HomeMy WebLinkAboutContract 47468 V,TRA, o4qt1 8"
CITY OF FORT WORTH, TEXAS
AGREEMENT FOR ARCHITECTURAL SERVICES
FAR NORTH LIBRARY
This AGREEMENT is between the City of Fort Worth, a Texas home-rule municipality (the "CITY"), and
Perkins + Will, Inc., authorized to do business in Texas, an independent contractor ("Architect'), for a
PROJECT generally described as: Far North Library.
Article I
Scope of Service
(1) Architect hereby agrees to perform as an independent contractor the services set forth in the
Scope of Services attached hereto as Attachment "A". These services shall be performed in
connection with the Far North Library. Nothing in Attachment"A"or any other Attachments to this
Agreement shall be construed to change or modify any of the terms and conditions set forth in this
Agreement.
(2) If at any time in the course of the design, the City expands the scope of services, or the Architect
believes the City has requested services that are beyond the scope of this Agreement, the Architect
shall submit a proposal for additional fees and a written agreement shall be reached on said proposal
prior to the Architect proceeding with the work considered to be beyond the scope of this Agreement.
The Architect shall not perform any additional services without a written agreement with the City.
Any services provided prior to reaching an agreement on additional fees will be non-compensable.
(3) Additional services, if any, will be requested in writing by the City. City shall not pay for any work
performed by Architect or its sub-consultants, subcontractors and/or suppliers that has not been
ordered in writing. It is specifically agreed that Architect shall not be compensated for any alleged
additional work resulting from oral orders of any person.
(4) The Architect shall advise the City as to the necessity of the City's providing or obtaining additional
services and data from others required in connection with the Project at the City's cost and expense
(which services and data the Architect is not to provide hereunder but on which the Architect may
rely in performing services hereunder), and act as the City's representative in connection with any
such services of others.
(5) The Construction Budget for this project shall be $4,500,000.00.
Article II
Compensation
(1) The Architect shall be compensated (Fee and Reimbursable Expenses) in accordance with the
Fee Schedule shown in section (2) of this article. Payment shall be considered full compensation
for all labor, materials, supplies, and equipment necessary to complete the services described in
Attachment "A". However the total fee paid by the City shall not exceed a total of$654,900.00,
which includes $15,000.00 for reimbursable expenses, unless the City and the Architect mutually
agree upon a fee amount for additional services and amend this Agreement accordingly.
0FF� CQ ;,L RElu(5)2
MV SECRETARY
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(2) The Architect shall be paid the following percentages of the total fee at the following stages of the
Project:
a. Completion of Programming and Schematic Design and Opinion of
Probable Construction Cost. 20%
b. Completion of Design Development and Opinion of Probable
Construction Cost. 40%
c. Completion of Construction Documents and Opinion of
Probable Construction Cost. 75%
d. Action by City Council to accept bids. 80%
e. Final acceptance of the Project by the City. 100%
(3) Reimbursement of allowable expenses shall have prior approval of the City. Allowable expenses
include:
a. Printing Costs
b. Renderings or Models for Public and City meetings
c. Postage and Courier Expenses
d. Travel, Mileage Only
e. Other Costs with Prior Approval of the City.
(4) The Architect shall provide monthly invoices to the City. Payment for services rendered shall be
due within thirty (30) days of the uncontested performance of the particular services so ordered
and receipt by City of Architect's invoice for payment of same.
(5) Acceptance by Architect of said payment shall operate as and shall release the City from all
claims or liabilities under this Agreement for anything related to, done, or furnished in connection
with the services for which payment is made, including any act or omission of the City in
connection with such services.
Article III
Term
Unless terminated pursuant to the terms herein, this Agreement shall begin upon the date of its execution,
and terminate with the completion of construction services and final acceptance of the Project by the City.
Article IV
Independent Contractor
Architect shall operate hereunder as an independent contractor, and not as an officer, agent, servant, or
employee of the City. Architect shall have exclusive control of and the exclusive right to control the details of
its work to be performed hereunder and all persons performing same, and shall be solely responsible for the
acts and omissions of its officers, agents, employees, contractors and subcontractors. The doctrine of
respondeat superior shall not apply as between City and Architect, its officers, agents, employees,
consultant, and sub-consultants, and nothing herein shall be construed as creating a partnership or joint
venture between City and Architect.
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Article V
Professional Competence and Indemnification
(1) Work performed by Architect shall comply in all aspects with all applicable local, state and federal
laws and with all applicable rules and regulations promulgated by the local, state and national
boards, bureaus and agencies. Approval by the City shall not constitute or be deemed to be a
release of the responsibility and liability of Architect or its officers, agents, employees, consultants
and sub-consultants for the accuracy and competency of its services performed hereunder.
(2) In accordance with Texas Local Government Code Section 271.904, the Architect shall
indemnify, hold harmless, and defend the City against liability for any damage caused by or
resulting from an act of negligence, intentional tort, intellectual property infringement, or failure to
pay a consultant or sub-consultant committed by the Architect or Architect's agent, Architect
under contract, or another entity over which the Architect's exercises control.
Article VI
Procedures for Providing Architectural Services
(1) The Architect agrees to commit the personnel to each assignment of the Project as appropriate in
order to complete the Project in an expeditious manner. The Architect shall meet with the City's
staff as required during the duration of the project.
(2) Programming and Schematic Design Phase:
a. The Architect shall become familiar with the site and scope of the Project.
b. The Architect shall consult with the City to clarify and define the City's requirements relative
to the Project and review available data.
c. The Architect shall become familiar with the City's document "Facilities Division DESIGN
GUIDELINES for New and Existing Facilities"and incorporate into all phases of the work.
d. The Architect shall prepare a written Program Design Manual defining project goals, program,
architectural concepts, relevant zoning and codes, site and floor plans, principal equipment,
finishes and area-based cost estimates.
e. The Architect shall pay for the printing of contract documents required for design submittals and
presentations as a part of the reimbursable allowance.
f. Architect shall not proceed to the Design Phase until the City has provided written approved
of the Program Design Manual.
(3) Design Phase:
a. The Architect shall perform all services necessary to complete the design and secure a
construction permit, including all services necessary to survey, plat, prepare and vacate
easements and address any other property issues, if required.
b. The design shall include all site work, design and coordination of utilities, landscaping and facility
design required for a complete and functional project.
c. The Architect shall prepare presentation graphics (plans, elevations, etc.) and present at three
(3) public meetings during the design of the project.
d. The Architect shall prepare the design in two stages as follows:
i. Design Development Phase: Preparation of architectural, structural and MEP plans,
principal elevations, site plans, cartoon set, selection of principal equipment and
finishes, and discipline-based opinion of probable construction costs. Upon written
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approval of this phase of the work, the Architect may proceed to the Construction
Document Phase.
ii. Construction Document Phase: Preparation of details, architectural, structural,
mechanical, electrical, and plumbing plans, finishes schedules, detailed technical
specifications, and detailed opinion of probable construction costs.
e. Drawings at all stages of design will have the following characteristics: scale for floor plans will
be 1/8" or such other scale as may be agreed to in writing for all disciplines, elevations will be at
same scale as floor plans, area plans will have same scale for all disciplines, and site plans for
all disciplines will be at same scale.
f. The Architect shall provide such service as may be necessary for the building permits to be
issued. The City shall pay any fees for such Building Permits. The City or contractor shall apply
for building permits.
g. The Architect, at the Architect's sole cost and expense, shall engage a Consultant to prepare
"Elimination of Architectural Barriers Registration" and submit the applications to the Texas
Department of Licensing and Regulation (TDLR). The Architect (if required) will pay all fees
required for TDLR reviews and inspections. All designs shall be in conformance with the
Elimination of Architectural Barriers Act, State of Texas, and the City of Fort Worth Building
Codes.
h. In the event the Project is constructed in accordance with the Architect's designs and is
subsequently determined to be in non-conformance with the above Act, Codes or Texas
Accessibility Standards, the City will bear the construction costs associated with enhancements.
The Architect will reimburse the City for additional costs, charges or fees to replace or rework
features that were constructed in accordance with the design but fail to meet applicable
accessibility requirements or building codes in force at the time that the design was performed.
i. The Architect shall upload the electronic files in PDF format to the City's online bidding site
(Autodesk Buzzsaw).
(4) Bidding Phase:
a. The Architect shall respond to Contractors' inquiries, prepare necessary addenda, and conduct
the Pre-Proposal Conference, and participate in the General Contractor selection process.
b. Following bidding, the Architect shall investigate the qualifications of up to five (5) bidders and
make recommendations concerning the capability of the bidder to satisfactorily perform the
Contract.
(5) Responsibility for Construction Cost
a. The Construction Budget for the Project shall be defined by the City.
b. The Architect shall provide to the City an opinion of probable construction cost at the submission
of each phase. The City shall either approve the adjustment of the Construction Budget or direct
the Architect to adjust the Project design, at no additional cost to the City, to stay within the
previously approved Construction Budget.
c. If the Construction Budget is exceeded by the lowest bona fide bid, the City may (1) award the
contract, (2)abandon the project and terminate this agreement, or(3)cooperate in the reduction
of the Project Scope and features as required to stay within the Construction Budget in order to
rebid the Project. If the City decides to reduce the scope of the project and rebid, the Architect
shall, without additional fee, modify the Drawings and Specifications as necessary to stay within
the Construction Budget. In the event the City abandons the project, the City may terminate this
Agreement in accordance with Article X, Termination of Contract.
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(6) Construction Phase:
a. The Architect shall assist the City by approving submittals, observing construction procedures
and results monthly, reviewing methods and costs associated with proposed change orders, and
assisting in the resolution of construction problems.
b. The Architect shall attend progress meeting at the job site.
c. At the completion of construction, the Architect shall conduct and document the final inspection
and assist the City on the resolution of construction or design deficiencies.
d. The Architect will review contractor's pay requests.
e. The Architect will conduct final acceptance and end of warranty inspections with representatives
of the City.
f. The Architect shall provide electronic files (DWG format) to the Contractor for the Contractor's
preparation of"Record Drawings"for the City's archives.
g. The Architect will provide CAD files of all drawings suitable to use on AutoCAD LT 2010 format
or such other operating system as determined by the City.
(7) All designs, drawings, specifications, documents, and other work products of the Architect, whether
in hard copy or in electronic form, are instruments of service for this Project, whether the Project is
completed or not. Reuse, change, or alteration by the City or by others acting through or on behalf of
the City of any such instruments of service without the written permission of the Architect will be at
the City's sole risk. The City shall own the final designs, drawings, specifications and documents.
Transfer of ownership of the contract documents does not constitute sale of the documents.
Article VII
City Responsibilities
(1) The City's Property Management Department will assign a Project Manager, who will act as the
City's representative with respect to the Project for the purposes of transmitting instructions,
receiving information, interpreting and defining City's policies and decisions with respect to the
Architect's services.
(2) Provide criteria and information as to City's requirements.
(3) Assist the Architect in obtaining existing studies, reports and other available data and services of
others pertinent to the Project and in obtaining additional reports and data as required.
(4) Upon reasonable notice arrange for access to and make all provisions for the Architect to enter
upon public and private property as may be required for the Architect to perform services
hereunder.
(5) Review all reports, recommendations and other documents and provide written decisions
pertaining thereto within a reasonable time.
(6) Examine all studies, reports, sketches, drawings, specifications, proposals and other documents
presented by Architect, obtain advice of an attorney, insurance counselor and other architects as
it deems appropriate for such examination and render in writing decisions pertaining thereto
within a reasonable time so as not to delay the services of Architect.
(7) Provide "Instructions to Offerors" and "General Conditions" for use in assembling the Project
construction contract documents.
(8) Prepare easements and right-of-way acquisition conveyance documents, from descriptions
provided by the Architect, contact owners, negotiate for or condemn all easements and right-of-
way, pay all filing and legal fees associated therewith.
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(9) Manage the advertisement and bidding of the project, issue addenda, distribute bid documents,
award contract, and execute the contracts.
(10) Administer the construction of the Project.
(11) Provide inspection and management services.
(12) Provide contractors' prepared field drawings to the Architect for review.
(13) Pay all impact and utility fees and other fees not expressly assigned to the Architect. This
includes fees charged by Oncor for new or revised service.
(14) Bear all costs incident to compliance with this Article.
Article VIII
Insurance
(1) Architect shall not commence work under this Agreement until it has obtained all insurance
required under this Article and the City has approved such insurance, nor shall Architect allow
any subcontractor to commence work on its subcontract until all similar insurance of the
subcontractor has been so obtained and approval given by the City; provided, however, Architect
may elect to add any subconsultant as an additional insured under its liability policies.
Commercial General Liability
$1,000,000 each occurrence
$2,000,000 general aggregate limit
Automobile Liability
$1,000,000 each accident (or reasonably equivalent limits of coverage
if written on a split limits basis). Coverage shall be on any vehicle
used in the course of the Project.
Worker's Compensation
Coverage A:statutory limits
Coverage 13:$100,000 each accident
$500,000 disease-policy limit
$100,000 disease-each employee
Professional Liability Insurance
$1,000,000 Errors&Omissions
$2,000,000 Annual Aggregate
(2) Additional Insurance Requirements
a. Except for employer's liability insurance coverage under Architect's worker's compensation
insurance policy, the City, its officers, employees and servants shall be endorsed as an
additional insured on Architect's insurance policies.
b. Certificates of insurance shall be delivered to the Property Management Department,
Attention: Brian R. Glass,AIA, Architectural Services Manager, 401 West 131"Street, Fort
Worth,Texas 76102, prior to commencement of work.
c. Any failure on part of the City to request required insurance documentation shall not
constitute a waiver of the insurance requirements specified herein.
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d. Each insurance policy shall be endorsed to provide the City a minimum thirty days notice of
cancellation, non-renewal, and/or material change in policy terms or coverage. A ten days
notice shall be acceptable in the event of non-payment of premium.
e. Insurers must be authorized to do business in the State of Texas and have a current A.M. Best
rating of A: VII or equivalent measure of financial strength and solvency.
f. Other than worker's compensation insurance, in lieu of traditional insurance, City may consider
alternative coverage or risk treatment measures through insurance pools or risk retention
groups. The City must approve in writing any alternative coverage.
g. Workers' compensation insurance policy(s) covering employees employed on the Project shall
be endorsed with a waiver of subrogation providing rights of recovery in favor of the City.
h. City shall not be responsible for the direct payment of insurance premium costs for Architect's
insurance.
i. Architect's insurance policies shall each be endorsed to provide that such insurance is primary
protection and any self-funded or commercial coverage maintained by City shall not be called
upon to contribute to loss recovery.
j. In the course of the Agreement, Architect shall report, in a timely manner, to City's officially
designated contract administrator any known loss occurrence which could give rise to a liability
claim or lawsuit or which could result in a property loss.
k. Architect's liability shall not be limited to the specified amounts of insurance required herein.
I. Upon the request of City, Architect shall provide complete copies of all insurance policies
required by these Agreement documents.
Article IX
Transfer or Assignment
City and Architect each bind themselves, and their lawful successors and assigns, to this Agreement.
Architect, its lawful successors and assigns, shall not assign, sublet or transfer any interest in this Agreement
without prior written consent of the City.
Article X
Termination of Contract
(1) City may terminate this Agreement for its convenience on 30 days written notice. Either the City
or the Architect for cause may terminate this Agreement if either Party fails substantially to
perform through no fault of the other and does not commence correction of such nonperformance
with 5 days of written notice and diligently complete the correction thereafter
(2) If City chooses to terminate this Agreement under Article X, upon receipt of notice of termination,
Architect shall discontinue services rendered up to the date of such termination and City shall
compensate Architect based upon calculations in Article II of this Agreement.
(3) All reports, whether partial or complete, prepared under this Agreement, including any original
drawings or documents, whether furnished by the City, its officers, agents, employees, Architects,
or contractors, or prepared by Architect, shall be or become the property of the City, and shall be
furnished to the City prior to or at the time such services are completed, or upon termination or
expiration of this Agreement.
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Article XI
Right to Audit
(1) Architect agrees that the City shall, until the expiration of three (3) years after final payment under
this Agreement, have access to and the right to examine any directly pertinent books, documents,
papers and records of Architect involving transactions relating to this Agreement. Architect agrees
that the City shall have access during normal working hours to all necessary facilities and shall be
provided adequate and appropriate workspace in order to conduct audits in compliance with the
provisions of this section. City shall give Architect reasonable advance notice of intended audits.
(2) Architect further agrees to include in all its subcontracts hereunder, a provision to the effect that
the subcontracting consultant agrees that the City shall, until the expiration of three (3) years after
final payment under the subcontract, have access to and the right to examine any directly
pertinent books, documents, papers and records of such sub-consultant, involving transactions to
the subcontract, and further, that City shall have access during normal working hours to all sub-
consultant facilities, and shall be provided adequate and appropriate work space in order to
conduct audits in compliance with the provisions of this article. City shall give Architect and any
sub-consultant reasonable advance notice of intended audit.
(3) Architect and sub-consultants agree to photocopy such documents as may be requested by the City.
The City agrees to reimburse Architect for the cost of copies at the rate published in the Texas
Administrative Code in effect as of the time copying is performed.
Article XII
Minority Business and Small Business Enterprise(MBE)(SBE) Participation
In accordance with the City's Business Diversity Enterprise Ordinance No. 20020-12-2011, as amended, the
City has goals for the participation of minority business enterprises and/or small business enterprises in City
contracts. Architect acknowledges the MBE and SBE goals of 19% established for this Agreement and its
accepted written commitment to MBE and SBE participation of 26%. Any misrepresentation of facts (other
than a negligent misrepresentation) and/or the commission of fraud by the Architect may result in the
termination of this Agreement and debarment from participating in City contracts for a period of time of not
less than three(3)years.
Article XIII
Observe and Comply
Architect shall at all times observe and comply with all federal, state, and local laws and regulations and with
all City ordinances and regulations which in any way affect this Agreement and the work hereunder, and shall
observe and comply with all orders, laws ordinances and regulations which may exist or may be enacted later
by governing bodies having jurisdiction or authority for such enactment. No plea of misunderstanding or
ignorance thereof shall be considered. Architect agrees to defend, indemnify and hold harmless City and all
of its officers, agents and employees from and against all claims or liability arising out of the violation of any
such order, law, ordinance, or regulation,whether it be by itself or its employees.
Article XIV
Venue and Jurisdiction
If any action, whether real or asserted, at law or in equity, arises on the basis of any provision of this
Agreement, venue for such action shall lie in state courts located in Tarrant County, Texas or the United
States District Court for the Northern District of Texas — Fort Worth Division. This Agreement shall be
construed in accordance with the laws of the State of Texas.
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Article XV
Contract Construction
The Parties acknowledge that each party and, if it so chooses, its counsel have reviewed and revised this
Agreement and that the normal rule of construction to the effect that any ambiguities are to be resolved
against the drafting party must not be employed in the interpretation of this Agreement or any
amendments or exhibits hereto.
Article XVI
Severability
The provisions of this Agreement are severable, and if any word, phrase, clause, sentence, paragraph,
section or other part of this Agreement or the application thereof to any person or circumstance shall ever
be held by any court of competent jurisdiction to be invalid or unconstitutional for any reason, the
remainder of this Agreement and the application of such word, phrase, clause, sentence, paragraph,
section, or other part of this Agreement to other persons or circumstances shall not be affected thereby
and this Agreement shall be construed as if such invalid or unconstitutional portion had never been
contained therein.
Article XVII
Notices
Notices to be provided hereunder shall be sufficient if forwarded to the other Party by hand-delivery or via
U.S. Postal Service certified mail return receipt requested, postage prepaid, to the address of the other
Party shown below:
City of Fort Worth:
Property Management Department
Attn: Brian R. Glass,AIA
Architectural Services Manager
401 West 13th Street
Fort Worth, Texas 76103
Architect:
Perkins+Will, Inc.
Attn: Philip Callison, AIA
10100 North Central Expressway
Suite 300
Dallas, Texas 75231
Article XVIII
Headings
The headings contained herein are for the convenience in reference and are not intended to define or
limit the scope of any provision of this Agreement.
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Article XIX
Counterparts
This Agreement may be executed in one or more counterparts and each counterpart shall, for all
purposes, be deemed an original, but all such counterparts shall together constitute but one and the
same instrument.
l
Executed and effective this the �� `� day of 2016.
BY: BY:
CITY OF FORT WORTH ARC ECT
Per ns Will,
Jesus J. Chapa Phili on, AIA, LEED AP
Assistant City Manager Principal
Date: d —) v t)S0 Date:
APPROV L RECOMMEN ED:
By:
S e Coo e, Director
Property Management Department
APPROVED AS TO FORM AND LEGALITY M&C No.: C-27600
Byt/<� M&C Date: January 12, 2016
Richard A. McCracken
Assistant City Attorney L4
Fop
ATTEST: !� ' ���°°°°°°°°���a
/y" = 0
Mar .' at rCity Secre
The Texas Board of Architectural Ex ar oal Creek Boulevard, Suite 107, Austin, Texas, 78758,
telephone (512) 305-9000, has jurisdiction over individuals licensed under the Architects' Registration Law,
Texas Civil Statutes,Article 249a.
FOFFICIAL RECORD
CRETARYRTFI,TX
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P E R K I N 5 + W I L L A-TTAc-IMF-WT Wt
October 26, 2015
Mr. Brian Glass, AIA
Architectural Services Manager
Property Management Department
City of Fort Worth
401 West 13th Street
Fort Worth, TX 76102
RE: Architectural and Engineering Services Fee Proposal for the New Fort Worth Far North Library
Dear Brian,
Perkins+Will is pleased to submit the following Fee Proposal for the new Far North Library project. We
look forward to this opportunity of taking library services to the far north edge of Fort Worth in a
manner that all of Fort Worth will be proud of. The following is our understanding of the project and
scope. Again, thank you for your confidence in Perkins+Will to make the most out of this great
opportunity!
SECTION 1. PROJECT DESCRIPTION
The new Far North Library project will consist of a new state of the art library facility with a Municipal
Courts Kiosk component. For the basis of this fee proposal, it is understood that the new library will
be approximately 17,000 square feet and will be located on a new 3.5 acre site on Golden Triangle
Boulevard in Fort Worth, Texas. Facility space and program requirements will be identified during the
programming phase. At this time, we understand the construction budget will be approximately
$5,000,000.
SECTION 2. SCOPE OF SERVICES
Architectural and Interior Design Services
Architects Design services shall include the services of the following listed below. Perkins+Will will
manage the project utilizing the NewForma software system during schematic design through
construction administration.
• Architecture and Interiors - Perkins + Will
Consultant Services
In the performance of these services described in Article 1 of the Owner/Architect Agreement, the
Consultant services shall include the services of the following:
• Civil Engineering— Pacheco Koch Consulting Engineers, Inc.
• Landscape Architecture - Pacheco Koch Consulting Engineers, Inc.
• Structural Engineer— R.L Woods & Associates, LLC
• Mechanical, Electrical, Plumbing Engineer— Solare Engineering Ultd. , Inc.
• Low Voltage and Audio Visual — Solare Engineering Ultd. Inc.
• Cost Estimating— Riddle and Goodnight
10100 North Central Expressway.Suite 300,Dallas,TX 75231 t 214.283.8700 ;,erkinswill.com
P E R K I N S +W I L L
October 26,2015
Re: New Far North Library in Fort Worth,Texas-Architectural and Engineering Services Proposal
Schedule:
The following schedule is preliminary and will be finalized prior to the contract:
Phases of Service ESTIMATED DURATION
Pre-Design - Programming 4 weeks
Schematic Design 8 weeks
Design Development 8 weeks
Construction Documents 14 weeks
Bidding/ Negotiation 8 week (Estimated)
Construction Administration 12 Months (Estimated)
Scope of Work:
The Phases of Service shall include the following:
Pre-Design:
Program Development;
• Community Meeting No. 1 - Perkins+Will will assist the City of Fort Worth in conducting a
community meeting in order to facilitate a Visioning Session in order to solicit input from the
community regarding their vision for the new facility that will be incorporated in the program.
• Program Development—Working with Library and City staff, and utilizing input from the
Community Meeting No. 1, Perkins+Will will facilitate programming sessions in order to develop a
Final Program for the new library that will guide the design of the project.
Schematic Design;
• After the program is approved, our team will begin Schematic Design with building and site
concepts developed.
• Perkins+Will will conduct Bi-weekly meetings during Schematic Design with City/ Library Dept. to
review needs and progress.
• Perkins+Will will perform a detailed site analysis of the selected site indicating all site influencers
on the overall building placement and design.
• Perkins+Will will develop up to 3 site and building concepts and finalize one Schematic Design
concept, selected by City/ Library Dept. staff to incorporate into Design Development and
submitted to City/Owner for their review.
• Community Meeting No. 2 — Perkins+Will will present concepts to the community in order to
solicit input and feedback that will be incorporated into the final design.
• Once a final Schematic Design Concept is selected, Perkins+Will will further develop it and
coordinate with all consultants on the team in order to include their schematic design information
in the final package.
2
P E R K I N S +W I L L
October 26, 2015
Re: New Far North Library in Fort Worth,Texas-Architectural and Engineering Services Proposal
• Perkins+Will will develop a 3D Working Model as part of the Schematic Design Package. Final
renderings will be developed at the conclusion of design development.
• During Schematic Design review, Perkins+Will will assist the Cost Consultant in developing a
Statement of Probable Cost. Perkins+Will will assist the City/ Parks Dept. in reconciling the two
statements of probable cost.
• Perkins+Will will make necessary adjustments to the Schematic Design in order to get the project
within the established construction budget.
• Perkins+Will will develop a draft Schematic Design Package in an 11X17 format with plans,
elevations, specification outline, proposed exterior finishes, and a Statement of Probable Cost.
• Perkins+Will will finalize Schematic Design Package incorporating revisions from City/Parks Dept.
• Perkins+Will will attend City Council Briefings and will assist the City and Parks Dept. staff in
preparation for these meetings.
• Perkins+Will will prepare meeting minutes for all design meetings.
• Deliverables for Schematic Design Phase Include:
1. Requested number of copies of final SD Report in bound 11"x17" format including plans,
3D model, outline specifications, finish allowances, consultant narratives, and statement of
probable cost.
Design Development
Using the approved Schematic Design, Perkins+Will will lead the design team in developing the
various components of the design through Design Development. The deliverables for the Design
Development Phase include:
• Perkins+Will will conduct Bi-weekly meetings during Design Development with City/ Library Dept.
to review needs and progress.
Civil;
• Preliminary grading plan
• Preliminary utility layout and/or storm water layout plan
• Diagrammatic site plan
• Revised topographic site plan
• Erosion control plan
Landscape;
• Rendered Planting site plan showing conceptual landscaping/ hardscaping
Architectural;
• Cover information sheet
• Site Plan with conceptual landscape/ hardscape
• Floor Plan (with furniture layout)
3
P E R K I N S +W I L L
October 26, 2015
Re: New Far North Library in Fort Worth,Texas-Architectural and Engineering Services Proposal
• Dimension Control Plan
• Roof Plan
• Reflected Ceiling Plan
• Exterior Elevations
• Interior Elevations
• Typical exterior wall sections
• Door & room finish schedules
• Typical Millwork Details
• Outline specifications
• Preliminary colors, finishes and materials board
• Renderings ( 2 Exterior, 2 Interior)
Structural;
• Foundation plan
• Diagrammatic framing plan
M.E.P.;
• Single Line HVAC Plan & Details
• Electrical Plan & Details
• Lighting Plan
• Power Plan
• Plumbing water &waste
Low Voltage and Audio Visual
• Preliminary Low Voltage and Audio Visual Drawings
• Preliminary Low Voltage and Audio Visual Outline Specifications
FF&E
• Preliminary Furniture Plan(s)
• Preliminary Furniture Schedule
• Preliminary Furniture Specifications and materials
Signage/Graphics
• Preliminary interior and exterior signage/graphics to be integrated into the architectural design.
• Interior graphics will comply with Texas Accessibility Standards and ADA.
• Preliminary design of exterior signage or a monument sign to compliment building design.
4
P E R K I N S +W I L L
October 26, 2015
Re: New Far North Library in Fort Worth,Texas-Architectural and Engineering Services Proposal
Probable Construction Cost Estimate:
• During Design Development review, Perkins+Will will assist the Cost Consultant in updating a
Statement of Probable Cost.
• Perkins+Will will make necessary adjustments to the Design Development package in order to get
the project within the established construction budget.
• Perkins+Will will submit copies of Design Development Package to owner for comments and
approval.
Construction Documents;
• Based on the approved Design Development Package, Perkins & Will will prepare Construction
Documents consisting of drawings and specifications in CSI format that describe in detail the
work to be constructed.
• Perkins+Will will also assist the City of Fort Worth as necessary in preparing other forms or
information necessary required for bidding, Including reviewing the City of Fort Worth's general
conditions, bid forms and owner/contractor agreement.
• Perkins+Will will submit drawings to the State of Texas for compliance review with the Texas
Accessibility Standards and will assist the City of Fort Worth in securing permits for construction.
• Perkins+Will will attend progress meetings during the CD Phase at 50%, 95%, and 100% and
will provide pertinent progress prints at project meetings
• Copies of 50% and 95% construction documents will be submitted for review.
• 95% submittal shall be 100% complete plans, specs, estimate ready to bid except for final
owner's review comments.
• 95% review comments will be incorporated at 100%
• 100% complete CD's will be issued for bidding
• Perkins+Will will assist City in obtaining building permit
• Community Meeting No. 3 — Perkins+Will will present final renderings to the community and
discuss the bidding process and anticipated move in date.
Civil; Site Plan
• Existing topographic survey
• Grading Plan
• Utility Plan and Details with Coordination of Offsite and Onsite Utilities
• Erosion control
• Storm Water Prevention Plan ( SWPPP)
• Specifications
Landscaping;
• Landscape Plan
5
P E R K I N S +W I L L
October 26, 2015
Re: New Far North Library in Fort Worth,Texas-Architectural and Engineering Services Proposal
• Irrigation Plan and Details
• Planting Details & Plant Schedule
• Hardscape plans and details
• Specifications
Architectural;
• Cover information sheet
• Site Plan and Site details
• Floor Plan
• Dimension Control Plan
• Roof Plan
• Reflected Ceiling Plan with Lighting
• Exterior Elevations
• Exterior Wall Sections
• Large Scale Plans of selected areas as required
• Door & room finish schedules
• Exterior Elevations
• Exterior Details
• Interior Elevations
• Interior Details
• Millwork Details
• Specifications and Project manual
• Security Hardware
Structural
• Foundation plans and Details
• Framing Plans and Details
• Specifications
M.E.P.
• HVAC Plans& Details
• Electrical Plans& Details
• Lighting Plans and schedules
• Power Plans
6
P E R K I N S +W I L L
October 26, 2015
Re: New Far North Library in Fort Worth,Texas-Architectural and Engineering Services Proposal
• Plumbing Plans, Details and risers
• Security Plans with devices
Low Voltage and Audio Visual
• Low Voltage and Audio Visual Drawings and Details
• Low Voltage and Audio Visual Specifications
Signage/Graphics
• Signage Plans and Details
FF&E Bid Package;
• Final Furniture Plan
• Final Furniture Schedule
Statement of Probable Construction Cost Estimate;
• At 50% and 95% Construction Document review, Perkins+Will will assist the Cost consultant in
updating a Statement of Probable Cost.
• Perkins+Will will make necessary adjustments to the Construction Documents at 50% and 95%
review in order to get the project within budget.
Bidding;
• Perkins+Will will assist the City of Fort Worth in bidding the project to various contractors by
participating in a Pre-Bid conference and by answering questions submitted by contractors during
bidding. Upon the receipt of bids, Perkins+Will will assist the City of Fort Worth in qualifying
bidders and bids.
Construction Administration;
Perkins+Will will perform the following services during construction:
• Conduct a Pre-Construction Meeting
• Attend bi-weekly job site meetings
• Review and processing of shop drawings and submittals
• Respond to RFI's from the contractor
• Make periodic site visits and observation as appropriate to the progress of construction
• Review contractor's Pay Applications, and provide recommendations to the City of Fort Worth for
the Preparation of Proposed Changes and Change Orders for the City of Fort Worth's approval
• Develop Preliminary and final Punch Lists
Record drawings and specifications
• Record construction documents will be provided to the City in preferred format for its use.
AutoCAD v.2014 or higher, sheet drawing files and specifications in MS Word will be provided to
the City of Fort Worth for its use.
7
P E R K I N S +W I L L
October 26, 2015
Re:New Far North Library in Fort Worth,Texas-Architectural and Engineering Services Proposal
• Provision of a set of reproducible Record Drawings indicating changes and variations from the
plans as constructed by the Contractor will be provided by the General Contractor.
SECTION 3. PROPOSED COMPENSATION
We understand that for the purpose of this proposal, the construction budget for this project will be
$5,000,000. The projected size of the new Library is approximately 17,000 SF. It is understood that
should the new library's size and budget increase, Perkins+Will and our consultant team's fees will
increase accordingly based on percentage of construction cost.
Based on the anticipated size, scope and quality of the new facility, Perkins + Will proposes total
compensation for all services requested for this project in the amount of $639,900 plus
reimbursable expenses per Section 5, to be billed and paid monthly, as portions of the work are
completed. The Summary of Proposed Compensation Table illustrates the compensation for services,
and team members. LEED Certification Services per Section 4 will be an additional $64,000.
Basic Services:
Non SBE Firms:
• Architecture+ Interiors: Perkins+Will $418,000
Non Basic Services:
• Programming $ 20,000
• FF&E $ 15,000
• 3 Community Meetings $ 10,000
• Cost Consulting: Riddle & Goodnight $ 13,200
53,200
Total Non SBE Participation: $471,200 (74%)
SBE Firms:
• Civil: Pacheco Koch (SBE) $ 35,700
• Landscape: Pacheco Koch (SBE) $ 26,000
• Structural Engineering: R.L. Woods & Assoc. (SBE) $ 42,000
• MEP Engineering: Solare Engineering (SBE) $ 65,000
• AWIT: Solare Engineering (SBE) $ (not included)
Total SBE Participation: $168.700 (26%)
Total Compensation: $639,900
SECTION 4. ADDITIONAL SERVICES
For all services requested by the City of Fort Worth outside those listed above, Perkins+Will will
submit a fee proposal and will not proceed without written approval. Should Brand Services be
requested, scope will need to be established prior to a fee proposal. The following potential additional
services have been identified with a fee attached for your consideration.
Perkins+Will and Consultants:
• LEED Certification Services (Silver) $64,000 ($24,000 SBE)
8
P E R K I N 5+W I L L
October 26, 2015
Re: New Far North Library in Fort Worth,Texas-Architectural and Engineering Services Proposal
Civil:
Survey Special Services if Requested:
• Boundary/Topographic Survey $ 6,000 (SBE)
• Additional Easement Documents $ 2,000 Each (SBE)
• TSPS Condition 1 Survey (required
for acquisition of a property) $ 3,000 (SBE)
• Final Plat (if site is not platted) $ 8,000 (SBE)
Civil Engineering Special Services if Requested:
• Storm Water Detention Plan $ 4,000 (SBE)
SECTION 5. REIMBURSABLE EXPENSES
Reimbursable expenses are in addition to compensation for basic and additional services and include
expenses incurred by Perkins+Will and its consultants in the interest of the project. This would
include expenses in connection with travel, long distance communications, fees to approval
authorities, and the expenses of presentation materials, reproductions, printing, plotting, scanning,
postage and handling, courier and overnight services, models, artist renderings or mock-ups. These
expenses shall be reimbursed at their actual cost to Perkins+Will.
Estimated Reimbursables $15,000
Once again Brian, thank you for this opportunity to offer our proposal for this project. We are looking
forward to beginning work on this exciting project. We understand the urgency for this project and we
are prepared to begin immediately. Should you have any questions, please feel free to contact me.
Sincerely,
Philip L. Callison, AIA LEEDAP
Principal In Charge
9
City of Fort Worth, Texas
Mayor and Council Communication
COUNCIL ACTION: Approved on 1/12/2016
DATE: Tuesday, January 12, 2016 REFERENCE NO.: C-27600
LOG NAME: 21 FAR NORTH LIBRARY DESIGN AGREEMENT
SUBJECT:
Authorize Execution of an Architectural Services Agreement with Perkins &Will, Inc., in the Amount of
$654,900.00 to Provide Design and Construction Administration Services for a Joint Branch Library and
Municipal Court Kiosk Facility Located at 4264 Golden Triangle Boulevard (2014 BOND PROGRAM)
(COUNCIL DISTRICT 7)
RECOMMENDATION:
It is recommended that the City Council authorize the execution of an Architectural Services Agreement
with Perkins & Will, Inc., in the amount of$654,900.00 to provide design and construction administration
services for a joint branch library and municipal court kiosk facility located at 4264 Golden Triangle
Boulevard.
DISCUSSION:
The 2014 Bond Program, approved by the citizens of Fort Worth, includes funds to construct a new library
in far north Fort Worth (Far North Library), which will include a municipal court kiosk.
On September 1, 2015, (M&C L-15805) the City Council authorized the acquisition of approximately 3.5
acres of land located at 4264 Golden Triangle for the Far North Library site.
A request for Statements of Qualifications (SOQ) was advertised in the Fort Worth Star-Telegram on
Thursday, July 30, 2015 and August 6, 2015. The SOQs were due Thursday August 20, 2015. The City
received 11 SOQs from qualified architectural firms. The selection committee included representatives
from the Library Department, M/WBE Office and the Property Management Department. The firms
submitting SOQs were:
Arthur Weinman Architects Komatsu Architecture
Bennett Benner Partners Architects Perkins-Will
Elements of Architecture RPGA Design Group
Halbach-Dietz Architects VLK Architects, Inc.
Halff Associates, Inc.
KAI Texas Pro-forma Architecture, Inc.
After reviewing the SOQs, the committee met on September 3, 2015 and selected 4 of the 11 firms for
interviews based on their rankings in a qualifying matrix. The interviews took place September 29, 2015
and September 30, 2015 and the following is a summary of the results of the interview process:
FIRM SCORE RANK
!Perkins & Will, Inc. 84.00 j 1
Bennett Benner Partners Architects 75.50 2
Logname: 21FAR NORTH LIBRARY DESIGN AGREEMENT Pagel of 3
j Komatsu Architecture 70.00 3
Elements of Architecture j 67.00 4
The selection committee recommends that Perkins &Will, Inc., be selected for design and construction
administration services for a joint branch library and municipal court kiosk facility located at 4264 Golden
Triangle Boulevard in the amount of$639,900.00 plus $15,000.00 in reimbursable expenses.
Estimated Costs:
Construction -The estimated construction costs for the Far North Library are as follows:
!DESCRIPTION PROJECT COST]
Land $1,553,000.001
Design $ 654,900.00
Construction z $5,294,000.001
FF&E $1,317,800.00;
Utilities 1 $ 50,000.001
Contingency $ 225,000.00
Project Management $ 551300.0011
TOTAL $9,150,000.001
Public Art Funds (2 Percent) $ 183,000.000
Operating -The Far North Library, projected to open in the Spring of 2018, will require 11.5 additional
authorized positions. The operating impact of the staffing increase is estimated to begin in the final
quarter of FY2017 to allow adequate time to recruit, hire and train employees to open and operate the
library. The estimated cost of additional staff, operating supplies and equipment is as follows:
iFY2017 IFY2018
;$1,075,971.00 $1,085,370.00
This project is included in the 2014 Bond Program. Available resources within the General Fund will be
used to provide interim financing until debt is issued. Once debt associated with the project is sold, bond
proceeds will reimburse the General Fund, in accordance with the statement expressing official Intent to
Reimburse that was adopted as part of the ordinance canvassing the bond election (Ordinance No.
21241-05-2014).
M/WBE OFFICE — Perkins &Will, Inc., is in compliance with the City's BDE Ordinance by committing to 26
percent SBE Participation on this project. The City's SBE goal on this project is 19 percent.
City of Fort Worth Building and Trade Permit fees are waived in accordance with Chapter 7, Article II,
Section 7-47 of the City Code, amending Chapter 1, Part 2, Section 109.2.1 of the 2009 International
Building Code.
The library is to be located in COUNCIL DISTRICT 7, will serve All Fort Worth Citizens.
FISCAL INFORMATION /CERTIFICATION:
The Financial Management Services Director certifies that appropriations are included in the Fiscal Year
Logname: 21FAR NORTH LIBRARY DESIGN AGREEMENT Page 2 of 3
2016 Adopted Budget of the 2014 Bond Program pursuant to Ordinance No. 21457-09-2014 and funds
are available in the General Fund to pay for expenses which will be incurred on the Far North Library until
reimbursement can occur from the issuance of public securities. Funding summary is shown:
LT
Appropriated ExpendDuresiCommitmentl Remaining
Fund Project Bond from this Balance
&
Allotment (Encumbrances Action After Action
- - -
(2014 Far
Bond North $9,150,000.00 $1,541,368.00 $654,900.00 $6,953,732.00
Program Library
FUND IDENTIFIERS (FIDs):
TO
Fund Department Accoun Project Programl ctivity Budget Reference # moun
ID ID Year (Chartfield 2)
FROM
Fund Department Account Project ProgramActivity Budget Reference # Amount
ID ID Year Chartfield 2
34014 0840455 5330500 CO2500 2016 14030199 $654,900.00
CERTIFICATIONS:
Submitted for City Manager's Office by: Jay Chapa (5804)
Originating Department Head: Steve Cooke (5118)
Additional Information Contact: Brian Glass (8088)
ATTACHMENTS
1. 21 FAR NORTH LIBRARY.pdf (Public)
2. Form 1295 - Notarized.pdf (Public)
3. Funds Verification.xlsx (CFW Internal)
4. Perkins Will SBE Compliance.pdf (CFW Internal)
5. SAM Perkins Will Inc.pdf (CFW Internal)
Logname: 21FAR NORTH LIBRARY DESIGN AGREEMENT Page 3 of 3
CERTIFICATE OF INTERESTED PARTIES FORM 1295
1 of 1
Complete Nos.1-4 and 6 if there are interested parties. OFFICE USE ONLY
Complete Nos.1,2,3,5,and 6 if there are no interested parties. CERTIFICATION OF FILING
1 Name of business entity filing form,and the city,state and country of the business entity's place Certificate Number:
of business. 2016-2842
Perkins+Will, Inc. Dallas,Texas, USA
Dallas,TX United States Date Filed:
2 Name of governmental entity or state agency that is a party to the contract for which the form is 01/13/2016
being filed.
City of Fort Worth Date Acknowledged:
3 Provide the identification number used by the governmental entity or state agency to track or identify the contract,and provide a
description of the goods or services to be provided under the contract.
02500
Architectural and Engineering Services to Design the new Far North Library
4 Nature of interest(check applicable)
Name of Interested Party City,State,Country(place of business)
Controlling Intermediary
Stephens, Brodie San Francisco, CA United States X
Mah,Jean Los Angeles, CA United States X
Busby, Peter San Franciso,CA United States X
Johnson, Ralph Chicago, IL United States X
Harrison, Philip Atlanta, GA United States X
The Perkins&Will Group, Ltd. Chicago,TX United States X
Callison, Philip Dallas,TX United States X
5 Check only if there is NO Interested Party. ❑
6 AFFIDAVIT - I swe r,o affirm,under penalty of perjury,that the above disclosure is true and correct.
� Y^# RUTH P.VANDRUFF
i0.
* *e MY COMMISSION EXPIRES
+;••••;E+`' May 20,2017
i atur f authorized agent of contracting business entity
AFFIX NOTARY STAMP/SEAL ABOVE h 1-
Sworn to and subscribed before me,by the said 1'I I i SG� this the day of-Jana rt
20 1 ( to certify which,witness my hand and seal of office.
Signature of officer administers g oath Printed name of officer administering oath Title dofficer administering oath
Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V1.0.34032