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HomeMy WebLinkAboutOrdinance 9725~ z. ~ ~ A~6 - r^ ORDINANCE NO. AN ORDINANCE ORDERING AND PROVIDING FOR CERTAIN IMPROVE- MENTS AND/OR SERVICES TO BE PROVIDED IN FORT WORTH IM- PROVEMENT DIST RIOT NO. 1 DURING THE 1986-1987 FISCAL YEAR; LETTING A CONTRACT TO DOWNTOWN FORT WORTH, INC. FOR SUCH IMPROVEMENTS AND/OR SERVICES AND AUTHORIZING ITS EXECU- TION; MAKING PROVISIONS FOR THE LEVYING OF ASSESSMENTS AGAINST PROPERTIES AND THE OWNERS THEREOF FOR THE COST OF SUCH IMPROVEMENTS AND/OR SERVICES; DIRECTING THE CITY MANAGER TO PREPARE ESTIMATES; DIRECTING THE CITY SECRETARY TO FILE A NOTICE OF ADOPTION OF THIS ORDINANCE WITH THE COUNTY CLERK OF TARRANT COUNTY, TEXAS; DECLARING THAT THIS ORDINANCE AND ALL SUBSEQUENT PROCEEDINGS RELATING TO SAID IMPROVEMENTS AND/OR SERVICES ARE AND SHALL BE PURSUANT TO ARTICLE 1269)-4.12, V.A.C.S.; DIRECTING THE CITY SECRETARY TO ENGROSS AND ENROLL THIS ORDINANCE AND PROVIDING AN EFFECTIVE DATE. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FORT WORTH, TEXAS: I. That the Request for Bid Proposals for services and/or improvements to be provided in the Fort Worth Improvement District No. 1 of the City of Fort Worth during Fiscal Year 1986-1987 is hereby approved and adopted. II. That the improvements and/or services described in such Request for Bid proposals will confer a special benefit on property located in the Fort Worth Improvement Distict No. 1. of the City of Fort Worth, the area of such district being described as follows: The area bounded by Jones Street on the east; Lancaster Avenue on the south; Texas Street, Macon Street, Fourth Street, Burnett Street, Belknap Street and Taylor Street on the west; the Trinity River and the East 100 and East 200 blocks of Bluff Street on the north. That the improvements and/or services to be provided shall consist of the following: (1) a maintenance and landscaping program. (2) a promotions program; (3) a security program; (4) a transportation and parking program; and (5) a management program. That such improvements and/or services are more fully described in the service, improvement and assessment plan heretofore adopted by the City Council. .III. That the cost of such improvements and/or services shall be paid for as follows: A. The property located in the district and the real and true owners thereof shall pay all of the cost of such improvements and/or services. B. The amounts payable by the properties in the district and the real and true owners thereof shall be assessed against such properties and the real and true owners thereof and shall constitute a first and prior lien upon such properties and a personal liability ' of the real and true owners thereof and shall be payable as follows: (1) The sums assessed against properties in the district and the real and true owners thereof shall be and become payable on or before the 1st day of January, 1987. (2) The entire amount assessed against a particular parcel of property shall bear interest from and after the 1st day of February, 1987, at the rate of 10~ per annum until paid. -2- C. It is specifically provided that no assessment shall in any case be made against any property or any owner thereof in excess of the special benefits to property in the enhanced value thereof by reason of such improvements and/or services, as ascertained at the hearing provided by law, nor shall any assessment be made in any case until after notice and hearing as provided by law. D. The assessments will be based on the value of property in the district but shall not exceed an amount equal to 85 cents per $100 of value as determined by the City Council, including the value of structures or other improvements on the property. IV. That if default be made in the payment of any assessment, then, at the option of the City of Fort Worth, the entire amount of such assessment shall be and become immediately due and payable, together with reasonable attorney's fees and costs of collection, if incur- red, all of which, as well as principal and interest on the assess- ment, shall be a first and prior lien against the property. That no error or mistake in naming any owner or describing any property or in any other matter or thing, shall invalidate any assessment, and the omission of any property or improvements exempt by law from a lien of special assessment shall not invalidate any assessment levied. V. That bids having been advertised for as provided by law, and the bid of Downtown Fort Worth, Inc. having been found to be the lowest and best responsive bid for providing such improvements -3- and/or services, the contract is therefore awarded to Downtown Fort Worth, Inc., at and for the prices stated in the bid proposal of said company and as reported and recommended by the City Manager, and the City Manager is hereby directed to execute the said contract in the name of the City, and the City Secretary is directed to attest such signature and impress the City seal thereon. VI. That the improvements and/or services provided for herein shall be made and provided, notice given and a hearing held and assess- ments levied and alI proceedings taken and had in accordance with Article 1269]-4.i2, V.A.C.S., and the ordinances of the City of Fort Worth. VII. That in making assessments, if the name of the owner be unknown it shall be sufficient to so state the fact, and if any property be owned by an estate or by any firm or corporation, it shall be suff- icient to so state, and it shall not be necessary to give the cor- rect name of the owner but the real and true owners of the property mentioned shall be liable and the assessments against the property shall be valid. IX. That the City Manager of the City of Fort Worth, Texas, be and he is hereby ordered and directed to file with the City Council, estimates of the cost of such improvements and/or services to be assessed against each parcel of property, and the real and true owners thereof, as provided by law. -4- X. That the City Secretary is directed to prepare, sign and file with the County Clerk of Tarrant County, Texas, a notice of these proceedings pursuant to Article 1269j-4.12, V.A.C.S. XI. That the City Secretary is hereby directed to engross and enroll this ordinance by copying the caption of same in the Minute Book of the City Council and by filing the complete ordinance in the appropriate Ordinance Records of this City. XII. That this ordinance shall take effect and be in full force and effect from and after the date of its passage. PASSED AND APPROVED THIS ~~~ day of ~,G,~,,~~ , 1986. APPROVED AS TO FORM AND LEGALITY: 1r~ City Attorney -5- w 9 _. y ,~ ~ ~ .u~... UTAS'i.ER FI1E+11 ~.~.- J1~a~®~- ACCOUN71Nt3+2 City_ of .~or~=. ~orth,_. ~'exas ~ ._ _ ., ~_ =~ .~~ an,d Cou~~~l C®m,m.un~.~ca~~®~, TRAN5P0 . in il~ c K e rER JMINI 1A ~Y.1' ,,:~, ,~ ._...:w ~..: EFERENCE SUBJECT Award of Contract for Services PAGE NlP.UBLIQ.WOAKUMBER in Fort Worth Improvement District ,,~ n 8` C-9866 No. 1 1 of 4 It is recommended that the City Council: I. Adopt the attached supplemental appropriations ordinance which increases estimated revenues accruing to Special Fund No. 87, "Fort Worth Improve- ment District No. 1" for fiscal year 1986-1987 by $743,432, the estimated amount of proposed special assessments, and appropriates $743,432 from Special Fund No. 87 to provide funds for the project described below. 2. Adopt the attached ordinance: A. declaring the need for and ordering the project; B making provisions for levying assessments; C directing the City Manager to prepare estimates of costs and amounts to be assessed; D. awarding a contract to Downtown Fort Worth, Inc., in the amount of $743,432, based on their low bid. 3. Adopt the attached supplemental appropriations ordinance which decreases the undesignated fund balance~of the General Fund for fiscal year 1986- 1987 by appropriating $80,000 to Special Fund No 87 to pay proposed assessments against the City of Fort Worth's property in the district. 4. Authorize the City Manager Lo pay the proposed assessment of $80,000 against the City's property from funds available in Special Fund No. 87 Origin of the Project: On July 22, 1986, the City Council (M&C G-6742) adopted a resolution which established the Fort Worth Improvement District No. 1. The District is comprised of the following area the area bounded by Jones Street on the east; Lancaster Avenue cn the south; Texas Street, Macon Street, Fourth Street, Burnett Street, Belknap Street and Taylor Street on the west; and the Trinity River and the East 100 and East 200 blocks of Bluff Street on the north.. The Council also adopted the service, improvement and assessment plan recom- mended by the Advisory Board of the district and authorized the City Manager to take bids for proposed improvements and/or services in the district The project has been advertised and bids have been taken. .:.y„ ..~... w -..-,-. .t ~ _ _ ~ _ a.-.. ._ _ __ _. 9 ~... _w ^'-+ i.y -r a~TE, REFERENCE SUBJECT Award of Contract for Services ~ PAGE NUMBER 9-23-86 C-9866 in Fort Worth Improvement District - -- NO. 1 ~ _~ of ~._ Scope of Improvements and Services: The improvements and/or services in the district will consist of: (1) a maintenance and landscaping program; (2) a promotions program; (3) a security program; (4) a transportation and parking program; and (5) a management program. The improvements and/or services will be provided under contract for the period from October 1, 1986 to September 30, 1987 The contract may be renewed for up to two successive one-year terms Project Cost and Financing: The contract will be financed exclusively by special assessments against property in the district as provided in Article I269j-4 12, VAC S Assess- ments will be based on the value of property but may not exceed an amount equal to 8 5 cents per $100 of value as determined by the City Council. The estimated annual assessment against City property is $80,000 The contract for improvements and/or services will provide that if funds from special assessments are not available or are insufficient to make the monthly payments due thereunder, the City will immediately notify the contractor and the contract may be terminated on the last day of the month for which funds were available without penalty or expense to the City for which funds are available from special assessments. In the alternative, if insufficient funds are available, the City and the contractor may renego- tiate the scope of services so that the services will correspond to the amount of available funds. The contract will further provide that under the district maintenance and landscaping program the City of Fort Worth shall make an annual payment of $45,112 to Downtown Fort Worth, Inc as reimbursement for part of a $169,000 pledge which Downtown Fort Worth, Inc made to the City for the Houston/Throckmorton Bus Spine Improvements Project. This project is now under construction. The payment shall be made directly to Downtown Fort Worth, Inc. out of the special assessments Receipt of Bids: The project was advertised for bids on August 27, 1986, and September 2, 1986, and the following bids were rece ived on September 15, 1986 Bidder Amount 1. Downtown Fort Worth, Inc. A. Management Program $141,888 B. Maintenance and Landscaping Program 482,084 C. Promotions Program 98,313 D. Security Program 19,147 E. Transportation and "" "`" ,~ ,,, Parking Program 2 , 000 Total Bid $743,432 t t ,,,,.... DATE REFERENCE SUBJECT: Award of Contract for Services rACE NUMBER 9-23-86 C-9866 in Fort Worth Improvement District 3 ~ 4 ,.,,. Bidder Amount 2. The Craftsmen, Inc. A. Management Program $1D2,125 B. Maintenance and Landscaping Program 647,699 C. Promotions Program 84,656 D. Security Program 19,887 E. Transportation and Parking Program 2,150 Total Bid $856,517 Bid Evaluation: Bids were evaluated by a committee appointed by the City Manager. The Committee consisted of David Ivory, Senior Assistant City Manager; Ruth Ann McKinney, Assistant City Manager; Ann Long Diveley, Assistant to the City Manager; and Sundra Davis, MBE Coordinator The following bid evaluation criteria were used 1 Overall Criteria a. Price b Operational Plan Evaluation 1) completeness in adherence to scopes of services; 2) quality of proposal; and 3) logistics--ability to perform work with a minimum of conflict with property owners, special events and other contractor work 2. Additional Criteria for Management Program a. Quality of proposed management plan to direct and coordinate overall operation of the district and the maintenance and land- scaping program, the promotional program, the security program and the transportation and parking program. b Ability to assist the City with district operational planning needs, annual financial planning needs, including the provision of budget and revenue reports and long-term planning projects related to expansion of district services and facilities In addition, bids were evaluated for compliance with the City's Minority Business Enterprise Policy It was determined that both bidders had complied with the policy. Downtown Fort Worth, Inc. complied by completing compliance and good faith effort documentation Downtown Fort Worth, Inc 's bid further states that if Downtown Fort Worth, Inc determines that landscaping, side- walk and street maintenance are to be subcontracted that an approved list of MBE subcontractors will be contacted for bids. Any such subcontracts would be subject to approval by the City and wound contain the City's MBE policy The Craftsmen, Inc. is an approved MBE firm and has complied with the City's MBE policy ~~ ~y N ~!'Z1 j'.,_., DATE REFERENCE auB~ECT Award of Contract for Services PAGE NUMBER in Fort Worth Improvement District 4 or 4 9-23-86 C-9866 No. 1 The Bid Evaluation Committee found that Downtown Fort Worth, Inc. is the lowest and best responsive bidder under the bid evaluation critezia and recommends that the cont ract be awarded to Downtown Fort Worth, Inc. WA do Attachment 9724 Adopted Qrdmance No SUPPLE'".ENTAL APPROPRIATIONS INCREASING ESTIP1ATED . REVENUES ACCRUING TO SPECIAL FUND #87, "FORT WORTH IMPROVE"1ENT DIST. # 1" FOR FISCAL YEAR 1986-87 by $743,432 ~,,J~iLv4 ;~~~ICtaC1~~ j`~~;~972~~ ~ ORDERING AND PROVIDING FOR CERTAIN IMPROVEMENTS AND/ '~ ~ OR SERVICES TO BE PROVIDED IN FORT WORTH IMPROVE- MENT DISTRICT NO 1 DURING THE 1986-87 FISCAL YEAR .~:~-,-„~,; ~~,~~: ~ r x~ 9726 SUPPLEt1ENTAL APPROPRIATIONS DECREASING THE UNDESIGN- ' ----- OF -~ ,4TED FUND BALANCE OF THE GENERAL FUND OF THE CITY ~ ~o,ooo, FOR ~~ ~ I O F T Y E R AP PRO- TH PURPOSE OF FUNDING E POSED ASSESSMENTS AGAINST C~~Y ~Q ~ ~ C~L THE CITY OF FORT GJORTH''S PROPERTY'IN FORT WORTH IP"PROVEMENT DISTRICT N0. 1, ,4; ~ ~. °,;.~, ~v City Seczetaxy of the City of Font Wow Te~:aY SUBMITTED FOR THE CITY MANAGER'S DISPOSITION BY COUNCIL. PROCESSED BY OFFICE BY [~ APPROVED ~ OTMER (DFSCRIBE) _ ORIGINATING DEPARTMENT HEAD: Wade dkins CITY SECRETARY FOR ADDITIONAL INFORMATION CONTACT Wade Adklns 7606 -. DATE