HomeMy WebLinkAboutContract 42705-R1 CITY SECRETA(
22016 CONTRACT NO.
CITY OF FORT WORTH
REQUEST TO EXERCISE RENEWAL OPTION
City Secretary Contract No.42705
November 10,2015
Charter Communications
Dessiree Holt
PO Box 790086
St.Louis,MO 63179-0086
Re: REQUEST TO EXERCISE RENEWAL OPTION
CSC No.42705 (the"Contract")
Renewal Term December 14,2015 through December 13,2016
The above referenced Contract expires on December 13, 2015. Pursuant to the Contract,renewals are at
the mutual agreement of the parties. This letter is to inform you that the City requests renewal of CSC
No.42705 for an additional one year period, which will begin immediately upon the expiration of the
current term and will end on December 13,2016. All other terms and conditions of CSC 42705 remain
unchanged. Please return your signed agreement letter,along with a copy of your current insurance
certificate,to the address set forth below.
Please to onto BuySpeed Online at https://bso.fortworthtexas. ov/bso/to insure that your company
information is correct and up-to-date. If you have any questions concerning this Request for Contract
Renewal,please contact me.
Sincerely yours,
Mailing Address:
City of Fort Worth
Kathy Agee-Dow IT Finance—Kathy Agee-Dow
Contract Compliance Specialist 1000 Throckmorton Street
Kathryn_A2ee-Dow@fortworthtexas.gov Fort Worth,TX 76102
817-392-8461
I hereby acknowledge receipt of the Contract Renewal Notice for CSC No. 42705 for a one year
period ending on December 13, 2016.
By: Ja hie irector Client Services Date: January 20th OFF
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Date: M&C (if required)_C-25344_
Approved Date:
OFRECORD
CITY SECRETARY
FT.WORTH,TX
City of Fort Worth, Texas
Mayor and Council Communication
COUNCIL ACTION: Approved on "1211312411
DATE: Tuesday, December 13, 2011 REFERENCE NO.: **C-25344
LOG NAME: 13P11-0315 - CHARTER SERVICES LW
SUBJECT:
Authorize Execution of a Sole Source Master Fiber Agreement with Marcus Cable Associates, LLC, a
Subsidiary of Charter Communications, Inc., for the Exclusive Use of Charter's Dark Fiber for an Annual
Amount of$66,000.00 for the First Year(ALL COUNCIL DISTRICTS)
RECOMMENDATION:
It is recommended that the City Council authorize execution of a sole source Master Fiber Agreement with
Marcus Cable Associates, LLC, a subsidiary of Charter Communications, Inc., Charter Business for the
exclusive use of Charter's Dark Fiber for an amount of$66,000.00 for the first year, with maintenance
included and payments due 30 after receipt of invoices.
DISCUSSION:
The City of Fort Worth will use this Agreement with Charter Business to maintain access to Charter's dark
fiber network used by the City. Charter Business will perform continuous maintenance of Charter's dark
fiber and provide maintenance on fiber used by City buildings. The Information Technology Solutions
Department (ITS)will supervise and administer the Agreement.
The Public Utility Regulatory Act of September 1, 2007 allows cable service providers the ability to be
compensated by municipalities for the actual cost of the cable capacity (See Texas Utilities Code Section
66.006). This year, Charter Business began this process to invoice their clients for this access including
the City of Fort Worth.
Currently, the Charter Business fiber provides primary network connectivity to 18 City locations and
provides two network connections (one primary and one failover) to Bolt Street Communications from City
Hall for the 911 Communications Center. ITS estimates a first year expenditure of$66,000.00.
Charter Business is the documented sole source vendor for maintaining Charter's dark fiber network and
service provider to perform ongoing maintenance for the dark fiber used in City buildings.
PRICE ANALYSIS -The City has no recent purchasing history for this type of service. Overall, prices are
considered fair and reasonable.
CONTRACT TERM - Upon City Council's approval, the Contract will be executed for a period of three
years.
M/WBE -A waiver of the goal for M/WBE subcontracting requirements was requested by the Purchasing
Division and approved by the M/WBE Office because the purchase of goods and services is from sources
where subcontracting or supplier opportunities are negligible.
RENEWAL OPTIONS -This Agreement may be renewed for up to two additional one-year terms upon
mutual consent of both parties. This action does not require specific City Council approval provided that
the City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal term.
FISCAL INFORMATION 1 CERTIFICATION:
The Financial Management Services Director certifies that funds are available in the current operating
budget, as appropriated, of the Information Technology Solutions Department.
FUND CENTERS:
TO Fund/Account/Centers FROM Fund/Account/Centers
CERTIFICATIONS:
Submitted for City Manager's Office by: Thomas Higgins (6192 )
Originating Department Head: Lena Ellis (8517)
Marilyn Marvin (6689)
Additional Information Contact: Jack Dale (8357)
ATTACHMENTS
1. Sole.Source.Charter.Pd (CFW Internal)
2. Waiver.1 1-0315.pdf (CFW Internal)