HomeMy WebLinkAboutOrdinance 9559
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ORDIKAKCE K0.
AK ORDIKAKCE APPROPRIATIKG FROM THE UKRESERVED RETAIKED EARKIKGS OF
THE OFFICE SERVICES FUKD THE SUM OF 5120,000.00 WHICH IS TO BE TRAKSFERRED
TO THE OFFICE SERVICES DIVISIOK, ACCOUKT K0. 13-91-01 FOR THE PURPOSE OF
FUKDIKG THE REKTAL AGREEMEKT FOR THE COPY MACHIKES TO BE USED BY ALL CITY
DEPARTMEKTS FOR FISCAL YEAR iF985-86; PROVIDIKG FOR A $EVERABILITY CLAUSE;
MAKIKG THIS ORDIKANCE CUMULATIVE OF PRIOR ORDIKAKCES AKD REPEALIKG ALL
PRIOR ORDIKAKCES IK COKFLICT;HEREWITH; PROVIDING FOR EKGROSSMENT AHD
EHROLLMEKT; AHD PROVIDING AK~EFFECIVE DATE.
BE IT ORDAINED BY THE CITY COUKCIL OF THE CITY OF FORT WORTH, TEXAS:
SECTIOK 1.
That in addition to those amounts allocated to the various City
departments for the Fiscal Year 1985-86 in Ordinance Ko. 9458 and in the
Budget of the City Manager, there shall also be appropriated from the
Unreserved Retained Earnings of the Office Services Fund of the City of
Fort Worth the sum of 5120,000.00 which shall be transferred to the Office
Services Division, Account 13-91-01, for the purpose of funding the rental
agreement for the copy machines to be used by all City Departments.
SECTIOK 2.
That this ordinance shall be cumulative of all provisions of
ordinances and of the Code of the City of Fort Worth, Texas (1964), as
amended, except where the provisions of this ordinance are in direct
conflict with the provisions Hof such ordinances and such code, in which
event conflicting provisions Hof such ordinances and such code are hereby
repealed.
SECTION 3.
That it is hereby declared to be the intention of the City Council
that the sections, paragraphs, sentences, clauses and phrases of this
ordinance are severable, and if any phrase, clause, sentence, paragraph or
section of this ordinance shall be declared void, ineffective, or
unconstitutional by the valid'~udgement or decree of a court of competent
jurisdiction, such voidness, ineffectiveness, or unconstitutionality shall
not affect any of the remaining phrases, clauses, sentences, paragraphs or
sections of this ordinance since the same would have been enacted by the
City council without the incorporation herein of any such void, ineffective
or unconstitutional phrase, clause, sentence, paragraph or section.
SECTIOK 4.
The City Secretary of the City of Fort Worth is hereby directed to
engross and enroll this ordinance by copying the caption and effective date
in the minutes of the City Council and by filing this ordinance in the
ordinance records of the City,.
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SECTION 5.
That this ordinance shall take effect and be in full force and effect
from and after its passage, and it is so ordained.
APPROVED AS TO FORM AND LEGALITY:
City Attorney
Date : ~ ~ ~ 3 - b ~
ADOPTED: ~~
EFFECTIVE: /
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h1:1=1r,E sERV clpilTE REFERENCE
NUMBER
ar~+~~/14/86 P-1855
SUBJECT: Cancellation of Rental Agreement PAGE
for Copy P~achines and award of a new 1 or _2__
Rental Agreement
Recommendation
It is recommended that the Citp Council:
1. Authorize the cancellation of the current rental agreement with
Zeno Systems, Inc. for the City's copy machine needs;
2. Adopt the attached supplemental appropriation ordinance in the
~`~ amount of 5120, 000.00, increasing appropriations of the Office
Services Fund, Account 13°91°01, Index Code 216465.
3. Authorize a one year rental agreement with renewable options
annually for up to four years for copy machines to Copy & Litho on
the low bid for five year$ of 5995, 619.24, net, f. o. b. Fort Worth.
Backs:round
On May i4, 1985 (K&C P-1758) the City Council authorized a one year
rental agreement with Zeno Syeteme, Inc. to provide approximately 70
plain bond copiers. Since that time, approximately 750 service, calls
have been received by Office Services related to maintenance problems
and copier breakdowns. Zeno Systems has removed and replaced
approximately 10 machines that were not capable of meeting the needs
and demands of the departments. ~,~
Because of this, staff has determined that it was necessary to cancel
the rental agreement with Zeno and re-bid the machines.
Bidders
1. Copy & Litho (Bid #iB)
2. Gestetner Corp.
3. Copifax Business Systems
4. Copy & Litho tBid #2B)
5. Copifax Business Systems
6. Zeno Systems (Alt Bid #1)
7. Zeno Systems tAlt Bid #2>
8. Copy & Litho (Bid #1A3
~~ _,::_
4
Annual Cost Five Year Cost
8199,123.85 t average ) S 995.619.24
301, 902.80 t f first year )
541, 234.21
206, 019.91
2, 706, 171.05
1, 030, 099.55
301, 702.80 t 1st year > 1, 030, 099.56
214, 639, 99 1, 073.199.95
227, 019, 44 1, 135, 097.20
238, 776.21 i, 193, 881.05
245, 6?2.28 ~ i, 228, 361.40
DATE REFERENCE SUBJECT Cancellation of Rental Agreement PAGE
NUMBER
for Copy Machines and award of a new
2 or 2
1/14/86 P-1855
9. Zeno Systems ( Bid ~i ) 248, 689.31 i, 243, 446.55
10. Pitney Bores 285, 951.96 i, 429, 759.80
1 i. Copy & Litha ( Bid #E2A ) 254, 292.36 1, 271, 461.80
12. Copy & Litho ( Bid #3 ) 266, 485.37 1, 332, 426.85
13. Innovative Office Systems * 265, 285.80 1, 326, 429.00
14. Inrood Business Machines, Inc. 286, 757.82 1, 433, 789.10
Bidders for Group III Only
1. Oce ~' 135, 041.45 675, 207.25
2. Seligman & Associates 176,131.06 880.655.30
3. IBM ( Alt and Alt #1 combined ) 178, 255.54 891, 277.70
4. IBM (Alternate alone) 179,347.38 896,736.90
5. IBM ( Primary ) 295, 639.43 1, 478,197.15
+~ Bid did not meet specifications.
All terms are net and bid tab is attached. Bid invitations were
mailed to 62 prospective bidders and 2 no-bid responses rere received.
This Bid: Last Bid:
copiers for volume (0-4, 000 copies/mo. ) . 035 to .015 .0195
copiers mid volume(4-10,000 copies/mo.) .035 to .015 .0195
copiers high volume(10-40,000 copies/mo> .035 to .015
Last bid was made only for for and mid volume machines. Ho distinction
for high volume machines ras included in specifications.
All departments rill use these machines in their daily cork.
Financinct
Funds are available in the Unreserved 8etained Earnings of the Office '
Services fund in the amount of 5120.,000 for the Supplemental
Appropriation. After this is approved, the funds rill be available
for the nine months remaining in the current Fiscal Year <5229,277.10)
in Fund 60, Account 13-91-01, Index Code 216465. The remainder of the '
one year agreement price (576,425.70) rill be funded from FY 87 budget
funds.
SUBMITTED FOR THE •~ /'
GER'S ~
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A DISPOSITION BY COUNCIL:
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DEPARTMENT HEAD: A Judson Bai 1 i ff I.~ OTHER (DE$CRIBE~
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FOR ADDITIONAL INFORMATION A ted Reso4utron fVo
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