HomeMy WebLinkAboutOrdinance 22085-02-2016 ORDINANCE NO. 22085-02-2016
AN ORDINANCE INCREASING ESTIMATED RECEIPTS AND APPROPRIATIONS BY
COMMITTED AMOUNTS IN THE GENERAL FUND IN THE AMOUNT OF $85,000.00,
DECREASING THE UNAUDITED, ASSIGNED FUND BALANCE BY THE SAME
AMOUNT AND IN THE CRIME CONTROL AND PREVENTION DISTRICT FUND IN
THE AMOUNT OF $5,070,847.00, DECREASING THE UNAUDITED, ASSIGNED FUND
BALANCE BY THE SAME AMOUNT, FOR THE PURPOSE OF FUNDING FISCAL
YEAR 2016 ROLLOVER ENCUMBRANCES; PROVIDING FOR A SEVERABILITY
CLAUSE; MAKING THIS ORDINANCE CUMULATIVE OF PRIOR ORDINANCES;
REPEALING ALL ORDINANCES IN CONFLICT HEREWITH; AND PROVIDING AN
EFFECTIVE DATE.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FORT WORTH, TEXAS:
SECTION 1.
That in addition to those amounts allocated to the various City departments for Fiscal Year 2015-2016 in the
Budget of the City Manager, there shall also be increased estimated receipts and appropriations by the committed
amounts in the General Fund in the amount of$85,000.00, decreasing the unaudited, assigned fund balance by the
same amount and in the Crime Control and Prevention District Fund in the amount of$5,070,847.00, decreasing
the unaudited, assigned fund balance by the same amount, for the purpose of funding Fiscal Year 2016 Rollover
Encumbrances.
SECTION 2.
That should any portion, section or part of a section of this ordinance be declared invalid, inoperative or void for
any reason by a court of competent jurisdiction, such decision, opinion or judgment shall in no way impair the
remaining portions, sections, or parts of sections of this ordinance, which said remaining provisions shall be and
remain in full force and effect.
SECTION 3.
That this ordinance shall be cumulative of Ordinance No. 21873-09-2015 and all other ordinances and
appropriations amending the same except in those instances where the provisions of this ordinance are in direct
conflict with such other ordinances and appropriations, in which instance said conflicting provisions of said prior
ordinances and appropriations are hereby expressly repealed.
SECTION 4.
This ordinance shall take effect upon adoption.
APPROVED AS TO FORM AND LEGALITY:
Denis McElro r. Asst. City Attorney qMar'y . r Ci y Secretary
ADOPTED AND EFFECTIVE: February 9, 2016
Ordinance No.22085-02-2016
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City of Fort Worth, Texas
Mayor and Council Communication
COUNCIL ACTION: Approved on 2/9/2016 - Ordinance No. 22085-02-2016, 22086-02-2016 &
22087-02-2016
DATE: Tuesday, February 09, 2016 REFERENCE NO.: **G-18663
LOG NAME: 1315FY2016 ROLLOVER
SUBJECT:
Authorize Commitment and Reservation of Fiscal Year 2015 Fund Balance and Net Position and Transfers
to Specified Funds to Offset Identified Fiscal Year 2016 Rollover Obligations and Adopt Appropriation
Ordinances (ALL COUNCIL DISTRICTS)
RECOMMENDATION:
It is recommended that the City Council:
1. Authorize the commitment of Fiscal Year 2015 fund balance in the amounts noted for the following
governmental funds: General Fund in the amount of$85,000.00 and Crime Control and Prevention
District Fund in the amount of$5,070,847.00;
2. Authorize the reservation of Fiscal Year 2015 net position in the amounts noted for the following
proprietary funds: Equipment Services Fund in the amount of$180,587.00, Information Systems Fund in
the amount of$20,400.00, Municipal Parking Fund in the amount of$46,306.00, Stormwater Utility Fund
in the amount of$396,816.00 and Water and Sewer Fund in the amount of$4,478,955.00;
3. Adopt the attached supplemental appropriation ordinance increasing estimated receipts and
appropriations in the following governmental funds by the listed, committed amounts and decreasing the
unaudited, assigned fund balance in each fund by the same amount: General Fund in the amount
of $85,000.00 and Crime Control and Prevention District Fund in the amount of$5,070,847.00;
4. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the
following proprietary funds by the listed, reserved amounts and restricting each fund's net position by the
same amount: Equipment Services Fund in the amount of$180,587.00, Information Systems Fund in the
amount of$20,400.00, Municipal Parking Fund in the amount of$46,306.00, Stormwater Utility Fund in
the amount of$396,816.00 and Water and Sewer Fund in the amount of$4,478,955.00;
5. Authorize the following transfers in Fiscal Year 2016: transfer of$85,000.00 from the General Fund to
the General Capital Fund, transfer of$5,070,847.00 from the Crime Control and Prevention District Fund
to the Crime Control and Prevention District Capital Fund, transfer of$180,587.00 from the Equipment
Services Fund to the Equipment Services Capital Fund, transfer of$20,400.00 from the Information
Systems Fund to the Information Systems Capital Fund, transfer of$46,306.00 from the Municipal Parking
Fund to the Municipal Parking Capital Fund, transfer of$396,816.00 from the Stormwater Utility Fund to
the Stormwater Capital Fund and transfer of$4,478,955.00 from the Water and Sewer Fund to the Water
and Sewer Capital Fund; and
6. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in Fiscal
Year 2016 by the indicated amounts in each listed fund from available funds: General Capital Fund in the
amount of$85,000.00, Crime Control and Prevention District Capital Fund in the amount of
Logname: 1315FY2016 ROLLOVER Page 1 of 4
$5,070,847.00, Equipment Services Capital Fund in the amount of$180,587.00, Information Systems
Capital Fund in the amount of$20,400.00, Municipal Parking Capital Fund in the amount of$46,306.00,
Stormwater Capital Fund in the amount of$396,816.00 and Water and Sewer Capital Fund in the amount
of$4,478,955.00.
DISCUSSION:
The attached supplemental appropriation ordinances increase the Fiscal Year (FY) 2016 budget for
expenditures, specifically encumbered rollovers from FY 2015. A list of encumbrances by fund,
department and amount is included below.
EXPLANATION OF ENCUMBRANCE ROLLOVERS:
Encumbrances are used to reserve a portion of a department's budget for a specific purchase, most often
identified by a contract or purchase order. As goods are received or services rendered, the encumbered
amount is reduced by the amount of the expenditure (expense). As annual appropriations expire on
September 30th of each year, amounts encumbered on that date roll over to the new fiscal year to
become encumbered against the new budget. However, the corresponding funds are not rolled over into
the new fiscal year. The unspent funds from the expired fiscal year become savings that are applied to
the fund balance at year-end. Therefore, large purchases must be re-appropriated in the new fiscal year,
so that the City may honor outstanding purchase orders, contracts and other commitments without
adversely impacting the new fiscal year's operating budget programs and services. The source of funds
for these new appropriations is the savings that resulted from the open obligations. A new rollover Mayor
and Council Communication (M&C) is prepared annually to shift funding from the old to the new fiscal
year. The rollover of funds from the previous year to the current fiscal year requires both an increase in
appropriations to accommodate the item and a corresponding decrease in assigned fund balance (for
governmental funds) or net position (for proprietary funds). The following items, including fund,
department and amount of the appropriation or supplemental appropriation, are recommended for rollover
into the FY 2016 budget:
GENERALFUND
Department I Amount
Municipal Court (— $65,000.00
Human Resources F $20,000.00
TOTALI $85,000.00
CRIME CONTROL AND PREVENTION DISTRICT
FUND
De artment _ Amount
Police [-$5,070,847.00
TOTAL $5,070,847.00
EQUIPMENT SERVICES FUND- PROPERTY
MGMT
Department Amount
Property Management $180,587.00
TOTALF $180,587.00
INFORMATION SYSTEMS FUND
Department Amount
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JIT Solutions 1 $20,400.00
TOTAL $20,400.00
,MUNICIPAL PARKING FUND
De artment (---- Amount
ransportation and Public Works— Municipal $46,306.00
Parking
TOTAL— $46,306.00
STORMWATER UTILITY FUND
Department Amount
ransportation and Public Works - Stormwater $396,816.00
TOTAL— $396,816.00
WATER AND SEWER FUND
Department Amount
Water F $2,300,514.00
Wastewater $2,178,441.00
TOTAL $4,478,955.00
GRAND TOTAL 1 $10,278,911.001
NOTE: All amounts in this M&C have been rounded to the nearest dollar for presentation purposes, which
may result in slight mathematical variations. The amount listed as the total for each fund is what is being
appropriated in the attached ordinances.
To implement industry best practices for funds management, FY 2016 rollover items, if approved, will be
transferred to the appropriate capital funds for future use and financial management.
This M&C does not request approval of a contract with a business entity.
FISCAL INFORMATION / CERTIFICATION:
The Director of Finance certifies that upon approval of the above recommendations and adoption of the
attached appropriation ordinances, funds will be available in the current capital budgets, as appropriated,
of the General Capital Fund, the Crime Control and Prevention District Capital Fund, the Equipment
Services Capital Fund, the Information Systems Capital Fund, the Municipal Parking Capital Fund, the
Stormwater Capital Fund and the Water and Sewer Capital Fund.
Upon approval of this Mayor and Council Communication, all funds will be in compliance with the Financial
Management Policy Statements through either: (a) meeting the calculated minimum reserve requirements
levels or (b) having a plan in place which shows continuous improvement toward meeting reserve
requirements.
FUND IDENTIFIERS (FIDs):
TO
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Fund ctivi Department ''Accoun Project Program Budget Reference # moun
ID ID I Year I (Chartfield 2)
FROM
(Fund Department Accoun Project Program ctivity Budget Reference # moun
l ID ID Year (Chartfield 2)
CERTIFICATIONS:
Submitted for City Manager's Office by: Susan Alanis (8180)
Originating Department Head: Aaron Bovos (8517)
Ann Marie Mendez (8515)
Additional Information Contact: Juanita Jimenez (8514)
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