.
Page 2 of 4 Attachment A
CA Meet with City to Present Capacity Expansion Options: FNI will meet with the Water Department
staff to present the options for increasing treated water supply.
Task D. Existing System and Future Analysis
D.1 Develop Updated Average Dav and Winter EPS Scenario Using SCADA Data for Holly and Eastside
II Pressure Planes:FNI will utilize SCADA data from typical average day and winter demand system
operation to develop an existing system average day EPS simulation for the Holly and Eastside II
Pressure Planes. FNI will conduct EPS modeling of the existing water system for average day and
winter operating conditions to evaluate tank cycling,system pressures and deficiencies within the
existing water system.
D.2 Perform Maximum Day EPS Modeling of Existing Holly and Eastside Water System: FNI will
conduct EPS modeling of the existing Holly and Eastside water system for maximum day operating
conditions to determine capacity and deficiencies within the existing water system.
D.3 Utilize 20-Year Model to Determine Sizing of Water System Improvements: Determine sizing of
water system transmission,elevated and ground storage, and pumping facilities needed to serve
year 2033 demands throughout the Holly and Eastside II Pressure Planes service area using the
EPS model analyses under maximum day demand conditions. The minimum line size for
recommended piping improvements will be 12-inches.
DA Utilize Year 2018 and Year 2023 Water System Model to Determine Phasing of Water System
Improvements: Use interim year 2018 and year 2023 EPS model runs to determine phasing of
water system improvements. System improvements will include transmission, storage, pumping
and distribution system related needs for the Holly and Eastside II Pressure Planes. The first 10
years of the recommended CIP will be phased yearly and the subsequent years will be phased by
planning period (Year 2018 and Year 2023).
D.5 Evaluate Impact of Future Conservation on Sizing and Timing of System Improvements: FNI will
utilize the demand scenarios developed in Task A to determine if water conservation will impact
the sizing and timing of proposed system improvements.
Task E. Capital Improvement Plan and Holly and Eastside Water Study Update Report
E.1 Develop Draft Capital Improvement Plan (CIP) Costs, Schedule, and Mapping: FNI will integrate
redevelopment CIP projects and develop costs for each proposed project in Year 2015 dollars
including engineering and contingencies.CIP Scheduling will be based on the modeling results and
include engineering time periods. Maps will be produced showing proposed projects, costs, and
recommended in-service dates of proposed projects.
E.2 Meet with City on Draft Capital Improvement Plan: FNI will meet with the City to discuss draft
CIP, project phasing, and analyze alternative completion dates as necessary. The potential
impacts of conservation on the sizing and timing of improvements will also be discussed.
E.3 Evaluate Potential Wholesale Customer Cost Participation in Proposed CIP Projects: FNI will utilize
the demand projections and hydraulic model to determine cost participation in CIP projects by
wholesale customers.
Page 3 of 4 Attachment A
E.4 Prepare Draft Holly and Eastside Water Study Update Report: FNI will develop and incorporate
the draft Holly and Eastside Water Study Update Report summarizing water demand projections,
model calibration and Capital Improvement Plan along with descriptions of need for individual
projects into the overall Water Master Plan Update. Deliver 5 copies of the draft report to City.
E.5 Revise Water Study Update Report to Incorporate City's Comments: FNI will revise the report
based on City's comments and submit 5 final hard copies and an electronic copy in PDF format of
the Holly and Eastside Water Study Update Report to the City.
Page 4 of 4 Attachment A
ATTACHMENT B
COMPENSATION AND SCHEDULE
WESTSIDE AND SOUTHSIDE MASTER PLAN
(UPDATE HOLLY AND EASTSIDE PRESSURE WATER SYSTEM MASTER PLAN)
I. COMPENSATION
A. The ENGINEER shall be compensated at a cost plus with a maximum
fee of$134,567.00 for Basic Services as summarized on Attachment B
in the original contract and "Attachment B-1" in this Amendment.
Payment of the fee shall be considered full compensation for the
services described in Attachment "A" for all labor, materials, supplies
and equipment necessary to complete the project.
ATTACHMENT B
Fmoss and Nichols,Inc. ATTACHMENT B-1
Fort Worth Water Department Project Fee Summary
Update Holly and Eastside Pressure Planes Water System Master Plan FNI Fee $ 111,992
10/28/2015 Sub Fee(16%) $ 21,500
Detailed Cost Breakdown Total Project S 134,567
Basic Services
Stph- Total Labor Total Expense Total Sub Effort
Phase Task Labor Task Descriptionass.crown Mazen Kaw:mi Antrew Fmkn Johnson shams Huebb Total Hours Effort Effort with 5%Markup Total Effort
Population and Water Demand Proactions
A i Review and Evaluate Historical Water Usage Data 2 4 6 8 2 22 $ 3,355 $ 96 $ - $ 3,451
A 2 Review Existing Design Criteria 2 4 8 16 1 31 $ 4,552 $ 96 $ $ 4,648
A 3DeveloponPopulation and ComnercialAndustrial Growth 2 4 4 8 4 22 $ 3,250 $ 96 $ $ 3,346
A 4 Develop Water Demand Projections for Retail and Wholesale 2 4 6 6 4 22 $ 3,300 $ 96 $ $ 3,396
with Current Conservation Efforts
A 5 Allocate Future Water Demands in the Holly and Eastside 2 2 6 12 2 24 $ 3,470 $ 96 $ $ 3,566
Pressure Planes
Total Population and Water Demand Projections 10 18 30 1 50 13 121 1$ 17,927 1$ 4801$ i$ 18,407
Model Calibration
B 1 Update Model to Include Recently Constructed Projects and 2 6 6 18 6 38 5,368 $ 96 $ f 5,484
Upcoming Projects in the Holly and Eastside Pressure Planes
8 2 Develop Diumal Curves and Operational Controls 2 2 2 6 2 14 $ 2,126 $ 96 $ $ 2,222
B 3 Conduct Detailed Delineation of Holly and Eastside Pressure 2 2 6 16 6 32 $ 4,353 $ 96 $ $ 4,449
Plane
B 4 Conduct EPS Model Calibration 2 6 8 24 4 44 $ 6,220 $ 96 $ $ 6,316
B 5 Meet with City to Present Model Calibration Results 2 2 2 6 $ 1,187 $ 211 $ $ 1,398
Total Model Calibration 10 18 24 64 18 134 $ 19,254 S 595 $ $ 19,849
star Supply Sources
C 1 1 JEvaluate Treatment Capacity Expansion Options 2 6 12 1 24 6 1 50 $ 7,010 1$ 961$ 1$ 7,106
C 1 2 Evaluate Raw WaterSuppl Sources 2 6 12 24 6 50 $ 7,010 $ 96 $ $ 7,106
C 3 Oevei Technical Memorandum 2 6 12 16 4 40 $ 5,822 $ 96 $ $ 5,918
C 4 1 Meet with City to Present Capacity E nsion Options 2 2 2 6 $ 1,187 $ 211 $ $ 1,398
Total Supply Sources 8 20 38 64 16 146 $ 21,0291$ 499 S 1$ 21,528
Existin S tem and Future Ana is
D 1 Develop Updated Average Day and Winter EPS Scenario 2 4 8 12 4 30 $ 4,344 $ 96 $ $ 4,440
Using SCADA Data for Holly and Eastside 11 Pressure Planes
D 2 Perform Maximum Day EPS Modeling of Existing Holly and 2 4 12 16 2 36 $ 5,246 $ 96 $ $ 5,342
Eastside Water System
D 3 Utilize 20-Year Model to Determine Sizing of Water System 2 4 24 32 4 66 $ 9,221 $ 96 $ - $ 9,317
InVrovements
D 4 Utilize Year 2018 and Year 2023 Water System Model to 2 4 16 24 4 50 $ 7,031 $ 96 $ $ 7,127
Determine Phasing of waters stem I entente
D 5 Evaluate Impact of Future Conservation on Sizing and Timing 2 4 12 18 2 38 $ 5,495 $ 96 $ $ 5,591
of S stem
Improvements
Total Model Calibration 10 20 72 102 1 16 1 220 1$ 31,337 1$ 480 $ i$ 31,817
Capitol Improvement Plan and Holly and Eastside Water Stud U date Report
E 1 Develop Draft Capital Improvement Plan(CIP)Costs,
Schedule,and Mapping 2 4 6 12 4 28 $ 4,046 $ 96 $ $ 4,142
E 2 Meet with Ci on Draft Capital Improvement r Plan 2 2 2 6 $ 1,187 $ 211 $ 5,250 $ 6,648
E 3 Evaluate Potential Wholesale Customer Cost Participation in 2 2 8 12 24 $ 3,576 $ 96 $ - $ 3,672
Proposed CIP Projects
E 4 Prepare Draft Holly and Eastside Water Study Update Report 2 6 16 24 48 $ 7,028 $ 96 $ 9,975 $ 17,099
E 5 Revise Water Study Update Report to Incorporate City's 2 4 8 12 26 f 3,959 E 96 $ 7,350 $ 11,405
Comrlents
Total CIP and Holly and Eastside Water Study Update Report 10 18 40 60 4 1 132 $ 18,796 E b98 S 22,575 S 42,966
Total Basic Services Hours 48 1 94 1 204 340 67 753 S 109.343 S 2,649 f 22,575 S 194,567
Attachment B-1
1 of 1 L:\Resources\OLCR\F\Fort Worth\FTWI 5129\Amd#1\WMP Updated_Fee_Spreadsheet_00-28-2015).xlsm 10/28/2015
CERTIFICATE OF INTERESTED PARTIES
FORM 1295
1ot2
Complete Nos.1-4 and 6 if there are interested parties. OFFICE USE ONLY
Complete Nos.1,2,3,5,and 6 it there are no interested parties. CERTIFICATION OF FILING
1 Name of business entity filing form,and the city,state and country of the business entity's place Certificate Number:
of business. 2016-1084
Freese and Nichols,Inc.
Fort Worth,TX United States Date Filed:
2 Name of governmental entity or state agency that is a party to the contract for which the form is O V0412016
being filed.
City of Fort Worth Date Acknowledged:
3 Provide the identification number used by the governmental entity or state agency to track or identify the contract,and provide a
description of the goods or services to be provided under the contract.
60Westside&Southside Master
60WESTSIDE&SOUTHSIDE MASTER PLAN AMENDI-F&N
4 Nature of interest(check applicable)
Name of Interested Party City,State,Country(place of business)
Controlling Intermediary
Brown,Jessica Fort Worth,TX United States X
Hatley,Tricia Fort Worth,TX United States X
New,John Fort Worth,TX United States X
Payne,Jeff Fort Worth,TX United States X
Haster,Thomas Fort Worth,TX United States X
Nichols,Michael Fort Worth,TX United States X
Lemons,Ron Fort Worth,TX United States X
Pence,Robert Fort Worth,TX United States X
Gooch,Thomas Fort Worth,TX United States X
Herchert,Robert Fort Worth,TX United States X
Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V1.0.33598
CERTIFICATE OF INTERESTED PARTIES
FORM 1295
2of2
Complete Nos.1-4 and 6 if there are interested partes. OFFICE USE ONLY
Complete Nos.1,2,3,5,and 6 if there are no interested parties. CERTIFICATION OF FILING
1 Name of business entity filing form,and the city,state and country of the business entity's place Certificate Number:
of business. 2016-1084
Freese and Nichols, Inc.
Fort Worth,TX United States Date Filed:
2 Name of governmental entity or state agency that is a party to the contract for which the form is 01/04/2016
being flied.
City of Fort Worth Date Acknowledged:
3 Provide the identification number used by the governmental entity or state agency to track or identify the contract,and provide a
description of the goods or services to be provided under the contract.
60Westside&Southside Master
60WESTSIDE&SOUTHSIDE MASTER PLAN AMEND1-F&N
4 Nature of Interest(check applicable)
Name of Interested Party City,State,Country(place of business)
Controlling Intermediary
5 Check only If there is NO Interested Party. ❑
6 AFFIDAVIT I swear,or affirm,undernal of perjury,that the above disclosure is true and correct.
Pe h Pe1ry.
RMLY,SMISHFVWR (-"�JJA,
* * � Signature of authorized agent of contracting business entity
Comte.1*Jen 0&2019 _U
AF ''t+
Sworn to and subscribed before me,by the said t L R W N this the '�V day of
20 1�,to certify which,witness my hand and seal of office.
,-I L.4 J
�� ow, a�
Sign of officer administering oath Printed name of officer administering oath Title of officer administering oath
Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V1.0.33598
M&C Review Page 1 of 2
Official site of the City of Fort Worth,Texas
City Council Agenda F[-2 The City of Fort Worth logo.
COUNCIL ACTION: Approved on 1/12/2016-Ordinance No.22040-01-2016
REFERENCE ** 60WESTSIDE &
DATE: 1/12/2016 NO.: C-27595 LOG NAME: SOUTHSIDE MASTER
PLAN AMEND 1-F&N
CODE: C TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT: Authorize Execution of Amendment No. 1 to City Secretary Contract No. 46391, an
Engineering Agreement,with Freese&Nichols, Inc., in the Amount of$134,567.00 to Include
the Eastside and Holly Pressure Planes for a Revised Contract in the Amount of$459,993.00
of the Original Update of the Westside and Southside Pressure Plane Water Master Plan and
Adopt Appropriation Ordinance (COUNCIL DISTRICTS 2,4, 5, 7, 8 and 9)
RECOMMENDATION:
It is recommended that the City Council:
1. Adopt the attached appropriation ordinance increasing receipts and appropriations in the Water Capital
Projects Fund,Impact Fee Account, in the amount of$146,499.00; and
2. Authorize the execution of Amendment No. 1 to City Secretary Contract No.46391, an Engineering
Agreement,with Freese &Nichols, Inc., in the amount of$146,499.00 to include the Eastside and Holly
pressure planes, for a revised contract amount of$459,993.00 of the original update of the Westside and
Southside Pressure Plane Water Master Plan.
DISCUSSION:
On January 27, 2015 (M&C C-27161),the City Council authorized the execution of an Engineering
Agreement with Freese&Nichols, Inc.,to update the Westside and Southside Pressure Plane Water
System Master Plan to evaluate the capability of the water system to meet water demands through
2025. This evaluation included a developed Water System Capital Improvements Plan(CIP)with cost
estimates and implementation schedule and identified additional water treatment capacity/plant
requirements,transmission mains and pump stations. In addition,the City has experienced challenges in
balancing raw water supply sources, especially under sustained higher demand conditions during the recent
drought which amplified the drought restrictions of the West Fork raw water supply.
Freese and Nichols, Inc., in this amendment,will review and recommend new design criteria which
includes per capita(gpcd),peaking factors and velocity/head loss gradient requirements for planning and
development purposes. The engineer will review historic and current billing meter data by customer class
to develop detailed per capita based on new usage patterns observed due to permanent conservation
measures. The engineer will develop future population and water demands for the Holly and Eastside 11
pressure planes, conduct water system modeling and capacity assessment for various scenarios, evaluate
needed infrastructure improvements and recommend a water capital improvements program, which will
include scheduling and costs. In addition,the engineer will evaluate the optimal balance between the West
Fork and Clear Fork raw water supplies and infrastructure needs while maintaining consistent water quality
file:///C:/Users/reynolc/AppData/Local/Micro soft/Windows/Temporary%20Intemet%20Fi... 1/27/2016
M&C Review Page 2 of 2
and service and will evaluate infrastructure improvements to leverage existing treated water supply from
the Rolling Hills and Holly Water Treatment Plants or adding treated water supply through an additional
source to serve retail and wholesale customers and defer expansions of other water treatment plants. This
Agreement will not impact future operating budgets. It is anticipated this work will be completed by
March 2016.
Additional appropriations of$11,932.00 will be added to cover previous overage expenses for Staff
salaries.
M/WBE OFFICE-Freese &Nichols, Inc., is in compliance with the City's BDE Ordinance by committing
to an additional 12 percent SBE participation on this Amendment No. 1. The City's SBE goal on this
amendment is 12 percent.
This project is located in COUNCIL DISTRICTS 2,4, 5, 7, 8 and 9.
FISCAL INFORMATION/CERTIFICATION:
The Financial Management Services Director certifies that upon approval of the above recommendations
and adoption of the attached appropriation ordinance, funds will be available in current capital budget, as
appropriated, of the Water Capital Projects Fund.
TO
Fund DepartmentAccountProject ProgramActivityBudget Reference# Amount
ID ID Year (Chartfield 2)
1)59605 0600430 4611010820005 $134,567.00
1)59605 0600430 533050OB20005 B02000 $134,567.00
FROM
Fund Department Account ProjectProgramActivityReference# Amount
ID ID Year (Chartfield 2)
2)59605 0600430 533050OB20005 B02000 $134,567.00
Submitted for City Manager's Office by: Jay Chapa(6122)
Originating Department Head: John Carman (8246)
Additional Information Contact: Nowzar Dinyarian (8256)
ATTACHMENTS
60WESTSIDE SOUTSIDE MASTER PLAN MAP2.pdf
60WESTSIDE S. SIDE MASTER PLAN AMEND ord.docx
Form 1295 Certificate 2016-1084 Westside...Signed.pdf
file:///C:/Users/reynolc/AppData/Local/Microsoft/Windows/Temporary%20Internet%20Fi... 1/27/2016